<p>We are looking for a meticulous and detail-oriented Data Entry Clerk to join our client on a contract basis in San Ramon, California. In this role, you will be responsible for managing and inputting accurate data into our systems, ensuring the integrity of information for internal accounting and operational processes. This position requires a high level of precision, organizational skills, and familiarity with data entry tools and software.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Input accurate and up-to-date data into accounting and internal systems.</p><p>• Organize and maintain digital records to ensure data consistency and accessibility.</p><p>• Verify the accuracy of entered information and resolve discrepancies as needed.</p><p>• Collaborate with team members to support data-related tasks and projects.</p><p>• Perform numeric data entry efficiently and with minimal errors.</p><p>• Utilize Yardi software for specific data entry tasks related to company processes.</p><p>• Maintain confidentiality and security of sensitive information.</p><p>• Generate reports and summaries based on entered data when required.</p><p>• Provide support for ongoing data migration efforts within the organization.</p><p>• Follow established procedures and guidelines for data entry operations.</p>
<p>We are looking for a detail-oriented and organized Front Desk Coordinator to join our team in Princeton, New Jersey. In this contract position, you will serve as the first point of contact for visitors and callers, ensuring smooth communication and efficient operations at the front desk. This role is ideal for someone with strong interpersonal skills and a knack for multitasking in a fast-paced healthcare environment. <strong>This is a short 3-day assignment. </strong></p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and patients with a welcoming demeanor, ensuring a positive first impression.</p><p>• Manage a multi-line phone system, directing calls to the appropriate departments or personnel.</p><p>• Handle incoming calls efficiently, providing accurate information or redirecting inquiries as needed.</p><p>• Maintain the front desk area, ensuring it is clean, organized, and stocked with necessary supplies.</p><p>• Schedule appointments and coordinate with staff to meet patient needs.</p><p>• Assist with administrative tasks such as data entry and filing to support office operations.</p><p>• Communicate effectively with team members to address any issues or improve processes.</p><p>• Provide excellent customer service to enhance the overall patient experience.</p><p>• Monitor and respond to emails or other communications in a timely manner.</p>
<p><strong>Overview:</strong></p><p> Our client, a mission-driven nonprofit organization, is seeking a professional and friendly Front Desk Coordinator to serve as the first point of contact for staff, visitors, and stakeholders. This individual will provide exceptional administrative support, manage front desk operations, and ensure a welcoming environment that reflects the organization’s values. The ideal candidate is highly organized, customer-service oriented, and able to multitask in a fast-paced environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist visitors, clients, and staff in a professional and courteous manner.</li><li>Answer, screen, and route incoming calls and emails accurately and efficiently.</li><li>Manage scheduling and calendar coordination for staff and conference rooms.</li><li>Maintain front desk area, ensuring it is organized, presentable, and fully stocked.</li><li>Handle mail, deliveries, and packages, including logging and distribution.</li><li>Support administrative tasks such as data entry, filing, and report preparation.</li><li>Collaborate with internal teams to support office operations and events.</li><li>Ensure confidentiality of sensitive information and maintain compliance with organizational policies.</li></ul><p><br></p>
<p>We are seeking a detail-oriented and highly organized Data Entry Clerk to join our team. The ideal candidate will be responsible for accurately inputting, updating, and maintaining data into various computer systems and databases. This role requires a high degree of focus, excellent typing skills, and the ability to meet deadlines while maintaining accuracy.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ol><li><strong>Data Input:</strong> Accurately enter, update, and verify information in company systems or databases.</li><li><strong>Data Maintenance:</strong> Review and correct errors in data to ensure complete accuracy and consistency.</li><li><strong>Documentation:</strong> Organize and maintain physical and digital records for easy retrieval.</li><li><strong>Reporting:</strong> Generate and distribute reports based on compiled data as required by supervisors or departments.</li><li><strong>Quality Assurance:</strong> Perform regular audits of data to ensure integrity and compliance with company standards.</li><li><strong>General Support:</strong> Provide administrative support to other departments as needed, including filing and organizing records.</li></ol><p><br></p>
