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532 results for Entry Level Administrative Assistant jobs
- Jersey City, NJ
- onsite
- Temporary / Contract
- 38 - 38 USD / Hourly
- <p><br></p><ul><li><strong>Position:</strong> Executive Administrative Assistant Advanced (Contract-to-Hire)</li><li><strong>Location:</strong> Jersey City, NJ 07310-2053</li><li><strong>Schedule:</strong> 100% Onsite, 5 Days per Week</li><li><strong>Required Experience:</strong> 6+ years of Executive Assistant experience supporting Managing Directors, C-Suite Executives, or senior leadership teams</li><li><strong>Tentative Pay Rate:</strong> $38.00 per hour</li></ul><p><strong>Job Description</strong></p><p>Our client is seeking a highly experienced Executive Administrative Assistant to support a lead Managing Director and three additional Managing Directors within a fast-paced Technical Delivery organization. This is a high-visibility role requiring exceptional organizational skills, executive presence, discretion, and the ability to effectively manage competing priorities across multiple senior stakeholders.</p><p>The ideal candidate will have extensive experience supporting executive leadership, managing complex calendars, coordinating domestic and international travel, processing expenses, and working effectively with highly visible executives in a demanding corporate environment.</p><p><strong>Key Responsibilities</strong></p><ul><li>Manage complex calendars for a lead Managing Director and three additional Managing Directors</li><li>Coordinate meetings across multiple global time zones and proactively resolve scheduling conflicts</li><li>Manage domestic and international travel arrangements</li><li>Process and reconcile executive expenses through Concur</li><li>Review and prioritize incoming meeting requests while exercising sound business judgment</li><li>Handle highly confidential and sensitive information with discretion and professionalism</li><li>Support executive meetings, presentations, communications, and follow-up activities</li><li>Partner with senior leaders and stakeholders across multiple business units</li><li>Anticipate executive needs and proactively solve problems in a fast-paced environment</li></ul><p><strong>Required Qualifications</strong></p><ul><li>6+ years of Executive Assistant experience supporting Managing Directors, C-Suite executives, or senior leadership teams</li><li>Advanced Microsoft Outlook skills with extensive calendar management experience</li><li>Concur travel and expense management experience</li><li>Strong Microsoft Excel and PowerPoint skills</li><li>Experience managing complex scheduling across multiple time zones</li><li>Strong organizational, prioritization, and communication skills</li><li>Proven ability to maintain confidentiality and exercise sound judgment</li><li>Experience working in fast-paced, high-pressure corporate environments</li></ul><p><br></p>
- 2026-10-28T00:00:00Z
- Duluth, GA
- onsite
- Temporary / Contract
- 21.85 - 25.3 USD / Hourly
- <p>We are looking for a detail-oriented Junior Executive Assistant to provide dependable administrative support to senior leadership and the board. This is a contract position suited for someone who can keep schedules organized, prepare meetings thoroughly, and manage follow-up tasks with professionalism and discretion. The role combines executive coordination, board support, meeting administration, and communication assistance in a fast-paced environment where accuracy and responsiveness are essential.</p><p><br></p><p>Responsibilities:</p><p>• Manage calendars for senior leaders, arrange meetings, and keep scheduling priorities aligned using Microsoft 365 tools.</p><p>• Act as a central point of coordination between executives, board members, leadership teams, and other stakeholders to support smooth communication.</p><p>• Prepare agendas, send meeting notices, organize virtual or onsite logistics, and document clear meeting minutes with actionable follow-up items.</p><p>• Track open tasks, decisions, and next steps from leadership and board meetings to help ensure timely completion.</p><p>• Support board and advisory committee activities by assembling presentation materials, distributing documents in advance, and coordinating meeting logistics.</p><p>• Arrange reservations and travel-related plans for leadership or board activities as needed.</p><p>• Assist with administrative processing such as routing bills or approvals to the appropriate leaders.</p><p>• Help maintain collaboration and communication resources, including SharePoint-based content, in partnership with leadership team members.</p><p>• Provide note-taking and organizational support during executive, leadership, and board sessions, including recurring strategic meetings.</p><p>• Contribute administrative assistance to HR-related processes and other operational support needs as assigned.</p>
- 2026-11-06T00:00:00Z
- Lehi, UT
- onsite
- Temporary / Contract
- 27 - 30 USD / Hourly
- Seeking a detail-oriented Quality Control Administrative Assistant to support the QA/QC team on a large-scale construction project. This position focuses on administrative support, document control, maintaining project records, tracking outstanding items, and coordinating with subcontractors and field personnel. <br> Key Responsibilities: Maintain and organize construction documentation, inspection reports, and project records. Track RFIs, submittals, punch lists, and outstanding action items. Prepare meeting minutes and follow up on assigned tasks. Coordinate with subcontractors and field teams to obtain missing documentation, approvals, and signatures. Maintain accurate Excel tracking logs and assist with project closeout documentation.
