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474 results for Executive Personal Assistant jobs

Human Resources Assistant

Minneapolis, MN
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are seeking a detail-oriented and organized HR Assistant to support daily human resources operations for our Minneapolis-based organization. This role will assist with administrative HR functions, employee records management, onboarding, benefits support, scheduling, and general employee communications. The ideal candidate is professional, highly organized, and able to handle sensitive information with discretion.Key Responsibilities:<ul><li>Provide administrative support to the HR team across a range of human resources functions</li><li>Assist with onboarding and offboarding processes, including preparing new hire paperwork and orientation materials</li><li>Maintain accurate employee files and HR records in compliance with company policies and applicable regulations</li><li>Support benefits administration by answering employee questions and processing related documentation</li><li>Coordinate interviews, meetings, training sessions, and other HR-related scheduling needs</li><li>Help prepare reports, spreadsheets, and HR correspondence</li><li>Respond to internal employee inquiries and route questions to appropriate team members</li><li>Assist with recruiting support tasks such as posting jobs, screening applications, and scheduling interviews</li><li>Ensure confidentiality of employee information and HR documentation</li><li>Support special HR projects and other administrative duties as assigned</li></ul>
2026-04-22T00:00:00Z

Human Resources Assistant

Appleton, WI
onsite
Temporary / Contract
18 - 22 USD / Hourly
We are looking for a Human Resources Assistant to support day-to-day HR operations for a contract position based on-site in Appleton, Wisconsin. This entry-level opportunity is ideal for someone who enjoys organization, employee support, and administrative coordination in a fast-paced engineering environment. Responsibilities:• Coordinate pre-employment and onboarding activities by sending required forms, checklists, testing instructions, and first-day information to incoming employees.• Track onboarding progress, follow up on outstanding items, and help ensure each hiring step is completed before orientation.• Support orientation planning by assisting with schedule preparation and distributing details to new employees and internal stakeholders.• Prepare and process employment eligibility documentation, complete employer sections as needed, and file records accurately within employee files.• Record employee absences in attendance logs and provide weekly attendance summaries for apprentice team members to leadership.• Assist with employee support tasks such as fulfilling work shirt requests, monitoring inventory needs, and organizing completed orders for distribution.• Provide front desk coverage during designated lunch periods several days each week while maintaining a welcoming presence.• Develop monthly HR presentation materials highlighting new team members, birthdays, anniversaries, and employee recognition themes.• Contribute to additional HR projects as needed, including performance appraisal filing, orientation material updates, and invoice review support.
2026-04-27T00:00:00Z

Accounting Assistant

Indianapolis, IN
onsite
Permanent / Full Time
50000 - 55000 USD / Yearly
We are looking for an Accounting Assistant to support day-to-day financial operations for a growing team in Indianapolis, Indiana. This position is ideal for someone who is organized, detail-focused, and comfortable handling transactional work with accuracy. The right candidate will contribute to both payables and receivables processes while maintaining reliable records and supporting efficient accounting workflows. Responsibilities:• Process vendor invoices, review supporting documentation, and prepare payments in a timely and accurate manner.• Record incoming customer payments, reconcile account activity, and follow up on outstanding balances as needed.• Enter financial information into accounting systems with a strong focus on completeness and precision.• Maintain organized accounting records and update transaction details to support reporting and audit readiness.• Assist with invoice handling and document verification to ensure billing activity is properly captured.• Use QuickBooks and related tools to manage routine accounting tasks and keep financial data current.• Support account reconciliations by identifying discrepancies and helping resolve variances promptly.
2026-04-27T00:00:00Z

