<p>Are you passionate about supporting team success and ensuring smooth Human Resources operations? Our client is seeking a detail-oriented and proactive <strong>HR Assistant</strong> to join their team! If you're looking to grow your HR career in a collaborative and dynamic environment, this could be the perfect opportunity for you.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p>As an HR Assistant, you will:</p><ul><li><strong>Administrative Support:</strong> Provide day-to-day administrative support to the HR department, including maintaining employee records and processing HR-related documents.</li><li><strong>Recruitment Assistance:</strong> Coordinate job postings, screen resumes, assist in interview scheduling, and communicate with candidates.</li><li><strong>Employee Onboarding:</strong> Prepare onboarding materials and guide new hires through orientation and onboarding processes.</li><li><strong>Benefits Administration:</strong> Assist employees with questions related to benefits programs and help with enrollment processes as needed.</li><li><strong>Compliance:</strong> Ensure all HR practices comply with company policies and legal requirements.</li><li><strong>Event Coordination:</strong> Organize and assist with employee engagement activities, training sessions, and company events.</li><li><strong>General Support:</strong> Handle employee inquiries in a friendly and professional manner while maintaining confidentiality.</li></ul><p><br></p>
<p>We are seeking a dynamic, detail-oriented, and customer-focused team member to support a top-producing mortgage loan office. This pivotal role blends office administration, loan processing, customer service, marketing coordination, and office assistance. </p><p><br></p><p>Key responsibilities to include:</p><ul><li>Answering phones </li><li>Print, scan and collect documents to create a loan file for submission</li><li>Open escrow, order appraisals and insurance</li><li>Assist the loan officers and processors throughout the loan process, managing deadlines, follow-ups, and ensuring smooth transitions between milestones</li><li>Create and execute basic marketing campaigns (social media, email, print) to support brand awareness and referral generation</li><li>Act as a point of contact for clients, agents, and internal team members—ensuring all communication is timely and clear.</li></ul><p> </p><p><br></p>
We are looking for a detail-oriented Administrative Assistant to support our team in Durham, North Carolina. This contract position involves performing a variety of administrative tasks, including data entry, scheduling, and customer service. The role offers an opportunity to contribute to the efficient operation of a dynamic office environment.<br><br>Responsibilities:<br>• Maintain accurate and organized records to ensure seamless access to information.<br>• Handle inbound calls professionally and deliver exceptional customer service.<br>• Perform precise data entry tasks to support office operations.<br>• Utilize Microsoft Office tools, including Excel and Outlook, for efficient task completion.<br>• Schedule appointments and coordinate calendars for team members.<br>• Assist with general office functions and provide administrative support as needed.<br>• Contribute to administrative management tasks to enhance productivity.<br>• Manage filing duties to keep documents organized and accessible.<br>• Offer ad-hoc administrative support to address immediate office needs.
