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535 results for Entry Level Administrative Assistant jobs

Administrative Assistant

Baltimore, MD
onsite
Temporary / Contract
21 - 23 USD / Hourly
A benefits company in Nottingham, MD is seeking an Administrative Assistant to join their team! This role will support the company with answering phones, customer support, data entry, reconciliations and customization of various spreadsheets and as needed for their clients.Duties/Responsibilities:• Interacts with clients via telephone and email to provide support and information on employee benefits.• Data entry of benefit enrollments, terminations, and changes• Assistance with provider searches, billing issues, claims issues and reconciliations.• Preparation, data entry and customization for various Excel spreadsheets.• Preparation of employee enrollment kits.• Performs other related duties as assigned.Required Skills/Abilities• Excellent communication and organization skills.• Service-oriented, detail-oriented, and ability to multi-task• Proficient computer skills, specifically using Microsoft Excel and Word, with the ability to learn new systems.• Strong analytical skills.• Ability to research issues, identify and give directions to resolve the problem at hand as well as explain the process taken to do so.• Ability to work in a fast-paced environment.• Knowledge of, or ability to learn about health and ancillary benefits.• Proven ability to work effectively in a team environment with associates.• Effective planning and priority setting. Ability to manage several complex projects simultaneously while working under pressure to meet deadlines.
2026-07-20T00:00:00Z

Administrative Assistant

Philadelphia, PA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for an Administrative Assistant to support a well-established public sector organization located in the Greater Philadelphia Region. This long-term contract opportunity is ideal for someone who enjoys keeping records accurate, managing document workflows, and handling a wide range of office support activities. The role will focus on document processing, file organization, data maintenance, and day-to-day administrative coordination in a public-service environment. What you get to do every single day: • Process paper and electronic records by scanning, uploading, and indexing documents so they can be retrieved quickly and accurately.• Enter, review, and update information in internal databases and tracking tools while maintaining a high level of accuracy.• Organize correspondence, receipts, forms, and related materials within structured filing systems for efficient access and retention.• Convert physical files into digital records and verify that electronic copies are complete, legible, and properly categorized.• Protect sensitive information by following established confidentiality and records security standards at all times.• Support daily office operations through general administrative assistance, including clerical tasks and document preparation.• Maintain orderly recordkeeping for transactions, client files, owner documentation, and other essential departmental materials.• Respond to routine inquiries and assist with incoming communications in a clear and service-focused manner.• Complete additional administrative assignments as needed to support team priorities and departmental deadlines.
2026-07-20T00:00:00Z

Administrative Assistant

Asheville, NC
onsite
Temporary to Hire
29 - 34 USD / Hourly
We are looking for a bilingual (English/Spanish) Administrative Assistant to support the Training Director and contribute to the day-to-day operations of a busy training function in Asheville, NC. This contract opportunity with potential for a permanent role is ideal for someone who thrives in a fast-moving automotive environment, stays organized under shifting priorities, and brings a proactive approach to both administrative coordination and team support. The position begins fully onsite and may transition to a hybrid arrangement based on business needs, offering the chance to play a key role in training events, scheduling, reporting, and executive-level assistance. Responsibilities:• Provide day-to-day administrative support to the Training Director while helping keep departmental activities organized and on schedule.• Coordinate logistics for multi-day training programs and bootcamps, including planning materials, room readiness, attendee needs, and overall event support.• Prepare, organize, and replenish training resources, office supplies, meals, and other items required for meetings and learning sessions.• Manage calendars and scheduling needs, ensuring training sessions, meetings, and related activities are arranged efficiently.• Serve as a point of contact for employees participating in training programs, offering clear communication and timely assistance.• Track training participation and completion data through Workday and generate reports to support program oversight.• Assist with executive support duties such as arranging travel, supporting meeting coordination, and facilitating communication with internal stakeholders.• Contribute administrative and operational support to the broader training team as priorities shift and new needs arise.
2026-07-20T00:00:00Z