Accounting Assistant

West Chester, PA
onsite
Temporary / Contract
24 - 27.5 USD / Hourly
We are looking for an Accounting Assistant to support day-to-day finance operations for an organization in West Chester, Pennsylvania. This fully onsite opportunity is a Long-term Contract position expected to run for up to 9 months, offering the chance to contribute across billing, payables, receivables, and account reconciliation activities. The ideal candidate brings strong attention to detail, solid accounting support experience, and confidence working with QuickBooks and Excel in a fast-paced environment. Responsibilities:• Process invoices and payment entries accurately while helping track and resolve claims.• Prepare and apply credit memos, ensuring records remain current and properly documented.• Review supplier statements, investigate discrepancies, and coordinate follow-up to maintain accurate balances.• Support billing activities by preparing invoice information, validating charges, and assisting with account updates.• Perform accounts payable and accounts receivable tasks, including invoice coding, data entry, and payment record maintenance.• Complete bank reconciliations and identify variances that require correction or escalation.• Use QuickBooks and Excel to organize financial data, generate support documentation, and maintain reporting accuracy.• Assist with accounting activities tied to organizational process changes when needed, while ensuring continuity and accuracy in financial records.
2026-04-30T00:00:00Z

Accounting Assistant

Miami, FL
onsite
Temporary / Contract
19.95 - 21 USD / Hourly
We are looking for an Entitlement Clerk supports nonprofit clients by processing applications for public assistance programs and ensuring compliance with eligibility requirements. This role requires accuracy, efficiency, and strong client service skills in fast-paced, mission-driven environments. Key Responsibilities<ul><li>Assist clients in completing applications for entitlement programs (e.g., SNAP, Medicaid, housing assistance).</li><li>Verify eligibility by reviewing documentation such as income, identification, and residency.</li><li>Maintain accurate and confidential client records in compliance with organizational and legal standards.</li><li>Serve as a liaison between clients and government agencies or partner organizations.</li><li>Track application statuses and follow up on pending cases to ensure timely resolution.</li><li>Educate clients about available benefits, program requirements, and rights.</li><li>Respond to client inquiries in person, by phone, or electronically.</li><li>Prepare reports and maintain data for program tracking and compliance.</li><li>Support outreach efforts to increase community awareness of available services.</li><li>Stay current on changes in policies, regulations, and eligibility criteria.</li></ul>
2026-05-01T00:00:00Z

Accounting Assistant

Oklahoma City, OK
onsite
Temporary to Hire
21 - 26 USD / Hourly
Job Title: Accounting AssistantLocation: Northwest Oklahoma City, OKPay: $21–$26/hour (DOE)Schedule: Monday–Friday | 9:00 AM – 5:00 PMPosition Type: Temp-to-Hire Position Overview:A well-established company in NW Oklahoma City is seeking a detail-oriented Accounting Assistant to support daily accounting operations. This is a great opportunity for someone looking to grow their accounting career in a collaborative and fast-paced environment, with the potential for long-term placement. Key Responsibilities:Assist with Accounts Payable and Accounts Receivable processesMaintain and reconcile general ledger (GL) accountsPerform data entry with a high level of accuracyReview and reconcile credit card statementsPrepare and process invoicesAssist with month-end close activitiesCreate and maintain spreadsheets and financial reports in ExcelSupport the accounting team with additional administrative and reporting tasks as needed
2026-04-29T00:00:00Z

Accounting Assistant

Chicago, IL
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an Accounting Assistant to support daily financial operations for a client based in Chicago, Illinois. This Long-term Contract position is ideal for someone with hands-on accounting experience who can manage transactional tasks accurately and efficiently. The role offers an opportunity to contribute across payables, receivables, and reconciliation activities while working in a fast-paced business environment. Responsibilities: • Process vendor invoices, verify coding details, and prepare items for timely payment. • Support accounts receivable activities by recording incoming payments and following up on outstanding balances as needed. • Reconcile bank statements and internal financial records to identify and resolve discrepancies. • Maintain accurate accounting documentation and ensure financial data is entered correctly in QuickBooks. • Assist with routine account reviews to help keep ledgers current and organized. • Coordinate with internal teams and external contacts to clarify billing, payment, and invoice questions.
2026-04-29T00:00:00Z