<p>We currently have an open position for a results-oriented administrative assistant who is deeply passionate about growing their career. In this role, you will perform various administrative and office support duties.</p><p><br></p><p>How you will make an impact:</p><ul><li>Perform general clerical duties including photocopying, faxing, mailing, and filing</li><li>Manage office supplies inventory and place orders when necessary</li><li>Answer and direct phone calls in a polite and professional manner</li><li>Order team lunches, and set up for meetings</li><li>Coordinate daily schedules, meetings, agendas, presentations, travel arrangements, and expense reports for various team members.</li></ul><p><br></p>
<p>We are looking for a Front Desk Coordinator to join our team in Dayton, Ohio. In this role, you will serve as the first point of contact for clients and visitors while providing essential administrative support to ensure smooth operations. This is a long-term contract position ideal for someone with strong organizational skills and a commitment to excellent customer service.</p><p><br></p><p>Responsibilities:</p><p>• Greet and assist visitors and clients with professionalism and a welcoming attitude.</p><p>• Manage a multi-line phone system by answering calls promptly and directing them to the appropriate department.</p><p>• Perform accurate data entry tasks to maintain organized records and documentation.</p><p>• Coordinate and maintain files, ensuring they are accessible and well-organized.</p><p>• Provide administrative support to the team, including scheduling appointments and meetings.</p><p>• Utilize Microsoft Office tools such as Word, Excel, and Outlook to create reports, manage communications, and track information.</p><p>• Address customer inquiries with clarity and efficiency, ensuring satisfaction.</p><p>• Collaborate with team members to streamline office processes and improve workflow.</p><p>• Handle incoming and outgoing correspondence, including mail and emails.</p><p><br></p><p><strong>For immediate consideration, call 937.224.8326.</strong></p><p><br></p>
<p>A respected <strong>higher education institution</strong> in San Marcos is seeking a dedicated <strong>Administrative Assistant</strong> to support faculty, students, and leadership across multiple academic departments. This position is ideal for someone who enjoys working in a mission-driven environment where collaboration, integrity, and learning are at the heart of the workday.</p><p>The Administrative Assistant will play a critical role in managing departmental communications, organizing events, maintaining records, and ensuring the smooth operation of daily activities.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to department heads, faculty, and staff.</li><li>Manage calendars, schedule meetings, and coordinate logistics for academic events.</li><li>Draft correspondence, prepare reports, and handle document filing (electronic and physical).</li><li>Support student inquiries, appointments, and program information requests.</li><li>Track budgets and expenses, process purchase orders, and assist with invoice approvals.</li><li>Maintain confidentiality of student and institutional records.</li><li>Coordinate communications between departments, faculty, and external partners.</li><li>Assist with onboarding new staff and updating procedural documentation.</li></ul>
<p>A well-respected <strong>professional services company</strong> in Escondido is seeking a friendly, polished, and <strong>Bilingual Receptionist (Spanish/English)</strong> to join their front office team. This person will be the first point of contact for clients and visitors, ensuring every interaction reflects the company’s values of professionalism and respect. This is a great opportunity for someone who enjoys a people-focused role and takes pride in maintaining a welcoming, efficient office environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist visitors, clients, and vendors with warmth and professionalism.</li><li>Answer and route incoming phone calls; respond to voicemail and email inquiries.</li><li>Provide translation and bilingual support for Spanish-speaking clients and staff.</li><li>Schedule appointments and manage conference room reservations.</li><li>Sort and distribute mail, manage deliveries, and maintain office supplies.</li><li>Assist with filing, scanning, and administrative projects as assigned.</li><li>Support HR and accounting teams with basic data entry and clerical tasks.</li></ul>