- 2026-11-12T00:00:00Z
- Edmond, OK
- onsite
- Temporary to Hire
- 18 - 22 USD / Hourly
- <p>We are looking for an experienced and resourceful Executive Assistant to provide <strong><u>part-time</u></strong> support in Edmond, Oklahoma. This <strong>contract-to-permanent</strong> opportunity is ideal for someone who can balance personal and business-related priorities, maintain order in a fast-moving environment, and communicate effectively at all times. The person in this role will help manage schedules, coordinate logistics, and keep important commitments and follow-up items on track with a high level of discretion and attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Manage and update both business and personal calendars, ensuring appointments, meetings, and commitments are accurately scheduled and prioritized.</p><p>• Coordinate travel plans, meeting logistics, and event arrangements while anticipating timing conflicts and adjusting schedules as needed.</p><p>• Track action items and deadlines so the executive remains organized, prepared, and focused on high-priority matters.</p><p>• Handle errands and off-site tasks as assigned, supporting day-to-day needs with reliability and efficiency.</p><p>• Communicate with internal staff and external contacts to confirm plans, share updates, and maintain smooth coordination.</p><p>• Assist with researching speaking engagements and preparing submission materials for relevant opportunities.</p><p>• Monitor follow-up items and proactively confirm that assigned tasks are completed in a timely manner.</p>
- 2026-11-05T00:00:00Z
- Oklahoma City, OK
- onsite
- Temporary / Contract
- 17 - 19 USD / Hourly
- <p><strong>Administrative Assistant Opportunities</strong></p><p><strong>Oklahoma City, OK | 100% Onsite</strong></p><p><strong>$17-$19/hour DOE</strong></p><p><br></p><p><strong>Temporary 3+ Months | Potential to Extend or Convert to Temp-to-Hire</strong></p><p>Robert Half is partnering with several Oklahoma City-area organizations seeking experienced Administrative Assistants and Administrative Support Professionals. These roles offer the opportunity to support busy departments through a variety of administrative, data entry, customer service, records management, scheduling, and document processing functions.</p><p>We are looking for detail-oriented professionals who thrive in a fast-paced office environment, possess strong communication skills, and can manage multiple priorities while maintaining professionalism and confidentiality.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to departmental teams and leadership.</li><li>Manage incoming phone calls, emails, and correspondence.</li><li>Maintain accurate electronic and physical records.</li><li>Perform data entry, document review, and database updates.</li><li>Verify documentation for completeness, accuracy, and compliance.</li><li>Schedule meetings, coordinate calendars, and assist with reporting.</li><li>Track information and maintain spreadsheets using Microsoft Excel and Microsoft 365 applications.</li><li>Respond to customer, provider, or stakeholder inquiries professionally and efficiently.</li><li>Prepare routine reports, correspondence, and documentation.</li><li>Conduct follow-up outreach by phone and email as needed.</li><li>Maintain confidential and sensitive information in accordance with organizational policies.</li><li>Assist with special projects and other duties as assigned.</li></ul><p><br></p>
- 2026-11-06T00:00:00Z
- Troy, NY
- onsite
- Temporary to Hire
- 22.1635 - 25.663 USD / Hourly
- <p>We are looking for an experienced <strong>Senior Executive Assistant </strong>to provide high-level support to senior leadership on site in<strong> Troy, NY</strong>. This contract-to-permanent opportunity is ideal for an experienced, detail-oriented candidate who can stay ahead of competing priorities, coordinate complex executive activities, and keep operations running smoothly in a fast-paced consulting environment. The role calls for strong judgment, excellent communication, and advanced Microsoft Office skills, along with the ability to handle confidential matters with discretion.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Partner closely with executive leadership to manage daily administrative needs, maintain alignment on priorities, and ensure timely follow-through on key activities.</p><p>• Oversee demanding calendars by scheduling meetings, resolving conflicts, and adjusting plans as priorities shift throughout the day.