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720 results for Human Resources Assistant jobs

Administrative Assistant

Silver Spring, MD
onsite
Temporary to Hire
20.9 - 24.2 USD / Hourly
We are looking for an Administrative Assistant to join a growing team in Silver Spring, Maryland in a contract-to-permanent capacity. This role is ideal for someone who is highly organized, communicates professionally, and can keep daily office operations running smoothly. The position supports administrative workflows through meeting coordination, documentation, and mail handling while providing dependable service to internal staff and external clients. Responsibilities: • Manage outgoing and incoming mail by sorting deliveries, preparing items for shipment, and ensuring correspondence reaches the correct recipients. • Record key discussion points during meetings and produce clear, accurate meeting minutes for distribution afterward. • Prepare client shipping labels using provided airway bill information and coordinate timely dispatch of materials. • Support front-office activities by answering calls, relaying messages, and responding courteously to routine inquiries. • Help organize meetings, appointments, and schedules to keep administrative activities on track. • Maintain administrative records and perform data entry tasks with accuracy and attention to detail. • Assist with general office coordination, including handling building mailbox-related tasks and supporting day-to-day operational needs.
2026-05-05T00:00:00Z

Administrative Assistant

Salem, OR
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an Administrative Assistant to support program operations and client service activities in Salem, Oregon. This Long-term Contract position will play an important role in keeping records accurate, coordinating appointments and class participation, and helping staff deliver a smooth experience for clients. The ideal candidate is organized, attentive to detail, and comfortable managing administrative tasks, documentation, and database updates in a fast-paced environment. Responsibilities:• Deliver day-to-day administrative support that helps program staff and clients stay organized and informed• Review, collect, and process intake forms and other required client paperwork with a high degree of accuracy• Coordinate client enrollment for classes and arrange appointments with counselors based on program needs• Update and maintain client information in databases to ensure records remain complete and current• Record interactions and follow-up activity so communication histories are clear, consistent, and easy to reference• Organize digital and physical files in accordance with documentation standards and compliance expectations• Complete office support tasks such as data entry, document formatting, scanning, uploading, and records management• Help maintain office readiness by tracking supply levels and assisting with general coordination needs• Work with internal teams and external partners to keep program information accurate and support related initiatives as needed
2026-05-05T00:00:00Z

Administrative Assistant

Denver, CO
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations. This is a Contract position suited for someone who communicates clearly, manages routine administrative tasks efficiently, and helps maintain a smooth front-office experience. The ideal candidate is comfortable handling phone inquiries, completing accurate records, and providing dependable administrative support in a busy office setting. Responsibilities: • Manage front-desk and general office support activities to keep daily operations running efficiently • Respond to incoming phone calls, direct inquiries appropriately, and provide courteous assistance to callers • Enter, update, and maintain information in office records and databases with strong attention to accuracy • Welcome visitors and handle receptionist-related duties in a detail-oriented and service-oriented manner • Prepare, organize, and route administrative documents, correspondence, and routine office materials • Support team members with scheduling, coordination, and other day-to-day administrative tasks as needed
2026-05-05T00:00:00Z