Administrative Assistant

Glen Allen, VA
onsite
Temporary to Hire
20 - 21 USD / Hourly
We are looking for an Administrative Assistant to provide day-to-day support for a legal practice in Glen Allen, Virginia. This Contract to permanent opportunity is ideal for someone who brings strong organizational skills, sound judgment, and the ability to manage multiple priorities in a structured office environment. The right candidate will be comfortable handling client-facing tasks, preparing high-quality documents, and supporting administrative workflows with accuracy and care. Responsibilities:• Serve as a primary point of contact for clients by handling phone and email communication with care, empathy, and discretion.• Coordinate client intake activities, maintain accurate records, and ensure information is organized for attorney and team use.• Prepare, edit, proofread, and format correspondence, presentations, and legal documentation to maintain a high standard of quality.• Support preparation for hearings and client meetings by organizing materials, documents, and scheduling details in advance.• Maintain and retrieve files through document management platforms such as SharePoint, Dropbox, and DocuSign.• Manage a variety of administrative assignments at once while adjusting priorities to meet changing deadlines and office needs.• Contribute ideas that improve administrative processes and help create more efficient day-to-day office operations.• Assist with basic legal research when needed to support the healthcare practice team
2026-07-20T00:00:00Z

Administrative Assistant

Hillsboro, OR
onsite
Temporary / Contract
23 - 27 USD / Hourly
Do you possess excellent organizational skills and enjoy working in a fast-paced environment? Robert Half is seeking Administrative Assistants to support our clients’ frequent needs in the area. The Administrative Assistant roles typically include answering busy phone lines, greeting walk-in guests, and handling general clerical responsibilities. This is a dynamic position for an individual who is organized and committed to working with great companies. The Administrative Assistant will assist with filing, copying, and faxing for multiple departments. The Administrative Assistant will check mail and emails daily, respond to inquiries, forward communication, when necessary, set appointments, handle filing, and assist in coordinating schedules and activities. These roles will require strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred. The successful Administrative Assistant will be detail-oriented, have strong problem-solving skills, be able to communicate effectively, and have excellent customer service skills. The ideal Administrative Assistant will be self-directed, articulate, and provide positive attention to clients and vendors.
2026-07-02T00:00:00Z

Administrative Assistant

Kapolei, HI
onsite
Temporary / Contract
15.8365 - 18.337 USD / Hourly
We are looking for an Administrative Assistant to support recreation department operations in Hawaii. This contract position is ideal for someone who enjoys creating a welcoming front-office experience while keeping schedules, records, and communications organized. The role involves working closely with residents, visitors, vendors, and internal staff to ensure daily administrative activities run smoothly and efficiently. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. To learn more about this role, please call us at 808-531-0800. Responsibilities:• Welcome residents, visitors, and service providers at the front desk and deliver courteous, attentive assistance with day-to-day requests.• Manage participant check-ins for programs, classes, and facility access while confirming eligibility, memberships, or usage permissions when needed.• Coordinate bookings for shared amenities and recreation spaces, ensuring reservation details are recorded accurately and communicated clearly.• Maintain organized resident information, attendance lists, and departmental records with strong attention to accuracy and confidentiality.• Provide administrative support to recreation leadership by preparing correspondence, organizing documents, and assisting with event-related logistics.• Create and distribute notices, flyers, and other community-facing materials to keep residents informed about upcoming activities and updates.• Support registration and payment-related tasks for programs and events, helping ensure transactions are processed correctly.• Handle department mail, package distribution, incoming deliveries, and supply ordering while monitoring inventory levels for office and recreation materials.• Respond to resident questions or concerns with professionalism and escalate more complex issues to the appropriate team member when necessary.
2026-07-14T00:00:00Z

Administrative Assistant

Rialto, CA
onsite
Temporary / Contract
19.7885 - 24 USD / Hourly
We are looking for an organized Administrative Assistant to support a government utilities team in Rialto, California. This Long-term Contract opportunity offers a 30-hour workweek and is ideal for someone who excels in administrative coordination, customer communication, and accurate record handling. The role will focus on maintaining daily office operations, responding to service-related questions, and providing dependable support across utility-related administrative functions. Responsibilities: • Enter and maintain large volumes of information with a strong focus on accuracy, completeness, and timeliness. • Receive incoming telephone calls, direct them to the appropriate contacts, and provide helpful responses to routine questions. • Prepare and submit purchase requisitions and related documentation as departmental needs arise. • Respond to billing concerns and utility service inquiries by gathering details and directing requests appropriately. • Provide day-to-day administrative support for the utilities department, including document handling, scheduling assistance, and record organization. • Use Microsoft Outlook and Excel to manage correspondence, track information, and support reporting or operational tasks.
2026-07-14T00:00:00Z