<p>Our client, a leader in providing document management and process automation solutions, is seeking a dynamic <strong>Inside Sales/Appointment Setter</strong> to join their team on a <strong><u>contract-to-hire basis in Plano, TX.</u></strong></p><p><br></p><p><strong>Position Overview:</strong></p><p>As an Inside Sales/Appointment Setter, you will play a crucial role in generating new business opportunities and building relationships with prospective clients. You will work closely with the sales and marketing teams, reaching out to potential leads, scheduling appointments, and contributing to the success of the organization's growth objectives.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Lead Generation & Prospecting:</strong></p><ul><li>Identify, research, and target potential clients in industries that would benefit from document management and process automation solutions.</li><li>Effortlessly collaborate with the sales team to align strategies for prospect outreach based on target markets.</li></ul><p><strong>Outbound Calls & Engagement:</strong></p><ul><li>Proactively conduct outbound calls to introduce potential clients to the company's innovative solutions.</li><li>Follow up on inbound leads generated by marketing campaigns to build meaningful connections and convert interest into appointments.</li></ul><p><strong>Appointment Setting:</strong></p><ul><li>Schedule meetings or demonstrations for senior sales representatives to present tailored solutions to prospective clients.</li><li>Ensure all appointments are appropriately logged in the CRM system and confirmed with clients.</li></ul><p><strong>Pipeline Management:</strong></p><ul><li>Document all client interactions and maintain up-to-date information on leads in the company CRM system.</li><li>Monitor and nurture leads throughout the sales cycle to ensure follow-through and conversion.</li></ul><p><strong>Knowledge & Training:</strong></p><ul><li>Develop a strong understanding of document management tools and process automation technologies to effectively communicate their value to prospects.</li><li>Continuously stay up to date with industry trends and the competitive landscape.</li></ul>
<p>We are looking for a motivated and detail-oriented Administrative Assistant to join our team. This is a contract to permanent position, offering an excellent opportunity for growth and flexibility within a dynamic environment. The successful candidate will play a key role in supporting office operations, ensuring smooth day-to-day activities, and providing exceptional customer service to members and visitors.</p><p> </p><p><strong>Hours</strong> can be flexible if you’re open to part time or full time we can accommodate </p><p> </p><p><strong>Pay</strong>: $20/hr </p><p> </p><p><strong>Responsibilities:</strong></p><ul><li>Manage front-desk operations, including opening and closing the office daily.</li><li>Respond to emails and inquiries in the center inbox, scheduling meetings and maintaining effective communication.</li><li>Deliver outstanding customer service to both members and visitors, addressing their needs promptly and professionally.</li><li>Conduct office tours as needed, showcasing the space and services to potential clients.</li><li>Serve as the primary on-site point of contact while collaborating with remote team members.</li><li>Maintain an organized and efficient workspace, adhering to business casual dress standards.</li><li>Assist in administrative tasks such as data entry and maintaining records.</li><li>Coordinate timecard submissions and communicate with remote management as required.</li></ul><p> </p><p>If you’re interested or know someone who might be please call the office at 603-864-6468. </p><p> </p>
<p>The Front Desk Coordinator will manage and coordinate all front office activities. This position is crucial for creating a positive first impression for our clients and guests and requires a professional demeanor and excellent communication skills.</p><p>Responsibilities:</p><ol><li>Greet and assist visitors, clients, and staff members, providing a welcoming and friendly environment.</li><li>Manage incoming calls, direct calls to appropriate internal resources, and provide necessary information to callers.</li><li>Schedule and manage appointments efficiently using the company's scheduling system.</li><li>Coordinate mailing services, including incoming, outgoing, and delivery of mails and packages.</li><li>Support in event planning and coordination whenever required.</li><li>Perform basic administrative tasks, including data entry, filing, and maintaining office supplies.</li><li>Always uphold a high level of confidentiality and professionalism.</li></ol><p><br></p>
<p>Our client, a family-owned manufacturing company located in Culver City, is looking for an Administrative Assistant on a contract to hire basis. As the Administrative Assistant, you will play a key role in supporting this stable and growing company! Your main job duties will include coordinating in-person and virtual meetings, distributing meeting agendas, taking meeting minutes, and organizing the filing system. Additional duties will include coordinating travel, completing expense reports, and coordinating recruiting and hiring with their HR consultant. Additionally, you will also help support the organizations marketing efforts! You will work closely with the marketing team to build and execute the social media strategy by conducting research and creating social media calendars. </p><p><br></p><p>Robert Half is looking for a tech savvy candidate who feels comfortable writing and editing presentations. Experience using Canva is a huge plus! Someone with a positive attitude, who is detailed and customer oriented would do great in this position! As the Administrative Assistant, it will be important to be good at multitasking with a strong organizational ability. This is a contract to hire position, and the salary range is $55-$65k. Hours are 8:30am-5pm Monday-Thursday, and Fridays from 8am-3pm.</p>