</p><p>• Arrange detailed business travel, including flights, lodging, ground transportation, and itinerary coordination in collaboration with travel resources.</p><p>• Prepare, revise, and format detailed documents, presentations, email communications, and other materials using Microsoft Office applications.</p><p>• Capture accurate meeting notes, organize action items, and support consistent documentation of important discussions and decisions.</p><p>• Maintain records and complete data entry tasks with a high level of accuracy while supporting reporting and information tracking needs.</p><p>• Assist with spreadsheet-related work such as organizing data, updating survey information, and managing basic Excel functions.</p><p>• Respond to changing requests with urgency and professionalism, balancing recurring responsibilities with time-sensitive assignments.</p><p>• Support executive meetings and related logistics by coordinating schedules, materials, and communication before and after each session.</p>
- 2026-10-23T00:00:00Z
- Atlanta, GA
- onsite
- Temporary / Contract
- 39.178 - 41.24 USD / Hourly
- <p>We are seeking an experienced <strong>Executive Assistant</strong> to provide high-level support to senior leadership in a fast-paced corporate environment. This role will be responsible for managing complex calendars, coordinating meetings, handling confidential information, and serving as a trusted partner to executive stakeholders.</p><p>The ideal candidate has experience supporting multiple senior-level executives, can anticipate needs, and thrives in an environment where priorities shift quickly. Strong communication, organization, and problem-solving skills are essential, along with the ability to maintain professionalism and discretion at all times.</p><p>Responsibilities include calendar management, meeting coordination, expense and reimbursement processing, travel arrangements, vendor communication, and partnering with other administrative professionals to ensure seamless executive support. Candidates should be highly proficient in Microsoft Outlook, Teams, Excel, and other business technologies, with the ability to quickly learn new systems and tools.</p><p>This is an excellent opportunity for a polished, resourceful Executive Assistant who enjoys being a strategic administrative partner and excels at keeping executives organized, informed, and operating efficiently.</p>
- 2026-11-11T00:00:00Z
- Phoenix, AZ
- onsite
- Temporary to Hire
- 38 - 44 USD / Hourly
- We are looking for an experienced Sr. Executive Assistant to support senior leadership in Phoenix, Arizona within a chemicals manufacturing environment. This contract opportunity with potential for a permanent role is ideal for someone who thrives in a fast-moving setting, exercises sound judgment, and can manage competing priorities with confidence and discretion. The role serves as a key partner to executives by improving coordination, protecting leadership time, and driving efficient execution across administrative, operational, and governance activities.<br><br>Responsibilities:<br>• Partner closely with senior leaders to coordinate priorities, anticipate needs, and keep daily operations moving smoothly.<br>• Oversee complex calendars, meeting schedules, and travel plans while adjusting quickly to changing business demands.<br>• Prepare executives for meetings and decisions by gathering information, organizing materials, and summarizing critical details.<br>• Process expense reports and support tracking for capital requests and related reporting across managed entities.<br>• Facilitate clear communication among leadership and cross-functional teams to ensure timely follow-through on important initiatives.<br>• Maintain confidentiality while handling sensitive matters, conducting research, and drafting summaries or correspondence as needed.<br>• Administer company-wide programs such as ticket allocations, special gifting activities, corporate vehicle records, and rental car coordination.<br>• Support fleet incident documentation and repair coordination, including claim follow-up and preparation of materials for legal review.<br>• Maintain corporate records, board documentation, and contract management files while coordinating with internal and external legal partners on contracts and intellectual property matters.<br>• Identify opportunities to streamline administrative and operational processes, while supporting special projects, notary responsibilities, insurance coordination, and other high-priority business needs.
