Add your latest resume to match with open positions.

161 results for Donor Assistant jobs

Purchasing Assistant

Atwater, CA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented Purchasing Assistant to support a contract assignment in Atwater, California. This onsite role focuses on reviewing supplier and vendor records, confirming that agreements and insurance documentation are current, and organizing accurate procurement-related files. The position is well suited for someone who is comfortable handling purchasing support tasks, maintaining documentation, and working closely with established supplier information. Responsibilities: • Review vendor and supplier records to verify that required agreements and supporting documents are current and complete. • Confirm that insurance certificates and related compliance materials meet company standards and remain up to date. • Organize, track, and maintain supplier documentation in designated shared folders or document management tools. • Follow up on missing, expired, or incomplete records to help keep vendor files accurate and audit-ready. • Support purchasing-related administrative activities by maintaining clear and well-structured supplier information. • Work onsite Monday through Friday to manage document review tasks and provide consistent progress on the supplier list project.
2026-07-10T00:00:00Z

Accounting Assistant

Warminster, PA
onsite
Temporary to Hire
0 - 0 USD / Yearly
We are seeking a detail-oriented Accounting Assistant to support a fast-paced accounting team. This role will focus on accounts payable, accounts receivable, billing, and invoicing, while also assisting with general accounting operations and administrative tasks. This is a great opportunity for someone looking to grow their career in a collaborative, team-oriented environment. This position will start as a contract role and has the potential to become a full-time opportunity for the right person. Key Responsibilities Process accounts payable, including invoice entry, matching, and payment processing Manage accounts receivable, including invoicing, cash applications, and collections follow-up Generate and distribute customer invoices accurately and in a timely manner Reconcile vendor statements and assist with resolving discrepancies Maintain accurate and organized financial records and documentation Assist with billing inquiries and communicate with customers regarding payment status Support month-end close activities, including account reconciliations Enter and maintain data within accounting systems and Excel Collaborate with internal teams to ensure accurate and timely financial reporting Qualifications 2+ years of experience in accounts payable, accounts receivable, or general accounting support Strong experience with invoicing, billing, and cash applications Proficiency in Microsoft Excel and accounting software (QuickBooks, NetSuite, or similar) High attention to detail and strong organizational skills Ability to manage multiple priorities and meet deadlines Strong communication skills and customer service mindset Preferred Qualifications Associate’s or bachelor’s degree in accounting, Finance, or related field Experience in a high-volume or fast-paced environment Exposure to month-end close and account reconciliations For immediate consideration please call Christine at 215-395-6877. Thank you!
2026-07-10T00:00:00Z

Accounting Assistant

Prattville, AL
onsite
Temporary to Hire
17 - 19 USD / Hourly
We are looking for an Accounting Assistant to join our team in Prattville, Alabama in a Contract to potential permanent position. This opportunity is ideal for someone who enjoys balancing customer support with billing and account coordination in a fast-paced manufacturing setting. The person in this role will help manage order-related documentation, support invoicing activities, and work closely with internal teams to keep customer transactions accurate and on schedule. Responsibilities:• Manage incoming customer orders and enter details accurately into company systems.• Review order information for correct pricing, shipment terms, requested delivery timing, and any special handling needs.• Maintain organized customer and account records to support documentation accuracy and operational compliance.• Assist customers with questions, order concerns, and billing-related issues by providing timely and attentive support.• Process return requests, coordinate with carriers, and help complete related credit documentation when needed.• Share order progress, exceptions, and important updates with teams across operations, logistics, and other departments.• Prepare pricing and availability information for requested items or special-order components.• Partner with production, sales, and shipping teams to support on-time fulfillment and a positive customer experience.• Contribute ideas for improving service workflows and resolving recurring administrative or billing challenges.
2026-06-30T00:00:00Z

