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149 results for Contracts Administrator jobs

Grant Accountant

Princeton, NJ
onsite
Temporary to Hire
32 - 38 USD / Hourly
We are looking for a Grant Accountant to support grant-funded programs within an education environment in Princeton, NJ. This contract-to-permanent opportunity is ideal for a finance specialist who can oversee restricted funds, interpret grant requirements, and deliver accurate reporting to internal leaders and external funding sources. The role partners closely with program staff and finance stakeholders to strengthen compliance, budgeting, and financial stewardship across sponsored activities. Responsibilities:• Build and maintain grant budgets, develop financial forecasts, and analyze spending against approved funding plans to highlight variances and support decision-making.• Monitor grant transactions to confirm alignment with private, local, state, and federal funding rules, and prepare financial submissions required by sponsoring agencies.• Work closely with campus leadership, finance personnel, and grant program teams to coordinate expenditures, resolve issues, and support timely use of awarded funds.• Prepare invoices and billings tied to restricted fund activity, track collections, and research account questions related to grant-supported expenses.• Produce or assist with fiscal reports for sponsored programs, ensuring submissions are accurate, complete, and delivered within required deadlines.• Calculate and submit the annual indirect cost rate, provide related documentation to applicable agencies, and apply indirect costs appropriately across grants.• Maintain complete fiscal records for assigned grants, including database updates, account coding support, and preliminary review of journal entries for compliance and reasonableness.• Assemble year-end schedules, analyses, and audit support materials for the finance office and external auditors covering grant activity.• Review budget proposals connected to grant applications and provide ongoing fiscal guidance for grant-funded initiatives, including financial analysis, reconciliations, and statement preparation.• Stay current on grant administration standards, regulatory updates, and institutional policies through ongoing development and apply that knowledge to daily work.
2026-07-07T00:00:00Z

Grant Accountant

Schenectady, NY
onsite
Permanent / Full Time
60000 - 80000 USD / Yearly
We are looking for a detail-oriented and experienced Grant Accountant to join our team in the Schenectady area. In this permanent, on-site role, you will manage the financial aspects of government and private grants, ensuring compliance with all regulations and funder requirements. This position offers the opportunity to contribute to the financial health of a mission-driven organization. Responsibilities:• Oversee the financial management of government and private grants, including accounting, tracking, and reporting.• Prepare detailed grant budgets, reimbursement requests, and financial reports in compliance with funding guidelines.• Monitor and analyze grant-related expenditures to ensure alignment with approved budgets.• Develop and maintain strong internal controls to safeguard grant funding and ensure compliance.• Support external and internal audits by providing accurate documentation and financial records.• Reconcile accounts related to grant funding and prepare journal entries as needed.• Conduct month-end close processes, including reviewing the general ledger for grant-related transactions.• Collaborate with program managers to ensure accurate financial reporting and budget management.• Stay updated on changes to grant compliance standards and implement necessary adjustments. Salary Range: $60,000 - $80,000 For more information or confidential consideration, please reach out to Hayden Bauer.
2026-06-29T00:00:00Z

Grant Accountant

Moline, IL
onsite
Permanent / Full Time
27 - 30 USD / Hourly
A growing, mission-focused organization is adding to its accounting team due to continued expansion and increased program funding. This role offers the chance to step into a highly visible position where you’ll own your work, contribute to financial accuracy, and support initiatives that directly impact the community. This is an excellent opportunity for someone who enjoys hands-on accounting, improving processes, and managing multiple priorities in a collaborative environment. What You’ll Do<ul><li>Manage financial activity for assigned programs and funding sources</li><li>Prepare and post journal entries and maintain general ledger accuracy</li><li>Perform monthly reconciliations and support close processes</li><li>Assist with financial reporting and variance analysis</li><li>Collaborate with internal stakeholders on budgets and expenses</li><li>Support audit preparation and compliance requirements</li></ul>Who You Are<ul><li>You enjoy rolling up your sleeves and getting into the details</li><li>You take pride in accuracy and accountability</li><li>You’re adaptable and comfortable in a fast-moving environment</li><li>You’re looking for a role where your work has visible impact</li></ul>
2026-06-23T00:00:00Z