- 2026-11-09T00:00:00Z
- Stamford, CT
- onsite
- Temporary / Contract
- 22 - 25 USD / Hourly
- <p><strong>What We’re Looking For</strong></p><p>We are looking for individuals who:</p><ul><li>Are recent graduates or early in their careers</li><li>Are eager to gain practical experience and build a strong professional foundation</li><li>Are open to contract or contract-to-hire opportunities as a way to learn, grow, and expand their experience</li><li>Want to develop new skill sets and gain exposure to different software, systems, and business processes</li><li>Bring strong communication, organization, and problem-solving skills</li><li>Have an interest in accounting, finance, reporting, or analyst career paths</li><li>Are adaptable and excited to work in fast-paced, team-oriented environments</li></ul><p><br></p>
- 2026-10-23T00:00:00Z
- New Brighton, MN
- onsite
- Temporary / Contract
- 24.05 - 27.9 USD / Hourly
- <p>Robert Half has an immediate need for an Entry Level Accountant. In this position, your responsibilities will include data entry, financial statement review, and work heavily in Excel. You will report to the Accounting Manager of a dynamic team and have the potential for career growth. This temporary / contract to hire position is located in New Brighton, MN, and is a perfect foot-in-the-door opportunity to start your career in accounting!</p><p> </p><p>Your responsibilities</p><p>- Reconcile and balance general ledger accounts</p><p>- Carrying out other related duties and participating in special projects as assigned</p><p>- Perform data entry</p><p>- Helping with audit fieldwork for both operational and financial audits</p><p>- Analyzing and adjusting account discrepancies</p><p>- Put together monthly journal entries</p><p>- Assisting with full cycle Accounts Payable and Accounts Receivable processes</p><p> </p><p>*Please note that all candidates are required to provide 2 recent supervisor or manager references in order to be considered for employment.</p><p> </p><p>Please submit your resume and call 651-293-3973 for review and consideration. </p>
- 2026-10-29T00:00:00Z
- Fort Wayne, IN
- onsite
- Temporary to Hire
- 24 - 28 USD / Hourly
- We are looking for an early-career Accountant to join our team in Fort Wayne, Indiana in a Contract to Permanent role. This opportunity is well suited for someone beginning their accounting career who has a solid grasp of core accounting principles and is eager to build practical experience in a structured setting. The position offers exposure to day-to-day financial operations while supporting accurate reporting and consistent recordkeeping.<br><br>Responsibilities:<br>• Process vendor invoices, verify supporting documentation, and help ensure timely payment of company obligations.<br>• Assist with customer billing activities, monitor incoming payments, and support the resolution of outstanding balances.<br>• Prepare and post routine journal entries while maintaining organized and accurate financial records.<br>• Reconcile bank activity and compare account balances to source documents to identify and address discrepancies.<br>• Support month-end accounting tasks by reviewing transactions and helping maintain the accuracy of the general ledger.<br>• Work with internal team members to gather financial information and contribute to the smooth execution of daily accounting operations.