Accounting Assistant

Bellevue, WA
onsite
Temporary to Hire
27 - 30 USD / Hourly
We are looking for an Accounting Assistant to support project-based accounting and administrative operations for a construction environment in Bellevue, Washington. This contract opportunity with permanent potential is ideal for someone who can balance payroll support, accounts payable processing, vendor coordination, and office administration while keeping records accurate and organized. The role requires strong attention to detail, comfort working with union and prevailing wage requirements, and the ability to manage multiple priorities in a fast-paced project office. Responsibilities:• Coordinate weekly payroll inputs and timekeeping records for more than 60 union craft employees, ensuring pay is administered in compliance with prevailing wage and collective bargaining requirements.• Handle project-related accounts payable activities, including reviewing invoices, coding expenses, and preparing payments for materials and operational costs.• Support purchasing functions by submitting orders, confirming receipts electronically, onboarding vendors, and serving as a point of contact for supplier communication.• Maintain organized project documentation and ensure records are complete, current, and easily accessible for internal use.• Facilitate onboarding activities for new employees by assisting with union dispatch steps, employment paperwork, orientation logistics, and initial equipment setup.• Oversee day-to-day project office support, including supply inventory, office equipment coordination, breakroom upkeep, and assistance with meetings or team events.• Administer subcontractor-related documentation and help prepare monthly pay applications and required project reporting.• Assist with accounting support tasks such as bank reconciliations, accounts receivable coordination, and invoice tracking as needed.• Use Microsoft Office and related project or procurement systems to maintain accurate financial and administrative records.• Contribute to smooth project operations by responding to ad hoc administrative and accounting needs across the office.
2026-07-10T00:00:00Z

Accounting Assistant

Franklin Park, IL
onsite
Permanent / Full Time
50000 - 52000 USD / Yearly
The salary range for this position is $50,000 - $52,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. Job Description:We are seeking a detail-oriented Accounting Assistant to join our Accounting/Finance team in Franklin Park, IL. This role is essential in supporting the daily financial operations of the company through accurate data entry, efficient administrative support, and reliable backup across accounts payable and receivable functions. The ideal candidate is organized, dependable, and thrives in a hands-on environment where accuracy and timeliness are critical. Key Responsibilities<ul><li>Perform daily entry of Accounts Payable (AP) invoices into the ERP system with a high degree of accuracy.</li><li>Organize and maintain filing of various accounting documents and records.</li><li>Prepare and send remittances to vendors and suppliers.</li><li>Manage office supply inventory, including ordering and maintaining appropriate stock levels.</li><li>Provide backup support for Accounts Receivable (AR) data entry as needed.</li><li>Assist with other ad-hoc accounting and administrative tasks as assigned.</li></ul>
2026-06-11T00:00:00Z

Accounting Assistant

Santa Clara, CA
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for a detail-oriented Accounting Assistant to join a healthcare organization in Santa Clara, California. This contract opportunity with permanent potential is ideal for someone beginning their accounting career who enjoys supporting financial operations, maintaining accurate records, and working closely with cross-functional teams. The role offers hands-on exposure to billing, transaction entry, and administrative coordination in an onsite office environment. Responsibilities: • Enter and maintain financial and administrative information with accuracy across records, spreadsheets, and internal files. • Prepare, organize, and manage documentation to support daily office and accounting activities. • Assist with creating and processing client invoices while helping ensure timely and accurate billing records. • Record routine financial transactions in QuickBooks and support general bookkeeping tasks as needed. • Help code invoices and provide support for accounts payable and accounts receivable activities. • Participate in bank reconciliation preparation and assist with maintaining organized supporting documentation. • Work closely with operations, accounting, and research support teams to complete special assignments and day-to-day requests. • Maintain orderly file systems and help keep financial documents accessible, current, and compliant with internal standards.
2026-06-26T00:00:00Z