Administrative Assistant

Corpus Christi, TX
onsite
Temporary to Hire
18 - 20 USD / Hourly
Our client is in need of a detail-oriented Administrative Assistant to provide comprehensive support to management and team members in Corpus Christi, Texas. The ideal candidate will play a key role in ensuring smooth office operations, maintaining organized systems, and assisting with a variety of administrative tasks. The ideal candidate is proactive, organized, and capable of handling multiple priorities in a fast-paced environment. Responsibilities:• Deliver daily administrative support, including scheduling meetings, managing calendars, and maintaining organized filing systems.• Monitor and replenish office supplies while ensuring the workspace remains clean and functional.• Coordinate with vendors and building management to address operational needs and assist with onboarding processes for new team members.• Handle invoicing, billing, and other basic bookkeeping tasks, maintaining accurate financial records.• Prepare and process purchase orders, receipts, and vendor payments while supporting the creation of reports and contracts.• Communicate professionally with clients, schedule follow-ups, and maintain responsive communication standards.• Input and maintain accurate data in company systems, generating reports and tracking key metrics as needed.• Collaborate with various departments to address administrative needs, track workflow, and support internal communications.• Ensure compliance with company and regulatory recordkeeping requirements, assisting with audits and document retrieval.• Support special projects and initiatives that enhance operational efficiency while maintaining confidentiality of sensitive information.
2026-05-04T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
24 - 24 USD / Hourly
Our client is hiring an Administrative Assistant to support project and office operations for a growing construction company. This onsite position requires a proactive professional who can manage administrative tasks, coordinate documents, and help keep projects running smoothly. Candidates must currently reside in Hawaii due to onsite work requirements. To apply, please call us at 808-531-0800. Responsibilities<ul><li>Support office staff and project teams with administrative duties</li><li>Prepare proposals, contracts, change orders, and project documentation</li><li>Answer incoming calls and respond to general inquiries</li><li>Maintain schedules, calendars, and meeting coordination</li><li>Track invoices, purchase orders, and other project-related paperwork</li><li>Organize and maintain digital and physical files</li><li>Assist with vendor communication and internal reporting</li><li>Perform general clerical and office support duties</li></ul>
2026-05-01T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
23 - 26 USD / Hourly
Our client is seeking a detail-oriented Administrative Assistant to support daily office operations in a busy healthcare setting. This onsite role is ideal for someone who enjoys organization, communication, and providing administrative support to clinical and office teams. Candidates must currently reside in Hawaii due to onsite work requirements. To apply, please call us at 808-531-0800. Responsibilities<ul><li>Provide administrative support to office leadership and staff</li><li>Answer phones, greet visitors, and route calls appropriately</li><li>Schedule appointments, meetings, and maintain calendars</li><li>Prepare correspondence, reports, and other documents</li><li>Maintain organized filing systems and update office records</li><li>Order office supplies and assist with inventory tracking</li><li>Support data entry and general clerical tasks</li><li>Assist with special projects and day-to-day office coordination</li></ul>
2026-05-01T00:00:00Z

Administrative Assistant

Portland, OR
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an Administrative Assistant to support our client in Portland, OR. This long-term, part-time contract position is ideal for someone who is organized, detail-oriented, and comfortable managing communication across phone, email, and front-desk interactions. The role will contribute to a smooth workplace environment by handling administrative coordination, maintaining accurate records, and assisting with routine office communications. Responsibilities:• Manage front-office activities by welcoming visitors, directing inquiries, and ensuring a positive first point of contact.• Respond to incoming phone calls and email messages promptly, providing clear information and routing requests to the appropriate team members.• Maintain organized administrative records through accurate data entry, document updates, and routine filing tasks.• Support day-to-day office coordination by preparing correspondence, monitoring shared communications, and assisting with general clerical needs.• Help distribute internal or external newsletters and other routine communications in a timely manner.• Track and update office information across administrative systems to keep records current and reliable.• Provide customer-facing support by addressing questions courteously and following up on requests as needed.
2026-04-30T00:00:00Z

Administrative Assistant

Denver, PA
onsite
Temporary / Contract
18 - 22 USD / Hourly
A well-established organization in Denver, PA is seeking a reliable and detail-oriented Administrative Assistant to support daily office operations. This is a contract-to-hire opportunity ideal for someone who enjoys handling a variety of basic office tasks and serving as the first point of contact in a professional environment. Key Responsibilities<ul><li>Answer and route incoming phone calls in a professional manner</li><li>Print and prepare plans and documents as requested</li><li>Sort, distribute, and send outgoing mail</li><li>Maintain organized paper and electronic filing systems</li><li>Perform general administrative and clerical tasks as needed</li><li>Support day‑to‑day office operations to ensure smooth workflow</li></ul>
2026-04-28T00:00:00Z