Grant Accountant

Rochester, NY
onsite
Temporary to Hire
24 - 28 USD / Hourly
We are looking for a Grant Accountant to support financial oversight and reporting for grant-funded programs within a non-profit organization in Rochester, New York. This contract opportunity with permanent potential is ideal for someone who can combine strong accounting knowledge with careful fund tracking and compliance awareness. The person in this role will help maintain accurate grant records, monitor restricted funding activity, and contribute to timely financial reporting for internal and external stakeholders. Responsibilities: • Oversee the accounting activity for grant-funded programs, ensuring transactions are recorded accurately and align with funding requirements. • Track restricted funds and monitor balances to support proper fund administration and financial accountability. • Prepare financial reports related to government grants, including supporting schedules and documentation for review. • Reconcile grant accounts and analyze variances to help maintain reliable financial records and reporting accuracy. • Manage net asset activity associated with grants and designated funding sources, ensuring balances are properly classified. • Support grant budgeting, spending reviews, and fund utilization analysis to help program teams stay within award guidelines. • Maintain complete financial documentation for grant compliance, audits, and reporting obligations. • Use Abila MIP to process, review, and maintain accounting data tied to grants and fund activity.
2026-07-14T00:00:00Z

Grant Accountant

Akron, OH
onsite
Temporary / Contract
26 - 31 USD / Hourly
Our team is seeking a dependable accountant to support financial operations in a mission-driven environment. This role is ideal for someone with strong accounting fundamentals, experience managing grants or fund-based reporting, and the ability to work collaboratively with internal teams and external stakeholders. The ideal candidate will be comfortable navigating evolving funding requirements while maintaining accuracy, confidentiality, and compliance.Key Responsibilities<ul><li>Maintain accurate financial records and support day-to-day accounting operations</li><li>Prepare, review, and reconcile general ledger accounts and financial reports</li><li>Assist with grant accounting, fund tracking, and compliance reporting</li><li>Support budget monitoring and ensure expenses are properly allocated across funding sources</li><li>Help ensure compliance with GAAP, fund accounting standards, and grant requirements</li><li>Prepare documentation for audits, financial reviews, and reporting deadlines</li><li>Identify and resolve discrepancies in financial records in a timely manner</li><li>Collaborate with internal staff and external partners regarding financial processes and reporting needs</li><li>Maintain confidentiality of sensitive financial and organizational information</li><li>Adapt to changing program requirements, funding expectations, and reporting standards</li></ul>Required Qualifications<ul><li>Bachelor’s degree in Accounting, Finance, or related field</li><li>Minimum 3 years of accounting experience; nonprofit or government-funded experience preferred</li><li>Proficiency with accounting software such as QuickBooks or Sage Intacct and Microsoft Excel</li><li>Solid knowledge of GAAP, fund accounting, and grant management</li><li>Strong attention to detail, analytical skills, and communication abilities</li></ul>
2026-07-07T00:00:00Z

Grant Accountant

Los Angeles, CA
onsite
Temporary / Contract
34.0385 - 39.413 USD / Hourly
We are looking for a detail-oriented Grant Accountant to join our team in Vernon, California on a Contract basis. This role oversees the financial administration of grant-funded activity, helping ensure funds are recorded accurately, used in accordance with sponsor guidelines, and reported in a timely manner. The position partners with program, fundraising, and leadership teams to support sound budgeting, compliance, and financial visibility across restricted and unrestricted funding. Responsibilities: • Oversee grant budgets, spending activity, and funding balances to help maintain accurate financial control across active awards. • Review transactions to confirm costs are properly assigned, permitted under grant terms, and aligned with applicable funding requirements. • Prepare grant-specific financial schedules, account reconciliations, and supporting documentation for internal review and external reporting. • Develop and submit financial reports for grantors based on required deadlines, formats, and compliance expectations. • Support audit activity by organizing records, responding to documentation requests, and assisting with grant-related testing and reviews. • Partner with program leaders to build grant budgets, evaluate spending trends, and explain budget-to-actual differences. • Record journal entries and maintain general ledger accuracy for grant revenue, expenditures, and fund classifications. • Distinguish restricted and unrestricted funding appropriately to support proper accounting treatment and financial reporting. • Collaborate with development and program teams to provide financial guidance on proposals, reporting obligations, and allowable use of funds.
2026-06-22T00:00:00Z