Accounting Assistant

Miami, FL
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for an Accounting Assistant to support cash management operations within a higher education environment in Kendall, Florida. This is an Accounts Payable role within a centralized accounting department. This internal role through Robert Half is ideal for someone who is organized, adaptable, and comfortable handling multiple accounting tasks in a fast-paced setting. The role focuses on maintaining accurate financial records, supporting reconciliation and audit activities, and collaborating with internal teams through clear written and verbal communication. Responsibilities:• Manage daily cash-related accounting activities and help maintain accurate financial records for departmental operations.• Perform account reconciliations by reviewing transactions, identifying discrepancies, and resolving variances in a timely manner.• Support audit preparation by gathering documentation, validating financial data, and assisting with compliance-related requests.• Assist with accounts payable processes, including reviewing invoices, verifying coding, and helping ensure timely payment handling.• Use accounting systems and Microsoft Office tools to track financial activity, prepare reports, and maintain organized records.• Communicate with internal stakeholders to clarify account details, respond to questions, and provide updates on outstanding items.• Prioritize multiple assignments effectively while meeting deadlines and maintaining attention to detail in routine and complex tasks. If interested, please submit a copy of your resume to Cristina.Arguello@roberthalf
2026-07-07T00:00:00Z

Accounting Assistant

Tampa, FL
onsite
Temporary to Hire
19.95 - 23.1 USD / Hourly
We are looking for an Accounting Assistant to support daily financial operations for a growing team in Tampa, Florida. This contract position with permanent potential is well suited for someone who is organized, detail-focused, and comfortable handling a mix of accounting support and administrative duties. The role will contribute to accurate transaction processing, timely record maintenance, and front-office support while working closely with internal staff and vendors. Responsibilities: • Process incoming payables and receivables by reviewing documents, entering financial details, and maintaining accurate records • Assign the proper accounting codes to invoices and prepare approved vendor bills for entry into the system • Perform bank account reconciliations and help investigate discrepancies to keep financial data current and reliable • Enter high volumes of numeric and general data with precision while updating accounting and administrative records • Scan, organize, and maintain invoices and supporting documentation in digital filing systems for easy retrieval • Assist with vendor invoice entry and ensure submitted documents are complete, accurate, and properly documented • Provide receptionist and front-desk support, including greeting visitors and assisting with routine administrative needs
2026-07-09T00:00:00Z

Accounting Assistant

Takoma Park, MD
onsite
Permanent / Full Time
60000 - 72000 USD / Yearly
We are looking for a detail-oriented Accounting Assistant to support the financial operations and provide administrative support to a construction company in Maryland. This position is ideal for someone who is comfortable in performing day-to-day accounting tasks, maintaining accurate records, and working closely with leadership to keep financial processes organized. The right candidate has experience in QuickBooks Desktop experience, a solid understanding of construction payroll practices, and a clear, approachable communication style. Responsibilities:• Assist in data entry of accurate financial records for the company using QuickBooks Desktop, ensuring transactions are entered and categorized correctly.• Process accounts payable and accounts receivable activities, including invoice tracking, payment posting, and vendor coordination.• Assist in preparing payroll with attention to wage scales and construction-related pay requirements.• Complete state and local certified payroll reporting in accordance with applicable regulations and deadlines.• Assist Controller in bookkeeping documentation and support efficient record retention for ongoing business operations.• Work directly with company leadership to provide timely financial information and assist with routine accounting needs. All interested candidates in this Accounting Assistant role and other fulltime opportunities across Washington, D.C. area please send your resume to Justin Decker via LinkedIn.
2026-07-10T00:00:00Z