Administrative Assistant

Gettysburg, PA
onsite
Temporary / Contract
18 - 20 USD / Hourly
Are you organized, proactive, and love being the backbone of a busy office? We’re looking for a reliable Administrative Assistant to support daily operations and help keep everything running smoothly! What You’ll Be Doing<ul><li>Provide day-to-day administrative and clerical support</li><li>Answer phones, manage emails, and greet visitors professionally</li><li>Schedule appointments, meetings, and maintain calendars</li><li>Assist with filing, data entry, and document preparation</li><li>Support internal teams with special projects and general office needs</li></ul>
2026-04-28T00:00:00Z

Administrative Assistant

Raleigh, NC
onsite
Temporary / Contract
21.63 - 27 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily business operations for a real estate and property team in Raleigh, North Carolina. This Long-term Contract position offers the opportunity to provide broad administrative, coordination, and office support while working closely with leadership and cross-functional partners. The role is ideal for someone who is organized, attentive to detail, and comfortable balancing scheduling, documentation, financial support tasks, and event coordination in a fast-paced environment. Responsibilities: • Coordinate schedules, manage calendars, and arrange meetings for leadership and regional teams to keep priorities organized and on track. • Maintain well-structured digital files, business records, and supporting documentation to ensure information is accurate and easy to access. • Provide reception and front office coverage when needed, including greeting visitors and handling inbound communication in a courteous manner. • Prepare clear written communication such as internal correspondence, client-facing messages, and recurring quarterly letters. • Act as a point of coordination across departments, helping information move efficiently between teams such as operations and accounting. • Process expense submissions and supporting backup, reconcile company card activity, and verify receipts for completeness and accuracy. • Review invoices before approval, apply appropriate transaction coding, and assist with financial tracking and periodic reporting across weekly, monthly, quarterly, and annual timelines. • Build and update spreadsheets using formulas and formatting tools to organize operational and financial data with a high degree of accuracy. • Lead planning and execution for corporate events and special projects by managing vendors, schedules, budgets, logistics, and on-site support.
2026-04-29T00:00:00Z

Administrative Assistant

Clayton, NC
onsite
Temporary to Hire
20 - 23 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations for a construction and contractor-focused environment in North Carolina. This contract-to-permanent opportunity is ideal for someone who enjoys keeping administrative processes organized, creating a welcoming front office experience, and ensuring information is handled accurately. The role requires strong communication skills, attention to detail, and the ability to manage multiple office tasks in a fast-paced setting. Responsibilities: • Manage front desk activities by greeting visitors, directing incoming inquiries, and creating a positive first impression for the office • Handle inbound phone calls efficiently, route messages to the appropriate team members, and respond to general administrative questions • Perform data entry tasks with a high level of accuracy to maintain current and reliable office records • Provide day-to-day administrative support, including preparing documents, organizing files, and coordinating routine office tasks • Maintain administrative office systems that help keep schedules, paperwork, and communication organized • Assist with receptionist-related duties such as monitoring visitor traffic, supporting office coverage, and handling general correspondence
2026-04-24T00:00:00Z

Administrative Assistant

Glenmont, NY
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Glenmont, New York. In this long-term contract role, you will work closely with the accounting and finance department to ensure smooth operations and accurate financial record-keeping. This position is ideal for someone who thrives in a collaborative environment and enjoys multitasking between administrative and accounting responsibilities. Responsibilities: • Support accounts payable and accounts receivable processes by managing invoices and payments. • Accurately input financial transactions, invoices, and receipts into accounting software. • Organize and maintain financial records, ensuring all documentation is up to date. • Create detailed reports, spreadsheets, and summaries to assist management in decision-making. • Address vendor and client inquiries regarding billing and payment issues in a timely and attentive manner. • Welcome visitors to the office, directing them to the appropriate personnel as needed. • Coordinate meetings, handle correspondence, and provide administrative support to office staff and management. • Perform data entry tasks to ensure the accuracy of financial and administrative records. • Assist with general office duties, including answering inbound calls and managing schedules.
2026-04-22T00:00:00Z