- 2026-11-11T00:00:00Z
- Los Angeles, CA
- onsite
- Temporary to Hire
- 28 - 32 USD / Hourly
- We are looking for a detail-oriented entry-level accounting team member to join a California-based team supporting trust-related financial operations in the television space. This contract position with potential for a long-term opportunity is well suited for someone who enjoys working with reconciliations, transaction follow-up, and day-to-day accounting support in a structured environment. The role offers an opportunity to build hands-on experience across payables, receivables, and journal activity while contributing to accurate and timely financial records.<br><br>Responsibilities:<br>• Review trust-related financial activity and follow up on outstanding items to help maintain accurate account balances<br>• Prepare and post routine accounting entries while ensuring supporting documentation is complete and properly organized<br>• Assist with accounts payable processing, including verifying invoice details and coordinating timely payment handling<br>• Support accounts receivable tasks by tracking incoming funds, resolving discrepancies, and maintaining up-to-date records<br>• Perform bank and account reconciliations to identify variances and help ensure financial data is accurate<br>• Communicate with internal teams and external contacts to research open issues and obtain missing transaction information<br>• Help maintain accounting records during operational updates or workflow changes when assigned as part of the finance process
- 2026-11-12T00:00:00Z
- Irvine, CA
- onsite
- Temporary to Hire
- 24.5385 - 31 USD / Hourly
- We are looking for an early-career accounting team member to join a collaborative finance team in Irvine, California. This Contract to Permanent position offers the chance to build practical experience across core accounting functions while contributing to daily financial operations. You will work closely with accounting leadership, strengthen your technical skills, and gain exposure to reconciliations, general ledger activity, and month-end processes in a fast-moving environment.<br><br>Responsibilities:<br>• Manage incoming customer payments, post cash activity accurately, and maintain up-to-date accounts receivable records.<br>• Reconcile customer accounts, investigate payment variances, and resolve billing discrepancies in a timely manner.<br>• Support invoice processing and assist with accounts payable tasks to help ensure obligations are recorded correctly and paid on schedule.<br>• Prepare journal entries and help maintain accurate general ledger data for routine accounting activity.<br>• Complete bank, credit card, cash, and balance sheet reconciliations to support reliable financial reporting.<br>• Assist with monthly close procedures and contribute to ad hoc accounting assignments as business needs arise.<br>• Record deposits in QuickBooks and use internal systems to track financial transactions with accuracy.<br>• Maintain organized financial documentation and follow established accounting controls and internal procedures.
- 2026-11-11T00:00:00Z
- New York, NY
- onsite
- Temporary / Contract
- 20 - 25 USD / Hourly
- We are looking for an entry-level Accountant to support daily treasury and accounting activities for a global trading organization in New York, New York. This Long-term Contract opportunity is ideal for someone who enjoys working with cash reporting, reconciliations, and transaction support in a fast-paced environment. The person in this role will help maintain clear visibility into cash movement across accounts while assisting with payment-related foreign exchange and fund transfer activities.<br><br>Responsibilities:<br>• Review daily cash balances and prepare timely reporting that reflects company-wide liquidity positions.<br>• Track banking activity throughout the day and document notable cash movements across accounts.<br>• Reconcile prior-day cash transactions to confirm accuracy and resolve discrepancies efficiently.<br>• Support the preparation of foreign exchange transactions related to non-company payments for leadership review.<br>• Assist with intercompany and bank-to-bank fund transfer requests, ensuring supporting details are complete and accurate.<br>• Record accounting entries connected to cash activity and maintain alignment with general ledger records.<br>• Partner with accounting and treasury team members to improve visibility into payment flows and account balances.<br>• Contribute to billing, accounts payable, and accounts receivable support as needed within the broader accounting function.
- 2026-11-09T00:00:00Z
- Tonawanda, NY
- onsite
- Permanent / Full Time
- 60000 - 75000 USD / Yearly