Accounting Assistant

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Accounting Assistant (Make an Impact | On-Site)Are you an Accountant who enjoys digging into the numbers, improving processes, and being part of a growing team? This opportunity is perfect for someone who wants more than just routine work—you’ll play a key role in keeping the financials accurate and driving smarter decisions. <ul><li>Own key pieces of the month-end close and financial reporting</li><li>Analyze accounts and identify discrepancies (you don’t just plug numbers—you question them)</li><li>Partner with leadership to provide insight into financial performance</li><li>Support A/P, A/R, and overall accounting operations</li><li>Help improve processes and create efficiencies</li></ul>
2026-04-11T00:00:00Z

Accounting Assistant

Savannah, GA
onsite
Temporary to Hire
20 - 24 USD / Hourly
We are looking for an Accounting Assistant to support daily financial operations for a logistics organization. This contract opportunity with potential for a permanent role is ideal for someone who enjoys working with both payables and receivables while keeping records accurate and up to date. The person in this role will help maintain billing activity, reconcile accounts, and use accounting systems and spreadsheets to support efficient reporting and transaction processing. Responsibilities: • Process vendor invoices, assign the proper accounting codes, and prepare items for timely payment. • Maintain customer invoicing and receivable records, follow up on outstanding balances, and help keep cash flow information current. • Reconcile bank activity and internal account records to identify discrepancies and ensure financial accuracy. • Enter and update accounting data in QuickBooks while preserving complete and organized documentation. • Prepare billing support, review transaction details, and resolve routine issues related to charges or payments. • Use Microsoft Excel to track financial activity, build formulas, and assist with report preparation. • Verify financial entries for completeness and accuracy before posting them to the appropriate accounts. • Collaborate with internal team members to support day-to-day accounting tasks and meet reporting deadlines.
2026-04-29T00:00:00Z

Accounting Assistant

Langhorne, PA
onsite
Temporary to Hire
0 - 0 USD / Yearly
We have a new opportunity for an Accounting Assistant for a possible contract to hire opportunity in Langhorne. This role is 100% on-site and will begin immediately. Experience and education in accounting is required in order to be considered for this opportunity. Core Responsibilities Accounting & Transaction Support - Enter and maintain financial and transactional data with a high degree of accuracy - Process vendor invoices and billing documents in accordance with established procedures - Record daily transactions, ensuring proper coding and supporting documentation - Assist with month-end close activities, including preparation and review of entries Reconciliation & Documentation - Reconcile transactions against source documents and internal records - Identify discrepancies and escalate issues for resolution - Maintain organized, audit-ready files and documentation Accounts Payable / Accounts Receivable Support - Assist with tracking payments and outstanding items - Maintain accurate customer and vendor records - Support AP/AR functions as assigned Systems & Data Integrity - Ensure accuracy and consistency across accounting systems - Run routine reports to support financial review - Collaborate with internal teams to verify transactional data - Support continuous improvement of processes and documentation Candidate Requirements Required - Associate’s degree in Accounting, Business, or a related field (or equivalent experience) - 1–3 years of experience in accounting support, data entry, AP, or AR - Proficiency in Microsoft Excel - Experience working with accounting or ERP systems - Strong attention to detail and high level of organization - Ability to manage multiple priorities and meet deadlines - Proven ability to handle confidential information appropriately Preferred - Experience using ERP platforms such as SAP, Oracle, or similar - Bachelor’s degree in Accounting or Finance Ideal Candidate Profile The ideal candidate is: - Highly organized and detail-focused - Process-driven with strong follow-through - Comfortable working on-site in a structured, deadline-driven environment - Reliable, consistent, and committed to accuracy For immediate consideration please call Christine at the Trevose office of Robert Half, 215-244-1870
2026-05-01T00:00:00Z