Grant Accountant

Baltimore, MD
onsite
Temporary to Hire
28.49 - 31.98 USD / Hourly
We are looking for a Grant Accountant to support an organization in Baltimore, Maryland. This contract position with the potential to become permanent will play a key role in maintaining accurate grant records, preparing financial reporting, and helping ensure funding is used in accordance with donor and grantor requirements. The ideal candidate brings strong nonprofit accounting experience, sound analytical skills, and the ability to partner effectively with program and finance teams. Responsibilities:• Develop and maintain grant budgets, and prepare reports for internal stakeholders and external funders.• Create reimbursement requests, ensuring submissions are accurate, timely, and well-supported.• Review grant-related spending to confirm allowability, budget alignment, and compliance with award terms and applicable regulations.• Reconcile grant transactions against the general ledger and investigate discrepancies to keep financial records accurate.• Contribute to month-end close activities by preparing grant-related journal entries and supporting account analysis.• Partner with program teams to track spending trends, evaluate budget performance, and address potential variances proactively.• Provide support during audits and assist with financial schedules, backup materials, and reports requested by grantors or auditors.
2026-07-14T00:00:00Z

Grant Accountant

Houston, TX
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
Our client is looking for a Grant Accountant to join their team on a long term contract basis. If you have the the qualifications below, please apply today! Responsibilities:• Manage monthly invoicing and billing activities for grant-funded programs, ensuring charges are complete, accurate, and submitted on schedule.• Track grant spending and incoming funds to confirm activity aligns with approved budgets, funding terms, and reporting deadlines.• Review invoices and payment requests from partner organizations and vendors, then process them in accordance with grant guidelines and internal controls.• Analyze grant awards, funding histories, and financial transactions to maintain clear records and support informed decision-making.• Prepare schedules, reconciliations, and supporting documentation for audits, compliance reviews, budget planning, and formal reporting needs.• Monitor reimbursement status and follow up on outstanding receivables to help ensure timely collection and proper financial reporting.• Partner with department leaders and external agencies to resolve accounting issues, strengthen grant oversight, and maintain compliance across programs.• Complete account analysis and reconciliations related to grant activity, confirming that federal and other restricted funds are recorded correctly within the accounting system.• Research historical grant records and assist with drawdown activity, reporting requirements, and process improvements that enhance accountability and recordkeeping.• Contribute to training and other general accounting support related to grant administration as business needs require.
2026-07-13T00:00:00Z

Accounts Payable Administrator

Daytona Beach, FL
onsite
Temporary to Hire
22 - 25 USD / Hourly
We are looking for an Accounts Payable Administrator to support a busy finance team in Daytona Beach, Florida. This contract opportunity has the potential to become permanent and is ideal for someone who thrives in a detail-focused environment and can manage invoice processing, payment activity, and vendor account follow-up with accuracy and professionalism. The person in this role will help keep accounts payable operations organized, timely, and compliant while partnering with internal teams to resolve documentation and approval issues. Responsibilities:• Manage the full invoice intake process, including receiving documents, digitizing records, assigning accounting codes, entering data into the payable system, confirming approvals, and preparing check payments for distribution.• Handle non-routine payment activity such as special check requests and ad hoc disbursements while ensuring proper documentation is in place.• Review employee expense submissions for accuracy, policy compliance, and correct coding before payment is issued.• Track items that remain in workflow and follow up with internal stakeholders to resolve delays, missing approvals, or incomplete support.• Monitor invoice queues daily and work with departments to obtain any outstanding backup needed to move payments forward.• Investigate open vendor balances, respond to statement discrepancies, and reconcile account differences in a timely manner.• Prepare payable-related corrections, reclassifications, and other accounting adjustments as needed to maintain accurate records.• Contribute to audit requests, year-end close activities, and other special projects that support the accounting team.• Assist with administrative tasks tied to accounts payable operations and help improve consistency in payment processing workflows.
2026-07-13T00:00:00Z