<p>Are you organized, proactive, and ready to make an impact? We’re looking for a motivated Administrative Assistant who takes initiative and provides essential support across multiple departments in 2026. This role is crucial for maintaining smooth daily operations and ensuring that staff and management have the resources they need to succeed. The ideal candidate is detail-oriented, proactive, and possesses excellent communication skills. </p><p>What We’re Looking For: Manage calendars, schedule meetings, and coordinate both internal and external communications with efficiency and professionalism. Handle phone calls, emails, and correspondence accurately and courteously. Prepare documents, reports, and presentations as needed to support teams and management. Maintain organized digital and physical filing systems to ensure easy access to important information. Assist with onboarding, travel arrangements, office supplies, and expense tracking. Support cross-departmental projects and initiatives, taking initiative to help drive success. Perform other administrative duties and special projects as assigned, demonstrating flexibility and problem-solving skills.</p>
<p>Are you an organized, detail-driven professional who loves keeping busy and thrives in a creative, team-oriented environment? A reputable <strong>construction and architectural design firm based in Carlsbad</strong> is seeking a <strong>stellar Administrative Assistant</strong> to join their growing office. This role is perfect for someone who enjoys wearing multiple hats, providing exceptional support to project managers, designers, and clients, and being the go-to problem solver for the team. Their Carlsbad office blends a professional yet relaxed environment—with team lunches, milestone celebrations, and leadership that values open communication and growth. As the <strong>Administrative Assistant</strong>, you’ll be the heartbeat of daily office operations—coordinating schedules, preparing project documentation, maintaining records, and ensuring that everything runs seamlessly behind the scenes.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Serve as the first point of contact for clients, vendors, and visitors; manage calls and emails professionally.</li><li>Provide administrative support to executives, project managers, and the design team.</li><li>Coordinate schedules, prepare meeting agendas, and record meeting minutes.</li><li>Draft correspondence, edit documents, and manage project filing systems.</li><li>Maintain office supplies, organize vendor information, and assist with expense tracking.</li><li>Prepare client proposals, contracts, and change order documentation.</li><li>Support HR with onboarding paperwork, timecards, and employee file updates.</li><li>Assist in coordinating company events and community outreach activities.</li></ul>
<p>A private school located in Culver City is looking for a Jr. Administrative Assistant for 3 months. You will be responsible for scanning student records, digitally filing those records, and labeling file boxes. You will also be responsible for digitizing documents, putting together student packets, and responding to parent emails. You will work in the registrar's office on campus. Robert Half is looking for an organized and detail-oriented candidate with strong confidentiality. You will work 30 hours per week to start, with the chance to increase your hours as the assignment continues. There is also a chance this position could extend past 3 months! Pay is up to $23/hr.</p>
<p>We are a well-established and renowned company looking for an accomplished Administrative Assistant to join our dynamic team. Our employees enjoy a supportive, engaging, and positive work environment with opportunities for advancement.</p><p>Role and Responsibilities:</p><ol><li>Manage and maintain schedules and calendars for senior staff.</li><li>Assist in planning and organizing meetings and events.</li><li>Produce and distribute correspondence memos, letters, faxes, and forms.</li><li>Handle incoming calls and other communications.</li><li>Maintain electronic and hard copy filing system.</li><li>Provide general support to visitors.</li><li>Document expenses and hand in reports.</li><li>Stay updated on office policies and procedures.</li><li>Complete additional assigned tasks.</li></ol><p><br></p>