<p>We are seeking an experienced Executive Assistant for an onsite role in Honolulu, Hawaii. This position requires outstanding organizational, interpersonal, and digital proficiency skills to support executives and contribute to streamlined workflows. Preference will be given to Hawaii residents due to the onsite work requirements. This is an onsite position in Honolulu, Hawaii. Due to the nature of the role, preference will be given to candidates already residing in Hawaii. Please call <strong>808-531-0800</strong> to inquire about this opportunity.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Calendar and Travel Management:</strong> Coordinate complex schedules, meetings, and travel arrangements for executive(s)</li><li><strong>Communications Support:</strong> Handle correspondence, emails, and calls with professionalism and timeliness</li><li><strong>Workflow Enhancement:</strong> Implement and support digital tools or automation initiatives to improve operational efficiency across teams </li><li><strong>Document Preparation:</strong> Create reports, presentations, and other documentation per executive requests.</li><li><strong>Cross-Functional Collaboration:</strong> Liaise with multiple departments and provide administrative support for cross-functional projects</li><li><strong>Event Coordination:</strong> Organize onsite logistics for meetings, including venue setup and technology needs.</li></ul><p><br></p><p><strong>Preferred Skills:</strong></p><ul><li>Strong digital fluency, including proficiency in CRM platforms and workflow automation tools.</li><li>Ability to prioritize and adapt quickly to shifting responsibilities (Source: ACS PAGE INTRO).</li><li>Solid communication, organizational, and time-management abilities necessary for an executive-level role.</li></ul><p><br></p>
<p> A cutting-edge technology company based in Honolulu, Hawaii, is looking for a proactive, detail-oriented, and tech-savvy <strong>Administrative Assistant</strong> to provide essential operational support and help the team stay organized. As a key member of our team, you will serve as the backbone of daily operations, assisting with administrative tasks, optimizing workflows, and promoting efficiency in our fast-paced, innovative environment. This is an exciting opportunity to work in the heart of Honolulu’s growing tech sector while contributing to a forward-thinking company that values collaboration, innovation, and excellence. The ideal candidate will possess strong organizational, analytical, and communication skills and a passion for contributing to a team-focused environment. They should be comfortable working across various technologies and platforms, thriving in a culture that leverages cutting-edge tools to drive success. Call us today at 808-531-0800 for next steps. <strong>Preference will be given to Hawaii residents</strong> due to local knowledge, as well as the nature of on-site responsibilities and collaboration with team members.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li><strong>Operational Support:</strong> Serve as the primary administrative support for executives and team members, managing day-to-day tasks to ensure seamless office operations.</li><li><strong>Calendar and Schedule Management:</strong> Coordinate schedules, book meetings, organize conferences, and ensure team calendars align with organizational priorities.</li><li><strong>Document Creation and Management:</strong> Prepare reports, presentations, meeting agendas, and correspondence, ensuring accuracy and professionalism. Maintain an organized system for digital files and records.</li><li><strong>Communication:</strong> Act as a liaison between team members, clients, vendors, and stakeholders by managing correspondence via email, phone, and chat.</li><li><strong>Event Coordination:</strong> Take the lead in planning internal and external events, such as team-building activities, client luncheons, and tech expos, handling all logistical details.</li><li><strong>Office Technology and Supplies Management:</strong> Oversee procurement and inventory for office supplies, IT equipment, and software licenses. Ensure that all office systems operate smoothly and troubleshoot tech-related issues as needed.</li><li><strong>Process Optimization:</strong> Identify and implement improvements to administrative workflows, leveraging technology such as automation tools (e.g., Slack integrations, project management platforms) to enhance productivity.</li><li><strong>Travel Planning:</strong> Arrange travel for executives and team members, including airfare, hotels, transportation, and itinerary management.</li><li><strong>Support for Recruiting Efforts:</strong> Assist with onboarding new hires, scheduling interviews, preparing welcome documentation, and coordinating training schedules.</li><li><strong>Budget Tracking and Compliance:</strong> Monitor and manage office and departmental budgets, ensuring spending aligns with company policies. Assist in preparing monthly expense reports.</li><li><strong>Ad-Hoc Tasks:</strong> Handle various administrative projects that arise as part of supporting a fast-moving team in a tech-driven environment.</li></ul><p><br></p>
Seeking an experienced Administrative Assistant in Saline, MI. This is a full-time, 40 hours/week, in-office opportunity; working Monday – Friday 8:00am – 5:00pm. If you are tech savvy, enjoy working with people, multi-tasking and have 2+ years of solid experience in an administrative support role, this might be the role for you. NO remote. Pay up to $23/hr. <br> <br>Responsibilities:<br>Answer main telephone lines, route calls or take detailed messages as required. <br>Tend to Firm’s common areas while performing light housekeeping duties daily (wiping tables, loading/unloading dishwasher, stocking printer paper, etc).<br>Setup tax returns in Workflow (accounting program).<br>Verification of tax returns in Autoflow (tax program).<br>Setup meetings for Principals and Managers.<br>Photocopy documents for internal staff as requested.<br>Maintain shredding of documents for staff.<br>Monitor and distribute faxes to firm staff as indicated while tending to urgent documents quickly.<br>Stamp, deposit, collect, sort and distribute mail in a timely manner daily.<br>Prepare, proof-read and revise letters and memos according to templates that meet Firm’s standards.<br>Order office and printing supplies.<br>Maintain list of other items (office snacks, etc) that need to be purchased.<br>Order staff lunches for Firm meetings, tax season, and other miscellaneous events as directed. <br>Other tasks as requested of staff (Principals to Administrative).<br><br>Requirements to be considered:<br>2+ years of solid experience in an administrative support role.<br>Demonstrate a professional and reliable character with complete follow through on all tasks and projects.<br>Strong attention to detail and following processes in timely manner.<br>Exceptional verbal and written communication skills.<br>Friendly conversationalist who can make our visitors and clients feel welcome and is approachable for internal Staff.<br>Working knowledge of Microsoft Word and Excel (letter formatting, data entry, etc).<br>Strong desire to learn new programs with an interest in accounting related software.<br>Strong adherence to MRPR quality standards and core values.<br>Team player who enjoys working independently while also being part of the team.<br>Experience in Public Accounting, Professional Services, or accounting software is a plus, yet not required.