Accounting Assistant

Carson City, NV
onsite
Temporary to Hire
25 - 28 USD / Hourly
Robert Half Contract Finance and Accounting is looking for a detail-oriented Accounting Assistant to join a non-profit organization in Carson City, Nevada in a contract capacity with the potential for a permanent role. This position plays an important role in supporting daily finance operations through accurate transaction processing, record maintenance, and coordination across accounting activities. The ideal candidate brings strong organizational skills, sound judgment with confidential information, and a detail-focused approach when working with both internal teams and external contacts. Responsibilities:• Process vendor invoices, verify coding, and assist with timely payment activities to support accounts payable operations.• Record financial transactions accurately and maintain organized documentation to ensure reliable accounting records.• Help reconcile bank accounts and investigate discrepancies to keep balances current and correct.• Support accounts receivable and other general accounting tasks as needed across the finance function.• Prepare files, schedules, and supporting documentation for audits and internal financial reviews.• Use Microsoft Excel to enter data, track transactions, and produce routine financial reports.• Communicate with staff, vendors, and other stakeholders in a courteous and responsive manner while delivering timely service.• Safeguard sensitive financial information and follow established procedures with consistency and attention to detail. If interested, please apply today and for immediate consideration call Keisha at 775-828-0969
2026-07-09T00:00:00Z

Accounting Assistant

Riverside, CA
onsite
Temporary / Contract
21.375 - 24.75 USD / Hourly
We are looking for an Accounting Assistant to support a mission-driven organization in March Air Reserve Base, California through a Contract position. This role combines day-to-day accounting support with administrative coordination, making it ideal for someone who is comfortable managing financial details while assisting with reporting and general office needs. The right candidate will bring hands-on experience with accounts payable and accounts receivable, strong attention to detail, and the ability to work effectively in an environment that serves vulnerable populations. Responsibilities: • Manage outgoing payments by reviewing invoices, coding expenses, and preparing checks for timely processing. • Record incoming payments accurately and maintain organized accounts receivable records, including high-volume transactions tied to grants, housing, and assistance programs. • Support routine account balancing activities by assisting with reconciliations and reviewing financial entries for accuracy. • Use QuickBooks Online and basic Excel functions to update financial records, track activity, and prepare supporting documentation. • Gather information and compile data for reports requested by leadership and program stakeholders. • Provide day-to-day administrative support, including coordinating documents, maintaining files, and assisting with operational tasks as needed. • Work closely with internal leadership to respond to shifting priorities and help keep accounting and administrative workflows on track.
2026-07-09T00:00:00Z

Accounting Assistant

Hendersonville, NC
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for an Accounting Assistant to support day-to-day financial and administrative operations for a team based in Hendersonville, North Carolina. This a Contract to Hire position is ideal for someone who is detail-oriented, organized, and comfortable handling a mix of accounting tasks and office support responsibilities. The role works closely with the Controller and internal partners to keep records accurate, maintain efficient workflows, and help ensure timely processing of financial activity. Responsibilities:• Review retail-related documents to confirm accuracy, completeness, and proper follow-up on missing information.• Handle accounts payable activities, including invoice coding, entry, and upkeep of vendor account details.• Support accounts receivable processing and assist with collection efforts when outstanding balances require attention.• Maintain financial spreadsheets, routine reports, and supporting records to promote accurate documentation.• Contribute to month-end close tasks, bank reconciliations, and other accounting assignments as directed.• Partner with District Managers to investigate and resolve paperwork discrepancies in a timely manner.• Organize electronic and paper filing systems so financial and administrative documents remain accessible and up to date.• Provide general office support by managing correspondence, greeting visitors or vendors, and assisting with departmental projects as needed.
2026-07-10T00:00:00Z

Accounting Assistant

Cleveland, OH
onsite
Temporary to Hire
25 - 28 USD / Hourly
We are looking for an Accounting Assistant to join a growing team in Cleveland, Ohio in a contract-to-permanent capacity. This onsite role supports core accounting operations through invoice processing, payroll coordination, reporting, and financial record accuracy. The position is well suited for someone who thrives in a fast-paced environment, enjoys working with detailed financial data, and can adapt as transaction volume increases with business growth. Responsibilities: • Process a high volume of vendor invoices with accuracy, ensuring proper coding, entry, and documentation within the accounting system. • Review purchase orders against invoices and supporting records to confirm completeness and resolve discrepancies before payment processing. • Assist with weekly payroll activities for approximately 50 employees, with primary payroll support concentrated at the beginning of each week. • Prepare and maintain Excel-based reports to track payroll activity, invoice status, and other accounting metrics. • Support month-end close tasks by organizing payroll records, reconciling financial information, and producing required reports. • Monitor accounts payable and accounts receivable transactions to help maintain timely processing and accurate financial data. • Perform bank and account reconciliations to identify variances and assist with correcting posting issues. • Use Foundation Software and Microsoft Office tools to manage accounting data and support day-to-day departmental operations. • Contribute to the department's ability to scale by maintaining organized workflows as employee counts and invoice volume increase over time.
2026-07-10T00:00:00Z