Administrative Assistant

Manhattan Beach, CA
onsite
Temporary to Hire
20 - 22 USD / Hourly
We are looking for an Administrative Assistant to join a financial advisory office in Manhattan Beach, California. This contract opportunity with potential for a permanent role is ideal for someone who enjoys keeping operations organized, supporting client interactions, and contributing to a well-run office environment. The role offers a strong path for someone interested in building administrative experience within financial planning and wealth management while learning the day-to-day rhythm of a growing practice. Responsibilities: • Welcome clients and visitors with a courteous, attentive approach that helps create a positive office experience. • Coordinate calendars, arrange appointments, and help keep meetings running smoothly and on schedule. • Support office events and internal meetings by handling logistics, materials, and related administrative preparation. • Perform a range of clerical and administrative tasks, including document preparation, record maintenance, and routine office support. • Help maintain efficient office workflows by organizing administrative procedures and tracking day-to-day operational needs. • Complete onboarding-related activities and verification steps through a required mobile-based company platform. • Participate in assigned training programs and continue building knowledge needed to support the team effectively. • Assist with data entry, inbound call handling, and front-desk coverage as part of daily office operations. • Contribute to special assignments and provide additional administrative support based on business needs.
2026-07-16T00:00:00Z

Administrative Assistant

Snoqualmie, WA
onsite
Temporary / Contract
23 - 28 USD / Hourly
We are looking for an organized Administrative Assistant to support commercial property management operations across a portfolio of retail, office, and industrial properties in Snoqualmie, Washington. This Long-term Contract position plays a key role in keeping lease records accurate, coordinating communication with tenants and vendors, and helping property managers maintain efficient day-to-day operations. The ideal candidate brings strong administrative skills, attention to detail, and experience working with property management systems such as Yardi in a fast-paced environment. Responsibilities: • Maintain and update lease information in Yardi and digital filing systems, ensuring details such as renewals, amendments, rent adjustments, reporting deadlines, and key dates remain accurate and current. • Draft and organize lease-related documents, including notices, lender paperwork, correspondence, and supporting materials for tenant files. • Coordinate service requests and vendor activity by issuing work orders, monitoring progress, and following up to help resolve property-related issues promptly. • Support leasing activity by assisting with space availability materials, renewal processing, and onboarding documentation for incoming tenants. • Help property managers oversee daily operations for multiple commercial sites, including participating in occasional property visits and inspections as needed. • Organize due diligence records for property acquisitions or dispositions and ensure documents are transferred, stored, and maintained in a complete and orderly manner. • Track insurance documentation for properties, assist with renewal preparation, and provide administrative support during claims processing. • Prepare reports, monitor expenses, assist with budget-related tracking, and provide general administrative support through scheduling, document formatting, proofreading, and data entry.
2026-07-17T00:00:00Z

Administrative Assistant

Austin, TX
onsite
Temporary / Contract
25.65 - 28 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support office operations. This contract-to-hire position will provide broad administrative support to department leaders and internal teams, helping maintain efficient workflows, organized records, and responsive communication across the office. The ideal candidate is detail-oriented, resourceful, and comfortable managing multiple priorities while handling confidential information with discretion. Responsibilities:• Prepare, revise, and organize correspondence, reports, presentations, and other business documents for managers and department leaders.• Respond to routine office questions from employees and external contacts, and direct more complex matters to the appropriate person when needed.• Maintain office reference materials such as organizational directories and seating arrangements to ensure information remains current and accessible.• Coordinate meeting logistics, support event setup, capture accurate notes, and distribute meeting summaries to participants.• Arrange business travel, reserve accommodations, and assemble clear itineraries and schedules for leaders and team members.• Submit and track expense documentation for management while ensuring records are complete and properly organized.• Manage filing systems, oversee document storage and retrieval, and help keep administrative records accurate and easy to access.• Order and monitor office supplies, assist with special projects, and provide backup support for teammates during absences or peak workloads.• Support office activities by researching historical vendor, event, and membership information that may assist leadership with planning and decision-making.
2026-07-20T00:00:00Z