We are looking for an experienced Executive Assistant to provide high-level administrative support to senior leadership in Bedford Hills, New York. This is a Contract to permanent position, offering an excellent opportunity for a skilled individual to showcase their organizational abilities and attention to detail. The role requires adaptability, discretion, and a proactive approach to managing schedules and tasks.<br><br>Responsibilities:<br>• Coordinate and manage complex calendars to ensure timely scheduling and efficient time management.<br>• Arrange domestic and international travel, including flights, accommodations, and itineraries.<br>• Serve as the primary point of contact for internal and external stakeholders, ensuring seamless communication.<br>• Prepare and edit correspondence, reports, and presentations with a high degree of accuracy.<br>• Handle confidential information with discretion and professionalism.<br>• Monitor and prioritize incoming emails and requests, ensuring prompt and appropriate responses.<br>• Assist in planning and coordinating meetings, including preparing agendas and materials.<br>• Provide on-call support as needed to address urgent matters.<br>• Maintain organized records and files for easy access and retrieval.<br>• Collaborate with team members to ensure smooth execution of administrative processes.
We are seeking a highly organized and detail-oriented Administrative Assistant to support operations in the automotive industry. This position is a temporary contract role and will begin immediately and is 100% on site. The ideal candidate will possess specialized expertise in handling tag and title processes, as well as general administrative functions. This role requires strong communication skills and accuracy, ensuring compliance with state and local regulations related to vehicle documentation.<br><br>Key Responsibilities<br>Tag and Title Processing:<br>Prepare, process, and file vehicle titles and registration documents in compliance with state regulations.<br>Coordinate with DMVs, customers, dealerships, and internal teams to ensure timely completion of tag and title-related tasks.<br>Resolve discrepancies and ensure all documentation is accurate and up-to-date.<br>Customer Interactions:<br><br>Serve as a point of contact for customers, providing assistance with tag and title inquiries.<br>Maintain professional communication with clients, explaining processes and requirements.<br>Administrative Support: Perform data entry for driver licenses, vehicle records, and registration information with a high level of accuracy.<br>Support office operations by managing schedules, maintaining files, and ordering supplies.<br>Assist in monthly department reporting or audits.<br><br>Qualifications<br>Previous experience in administrative support roles, preferably in the automotive industry.<br>Hands-on experience with tag and title processing.<br>Knowledge of DMV forms, systems, and regulatory compliance requirements.<br>Strong proficiency in Microsoft Office Suite; familiarity with dealership management systems is a plus.<br><br>Key Skills<br>Excellent organizational skills and attention to detail.<br>Ability to multitask and prioritize in a fast-paced environment.<br>Strong written and verbal communication skills.<br>Problem-solving abilities, particularly in resolving documentation issues.<br><br>For immediate consideration please call Christine at 215-244-1870, or send your current resume to christine.macmahon@roberthalf com. Thank you!