Property Administrator

Cincinnati, OH
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for a Property Administrator to provide contract support for a busy residential community. In this role, you will work closely with the Property Manager to help maintain smooth daily operations across a multi-unit property. The position combines resident-facing leasing assistance with administrative coordination, making it ideal for someone who is organized, service-focused, and comfortable handling multiple priorities in a fast-paced environment. Responsibilities:• Partner with the Property Manager to support the day-to-day administrative needs of a multi-unit residential community.• Guide prospective residents through property tours and present community features in a thorough and welcoming manner.• Track leasing activity and follow up with applicants to help move agreements through the approval and signing process.• Prepare, organize, and maintain leasing documents, resident records, and other property-related files with accuracy.• Respond to routine inquiries from prospects, residents, and vendors while ensuring timely communication and service.• Assist with general office coordination, including data entry, scheduling, correspondence, and other clerical assignments as needed.
2026-07-13T00:00:00Z

Property Administrator

Potsdam, NY
onsite
Temporary to Hire
20 - 23 USD / Hourly
We are looking for a Property Administrator to support leasing operations, resident services, and day-to-day property administration. This contract opportunity with potential for a permanent role is ideal for someone who combines strong customer service skills with a sales-minded approach and careful attention to detail. The person in this role will help drive occupancy, maintain accurate records, and contribute to a positive experience for both prospective and current residents. Responsibilities: • Engage with prospective residents to understand their housing preferences, present available options effectively, and help convert interest into signed leases. • Maintain timely communication with inquiries and leads to strengthen conversion results and support occupancy objectives. • Review rental applications, collect required documentation, and prepare lease-related paperwork with a high level of accuracy. • Perform applicant screening activities, including credit and background reviews, in alignment with established company guidelines. • Build strong relationships with current and prospective residents to encourage renewals, satisfaction, and long-term retention. • Contribute to promotional efforts by supporting advertising campaigns, outreach activities, referral initiatives, and community engagement programs. • Track lead sources and marketing performance, and assist with keeping website listings, advertisements, and printed materials current and accurate. • Keep leasing and resident information organized within property management systems, and help coordinate move-ins, lease packets, and unit readiness tasks. • Support day-to-day office operations by assisting with work order scheduling, preparing reports on leasing and occupancy activity, and responding professionally to calls and general inquiries.
2026-07-10T00:00:00Z

Property Administrator

Cincinnati, OH
onsite
Temporary / Contract
22 - 22 USD / Hourly
We are looking for a Property Administrator to support daily administrative operations for a property team in Blue Ash, Ohio. This Long-term Contract position is well suited for someone who is highly organized, takes initiative, and can manage a steady flow of office tasks with accuracy and professionalism. The ideal candidate is comfortable working independently, communicating with tenants and internal partners, and using Microsoft Office to keep records, reports, and correspondence up to date. Responsibilities: • Coordinate day-to-day administrative support for property operations, ensuring documents, records, and communications are handled in a timely manner. • Prepare, review, and track invoices, purchase orders, and other financial paperwork while maintaining organized files and supporting payment-related activities. • Assist with tenant-facing communication by responding to routine questions, preparing written correspondence, and directing requests to the appropriate contacts. • Maintain office documentation, including reports, insurance-related records, compliance materials, and general property files with a high level of accuracy. • Support monthly reporting and budget-related administrative tasks by gathering information, updating spreadsheets, and helping organize recurring financial data. • Process checks and other standard office transactions while following established procedures and internal policies. • Provide general clerical support such as typing, filing, scheduling, and coordinating travel or meeting-related arrangements when needed. • Contribute to efficient office workflow by identifying priorities, staying ahead of deadlines, and assisting with additional administrative assignments tied to property management needs.
2026-07-13T00:00:00Z