Office Administrative Assistant

Milwaukee, WI
onsite
Temporary to Hire
20 - 24 USD / Hourly
We are looking for an organized Office Administrative Assistant to support daily operations in Milwaukee, Wisconsin. This Contract to Permanent opportunity is ideal for someone who enjoys keeping an office running smoothly while providing attentive support to staff, volunteers, and visitors. The role combines administrative coordination, front-office communication, recordkeeping, and event support in a fast-paced environment. Responsibilities: • Coordinate day-to-day office activities to help maintain an efficient and well-organized workplace. • Serve as a primary point of contact for visitors, callers, and community members, ensuring courteous and attentive communication. • Support clerical projects by guiding volunteers and staff, assigning tasks, and helping work stay on schedule. • Assist with meetings, fundraising activities, fairs, and other special events by preparing materials and handling administrative logistics. • Maintain accurate paper and digital records, including files, invoices, donation tracking, and donor communications. • Process payroll-related information, complete basic bookkeeping tasks, prepare bank deposits, and support routine financial documentation. • Create reports, spreadsheets, presentations, flyers, and other materials using standard office software. • Receive incoming mail, sort and distribute correspondence, manage office supply inventory, and place cost-conscious orders as needed. • Help keep shared office areas clean, orderly, and ready for daily use while assisting with additional administrative projects as assigned.
2026-07-15T00:00:00Z

Legal Administrative Assistant

New York, NY
onsite
Permanent / Full Time
65000 - 85000 USD / Yearly
Boutique Law Firm specializing in Estate Administration is seeking a highly organized, detail-oriented, and motivated Legal Administrative Assistant to support daily operations in its Lower Manhattan office. This position plays a key role in creating a smooth, well-organized environment for attorneys, staff, and clients while helping maintain efficient administrative processes. The position is growth-oriented and targeted toward individuals who seek to increase their responsibility over time and rise within the ranks. The ideal candidate brings strong judgment, attention to detail, and a service-oriented approach to managing a busy legal office. Seeking someone with 2+ years of prior experience working in a law firm environment. This is a fully in office role that offers extensive PTO, a 401K, and a friendly and collaborative team environment. Hours are M-F, 10am - 6pm. Primary Responsibilities· Assisting with the creation and improvement of internal office workflows and procedures· Assisting with the administration of the firm's case management and CRM systems.· Assisting attorneys and staff with administrative projects· Ensuring office organization, efficiency, and consistency across daily operations.· Serving as the primary point of contact for office vendors, service providers, and building management· Managing office supplies and equipment· Welcoming clients and visitors· Processing mail and coordinating shipping and deliveries
2026-07-14T00:00:00Z

Legal Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
35 - 40 USD / Hourly
A San Francisco–based personal injury law firm is seeking a reliable and detail-oriented Legal Administrative Assistant to support its civil litigation team. This is a contract-to-hire opportunity ideal for a legal admin who enjoys being a central support resource in a fast-paced, plaintiff-side law firm environment. The Legal Administrative Assistant will provide general administrative and operational support to attorneys and legal staff, assisting with case coordination, document handling, and office operations. While experience in personal injury or litigation is preferred, candidates with administrative experience in any legal practice area are encouraged to apply. Key Responsibilities<ul><li>Provide administrative support to attorneys, paralegals, and legal staff</li><li>Prepare, format, and proofread correspondence and legal documents</li><li>Assist with basic court filings and document submissions as directed</li><li>Maintain and organize electronic and physical case files</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer phones, direct calls, and interact professionally with clients and vendors</li><li>Assist with intake forms, record requests, and general case coordination</li><li>Support office operations, including supplies, records management, and special projects</li></ul>
2026-07-14T00:00:00Z

Legal Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
24 - 29 USD / Hourly
We are offering a contract employment opportunity for a Legal Administrative Assistant in Honolulu, Hawaii. This role is central to operations in the legal industry where you will be expected to provide comprehensive support to attorneys and contribute to the efficient operation of our legal department. The ideal Legal Administrative Assistant candidate will perform a variety of tasks including legal research, drafting documents, managing case files, and communicating with clients and external parties. Responsibilities:• Conduct comprehensive legal research and draft various legal documents such as pleadings, motions, briefs, and other related documents.• Manage, organize, and maintain case files and documents ensuring all paperwork is accurate and current.• Communicate effectively with clients, witnesses, court personnel, and other external parties to gather information and schedule appointments.• Coordinate and schedule meetings, hearings, depositions, and other legal proceedings.• Prepare, manage, and file legal documents with courts, administrative agencies, and other relevant entities.• Assist in trial preparation tasks such as organizing exhibits, witness lists, and trial binders.• Maintain the confidentiality of sensitive information and adhere to the ethical standards of the legal profession.• Provide administrative support to attorneys including managing calendars, answering phone calls, and handling correspondence.• Stay updated on changes in laws, regulations, and legal procedures relevant to the practice area.• Perform other duties as assigned to ensure the efficient operation of the legal department.
2026-06-26T00:00:00Z