<p>support to senior leadership. The ideal candidate will possess excellent organizational, communication, and problem-solving skills while maintaining a polished and professional demeanor.</p><p> </p><p>Key Responsibilities:</p><p> </p><ul><li>Serve as a trusted partner to senior executives by managing calendars, coordinating meetings, and arranging domestic and international travel schedules.</li><li>Oversee correspondence, including drafting emails, preparing presentations, and handling highly confidential information with discretion.</li><li>Act as the main point of contact for internal and external stakeholders, ensuring communications are clear and aligned with executives.</li><li>Organize and execute corporate events, meetings, and off-site functions, ensuring all logistical needs are met.</li><li>Streamline day-to-day operations by managing records, processing documentation, and continuously improving administrative systems.</li><li>Provide support for ad hoc projects and initiatives as needed.</li></ul><p><br></p>
<p>We're looking for a sharp Executive Assistant to join a rapidly growing firm in lower Fairfield County. This is an on-site position supporting the CEO.</p><p><strong><u>Responsibilities</u></strong>:</p><ul><li>Conserves executive's time by reading, researching, and routing correspondence, drafting letters and documents, collecting and analyzing information, and initiating communications.</li><li>Develops a thorough understanding of the business to make appropriate recommendations and decisions impacting the executive.</li><li>Manages the executive’s Outlook account including high volumes of email traffic, an active calendar of appointments and travel, and updates contacts as needed.</li><li>Engages with all staff members situated throughout the country to facilitate solutions.</li><li>Prepares agendas and minutes in relation to crucial meetings.</li><li>Completes expense reports and approves timecards for the executive’s direct reports.</li><li>Maintains executive files, copies and reviews outside mail, scans and files documents.</li><li>Assists with corporate meetings and events.</li><li>Communicates effectively with all levels of the organization and external stakeholders.</li><li>Provides direct administrative support as needed, including scheduling appointments, meetings, and events; booking detailed travel itineraries; maintaining file systems; incoming and outgoing mailing and shipping packages.</li><li>Manage office supplies, equipment, and inventory, ensuring adequate stock levels and overseeing procurement processes.</li></ul><p><br></p>
<p>We are looking for a highly organized Administrative Assistant to join our team in Tacoma, WA. In this role, you will provide essential support for two key projects involving digital file organization and project management tools. This is a contract position with opportunities to contribute significantly to the success of a small but dynamic business.</p><p><br></p><p>Responsibilities:</p><p>• Organize and restructure digital files within SharePoint to establish a clear and efficient file management system.</p><p>• Collaborate with an external IT department to manage employee permissions and address technical setup requirements.</p><p>• Perform data entry and optimize the use of SmartSheet for project timelines, office administration, and project management.</p><p>• Identify opportunities to enhance the functionality of SmartSheet to better meet organizational needs.</p><p>• Provide general administrative support to ensure smooth project execution and team collaboration.</p><p>• Utilize Microsoft Office Suite for creating reports and spreadsheets.</p><p>• Monitor and update electronic document management systems to ensure compliance and accessibility.</p>
<p>We are offering an exciting opportunity for an Executive Assistant in the Health Insurance industry, located in Center City Philadelphia. As an Executive Assistant, you will be expected to handle confidential matters, manage calendars, and prepare various documents while maintaining the highest level of discretion. You will also be responsible for coordinating travel arrangements, executing contracts, and handling other administrative tasks.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Handle sensitive information with the utmost discretion and confidentiality, ensuring the smooth running of the company's operations</p><p>• Coordinate and manage schedules, including internal and external appointments, meeting confirmations, and liaising with other assistants</p><p>• Prepare and draft various documents including Word, Excel, PowerPoint presentations, agendas, reports, and special projects in support of the company's objectives</p><p>• Respond to detail oriented communications on significant and non-routine matters, exercising judgment on what correspondence to handle independently</p><p>• Arrange travel itineraries including flights, visas/passports, cars, hotels, and other reservations ensuring smooth and timely travel</p><p>• Coordinate ongoing group meetings, ensuring all necessary arrangements are made in advance</p><p>• Execute contracts on behalf of the company, adhering to all relevant procedures and regulations</p><p>• Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with, ensuring accurate and timely communication</p><p>• Complete detailed corporate expenses, including tracking receipts and reimbursements, ensuring accurate financial records</p><p>• Maintain and organize files, ensuring easy access and retrieval of information when needed</p><p>• Manage CRM entries for the detail oriented, ensuring accurate and timely data entry</p><p>• Respond promptly to emails/texts/phone calls, ensuring effective and efficient communication</p><p>• Undertake ad hoc projects as required, demonstrating flexibility and adaptability</p><p>• Represent the company in a positive light through great follow-through skills and sound judgment</p><p>• Conduct research, collect and analyze information as needed, in advance, to conserve the Executive's time.