Accounting Assistant

Winter Park, FL
onsite
Temporary / Contract
23 - 26 USD / Hourly
We are looking for a dedicated Accounting Assistant to join our team in Winter Park, Florida. This long-term contract to hire position combines front-desk coordination with essential accounts payable and receivable duties. The role requires a detail-oriented approach, a strong eye for detail, and the ability to handle administrative tasks in a fast-paced office environment. Responsibilities:• Manage front-desk operations, including greeting visitors and handling incoming calls in a courteous manner.• Process vendor invoices accurately and ensure timely payments.• Reconcile corporate credit card transactions and maintain detailed financial records.• Apply client payments to appropriate accounts, ensuring accuracy and timeliness.• Maintain and update accounts payable and receivable records in accordance with company policies.• Perform check runs and ensure proper documentation is in place.• Provide administrative support, including document preparation and data entry.• Assist with general clerical duties to support the smooth operation of the office.• Collaborate with team members to resolve discrepancies or issues related to AP/AR processes.• Ensure confidentiality and discretion when handling sensitive financial information.
2026-04-29T00:00:00Z

Accounting Assistant

Addison, IL
onsite
Temporary to Hire
17.4135 - 20.163 USD / Hourly
We are looking for an Accounting Assistant to support day-to-day financial operations for a team in Addison, Illinois. This contract opportunity has the potential to become permanent and is ideal for someone who enjoys detailed administrative work and wants to build hands-on experience in accounting and bookkeeping. The role offers consistent part-time hours and a path to grow into a broader bookkeeping position over time. Responsibilities: • Process vendor invoices accurately, assign appropriate coding, and help maintain organized payable records. • Support accounts receivable activities by entering payment information, tracking outstanding balances, and updating customer account details. • Perform routine bank reconciliations to verify transactions and resolve discrepancies in a timely manner. • Enter financial and transactional data into accounting systems with a high level of accuracy and attention to detail. • Use QuickBooks to record, review, and maintain accounting information for daily operations. • Assist with basic bookkeeping tasks and help ensure financial records remain complete and current. • Communicate with internal team members and external contacts to clarify invoice, payment, or account questions as needed.
2026-04-30T00:00:00Z

Accounting Assistant

San Diego, CA
onsite
Temporary / Contract
23 - 27 USD / Hourly
Robert Half is seeking an Accounting Assistant for a growing hospitality group in San Diego! The ideal candidate will have experience supporting light Accounts Payable, Accounts Receivable, and Payroll.This is the perfect role for someone who enjoys supporting multiple parts of the accounting department. This is an on-site position, temporary-to-hire, and assisting a busy accounting department. What you'll be doing everyday<ul><li>Maintain Purchase Order processing system</li><li>Process Accounts Payable</li><li>Enter A/R information into system </li><li>Processing expense reports </li><li>Assist with payroll system and payroll related items</li><li>Perform clerical duties such as mailings and filing</li><li>Perform such other accounting, financial, or administrative tasks as may be required</li></ul>
2026-04-21T00:00:00Z

Accounting Assistant

Vista, CA
onsite
Temporary / Contract
22 - 27 USD / Hourly
We are seeking a detail-oriented Accounting Assistant to support daily financial operations and ensure accuracy across key accounting functions. This role is ideal for someone who enjoys working with numbers, staying organized, and supporting a collaborative finance team. You’ll assist with a mix of accounts payable, accounts receivable, and general ledger support while gaining exposure to core accounting processes. RESPONSIBILITIES<ul><li>Assist with accounts payable and receivable processing, including invoice entry and payment tracking</li><li>Perform data entry and maintain accurate financial records</li><li>Support bank and credit card reconciliations</li><li>Help prepare journal entries and assist with general ledger maintenance</li><li>Organize and maintain financial documentation for audits and reporting</li><li>Assist with expense tracking and report review</li><li>Support month-end close activities</li><li>Respond to internal and external inquiries related to accounting transactions</li></ul>
2026-04-28T00:00:00Z