Accounting Assistant

Atlanta, GA
onsite
Temporary to Hire
20 - 23 USD / Hourly
We are looking for a detail-oriented Accounting Assistant to join our team in Atlanta, Georgia. This is a long-term contract position within the construction industry with the option to convert to a permanent role, offering an excellent opportunity for growth and skill development. The role combines both in-office and remote work, providing flexibility once the initial training period is completed. Responsibilities: • Process and close settlement statements in the Lawson system, ensuring accurate recognition of revenue, inventory, and cost of sales. • Assist the team in meeting daily goals by managing a set number of home closings, gradually increasing responsibilities as proficiency grows. • Perform accounts payable (AP) and accounts receivable (AR) tasks to support financial operations. • Conduct bank reconciliations to ensure financial accuracy and compliance. • Code invoices accurately and maintain organized records for auditing purposes. • Collaborate with team members to streamline processes and achieve monthly targets. • Utilize Excel for basic data parsing and learn advanced functions like pivot tables and VLOOKUPs as needed. • Participate in training and development activities to enhance accounting skills and knowledge
2026-07-01T00:00:00Z

Accounting Assistant

Collegeville, PA
onsite
Permanent / Full Time
0 - 0 USD / Yearly
We are looking for an Accounting Assistant to support daily financial operations and help maintain accurate records across multiple entities in King of Prussia, Pennsylvania. This role works closely with accounting leadership to handle core transactional activities, ensure timely processing of payments and receipts, and contribute to the smooth administration of the office. The ideal Accounting Assistant has proven bookkeeping experience and strong accounts payable expertise, this candidate will also have strong attention to detail, solid accounting fundamentals, and the ability to manage multiple priorities in a deadline-driven environment. Responsibilities:• Partner with the Controller on day-to-day accounting activities and special finance-related assignments.• Prepare and process customer invoices, apply incoming payments, and post cash receipts accurately to the general ledger for multiple companies.• Record credit card transactions and maintain up-to-date cash tracking schedules to support reporting accuracy.• Reconcile bank accounts across entities and investigate discrepancies to ensure balances are complete and correct.• Review, enter, and process vendor invoices while supporting timely payment cycles for accounts payable operations.• Audit employee expense submissions, prepare disbursements, and organize supporting documentation for accounting records.• Generate accounts payable checks, handle approved voided payments when needed, and maintain orderly financial files.• Administer royalty payment processing for franchise locations and provide general administrative support to the office as needed.
2026-07-06T00:00:00Z

Accounting Assistant

San Francisco, CA
onsite
Temporary / Contract
28 - 33 USD / Hourly
Robert Half is partnering with a client based in San Francisco, seeking a detail-oriented Accounting Assistant to support day-to-day accounting and administrative operations. Key Responsibilities:<ul><li>Process accounts payable and receivable activities, including invoice entry, payment processing, and cash applications</li><li>Maintain accurate financial records, filing systems, and documentation for audits and reporting</li><li>Coordinate meetings, manage calendars, and support internal communication across departments</li><li>Provide general administrative support, including data entry, office coordination, and special projects</li></ul>This role is ideal for someone who enjoys balancing accounting responsibilities with broader office support in a fast-paced environment.
2026-07-10T00:00:00Z