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Charlotte, North Carolina. In this role, you will play a pivotal part in supporting administrative processes and ensuring smooth communication with clients, legal professionals, and internal teams. This is a long-term contract position that offers the opportunity to work in a dynamic and fast-paced environment.<br><br>Responsibilities:<br>• Serve as the primary point of contact for external stakeholders, including realtors, attorneys, and home buyers, ensuring all interactions are clear and well-organized.<br>• Coordinate with attorneys to finalize closing documents and submit necessary files for accounting and revenue booking.<br>• Review and manage documentation to ensure accuracy and compliance, maintaining organized records in Salesforce.<br>• Utilize Salesforce, Excel, and E1 accounting software to track and manage data efficiently.<br>• Support the full lifecycle of home-closing operations, from initiation to completion, while adapting to urgent changes or high-priority tasks.<br>• Assist with data entry and administrative duties to keep processes running smoothly.<br>• Communicate effectively across all organizational levels, including peers, managers, and executives.<br>• Provide exceptional customer service by addressing inquiries and resolving issues promptly.<br>• Maintain organization and attention to detail in a fast-paced environment.<br>• Collaborate with internal teams to ensure seamless workflows and process improvements.
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Elmwood Park, New Jersey. In this role, you will provide essential support to our programs by managing clerical tasks and ensuring smooth day-to-day operations. This is a long-term contract position within the healthcare and social assistance industry, offering an opportunity to make a meaningful impact.</p><p><br></p><p>Responsibilities:</p><p>• Handle incoming and outgoing phone calls with professionalism and efficiency.</p><p>• Provide exceptional customer service by addressing inquiries and resolving issues promptly.</p><p>• Input and update data accurately into organizational systems and databases.</p><p>• Manage email communications, including drafting, responding to, and organizing correspondence.</p><p>• Support program operations by performing general administrative and clerical tasks.</p><p>• Maintain organized records and documentation to ensure easy accessibility.</p><p>• Collaborate with team members to coordinate schedules and meetings.</p><p>• Assist in preparing reports, presentations, and other necessary documentation.</p><p>• Ensure compliance with organizational policies and procedures in daily tasks.</p><p>• Contribute to a positive and productive office environment.</p>
<p>We are looking for a skilled and detail-oriented Administrative Assistant to join our client's team in Gaithersburg, Maryland. In this role, you will provide vital support to our General Counsel and real estate development team, ensuring smooth operations and the management of critical tasks. This position requires a high level of professionalism, organizational expertise, and discretion in handling confidential information.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Deliver comprehensive administrative support to executives and members of the development team.</p><p>• Draft, review, and finalize correspondence, reports, presentations, and legal documents such as contracts and leases.</p><p>• Monitor and manage key dates related to contracts, permits, and regulatory filings to ensure compliance.</p><p>• Organize and maintain digital filing systems for efficient document retrieval.</p><p>• Assist in preparing and submitting development applications, permit requests, and zoning documentation.</p><p>• Coordinate the recording of documents in public land records, managing entity filings, and obtaining necessary corporate documents.</p><p>• Serve as a liaison between internal staff, external counsel, consultants, government agencies, lenders, and other stakeholders.</p><p>• Facilitate the signing, notarization, and proper execution of legal documents.</p><p>• Conduct basic legal research or document reviews under attorney supervision, as needed.</p><p>• Support project tracking initiatives and status reporting to ensure milestones are met.</p>
We are looking for an Administrative Assistant to join our team in Cumming, Georgia. This long-term contract position is ideal for a detail-oriented individual with strong organizational and communication skills. The role offers an excellent opportunity to contribute to the smooth operation of office functions while showcasing expertise in administrative support.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to ensure seamless daily office operations.<br>• Handle incoming calls professionally, delivering excellent customer service and accurate information.<br>• Organize and maintain office systems to enhance efficiency and accessibility of resources.<br>• Perform precise data entry and maintain the integrity of information systems.<br>• Utilize Microsoft Excel for data management, reporting, and analysis with intermediate to advanced proficiency.<br>• Manage multiple priorities effectively while maintaining high attention to detail.<br>• Protect sensitive information by adhering to confidentiality standards.<br>• Collaborate with team members to foster a positive and productive work environment.<br>• Assist with receptionist duties, including filing and document management.