Legal Administrative Assistant

Parsippany, NJ
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are looking for a highly organized Administrative Assistant to support daily operations for a Law Firm near Parsippany NJ. This role is well suited for someone who can manage multiple tasks with accuracy, communicate effectively with internal and external contacts, and maintain a discreet, confidential approach to administrative support. The position will provide essential coordination for schedules, documents, and front-office activities while helping the team stay efficient and responsive. Responsibilities:• Manage calendars, schedule meetings, and coordinate appointments to keep daily operations running smoothly.• Prepare, format, and organize documents, correspondence, and office records with a high level of accuracy.• Serve as a primary point of contact by answering inbound calls, greeting visitors, and directing inquiries appropriately.• Maintain data entry tasks and update internal files, databases, and tracking systems in a timely manner.• Support office staff with administrative coordination, follow-up tasks, and general office assistance.• Communicate with clients, external partners, and other stakeholders in a clear and courteous manner.• Handle sensitive information with discretion while ensuring files and communications remain well organized and up to date.
2026-07-01T00:00:00Z

Legal Administrative Assistant

San Francisco, CA
onsite
Permanent / Full Time
80000 - 98000 USD / Yearly
We are looking for a detail-oriented Legal Administrative Assistant to support attorneys and office operations in San Francisco, California. This role combines legal document preparation, calendar and meeting coordination, client-facing administrative support, and expense and time-entry assistance. The ideal candidate is organized, resourceful, and comfortable managing multiple priorities while maintaining a high level of professionalism and accuracy. Hours and Office Schedule: 10:00am - 6:00pm PST, 35-hour standard work week. 5 days onsite to begin and then potential to switch to hybrid 3-days onsite after 90 days. Responsibilities:<ul><li>Do legal documentation – create TOA/TOCs, create binders, files, photocopying and scanning, etc. </li><li>Coordinate conference rooms and meeting logistics for attorneys, clients, and internal teams.</li><li>Welcome visitors professionally and help organize in-person and virtual meetings to ensure a smooth client experience.</li><li>Monitor monthly expenses, prepare reimbursement and expense reports, and assist with corporate card administration.</li><li>Arrange business travel and related itineraries while ensuring schedules and reservations are accurate.</li><li>Draft, format, proofread, and finalize legal correspondence, filings, and other documents at the direction of attorneys.</li><li>Handle document production tasks such as scanning, copying, binding, filing, faxing, and assembling organized case or transaction materials.</li><li>Create and maintain matter files, client intake forms, engagement documents, binders, tables of contents, and tables of authorities.</li><li>Support attorneys with administrative tracking, including bar memberships, court admissions, time entry, prebill revisions, and cover letter preparation.</li><li>Complete limited non-billable research, provide backup assistance to administrative staff, and contribute to special assignments as needed.</li></ul>
2026-07-08T00:00:00Z

Legal Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
We are partnering with a leading law firm in San Francisco to identify a polished, highly professional Administrative Support Services Assistant to join their team on a contract-to-hire basis. This full-time (35-hour/week) opportunity requires candidates to report onsite Monday through Thursday from 10:00 AM–6:00 PM, with Fridays remote per the firm's hybrid policy. The role provides administrative and operational support to attorneys and staff through calendar management, meeting coordination, document production, travel arrangements, file maintenance, and general office support while also serving as backup reception and legal administrative support as needed.The firm is seeking someone with strong administrative fundamentals who enjoys supporting a collaborative office environment, communicates professionally with attorneys, staff, and visitors, and is comfortable balancing a variety of day-to-day administrative responsibilities. This is an excellent opportunity for someone looking to build a long-term career within a sophisticated law firm environment.Core Responsibilities<ul><li>Provide onsite administrative support for attorneys, professional staff, and visiting personnel </li><li>Accept and respond to internal administrative support requests, coordinating with on-site personnel as needed </li><li>Maintain calendars, contacts, scheduling, and meeting logistics </li><li>Coordinate conference room reservations and meeting setup </li><li>Arrange domestic travel </li><li>Respond promptly to attorney and staff administrative requests </li><li>Proofread, prepare, scan, copy, bind, file, and organize legal and administrative documents </li><li>Prepare legal correspondence and electronic filings as requested </li><li>Create and maintain electronic and physical filing systems </li><li>Prepare new client and matter forms, engagement letters, and binders </li><li>Provide backup reception coverage and legal administrative support during staff absences and office rotations </li><li>Assist with special projects and additional administrative responsibilities as assigned </li></ul>
2026-07-16T00:00:00Z