Administrative Assistant

Washington, PA
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Washington, Pennsylvania. This Long-term Contract position is ideal for someone who enjoys keeping workflows organized, communicating professionally with visitors and callers, and ensuring administrative tasks are completed accurately. The role offers the opportunity to contribute to a busy office environment through dependable coordination, documentation support, and consistent attention to detail. Responsibilities: • Manage front-desk and general office support activities to help maintain smooth day-to-day operations. • Respond to incoming calls in a courteous and timely manner, directing inquiries to the appropriate contacts. • Enter, update, and verify information in office records and databases with a high level of accuracy. • Prepare, edit, and format business documents, correspondence, and other administrative materials. • Maintain organized filing systems and oversee document control processes for easy access and compliance. • Provide receptionist support by greeting visitors, handling basic inquiries, and assisting with administrative requests. • Coordinate routine clerical tasks such as scheduling, record maintenance, and distribution of office materials.
2026-05-01T00:00:00Z

Administrative Assistant

San Antonio, TX
onsite
Temporary / Contract
19 - 21 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in San Antonio, Texas. In this role, you will provide comprehensive administrative support, focusing on human resources and payroll functions, compliance, and employee engagement initiatives. This position is ideal for a highly organized individual with strong communication skills and a proactive approach to problem-solving. Responsibilities: • Coordinate recruitment activities for hourly positions, including job postings, outreach to workforce organizations, candidate screening, and conducting pre-employment assessments. • Facilitate onboarding and orientation programs for new hires, ensuring a seamless transition into the organization. • Maintain accurate and secure employee records, including personnel files, medical files, and I-9 documentation, in compliance with retention policies. • Monitor and track employee attendance, process disciplinary actions when necessary, and prepare attendance-related reports. • Oversee payroll coding and ensure accurate classification of hourly employees by job, shift, and department. • Serve as a resource for employee benefits, assisting with open enrollment and resolving benefits-related issues. • Manage unemployment claims, participate in appeal hearings, and handle related administrative tasks. • Organize and coordinate facility events, such as employee recognition programs, safety initiatives, and holiday celebrations. • Prepare and deliver presentations on workplace policies, procedures, and rules to employees and contractors. • Support finance functions, including payroll processing and administrative tasks related to plant operations.
2026-04-24T00:00:00Z

Administrative Assistant

Eatontown, NJ
onsite
Temporary to Hire
23 - 25 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Eatontown, New Jersey. This Contract to permanent position offers an excellent opportunity to support various administrative and clerical tasks while ensuring efficiency in daily operations. The ideal candidate will have a proactive approach, strong organizational skills, and the ability to handle multiple responsibilities effectively. Responsibilities: • Prepare and organize suit and judgment packages with accuracy and attention to detail. • Perform basic data entry tasks and manage spreadsheets with minimal supervision. • Process judgment entries and ensure all documentation is completed in a timely manner. • Conduct bank and wage calculations to support financial assessments. • Utilize queries to extract relevant data and generate reports as needed. • Manage calendars, schedule meetings, and maintain appointment records. • Draft clear and thorough responses to client inquiries, ensuring clarity and professionalism. • Assist in preparing for audits by organizing required documents and materials.
2026-05-04T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary to Hire
30.4 - 32 USD / Hourly
We are looking for an experienced Administrative Assistant to support attorneys in a fast-paced legal environment. This contract-to-permanent position is ideal for someone who brings strong administrative judgment, can shift priorities quickly, and is comfortable managing a wide range of day-to-day support tasks. The role focuses on executive-style legal administrative support, including document preparation, scheduling, travel coordination, and office operations, rather than paralegal work. Candidates who are organized, adaptable, and confident working fully onsite will be well suited for this opportunity. Responsibilities: • Provide day-to-day administrative support to corporate attorneys, ensuring priorities are handled efficiently and professionally. • Coordinate calendars, arrange Zoom meetings, and manage appointments, reservations, and other scheduling needs. • Prepare, edit, format, print, scan, and distribute documents with a high level of accuracy and attention to detail. • Handle outgoing shipments and mailings, including courier and FedEx packages, while tracking materials as needed. • Assist with travel planning, meal arrangements, and other logistics that support attorney schedules and client-facing activity. • Process expense submissions and time entry tasks in a timely and organized manner. • Maintain electronic files and documents using Microsoft Office 365 and document management tools such as Hummingbird or similar systems. • Respond to calls, emails, and routine requests with professionalism while helping keep daily office operations running smoothly.
2026-05-04T00:00:00Z