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Bridgewater, New Jersey. In this role, you will provide essential clerical support to a fast-paced department, ensuring efficient operations and seamless coordination. If you thrive in a dynamic environment and have strong organizational skills, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Perform general administrative tasks such as preparing agendas, handling correspondence, and managing documentation.</p><p>• Answer and direct incoming calls professionally, providing a positive experience for callers.</p><p>• Schedule and coordinate meetings, appointments, and events using calendar management tools.</p><p>• Utilize Microsoft Word, Excel, and Outlook to create, edit, and organize documents and communications.</p><p>• Assist in the preparation of reports and presentations as needed.</p><p>• Handle data entry tasks with precision and attention to detail.</p><p>• Support special projects and ad hoc tasks as assigned to meet departmental goals.</p><p>• Maintain organized records and ensure timely retrieval of information.</p><p>• Collaborate with team members to streamline workflows and improve efficiency.</p><p>• Provide exceptional support to ensure departmental operations run smoothly.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our client's team on a long-term contract basis in Holyoke, Massachusetts. In this role, you will play a key part in ensuring smooth office operations while providing exceptional administrative support. This position offers an opportunity to contribute to a dynamic environment within the education sector.</p><p><br></p><p>Responsibilities:</p><p>• Handle incoming phone calls professionally and direct inquiries to the appropriate personnel.</p><p>• Perform accurate data entry to maintain and update office records and databases.</p><p>• Provide administrative support to various departments, ensuring tasks are completed efficiently.</p><p>• Manage daily office operations, including scheduling, correspondence, and filing.</p><p>• Greet visitors and assist with receptionist duties to uphold a welcoming environment.</p><p>• Organize and maintain office documents, ensuring easy access for team members.</p><p>• Support team members with special projects and administrative tasks as needed.</p><p>• Coordinate office supplies and ensure inventory levels are maintained.</p><p>• Prepare reports and presentations as required by management.</p><p>• Collaborate with colleagues to improve office workflows and processes.</p>
We are looking for a meticulous Administrative Assistant to provide comprehensive legal administrative support in our Lake Geneva, Wisconsin office. This Contract to permanent position is ideal for candidates who thrive in a fast-paced environment and are skilled at managing multiple tasks with precision and professionalism. While prior legal experience is advantageous, it is not mandatory for this role.<br><br>Responsibilities:<br>• Prepare, edit, and finalize documents and assignments with accuracy and efficiency.<br>• Organize and maintain client files, coordinate meetings and appointments, and arrange travel schedules as needed.<br>• Support billing processes by assisting with timekeeping, transcription, and processing payment requests.<br>• Collaborate with other team members to ensure seamless execution of shared duties and special projects.<br>• Handle inbound calls and inquiries in a meticulous manner, providing exceptional service to clients and stakeholders.<br>• Prioritize and manage multiple tasks to meet deadlines while maintaining attention to detail.<br>• Perform data entry tasks with precision to ensure accurate documentation.<br>• Assist with receptionist duties, including greeting visitors and managing office communications.<br>• Proactively identify and resolve administrative challenges to support overall office efficiency.