Accounting Assistant

Chattanooga, TN
onsite
Temporary to Hire
20 - 24 USD / Hourly
We are looking for a detail-oriented Accounting Assistant to support daily financial operations in Chattanooga, Tennessee. This contract position with potential for a permanent role is ideal for someone who enjoys balancing routine accounting tasks with purchasing support and accurate recordkeeping. The person in this role will work closely with incoming payments, deposits, expense documentation, and reporting while helping maintain organized and reliable financial data. This position offers the ability to gain experience in a busy accounting team, and also work with a service-based organization doing great work in the Chattanooga area! Responsibilities:• Review bank activity each morning and record newly received deposits with accuracy and timeliness.• Process incoming payments received by mail and ensure checks are documented and applied correctly.• Track cash receipts and coordinate submission of funds through the appropriate internal contact.• Prepare daily deposit documentation and maintain complete records for reconciliation purposes.• Provide purchasing support for routine business needs, including online orders and other approved requests.• Manage activity for multiple purchasing cards, reconcile statements, and gather backup details for each transaction.• Assist with accounts payable tasks such as coding invoices, organizing payment information, and maintaining supporting records.• Create and update spreadsheets and reports to help monitor transactions, analyze data, and answer accounting-related questions. Please complete an application and call (423) 244-0726 for immediate consideration!
2026-07-11T00:00:00Z

Accounting Assistant

Schaumburg, IL
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
The salary range for this position is $90,000-$100,000 and it comes with benefits, including Medical/Dental, 401k & time off. To apply to this hybrid role please send your resume to [email protected] Job description<ul><li>Accounts payable set up purchase orders, enter invoices, obtain approvals from project managers, follow up on problem invoices/vendor credits. Collate invoice with checks. Maintain subcontractors certificates of insurance</li><li>Enter weekly payroll in Sage & ADP, distribute reports to project managers for approval. Track time off, apprentice union raises</li><li>Assist with tracking cash flow and change order collection</li><li>Log, track all orders, deliveries, invoices and payments</li><li>Process sale and use/lease tax</li><li>Prepare budget entry in the online system</li><li>Service dispatch, billing, and collections. Provide customers with certificates of insurance</li><li>Order office supplies and equipmentMedical/Dental, 401k & time off</li></ul>
2026-07-02T00:00:00Z

Accounting Assistant

Middleton, WI
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for an Accounting Assistant to support accounts payable operations for an engineering organization in Madison, Wisconsin. This Long-term Contract position is ideal for someone who is highly organized, accurate with financial details, and comfortable managing invoice and payment activity in a fast-paced environment. The role will focus on maintaining timely transaction processing, supporting expense and disbursement workflows, and helping keep accounting records current and reliable. **ON SITE ONLY** Responsibilities:• Review and process vendor invoices with careful attention to accuracy, approvals, and proper account assignment.• Apply correct general ledger coding to payable transactions and verify supporting documentation before entry.• Coordinate payment activities, including ACH transactions and scheduled check runs, to ensure obligations are paid on time.• Examine employee expense submissions for completeness, policy alignment, and accurate reimbursement processing.• Maintain organized accounts payable records and help resolve invoice, payment, or coding discrepancies with internal teams and vendors.• Use Microsoft Excel to track payment details, reconcile information, and support routine reporting needs.• Assist with day-to-day accounting administration to help ensure smooth and consistent payable operations.
2026-07-01T00:00:00Z

Accounting Assistant

Monrovia, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
Robert Half is searching for entry-level Accounting Assistants for ongoing opportunities. The Accounting Assistants' duties will include: data entry, matching invoices to purchase orders or vouchers, and assisting with the processing of accounts payable and accounts receivable. If this sounds like you, please apply today!Bookkeeping:· Assist in maintaining accurate and up-to-date financial records.· Record daily transactions, including accounts payable and accounts receivable entries.Invoice Processing:· Process and verify invoices from vendors.· Ensure proper coding and documentation before submitting invoices for approval.Expense Reconciliation:· Reconcile credit card statements and receipts.· Verify and reconcile employee expense reports with receipts and company policies.Data Entry:· Enter financial data into accounting software or spreadsheets.· Maintain organized and well-documented records for easy retrieval.Assist with Financial Reporting:· Support the preparation of financial reports, including income statements and balance sheets.· Provide necessary information and documentation for financial audits.
2026-07-09T00:00:00Z