Administrative Assistant

Littleton, CO
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to join our team in Denver, Colorado. This role requires strong organizational skills, a meticulous demeanor, and the ability to collaborate effectively within a small team. If you thrive on managing diverse tasks and enjoy contributing to a dynamic office environment, this position could be an excellent fit for you. Responsibilities:• Sort and distribute incoming mail to ensure timely delivery.• Prepare documents and items for overnight shipping, including addressing and adding postage.• Support office staff by handling correspondence, faxes, and mail as needed.• Track intercompany expenses and assist with reimbursement processes.• Manage office supply inventory and coordinate orders to maintain stock levels.• Provide document notarization services as required.• Facilitate the preparation and processing of bank deposits.• Organize and profile monthly and quarterly financial and investment statements by scanning or downloading relevant documents.
2026-04-24T00:00:00Z

Administrative Assistant

Tucson, AZ
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Tucson, Arizona. In this long-term contract position, you will play a vital role in ensuring smooth office operations and providing essential support to both staff and clients. This is an excellent opportunity for someone who thrives in a dynamic environment and is skilled in organizational tasks. Responsibilities: • Handle and direct inbound calls professionally, addressing inquiries or redirecting them as needed. • Perform accurate and timely data entry to maintain organized and up-to-date records. • Provide receptionist duties, including greeting visitors and maintaining a welcoming office atmosphere. • Assist with administrative office tasks, such as scheduling appointments and managing correspondence. • Use Microsoft Excel to create, update, and manage spreadsheets for reporting and tracking purposes. • Support team members with various clerical duties to ensure operational efficiency. • Maintain confidentiality when handling sensitive information and documents. • Coordinate the distribution of mail and other office supplies to facilitate day-to-day operations. • Troubleshoot minor administrative issues and suggest solutions to improve workflow.
2026-04-12T00:00:00Z

Administrative Assistant

Pasadena, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
We're working with a busy engineering company in Pasadena who are looking for an Administrative Assistant to join their team on a contract to hire basis. You'll be responsible for assisting with scheduling and calendar management, expense reports, travel arrangements, creating presentations and project coordination.
2026-04-27T00:00:00Z

Administrative Assistant

Pasadena, CA
onsite
Temporary to Hire
20.9 - 24.2 USD / Hourly
We are looking for an Administrative Assistant to provide dependable support to a busy tax and accounting team. This contract opportunity is ideal for someone who is highly organized, service-oriented, and comfortable working in a detail-oriented office setting with shifting priorities and time-sensitive deadlines. The role is fully onsite and offers the chance to contribute to daily operations, client coordination, and administrative workflows that keep the team running efficiently. Responsibilities: • Coordinate meeting schedules, manage calendars, and help keep leadership and staff appointments organized • Maintain accurate digital and physical records by filing, retrieving, and updating client documents as needed • Support tax and accounting workflows by assembling documents, scanning materials, and preparing files for processing • Monitor outstanding client paperwork and follow up to help ensure required information is received on time • Draft and distribute engagement letters, routine correspondence, and other client-facing administrative documents • Handle incoming and outgoing mail, packages, and deliveries while keeping office operations running smoothly • Assist with invoicing, billing support, and basic bookkeeping-related administrative tasks • Track office supply levels and help maintain a clean, orderly, and well-organized workspace • Provide day-to-day administrative assistance to team members based on business needs and deadlines
2026-04-30T00:00:00Z