<p>A benefits company in Nottingham, MD is seeking an Administrative Assistant to join their team! This role will support the company with answering phones, customer support, data entry, reconciliations and customization of various spreadsheets and as needed for their clients.</p><p>Duties/Responsibilities:</p><p>• Interacts with clients via telephone and email to provide support and information on employee benefits.</p><p>• Data entry of benefit enrollments, terminations, and changes</p><p>• Assistance with provider searches, billing issues, claims issues and reconciliations.</p><p>• Preparation, data entry and customization for various Excel spreadsheets.</p><p>• Preparation of employee enrollment kits.</p><p>• Performs other related duties as assigned.</p><p>Required Skills/Abilities</p><p>• Excellent communication and organization skills.</p><p>• Service-oriented, detail-oriented, and ability to multi-task</p><p>• Proficient computer skills, specifically using Microsoft Excel and Word, with the ability to learn new systems.</p><p>• Strong analytical skills.</p><p>• Ability to research issues, identify and give directions to resolve the problem at hand as well as explain the process taken to do so.</p><p>• Ability to work in a fast-paced environment.</p><p>• Knowledge of, or ability to learn about health and ancillary benefits.</p><p>• Proven ability to work effectively in a team environment with associates.</p><p>• Effective planning and priority setting. Ability to manage several complex projects simultaneously while working under pressure to meet deadlines.</p>
<p><strong>Entry-Level Legal Assistant: Immigration Law Firm $24/hour (onsite)</strong></p><p><br></p><p>Thriving full-service immigration firm seeks Legal Assistant to join their team. This is an exciting entry-level legal assistant role for candidates interested in gaining experience prior to law school.</p><p><br></p><p>The Legal Assistant will interface with clients, write letters, and perform legal research under the direction of the attorney. FULL training will be provided. You will be taught how to write legal memos (not doing administrative work), which is great experience to gain prior to law school.</p><p><br></p><p>The Legal Assistant position is full-time, permanent, with full benefits. The hours are 9am-6pm with a 1 hour lunch. This entry-level legal assistant position is onsite.</p><p><br></p><p>Pay is $24/hour-$30/hour (dependent on legal work experience) with 100% paid medical/dental/vision benefits and retirement plan.</p><p><br></p><p><u>For entry-level, new grads, the pay is $24/hour + 100% covered health benefits.</u></p><p><br></p><p><strong>TO APPLY, send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]</strong></p>
<p>The <strong>Executive Assistant</strong> will support a wide range of functions related to planning, coordination, and execution of internal operations and client-facing programs. The <strong>Executive Assistant</strong> will be deeply involved in business development, logistics management, and project facilitation across various departments, including clinical, administrative, and academic units. Acting as a key point of contact for leadership, the <strong>Executive Assistant</strong> ensures seamless communication, organization, and delivery of critical tasks while representing the office in a professional and proactive manner.</p><p>WResponsibilities:</p><ul><li>Provide executive-level administrative support, including calendar management, meeting coordination, and internal communication on behalf of leadership</li><li>Lead or support projects aimed at improving internal operations, documenting project scope, timelines, and deliverables</li><li>Manage logistics for marketing initiatives, events, and internal/external client meetings</li><li>Prepare materials and collateral for events and presentations in alignment with strategic initiatives</li><li>Coordinate with vendors, consultants, and contractors during selection and engagement processes</li><li>Ensure operational processes and documentation comply with internal policies and quality standards</li><li>Monitor and support Care Coordination workflow to assist with patient inquiries and scheduling when necessary</li><li>Compile and synthesize data and reports for leadership review</li><li>Serve as a liaison between departments and external stakeholders to facilitate clear and efficient communication</li><li>Maintain confidentiality, prioritize tasks, and work independently with minimal supervision</li><li>Represent the office with professionalism and cultural sensitivity in all external engagements</li><li>Perform additional related duties as assigned</li></ul>
We are looking for a detail-oriented Administrative Assistant to provide essential support to our team in Norfolk, Virginia. This long-term contract position is ideal for an individual with strong organizational skills who thrives in a dynamic, fast-paced environment. The role requires excellent communication abilities and a commitment to delivering superior customer service.<br><br>Responsibilities:<br>• Deliver administrative and clerical support to staff, ensuring smooth daily operations.<br>• Process eVA purchase order transactions efficiently and accurately.<br>• Respond to inquiries from external customers and direct them to appropriate team members when necessary.<br>• Manage incoming mail, time-stamp documents, and distribute bids promptly.<br>• Create reports and correspondence using computer software, either independently or under supervisor guidance.<br>• Maintain a well-organized office environment by adhering to current business practices and procedures.<br>• Utilize Microsoft Office Suite tools, including Word, Excel, PowerPoint, and Outlook, to complete tasks effectively.<br>• Assist with data entry and email correspondence in a timely and organized manner.<br>• Handle inbound and outbound calls with a focus on delivering superior customer service.<br>• Collaborate with team members to ensure efficient workflow and address operational needs.