Accounting Assistant

Reading, MA
onsite
Temporary / Contract
19 - 23 USD / Hourly
We are looking for an Accounting Assistant to support day-to-day financial and account servicing operations in Reading, Massachusetts. This Long-term Contract position is ideal for someone who is detail-oriented, organized, and comfortable handling account-related inquiries, transaction support, and administrative processing. The role will contribute to accurate recordkeeping, timely issue resolution, and dependable support across accounting and customer account activities. Responsibilities: • Investigate account-related questions, identify the root cause of issues, and take appropriate steps to resolve them while elevating complex matters when necessary. • Handle stop payment updates with accuracy and ensure all related records are properly maintained. • Process customer address changes and confirm account information is updated correctly in internal records. • Conduct account reviews and complete verification requests by gathering and validating relevant information. • Examine deposit account transactions and supporting documents to confirm activity and address discrepancies. • Prepare and record accounting transactions to maintain accurate financial data. • Manage outgoing correspondence, including the handling and follow-up of returned mail items. • Support routine accounting operations by maintaining organized documentation and assisting with financial record accuracy.
2026-05-01T00:00:00Z

Accounting Assistant

Westminster, VT
onsite
Temporary / Contract
23 - 27 USD / Hourly
We are looking for a detail-oriented Accounting Assistant on a contract basis in Westminster, Vermont. This role requires strong organizational skills and proficiency in data management to support the accounting team effectively. The ideal candidate will excel at handling data entry, reconciliations, and administrative tasks, ensuring accuracy and efficiency across operations. Responsibilities:• Accurately input and update financial data into relevant systems.• Perform reconciliations to ensure data consistency and resolve discrepancies.• Utilize Microsoft Excel, including advanced functions like VLOOKUP, to analyze and track financial information.• Generate reports and provide insights based on data analysis.• Assist with administrative tasks to support the accounting team.• Maintain organized and accurate records of financial transactions.• Collaborate with team members to enhance workflow efficiency.• Ensure compliance with organizational policies and procedures.• Provide timely updates and documentation for ongoing projects.
2026-04-17T00:00:00Z

Accounting Assistant

Santa Fe Springs, CA
onsite
Temporary / Contract
27 - 29 USD / Hourly
We are looking for an Accounting Assistant to support day-to-day financial operations for a manufacturing organization in Santa Fe Springs, California. This Long-term Contract opportunity is ideal for someone who is comfortable handling both payables and receivables while maintaining accurate financial records in a busy environment. The role will contribute to smooth transaction processing, strong documentation practices, and dependable support for the accounting team. Responsibilities: • Oversee the shared accounts payable mailbox, prioritize incoming items, and respond promptly to invoice-related inquiries. • Partner with department contacts to obtain timely authorization for invoices, employee expenses, and other payable items before processing. • Enter and post accounts payable activity accurately, including vendor invoices and outgoing payments made by check and wire transfer. • Apply incoming customer payments to accounts receivable records and ensure cash receipts are recorded without delay. • Maintain banking activity logs and assist with routine reconciliations to support accurate cash reporting. • Track duties, tariffs, and related charges in alignment with internal accounting guidelines and documentation standards. • Provide flexible accounting support on special assignments and assist with workload priorities during operational changes. • Help preserve organized financial records by reviewing entries for completeness, accuracy, and proper coding.
2026-04-28T00:00:00Z

Accounting Assistant

Bellwood, IL
onsite
Permanent / Full Time
45000 - 46800 USD / Yearly
Accounting Assistant to be a part of family owned manufacturing company. You can wear multiple hats. This is an opportunity to utilize your debits and credits knowledge and be apart of an established business. Send your resume to [email protected] or call Danielle at 630-368-1175 Medical, PTO and strong work life balance as well as 401k Responsibilities:• Process accounts payable and accounts receivable • Invoicing and cash application.• Assist in the preparation and handling of purchase orders, and shipping documentations. • Interact with all areas of the company including customer service and manufacturing • Familiarity with purchase order procedures and shipping documentation.\
2026-04-29T00:00:00Z