- <p><strong>Robert Half Permanent Placement</strong> is excited to partner with a stable, privately backed manufacturing company on their search for a <strong>Manufacturing Accounting Assistant</strong> to join their team. In this role, you will support a collaborative accounting group with a blend of accounts receivable, reporting, analysis, month-end close, budgeting support, and broader manufacturing accounting responsibilities. This is a fully <strong>in-office</strong> position that offers strong long-term growth potential, including the opportunity to expand your responsibilities and develop into a broader accounting role over time. Starting salary is <strong>$60K-$75K </strong>and includes a comprehensive benefits package.</p><p><br></p><p><strong>Responsibilities include but are not limited to:</strong></p><p><br></p><p>• Generate customer invoices and post incoming payments</p><p> • Reconcile daily bank activity and help ensure accuracy of cash reporting</p><p> • Communicate with customers regarding past due balances and support collections efforts</p><p> • Produce daily reporting related to bank activity, sales margins, and production efficiency</p><p> • Assist with month-end close, including account reconciliations, variance analysis, and monthly reporting</p><p> • Provide backup support for accounts payable activities and help resolve escalated issues</p><p> • Support the annual budgeting process and gain exposure to financial planning activities</p><p> • Assist with annual physical inventory processes</p><p> • Identify opportunities for automation, process improvement, and increased efficiency</p><p> • Represent the finance team on cross-functional projects and initiatives</p>
- 2026-11-10T00:00:00Z
- Falmouth, MA
- onsite
- Temporary / Contract
- 23.75 - 27.5 USD / Hourly
- We are looking for an Accounting Assistant to support day-to-day financial operations for a team based in Falmouth, Massachusetts. This Long-term Contract opportunity is well suited for someone who enjoys accurate processing, organized recordkeeping, and consistent follow-through across accounting tasks. The role offers the chance to contribute across both payables and receivables while helping maintain reliable financial information and smooth internal workflows.<br><br>Responsibilities:<br>• Process vendor invoices, assign the correct accounting codes, and prepare items for timely payment.<br>• Support accounts receivable activities by recording incoming payments and following established procedures for outstanding balances.<br>• Reconcile bank activity against internal records to identify discrepancies and keep financial data accurate.<br>• Maintain organized accounting documentation and ensure transaction records are complete and easy to retrieve.<br>• Assist with routine account reviews to verify entries, resolve inconsistencies, and support month-to-month accuracy.<br>• Coordinate with internal staff and external contacts to address invoice questions, payment details, and account issues.
- 2026-11-11T00:00:00Z
- Muskegon, MI
- onsite
- Temporary / Contract
- 19 - 23 USD / Hourly
- <p>We are looking for an Accounting Assistant to support day-to-day financial operations in Muskegon, Michigan. This position is ideal for someone who brings practical experience in payables, receivables, and transactional accounting within a high-volume environment. The selected candidate will help keep records current, resolve account issues, and contribute to accurate month-end activities while working across internal teams and external contacts.</p><p><br></p><p>Responsibilities:</p><p>• Manage invoice intake, verify supporting details, and coordinate timely payment processing for accounts payable transactions.</p><p>• Record incoming payments, apply cash receipts accurately, and provide day-to-day support for accounts receivable functions.</p><p>• Compare account activity against vendor and customer records to identify and correct discrepancies.</p><p>• Investigate billing, invoice, and payment issues and follow through to resolution with the appropriate parties.</p><p>• Maintain organized financial files and ensure accounting documentation is complete, accurate, and easy to retrieve.</p><p>• Assist with closing tasks by preparing reconciliations and supporting the review of account balances.</p><p>• Enter, update, and monitor accounting information within a large-scale enterprise software system.</p><p>• Communicate with vendors, customers, and internal departments to address questions related to account status and transaction details.</p>
- 2026-11-05T00:00:00Z
- Rialto, CA
- onsite
- Temporary / Contract
- 18.2115 - 23 USD / Hourly
- <p>We are looking for an Accounting Assistant to support accounts receivable operations for a manufacturing organization in San Bernardino, California. This is a Contract position expected to last approximately two months, with the potential to continue based on business needs. The person in this role will help keep customer account activity current, manage a steady flow of financial data, and provide dependable administrative support in a fast-paced office setting.</p><p><br></p><p>Responsibilities:</p><p>• Manage a group of customer accounts and keep receivable records accurate and up to date.</p><p>• Review incoming payment information, enter transactions efficiently, and maintain organized financial documentation.</p><p>• Follow up on outstanding balances through light collection activity on a regular weekly basis.</p><p>• Perform high-volume data entry with close attention to accuracy and timeliness.</p><p>• Assist with invoice coding and support day-to-day administrative tasks related to accounting operations.</p><p>• Use QuickBooks Desktop to process and track accounts receivable activity, with training available as needed.</p><p>• Apply basic Excel skills to enter, update, and verify accounting data and account details.</p>