Sales Assistant

Pompano Beach, FL
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
Job SummaryThe Quality & Compliance Coordinator supports the Manager in the execution and coordination of customer quality, regulatory, compliance, and documentation activities. This role serves as a key operational resource across quality-related programs, ensuring that customer requirements, third-party testing programs, retail portal submissions, onboarding activities, and regulatory documentation are accurately maintained and completed on time. Working closely with Sales, external laboratories, and retail partners, this position tracks quality and compliance activities, maintains the Golden Sample/Product Library, supports product launch documentation, and ensures departmental records remain organized and audit ready. The ideal candidate is detail-oriented, process-driven, and capable of managing multiple concurrent workstreams with a high degree of accuracy and follow-through.- Monitor in-progress tests, communicate with labs regarding timelines as directed, and escalate potential delays to the Manager.- Log, file, and maintain all testing records within the department tracking system to ensure full departmental visibility and audit-readiness.- Compile and assemble claims substantiation documentation, supporting data, and relevant certifications per manager-provided direction and approved content.- Provide supporting documentation for up-to-date factory audit status as required by retail partners.- Prepare item-level and factory-level quality information packets for new and existing products as directed.- Coordinate the collection, organization, and maintenance of quality and compliance documentation required when onboarding new items, customers, or manufacturing facilities.- Support cross-functional teams by coordinating onboarding documentation, tracking completion status, and proactively identifying missing information or potential quality-related delays to help ensure onboarding timelines are met.- Ensuring all physical and digital records are current, properly labeled, and accessible; track sample revisions, physical locations, and approval statuses so the library accurately reflects the latest approved product references.- Track specification revisions, approval statuses, and document locations, flagging discrepancies or outstanding approvals to the manager; maintain product review and change tracking logs ensuring all version history and approval records are accurately captured and filed.- Support the disposition and organized removal of outdated or superseded samples to maintain library integrity; prepare and coordinate sample shipments to factories as required.
2026-07-06T00:00:00Z

Sales Assistant

Pompano Beach, FL
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
Job Summary The Customer Relations Coordinator is responsible for serving as the primary point of contact for all customer communications, managing the end-to-end intake, documentation, coordination, and resolution of customer complaints and product returns. This role operates within the Customer Service function under Quality oversight to ensure independence in complaint handling while maintaining compliance with GMP requirements. The position is accountable for accurate documentation, full case file traceability, and effective cross-functional coordination to drive timely complaint closure. Beyond direct customer interaction, this role provides essential administrative and operational support, including sample intake and inventory management, document filing, metrics tracking, and general departmental administration.Responsibilities- Serve as the primary point of contact for all customer communications, providing timely acknowledgment, status updates, and resolution follow-up.- Receive, log, and categorize all customer communications in a standardized complaint management system, ensuring accurate capture of all required fields.- Create and maintain a customer contact database, ensuring accuracy of customer accounts, key contacts, phone numbers, and communication preferences; compile periodic summaries of complaint and return activity by customer account to identify high-frequency complainants.- Maintain the library of approved customer communication templates and response scripts, flagging outdated content to the manager for revision.- Perform initial triage of complaints, assessing issue type and potential safety and regulatory significance in order to assign priority levels and route accordingly.- Conduct all necessary customer replacements, including the form submission, testing, packaging, shipping, and tracking of the replacement.- Liaise with package carriers on deliveries, track inbound shipments, resolve delivery discrepancies, and document carrier-related issues.- Coordinate, log, and organize all product returns from customers, producing return labels and reconciling received returns against open complaints.- Maintain the library of product quality reference materials and filing systems, ensuring documents are properly organized and retrievable.- Gather raw complaint data inputs for Quality metrics dashboards on a defined schedule and populate reporting templates for manager review
2026-07-06T00:00:00Z