Accounting Assistant

Oakland, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are seeking an organized and detail-oriented Accounting Assistant to support the accounting team in handling accounts payable (AP) and accounts receivable (AR) functions. This role is ideal for early-career professionals or entry level looking to grow their experience in accounting and finance while contributing to the smooth operation of our organization's financial processes. Key Responsibilities: Assist with the processing, verification, and reconciliation of invoices in accounts payable. Support accounts receivable by tracking incoming payments, issuing invoices, and managing customer account records. Perform data entry into accounting systems to ensure the accuracy of financial records. Help resolve discrepancies, including research and communication with vendors and clients. Prepare and review weekly reports related to AP and AR activities. Maintain proper documentation of financial transactions in compliance with company policies. Partner with team members to ensure timely month-end and year-end close processes. Provide administrative support to accountants and finance staff as needed. Learn and work within various accounting software systems.
2026-04-24T00:00:00Z

Accounting Assistant

Steelton, PA
onsite
Temporary / Contract
19 - 23 USD / Hourly
Small professional services business in Steelton seeks an Accounting Assistant to support daily accounting operations and help keep financial records accurate and up to date. This role is ideal for someone with hands‑on accounting support experience who enjoys working with numbers, processes, and cross‑functional teams. Why Work Here:<ul><li>Join a collaborative accounting team where your contributions are valued and visible</li><li>Gain hands‑on exposure across multiple accounting functions, building a strong foundation for growth</li><li>Work in a stable environment with structured processes and supportive leadership</li><li>Opportunity to develop your skills and grow within the accounting department</li><li>Competitive compensation and a professional, team‑oriented workplace</li></ul> What You’ll Do:<ul><li>Assist with accounts payable and accounts receivable, including invoice processing, billing, and payment application</li><li>Perform data entry, reconciliations, and account reviews to maintain accurate financial records</li><li>Support month‑end close activities, journal entries, and general ledger maintenance</li><li>Communicate with vendors and internal departments to resolve discrepancies</li><li>Maintain organized accounting files and documentation</li><li>Provide administrative and reporting support to the accounting team as needed</li></ul>
2026-04-04T00:00:00Z

Accounting Assistant

Schaumburg, IL
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
The salary range for this position is $90,000-$100,000 and it comes with benefits, including Medical/Dental, 401k & time off. To apply to this hybrid role please send your resume to [email protected] Job description<ul><li>Accounts payable set up purchase orders, enter invoices, obtain approvals from project managers, follow up on problem invoices/vendor credits. Collate invoice with checks. Maintain subcontractors certificates of insurance</li><li>Enter weekly payroll in Sage & ADP, distribute reports to project managers for approval. Track time off, apprentice union raises</li><li>Assist with tracking cash flow and change order collection</li><li>Log, track all orders, deliveries, invoices and payments</li><li>Process sale and use/lease tax</li><li>Prepare budget entry in the online system</li><li>Service dispatch, billing, and collections. Provide customers with certificates of insurance</li><li>Order office supplies and equipmentMedical/Dental, 401k & time off</li></ul>
2026-04-30T00:00:00Z

Accounting Assistant

Kennesaw, GA
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an Accounting Assistant to join a finance team in Kennesaw, Georgia on a contract-to-permanent basis. This opportunity is well suited for someone starting an accounting career and eager to build hands-on experience in a supportive, team-oriented environment. The position focuses primarily on accounts payable activities while also offering exposure to select accounts receivable functions. Ideal candidates will bring a service-minded approach, attention to detail, and a genuine interest in learning and growing within a mission-driven organization. Responsibilities:• Manage day-to-day invoice and payment support, with an emphasis on reimbursing approved research and grant-related expenses.• Review submitted documentation for completeness and accuracy, then coordinate approval routing through electronic signature workflows.• Assist with accounts receivable activities when needed, including basic payment tracking and related record updates.• Maintain organized financial files and supporting documentation in accordance with established policy and audit standards.• Code invoices correctly and help ensure transactions are entered accurately within the appropriate accounting systems.• Support bank reconciliation and other routine accounting tasks to help maintain accurate financial records.• Respond to internal questions with professionalism and provide administrative assistance to the finance team as assigned.
2026-04-29T00:00:00Z