- 2026-11-11T00:00:00Z
- San Leandro, CA
- onsite
- Temporary / Contract
- 30 - 32 USD / Hourly
- <p>Our team is seeking an early-career Accounting Assistant to join our growing company in San Leandro. This is a great opportunity for someone looking to start or advance their accounting career while gaining exposure to multiple areas of accounting operations.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Process accounts payable transactions, including coding invoices, reconciling vendor statements, and ensuring timely payments</li><li>Support accounts receivable: generate invoices, post payments, and monitor aging reports</li><li>Assist with general accounting duties such as data entry, reconciliations, and maintaining accurate records</li><li>Contribute to month-end and year-end close processes</li><li>Provide support for audit and compliance requests</li><li>Communicate professionally with internal teams and external vendors/customers</li><li>Maintain confidentiality and ensure compliance with company policies and accounting standards</li></ul><p><br></p>
- 2026-10-27T00:00:00Z
- Lancaster, PA
- onsite
- Temporary / Contract
- 17 - 21 USD / Hourly
- <p>A growing organization is seeking a detail-oriented <strong>Accounting Assistant</strong> to support daily financial operations. This position plays a vital role in maintaining accurate records, processing transactions, and ensuring timely handling of financial documentation. The ideal candidate is organized, dependable, and comfortable managing multiple priorities in a fast-paced environment.</p><p><br></p><p>Key Responsibilities</p><ul><li>Process and distribute incoming and outgoing financial correspondence and documentation.</li><li>Prepare and issue refund payments while maintaining appropriate records and supporting documentation.</li><li>Perform remote deposit functions and ensure timely and accurate posting of funds.</li><li>Track, record, and monitor payment activity to support transaction accuracy and accountability.</li><li>Assist with direct deposit enrollment requests, including verification of required information.</li><li>Complete payment-related tasks within established deadlines while adhering to internal controls and compliance guidelines.</li><li>Support accounts payable and accounts receivable processes, including invoice review, coding, and payment tracking.</li><li>Assist with account reconciliations and other activities that help ensure the accuracy of financial records and banking transactions.</li><li>Maintain organized financial files and documentation in accordance with company policies.</li><li>Collaborate with internal departments to research and resolve payment and transaction discrepancies.</li></ul>
- 2026-11-12T00:00:00Z
- San Marcos, CA
- onsite
- Temporary / Contract
- 22 - 28 USD / Hourly
- <p>Our recruiting team is searching for an Accounting Assistant to support the accounts receivable and cash management functions of an established distribution organization. This role is ideal for someone who enjoys working with customer accounts, researching payment discrepancies, and keeping financial records organized. The Accounting Assistant will work closely with the AR team to ensure incoming payments are properly applied, customer balances are accurate, and outstanding items are addressed in a timely manner. This is a hands-on position with room to build additional accounting experience.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Apply incoming customer payments, including checks, ACH transfers, and wire transactions.</li><li>Assist with daily cash applications and payment posting.</li><li>Review customer account activity and research unapplied cash or payment discrepancies.</li><li>Prepare and distribute customer invoices and account statements.</li><li>Assist with account reconciliations and aging report updates.</li><li>Follow up internally regarding short payments, missing remittance details, and billing corrections.</li><li>Maintain accurate customer account records and payment documentation.</li><li>Support the preparation of AR reports and month-end reconciliations.</li><li>Assist with general accounting projects and administrative duties as needed.</li></ul>
- 2026-11-10T00:00:00Z
- Allentown, PA
- onsite
- Temporary / Contract
- 0 - 0 USD / Yearly
- We are looking for a detail-oriented Accounting Assistant to support daily financial and administrative tasks for a legal organization in Pennsylvania. This is a long-term contract opportunity suited to an entry-level candidate who is eager to build hands-on accounting experience in a structured weekday schedule. The role focuses on high-volume support work, including inbox monitoring, invoice handling, report review, and accurate financial data processing.<br><br>Responsibilities:<br>• Review and manage the finance email inbox, ensuring requests and documents are routed or addressed promptly<br>• Process incoming invoices and enter billing information into the appropriate records with a high level of accuracy<br>• Assist with accounts payable activities by organizing documentation and preparing items for payment processing<br>• Support accounts receivable tasks through data updates, record maintenance, and follow-up on financial information<br>• Examine reports and transaction details to help identify missing information or discrepancies<br>• Perform routine data entry and maintain organized financial records for accounting operations<br>• Provide general administrative support to the finance function, including handling repetitive transactional tasks efficiently<br>• Work closely with the team during standard Monday through Friday business hours to help maintain smooth daily accounting workflows