<p>Support a mission-driven nonprofit organization in Honolulu by handling crucial administrative tasks to advance community-based initiatives. Preference will be given to Hawaii residents due to the crucial nature of on-premises support for events and operations. Beyond technical skills, we are looking for someone with a proactive, detail-oriented mindset and a passion for supporting a dynamic, collaborative work environment. Call us today at 808-531-0800 to apply! Preference will be given to <strong>Hawaii residents</strong>, as the responsibilities require on-site work and coordination with local team members.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Maintain and update donor databases.</li><li>Prepare materials for campaigns and events.</li><li>Coordinate volunteer schedules and recruitment.</li><li>Draft and send email communications to key stakeholders.</li><li>Track budgets and assist in preparing financial reports.</li></ul><p><br></p>
<p>Our client, a property management company located in West Los Angeles, is looking for an Executive Assistant to support their CEO & President. As the Executive Assistant, you will provide backup support to a few office executives, and you will also act as the Office Manager to support the exciting corporate office! You will work for a company that is a leader in the property management industry that oversees a diverse portfolio of residential communities across Southern California.</p><p> </p><p>This role is perfect for someone who thrives in behind-the-scenes support, ensuring seamless operations and empowering the President and executive leaders to make impactful decisions. Your responsibilities will range from managing executive schedules and communications to optimizing workplace operations for corporate staff. If you excel at maintaining confidentiality, efficiency, and organization, this position is the perfect fit. This is a contract to hire position, and the salary range is $80-$90k DOE. You will work onsite Monday-Thursday, and remote on Fridays! Hours are 9am-6pm and parking is covered. Robert Half is looking for a candidate with at least 2 years of experience supporting C-level executives or senior leadership. High-level proficiency in Microsoft Office Suite and excellent written and verbal communication skills is a must. Anyone who has experience working in property management is a huge plus!</p><p> </p><p><strong>Job Duties:</strong></p><ul><li>Oversee and manage the President's schedule, including meeting coordination, strategic priority planning, and managing travel itineraries.</li><li>Draft, review, and refine internal and external communications such as reports, presentations, and correspondence.</li><li>Act as a trusted liaison, safeguarding executive priorities and addressing challenges preemptively.</li><li>Provide confidential administrative support to the President and executive team.</li><li>Supervise onsite operations including reception duties, vendor coordination, inventory management, equipment maintenance, and workspace functionality.</li><li>Maintain an inviting, organized office environment to enhance employee productivity and satisfaction.</li><li>Administer access credentials, building keys, and corporate phone lists to ensure smooth daily operations.</li><li>Organize internal events and meetings with attention to logistics, catering, and space optimization.</li><li>Manage the corporate mobile device program, reviewing invoices, monitoring usage, and overseeing device distribution.</li><li>Lead monthly workplace safety initiatives and ensure compliance standards are met.</li><li>Analyze workflows to identify inefficiencies and introduce systems that improve organizational functionality.</li><li>Assist with company-wide communication efforts and contribute to special projects affecting the organization's portfolio.</li></ul>