Sales Assistant

Indianapolis, IN
onsite
Temporary to Hire
18 - 20 USD / Hourly
We are looking for a part-time Sales Assistant to support inside sales and customer service operations for a hydraulic distribution company. This opportunity is ideal for someone who enjoys working directly with customers, preparing pricing information, and ensuring orders move smoothly from request through confirmation. The role offers would be suited for a detail-oriented individual who is comfortable using business systems and Microsoft Office tools in a fast-paced office environment. Responsibilities:• Respond to incoming customer inquiries by email and provide timely, helpful support related to products, pricing, and order status.• Prepare accurate quotes based on customer needs and communicate pricing details clearly to help drive sales activity.• Enter customer orders into the company system with close attention to accuracy, completeness, and turnaround time.• Monitor open orders and follow up as needed to confirm receipt, address questions, and keep customers informed throughout the process.• Work closely with internal team members to help maintain efficient day-to-day sales support and customer service operations.• Use Outlook and Excel to manage communication, track information, and support routine administrative sales tasks.• Assist with handling customer requests related to hydraulic products, applying prior product knowledge when available.• Navigate business software such as Epicor/Prophet 21 to support quoting, order management, and customer account activity.
2026-06-22T00:00:00Z

Sales Assistant

Cleveland, OH
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
We are looking for a Sales Assistant to support customer accounts and order activity for the packaging side of our business in Cleveland, Ohio. This position works closely with a small sales support team and assigned sales representatives to keep orders moving smoothly, respond to customer needs, and maintain strong business relationships. The role is highly product- and account-focused, making it a strong fit for someone who enjoys coordinating details, solving issues, and delivering responsive service. Responsibilities: • Manage product orders from entry through completion, reviewing details carefully to ensure accuracy before processing. • Monitor open orders and backlog activity, provide status updates, and help prevent supply interruptions for customers within an assigned territory. • Serve as a primary point of contact for customer questions, concerns, and service-related issues, escalating matters when additional support is needed. • Build and maintain strong working relationships with customers and partnered sales representatives through consistent, proactive communication. • Keep customer account information and interaction records organized and up to date to support accurate follow-up and service continuity. • Coordinate with internal teams such as sales and purchasing to confirm requirements, resolve order challenges, and support timely fulfillment. • Track customer demand information and forecasts to help align product availability with account needs. • Support resolution of order discrepancies, complaints, and product-related concerns with a careful and solution-oriented approach.
2026-06-22T00:00:00Z

Sales Assistant

Bridgewater, NJ
onsite
Temporary / Contract
28 - 30 USD / Hourly
We are seeking a Sales Assistant to support a growing organization in a long-term contract role. This position plays a key role in maintaining efficient sales operations by coordinating follow-up on customer inquiries and quotes, assisting with reporting activities, and delivering responsive support to customers and internal teams. The ideal candidate is highly organized, communicates effectively, and can manage multiple priorities in a fast-paced environment. Responsibilities:<ul><li>Monitor quotes and sales inquiries to ensure timely follow-up and maintain consistent activity.</li><li>Support sales leadership with forecasting, reporting, budget tracking, and expense documentation.</li><li>Provide customer support by assisting with order management, returns, and other service-related activities.</li><li>Help improve sales support processes and identify opportunities to enhance operational efficiency.</li><li>Participate in special projects and collaborate with cross-functional teams as business needs evolve.</li><li>Maintain accurate records and provide status updates to internal stakeholders.</li><li>Assist with daily activities that enhance responsiveness to customer and sales team requests.</li></ul>
2026-07-10T00:00:00Z

1 3