<p><strong>Front Office Coordinator</strong></p><p>We are looking for a motivated and personable Front Office Coordinator to manage daily front desk operations and deliver outstanding service to both internal and external clients. This role involves serving as the first point of contact for visitors and clients, managing phone systems, scheduling appointments, and supporting administrative needs. The successful candidate will maintain a welcoming and organized reception area while ensuring a positive experience for everyone who interacts with our organization.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and welcome visitors in a professional and friendly manner.</li><li>Answer and direct phone calls promptly, addressing inquiries or routing calls to the appropriate team members.</li><li>Schedule appointments and manage meeting room calendars.</li><li>Handle incoming and outgoing mail, deliveries, and shipments.</li><li>Maintain the cleanliness and organization of the reception and common areas.</li><li>Provide administrative support, such as data entry, maintaining records, and managing office supplies.</li><li>Collaborate with internal teams to ensure smooth day-to-day operations.</li></ul><p><br></p>
<p><strong>Front Office Coordinator</strong></p><p>We are looking for a motivated and personable Front Office Coordinator to manage daily front desk operations and deliver outstanding service to both internal and external clients. This role involves serving as the first point of contact for visitors and clients, managing phone systems, scheduling appointments, and supporting administrative needs. The successful candidate will maintain a welcoming and organized reception area while ensuring a positive experience for everyone who interacts with our organization.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and welcome visitors in a professional and friendly manner.</li><li>Answer and direct phone calls promptly, addressing inquiries or routing calls to the appropriate team members.</li><li>Schedule appointments and manage meeting room calendars.</li><li>Handle incoming and outgoing mail, deliveries, and shipments.</li><li>Maintain the cleanliness and organization of the reception and common areas.</li><li>Provide administrative support, such as data entry, maintaining records, and managing office supplies.</li><li>Collaborate with internal teams to ensure smooth day-to-day operations.</li></ul><p><br></p>
<p>Opening for a Data Entry Specialist seeking a company they can grow in. The right Data Entry Specialist for this role is someone achievement-oriented and focused on their work.</p><p><br></p><p>The Data Entry Specialist will be over:</p><ul><li>Entering information into specific fields in Salesforce Database</li><li>Requesting further information for documents that are deemed incomplete</li><li>Keeping records of tasks, files, and progress</li><li>Audit reports and sheets of data</li><li>Checking completed work for errors or duplicate information before submitting the final product</li></ul><p><br></p>
<p>Administrative Assistant / Receptionist</p><p>RobertHalf is excited to collaborate with an established growing company to find a qualified Receptionist. This Receptionist role is an excellent opportunity to work alongside a great team with a fantastic company culture. This Receptionist role would be a full-time and temporary-to-hire position in a professional office setting. The position would be starting as soon as possible. It requires the following skills and duties:</p><p><br></p><p>Act as first point of contract both in person and over the phone, greet clients as they arrive.</p><p>Must be detail-oriented with strong multi-tasking skills.</p><p>Familiar with multi-line phone systems and Microsoft Office a must.</p><p>Ability to take direction well, be comfortable working both alongside a team and independently.</p><p>Assist in other administrative and clerical duties as necessary, help out with excel spreadsheets and possibly power-point slides.</p><p> </p><p>If you are interested in this position email your resume to Jacqueline.Mejia@RobertHalf OR call Jacqueline @ 786-698-7072</p>
<p>If you are a proactive, detail-oriented professional who enjoys supporting leadership teams and coordinating complex schedules, this role is for you. Our client, a prestigious <strong>private higher education institution</strong> in the heart of Encinitas, is seeking an <strong>Administrative Assistant</strong> to provide exceptional support to their Executive Vice President and campus administration.</p><p>This position is perfect for someone who thrives in a professional, mission-driven environment where no two days are the same. The school is known for its forward-thinking academic programs, collaborative culture, and commitment to both students and staff. As the Administrative Assistant, you will serve as the organizational hub for the executive office—managing communications, coordinating meetings and events, and helping ensure daily operations run smoothly.</p><p>You’ll have the chance to work closely with academic leaders, faculty, and community partners, contributing directly to the success of educational initiatives and campus projects. This is a fast-paced, highly visible role that requires initiative, discretion, and exceptional organizational skills.</p><p><strong>Responsibilities:</strong></p><ul><li>Provide direct administrative support to the Executive Vice President and senior leadership team.</li><li>Manage complex calendars, coordinate appointments, and handle meeting logistics and travel arrangements.</li><li>Prepare meeting materials, agendas, and presentations for executive and board-level discussions.</li><li>Process purchase orders, expense reimbursements, and assist with department budget tracking.</li><li>Serve as a liaison between departments, faculty, students, and external stakeholders.</li><li>Assist with planning campus events, workshops, and leadership meetings.</li><li>Maintain filing systems, both electronic and physical, and ensure confidential records are organized and secure.</li><li>Draft correspondence, proofread reports, and support ongoing communications for the EVP’s office.</li></ul>