- 2026-11-12T00:00:00Z
- Durham, NC
- onsite
- Temporary to Hire
- 27.7115 - 32.087 USD / Hourly
- We are looking for a detail-oriented Accounting Assistant to support daily financial and administrative operations in North Carolina. This contract opportunity starts on a part-time basis and offers the potential to move into a permanent role based on performance and business needs. The position focuses on maintaining organized project documentation, assisting with accounting processes, and helping the team keep accurate records across field and office activities.<br><br>Responsibilities:<br>• Create and maintain organized files for jobs and projects, ensuring documents are easy to access and kept current.<br>• Monitor insurance certificates and related records so required documentation is complete and properly tracked.<br>• Gather receipts, invoices, and backup materials, then review them for completeness and accurate filing.<br>• Maintain clear project documentation and support thorough recordkeeping for accounting and operational needs.<br>• Provide day-to-day administrative assistance to project leaders and field teams as requested.<br>• Enter financial and project data into internal systems with a high degree of accuracy and consistency.<br>• Scan, file, and organize both digital and physical paperwork in a structured and timely manner.<br>• Assist with accounting support tasks such as coding invoices, handling AP and AR activities, and supporting bank reconciliations.<br>• Help keep records accurate, updated, and aligned with company documentation standards.
- 2026-10-15T00:00:00Z
- Atlanta, GA
- onsite
- Temporary to Hire
- 21 - 25 USD / Hourly
- We are looking for an Accounting Assistant to join a construction industry team in Atlanta, Georgia. This contract-to-permanent opportunity is well suited for someone who enjoys working with financial records, supporting day-to-day accounting operations, and building deeper technical skills in a collaborative environment. The person in this role will contribute to closing activities, reconciliations, and transaction processing while helping maintain accurate and timely financial reporting.<br><br>Responsibilities:<br>• Manage settlement closeouts in the Lawson system and record financial activity accurately across revenue, inventory, and cost of sales.<br>• Support daily production goals by handling an assigned volume of home closing transactions and taking on broader ownership as experience grows.<br>• Perform accounts payable and accounts receivable activities to keep billing, collections, and vendor payments moving efficiently.<br>• Complete bank account reconciliations and investigate discrepancies to preserve the accuracy of financial records.<br>• Review and code invoices with attention to detail while maintaining documentation that is audit-ready and easy to retrieve.<br>• Work closely with accounting team members to improve workflows and help the group stay on pace with monthly objectives.<br>• Use Excel to organize and analyze accounting data, with opportunities to expand skills in tools such as pivot tables and lookup formulas.<br>• Participate in ongoing training and development to strengthen accounting knowledge, system proficiency, and overall job performance.
- 2026-11-11T00:00:00Z
- Beaufort, NC
- onsite
- Temporary to Hire
- 17 - 22 USD / Hourly
- We are looking for an Accounting Assistant to join a small, hands-on team in Beaufort, North Carolina. This contract opportunity with potential for a permanent position is ideal for someone who enjoys supporting multiple business functions in a close-knit environment and brings a solid foundation in day-to-day accounting work. The role offers the chance to contribute across finance and administrative operations while building long-term stability with a company that manages its processes internally.<br><br>Responsibilities:<br>• Process vendor invoices accurately, assign appropriate coding, and support timely accounts payable activities.<br>• Prepare customer billing records, post incoming payments, and help maintain organized accounts receivable documentation.<br>• Reconcile bank accounts and investigate discrepancies to keep financial records current and reliable.<br>• Assist with routine bookkeeping tasks, including journal entries and other transactions that require an understanding of debits and credits.<br>• Use QuickBooks and related systems to enter financial data, update records, and generate basic accounting information.<br>• Provide administrative support across accounting, sales, and human resources functions as needed in a small office setting.<br>• Help maintain orderly financial files and support internal reporting by ensuring information is complete and easy to access.<br>• Participate in evaluating and working within third-party customer software and other operational tools used by the business.
- 2026-11-12T00:00:00Z