Legal Administrative Assistant

El Segundo, CA
remote
Temporary / Contract
30 - 35 USD / Hourly
Robert Half is partnering with a nationwide company in the gaming industry seeking a Contracts Administrator / Legal Operations Coordinator to join their dynamic legal team. This is a fully remote position supporting the organization’s in-house legal department with a focus on contracts administration, legal billing coordination, and general legal operations support.*Candidates must reside in California* Key Responsibilities<ul><li>Assist in drafting, reviewing, and managing contracts throughout their lifecycle, including tracking renewals and maintaining organized contract databases.</li><li>Coordinate with internal teams and external counsel regarding legal billing matters, including invoice review and accrual tracking.</li><li>Support the legal operations function, including process improvement initiatives, vendor management, and department reporting.</li><li>Help ensure compliance with internal policies and maintain documentation within the company’s contract management system.</li><li>Provide general administrative and project support to the legal and operations teams as needed.</li></ul>
2026-07-14T00:00:00Z

Legal Administrative Assistant

Rock Island, IL
onsite
Temporary to Hire
18 - 22 USD / Hourly
Robert Half is partnering with a well-established local law firm to hire a Legal Administrative Assistant. This role is a great fit for an experienced administrative professional who is highly organized, detail-oriented, and comfortable supporting a fast-paced office environment. Prior legal office experience is not required, strong administrative skills are what matter most! Key responsibilities:<ul><li>Provide general administrative support to attorneys and legal staff</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare, format, and proofread documents and correspondence</li><li>Answer phones, manage emails, and handle professional client communication</li><li>Maintain organized electronic and paper filing systems</li><li>Assist with data entry, tracking, and general office projects</li></ul>This is an excellent opportunity to join a professional legal setting while leveraging transferable administrative skills, with training provided on firm-specific processes.
2026-07-17T00:00:00Z

Administrative Assistant I

Atlanta, GA
onsite
Temporary / Contract
16 - 17 USD / Hourly
We are looking for a detail-oriented Administrative Assistant I to support daily office operations for a Contract position based in Atlanta, Georgia. This role is ideal for someone who enjoys keeping teams organized, managing communications, and ensuring administrative tasks are completed accurately and on time. The position requires a strong onsite presence and the ability to handle a variety of coordination, documentation, and support activities in a fast-paced environment. Responsibilities: • Manage front-office communications by handling incoming calls, greeting visitors, and directing inquiries to the appropriate contacts. • Coordinate calendars, arrange meetings, and support conference call logistics to keep schedules running smoothly. • Maintain organized records through accurate filing, document preparation, and routine word processing tasks. • Sort and distribute incoming mail, faxes, and other correspondence in a timely manner. • Provide administrative support for hiring-related activities, including interview scheduling and process coordination. • Assist with special projects and ad hoc financial or administrative assignments as needed. • Track important documents and office information to ensure reliable record keeping and easy retrieval. • Support onsite operations by helping departments stay organized and by communicating effectively across teams.
2026-06-23T00:00:00Z

Executive Administrative Assistant

Concord, NH
onsite
Temporary to Hire
25 - 26 USD / Hourly
We are looking for an organized and resourceful Executive Administrative Assistant to support senior leadership. This contract opportunity with potential for a permanent role is ideal for someone who excels at managing priorities, coordinating logistics, and keeping executive schedules running smoothly. The right candidate will bring strong judgment, attention to detail, and the ability to handle sensitive matters with professionalism. Responsibilities: • Oversee complex executive calendars, arrange appointments, and adjust schedules as priorities change. • Coordinate domestic and, when needed, broader travel plans, including itineraries, reservations, and related logistics. • Prepare for executive meetings by organizing schedules, confirming attendees, and ensuring materials are ready in advance. • Manage meeting logistics such as room arrangements, timing, and follow-up action tracking to support efficient decision-making. • Provide day-to-day administrative support to leadership, helping maintain smooth communication and workflow across priorities. • Handle scheduling conflicts and last-minute changes with discretion, sound judgment, and a service-oriented approach.
2026-07-16T00:00:00Z