Administrative Assistant

Brentwood, TN
onsite
Temporary / Contract
15 - 16.22 USD / Hourly
We are looking for an experienced Administrative Assistant to join a healthcare organization in Brentwood, Tennessee on a contract to hire basis. The Administrative Assistant role provides high-level support to senior leadership, including the Executive Director and other executive stakeholders, while helping keep daily office operations organized and efficient. The ideal Administrative Assistant brings strong judgment, excellent communication skills, and the ability to manage competing priorities in a fast-paced, in-office environment. Responsibilities:• Provide administrative support to executive leaders by coordinating calendars, preparing meeting materials, and ensuring leaders are well prepared for daily priorities.• Arrange complex meetings by confirming schedules, organizing agendas and documents, and supporting virtual participation when needed.• Oversee calendar management for multiple senior stakeholders, proactively identifying conflicts and adjusting plans to keep commitments on track.• Handle sensitive business information with discretion and maintain confidentiality in all communications and documentation.• Support new employee onboarding by coordinating logistics, resources, and administrative setup for incoming staff.• Serve as a key resource for administrative processes, offering guidance and helping the team navigate day-to-day operational needs.• Assist with recruitment coordination by scheduling interviews and organizing candidate travel or related logistics.• Manage business travel planning and prepare or process expense reimbursement documentation accurately and on time.• Deliver responsive service to employees, vendors, clients, and other partners while supporting office operations and additional leadership requests as needed.
2026-04-30T00:00:00Z

Administrative Assistant

Orange, CA
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team on a contract-to-permanent basis in Orange, California. In this role, you will provide critical support to the Inside Sales team by managing sales reports, processing orders and quotes, and ensuring seamless communication between customers and internal departments. This position requires a proactive individual capable of handling multiple priorities independently while maintaining accuracy and efficiency. Responsibilities: • Prepare and maintain daily, weekly, and monthly sales reports, including bookings, shipments, and forecasts. • Track and follow up on pending quotes, prepaid orders, and open order statuses to ensure timely completion. • Assist in entering and processing sales orders and quotes, ensuring accuracy and compliance. • Organize and maintain records of sales orders, invoices, and quality documentation for easy access and compliance. • Distribute shipment tracking information and required documentation to customers in a timely manner. • Coordinate customer visits, meetings, and internal team communications to support smooth operations. • Provide backup administrative support during peak workloads and assist with special projects as needed. • Support the development and maintenance of standard operating procedures (SOPs) to improve workflow efficiency. • Assist with trade show coordination, marketing activities, and other departmental initiatives. • Manage office supplies and provide general administrative assistance to the team.
2026-05-01T00:00:00Z

Administrative Assistant

Arcadia, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. · Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-04-21T00:00:00Z

Administrative Assistant

Pasadena, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. · Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-04-21T00:00:00Z

Administrative Assistant

Hayward, CA
onsite
Temporary to Hire
23 - 24 USD / Hourly
We are seeking a contract-to-permanent Administrative Assistant to support daily office operations for our client in Hayward. This role requires strong data entry skills, proficiency in Microsoft Office Suite, and fluency in both Spanish and English. The ideal candidate is organized, tech-savvy, and comfortable using AI tools. Administrative Assistant Responsibilities:• Perform accurate data entry, record updates, and database maintenance• Use Microsoft Office Suite, including Excel, to prepare spreadsheets, reports, and other administrative documents• Manage emails and correspondence in both English and Spanish• Coordinate calendars, meetings, and appointments• Organize and maintain physical and electronic filing systems, records, and documents• Prepare, proofread, and edit reports, memos, invoices, contracts, and other office materials• Provide back-office administrative support, including processing forms, payroll-related data entry, and handling confidential information• Support clients, visitors, and internal staff with professional customer service and timely follow-up• Use office software, digital platforms, and AI tools to help streamline workflows and improve team efficiency• Assist with special projects and provide additional administrative support as needed Preferred Qualifications:• Experience in administrative support, office coordination, or a related role• Strong data entry accuracy and attention to detail• Proficiency in Microsoft Office Suite, especially Excel, Word, and Outlook• Bilingual fluency in English and Spanish• Familiarity with AI tools and technology used for office productivity• Strong organizational, communication, and multitasking skills If you are interested in this Administrative Assistant role, please apply today.
2026-05-05T00:00:00Z

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