<p>A fast-growing <strong>financial services firm in Vista</strong> is looking for an <strong>accurate and analytical Data Entry Specialist</strong> to join their back-office operations team. This position plays an essential role in maintaining data integrity, supporting internal departments, and ensuring smooth daily workflows for the company’s accounting and finance processes. This firm has earned its reputation by providing exceptional client service and innovative business solutions to small and mid-sized companies throughout California. They pride themselves on accuracy, accountability, and teamwork — and they’re looking for someone who shares that same drive for excellence. If you’re someone who finds satisfaction in order, precision, and process — and you take pride in spotting data inconsistencies before anyone else does — this could be a perfect fit. You’ll work closely with accounting, HR, and compliance teams to input and validate financial and employee data, reconcile records, and generate reports used for business decision-making.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Accurately enter large volumes of client and financial data into internal databases.</li><li>Review and verify documentation for completeness and consistency.</li><li>Assist in reconciling discrepancies in billing, payroll, and expense records.</li><li>Generate daily, weekly, and monthly reports for management review.</li><li>Support accounting and HR teams with data organization and document archiving.</li><li>Identify process gaps and collaborate with leadership to improve workflow efficiency.</li><li>Maintain confidentiality of sensitive information at all times.</li><li>Perform routine quality checks to ensure data accuracy and compliance with company policies.</li></ul>
<p>We are a well-established and renowned company looking for an accomplished Administrative Assistant to join our dynamic team. Our employees enjoy a supportive, engaging, and positive work environment with opportunities for advancement.</p><p>Role and Responsibilities:</p><ol><li>Manage and maintain schedules and calendars for senior staff.</li><li>Assist in planning and organizing meetings and events.</li><li>Produce and distribute correspondence memos, letters, faxes, and forms.</li><li>Handle incoming calls and other communications.</li><li>Maintain electronic and hard copy filing system.</li><li>Provide general support to visitors.</li><li>Document expenses and hand in reports.</li><li>Stay updated on office policies and procedures.</li><li>Complete additional assigned tasks.</li></ol><p><br></p>
<p>Administrative Coordinator </p><p> </p><p> </p><p>We are looking for a detail-oriented Administrative Coordinator to join a leading organization in the education sector on a contract to hire basis. Based in Aurora, Colorado, this role requires someone who excels at organization, communication, and providing exceptional support to ensure smooth daily operations. If you thrive in a fast-paced environment and are passionate about contributing to the success of an educational institution, this position is an excellent opportunity.</p><p> </p><p> </p><p>Responsibilities:</p><p> </p><p>• Manage and coordinate schedules and appointments to ensure efficient time management.</p><p> </p><p>• Provide superior customer service by answering inbound calls and addressing student and family inquiries promptly and professionally.</p><p> </p><p>• Maintain accurate inventory tracking and oversee office supplies to support daily operations.</p><p> </p><p>• Utilize a multi-line phone system to handle and direct calls effectively.</p><p> </p><p>• Prepare and distribute exit surveys, collecting valuable feedback for continuous improvement.</p><p> </p><p>• Assist with general administrative office tasks, including filing, data entry, and document organization.</p><p> </p><p>• Support back-office functions, ensuring all processes are running smoothly and efficiently.</p><p> </p><p>• Resolve customer service issues promptly, maintaining a positive and attentive demeanor.</p><p> </p><p>• Create and update daily schedules to keep operations on track and organized.</p>
<p>We’re working with an engineering company in Pasadena who are looking for a Data Entry Clerk to support their team. You’ll be required to update documents and spreadsheets, code invoices and assist with mailing projects. </p>