Executive Administrative Assistant

Solana Beach, CA
onsite
Temporary / Contract
35 - 40 USD / Hourly
Support Leadership at an Innovative OrganizationAn established biotechnology company is looking for a polished Executive Administrative Assistant to provide high-level support to senior leadership. This role is ideal for someone who enjoys working in a professional environment, managing competing priorities, and serving as a trusted business partner to executives. You'll have visibility across multiple departments while helping coordinate projects, meetings, and executive initiatives. ResponsibilitiesExecutive Support<ul><li>Manage complex calendars and travel arrangements</li><li>Coordinate leadership meetings and prepare meeting materials</li><li>Draft correspondence, reports, and presentations</li><li>Process expense reports and purchase requests</li><li>Organize confidential documents and executive files</li></ul>Office Administration<ul><li>Coordinate company meetings and special events</li><li>Support cross-functional projects</li><li>Manage vendor communication and office logistics</li><li>Prepare reports using Excel and PowerPoint</li></ul>
2026-07-06T00:00:00Z

Executive Administrative Assistant

Miami, FL
onsite
Temporary / Contract
50000 - 60000 USD / Yearly
Urgent Need for a High-Level Executive Assistant to the CEO KEY RESPONSIBILITIES<ul><li>Provide high-level administrative support to leaders and executives</li><li>Manage complex calendars, meetings, and travel arrangements</li><li>Prepare reports, presentations, correspondence, and meeting materials</li><li>Screen calls, emails, and other communications with professionalism and discretion</li><li>Coordinate internal and external meetings, events, and logistics</li><li>Maintain confidential information and handle sensitive matters with sound judgment</li><li>Track deadlines, priorities, and follow-up items to keep leadership organized</li><li>Support special projects and cross-functional administrative needs as assigned</li></ul>
2026-07-20T00:00:00Z

Senior Administrative Assistant

Norwalk, CT
onsite
Temporary / Contract
29 - 30 USD / Hourly
We are looking for an organized Senior Administrative Assistant to support daily office operations. This long-term contract position is ideal for someone who enjoys creating structure, managing front-desk activity, and keeping administrative tasks moving efficiently. The role requires strong attention to detail, effective handling of incoming communications, and the ability to maintain accurate records while supporting a busy services environment. Responsibilities:• Manage day-to-day administrative support activities to help maintain smooth office operations.• Receive and direct incoming calls courteously, ensuring messages and inquiries are handled promptly.• Welcome visitors and provide front-desk support while maintaining a courteous and organized office presence.• Prepare, update, and maintain records, documents, and data entries with a high level of accuracy.• Coordinate schedules, appointments, and general office communications to support team efficiency.• Assist with routine clerical tasks such as filing, document organization, and correspondence handling.• Monitor administrative workflows and help keep office processes organized and on schedule.
2026-07-20T00:00:00Z

Part Time Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
23 - 26 USD / Hourly
About the RoleRobert Half is partnering with a valued client to hire a dependable and detail-oriented Part-Time Administrative Assistant to provide administrative and office support three days per week (Wednesday through Friday). This position is ideal for someone who enjoys keeping an office running smoothly, thrives in a collaborative environment, and takes pride in delivering exceptional service to both internal teams and external partners. The ideal candidate is highly organized, proactive, and comfortable managing a variety of administrative, facilities, and office coordination responsibilities in a fast-paced environment. Key Responsibilities<ul><li>Provide general administrative support, including filing, data entry, scanning, and document preparation</li><li>Answer and direct incoming phone calls while providing professional customer service</li><li>Manage office supplies and coordinate inventory, ordering, and restocking as needed</li><li>Serve as a point of contact for facilities-related requests, ensuring issues are reported, tracked, and resolved in a timely manner</li><li>Coordinate with vendors for building services, maintenance, deliveries, and office-related projects</li><li>Assist with conference room scheduling and preparation for meetings</li><li>Support office events by coordinating logistics, setting up meeting spaces, arranging catering, and ensuring rooms are prepared before and after events</li><li>Receive and distribute mail and packages</li><li>Maintain organized office files and records</li><li>Assist with special projects and provide additional administrative support as needed</li></ul>
2026-07-07T00:00:00Z

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