Accounting Assistant

Cambridge, MA
onsite
Temporary to Hire
23 - 27 USD / Hourly
We are looking for a detail-oriented Accounting Assistant to join our team in Cambridge, Massachusetts for a renown higher education institution. In this role, you will support daily financial operations, including invoice processing, expense reconciliation, and travel report management. This is a contract position with the potential for long-term employment, offering an excellent opportunity to grow within the education industry. Responsibilities:• Process and match invoices with a high level of accuracy.• Reconcile monthly expenses to ensure financial records are up-to-date.• Prepare and review detailed travel expense reports.• Support the verification and approval of various financial transactions.• Assist in budget analysis and projections for operational activities.• Coordinate with internal departments to manage revenue receipts and transfers.• Maintain and update financial records in compliance with organizational policies.• Help streamline business processes for improved accuracy and efficiency.• Collaborate with finance teams on audits and reporting requirements.• Provide general accounting support for programs, classes, and events.
2026-05-01T00:00:00Z

Accounting Assistant

Silver Spring, MD
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Accounting Assistant to support day-to-day financial operations for a team based in Silver Spring, Maryland. This Long-term Contract position is ideal for someone who is detail-oriented, organized, and comfortable handling high-volume accounting tasks in a fast-paced environment. The person in this role will contribute to accurate payment processing, record maintenance, and general accounting support while working with tools such as QuickBooks and Bill.com. Responsibilities: • Process vendor invoices accurately and enter payment details into accounting systems in a timely manner. • Support accounts payable activities by reviewing, coding, and preparing invoices for approval and payment. • Assist with accounts receivable tracking and maintain organized financial records for follow-up and reporting. • Perform data entry with a high level of accuracy while updating accounting information across internal files and platforms. • Use QuickBooks and Bill.com to manage transaction records, payment workflows, and supporting documentation. • Reconcile bank activity and help identify discrepancies by comparing statements with internal accounting records. • Maintain digital and physical filing systems to ensure financial documents are easy to retrieve and audit-ready. • Provide general administrative and accounting support to help keep daily finance operations running smoothly.
2026-04-29T00:00:00Z

Accounting Assistant

Madison, WI
onsite
Permanent / Full Time
52000 - 60000 USD / Yearly
Accounting Assistant role in Madison, WI. For immediate consideration contact Jon Wright at 608-338-1052. Robert Half is looking for an steady Accounting Assistant to join a well-respected law firm in downtown Madison. As the Accounting Assistant, you will be responsible for working with the rest of the accounting team on billing, invoicing, cash receipts, and other accounting work. The client is looking for someone who is a team player and excited to join a tenured team and be with for the long-term. Responsibilities:• Process client invoices and help maintain accurate, timely billing records in accordance with firm procedures.• Record daily cash receipts and apply payments correctly to customer accounts.• Assist with payroll preparation and related administrative tasks to help ensure employees are paid accurately and on schedule.• Support accounts payable and accounts receivable activities, including data entry, payment tracking, and follow-up on outstanding items.• Perform bank reconciliations and investigate discrepancies to maintain reliable financial records.• Maintain fixed asset records, including updates, tracking, and documentation for accounting purposes.• Use law firm-specific accounting software to enter, review, and manage financial information.• Work closely with internal staff to help keep accounting operations organized, compliant, and efficient.
2026-04-30T00:00:00Z

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