Property Administrator

Chantilly, VA
onsite
Temporary / Contract
21 - 24 USD / Hourly
We are seeking a detail-oriented and organized Property Administrator to support the daily operations of a commercial and/or residential property portfolio. The Property Administrator will provide administrative, financial, and tenant support services to ensure efficient property management operations and exceptional customer service.The ideal candidate is proactive, highly organized, and able to manage multiple priorities while maintaining professionalism and accuracy. This position is onsite Monday to Friday. Responsibilities <ul><li>Provide administrative support to the Property Manager and property management team.</li><li>Serve as a primary point of contact for tenants, vendors, and visitors.</li><li>Prepare and maintain tenant files, lease documentation, and property records.</li><li>Coordinate tenant move-ins, move-outs, and lease renewals.</li><li>Track rent payments, prepare reports, and assist with accounts receivable and payable processes.</li><li>Process invoices, purchase orders, and vendor payments.</li><li>Respond to tenant inquiries, service requests, and maintenance concerns in a timely manner.</li><li>Coordinate with maintenance staff and contractors to ensure work orders are completed.</li><li>Maintain accurate records and databases within property management systems.</li><li>Assist in preparing monthly management reports, budgets, and operating expense reconciliations.</li><li>Schedule property inspections, meetings, and vendor services.</li><li>Ensure compliance with company policies, lease agreements, and applicable regulations.</li><li>Support special projects and other administrative duties as assigned.</li></ul>
2026-07-06T00:00:00Z

Property Administrator

Irvine, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Property Administrator to support daily property operations in California. This Long-term Contract opportunity is ideal for an administrative specialist who communicates confidently with tenants, keeps office activities organized, and helps ensure service requests and documentation are handled efficiently. The position is fully onsite and offers the chance to contribute to a collaborative office environment while supporting property management functions. Responsibilities: • Coordinate day-to-day administrative activities for the property management office and maintain organized records, files, and correspondence. • Track incoming work orders, update their status, and help ensure service requests are routed and followed through in a timely manner. • Serve as a point of contact for tenants by responding to routine questions and relaying information clearly and professionally. • Assist with invoice processing, including coding support and maintaining accurate payment-related documentation when needed. • Prepare, update, and maintain reports, logs, and spreadsheets using Microsoft Office tools, especially Excel. • Support the property management team with general office tasks, scheduling, and operational follow-up to keep daily activities running smoothly. • Help maintain accurate property and administrative data within relevant systems, including Yardi when applicable.
2026-07-14T00:00:00Z

Property Administrator

Cincinnati, OH
onsite
Temporary / Contract
22 - 22 USD / Hourly
We are looking for a detail-oriented Property Administrator to support daily administrative operations for a property management team in Fort Wright, KY. This is a Long-term Contract opportunity suited for someone who takes initiative, stays organized under pressure, and communicates professionally with tenants, vendors, and internal stakeholders. The ideal candidate is comfortable managing multiple priorities, maintaining accurate records, and using Microsoft Office tools to keep office workflows running smoothly. Responsibilities:• Coordinate day-to-day administrative support for property operations, including document management, correspondence, filing, and general office tasks.• Prepare, review, and track invoices, purchase orders, and related records while helping maintain accurate financial documentation.• Assist with accounts payable activities such as invoice handling, check processing, and resolving routine payment questions.• Communicate with tenants, vendors, and internal teams to address service requests, provide updates, and ensure a high level of customer support.• Maintain organized property files, insurance documentation, and compliance-related records in accordance with company procedures and policies.• Create and update reports, spreadsheets, and presentations using Microsoft Excel, Word, Outlook, and PowerPoint.• Support budgeting and administrative tracking by helping compile information tied to annual budget planning and property expenses.• Review administrative processes for accuracy and completeness, ensuring tasks are completed on time and in alignment with established office standards.
2026-07-13T00:00:00Z

Property Administrator

Winnfield, LA
onsite
Temporary to Hire
16 - 18 USD / Hourly
We are looking for a Property Administrator to support the daily operations of a residential community in Winnfield, Louisiana. This contract position with potential for a permanent role is ideal for someone who enjoys working with residents, managing administrative tasks, and helping keep property functions organized and responsive. The role includes a 32-hour work week with one consistent weekday off, offering a steady schedule while contributing to leasing and rent-related activities for a 60-unit property. Responsibilities:• Manage rent collection and accurately process resident payments and security deposits.• Conduct property tours for prospective residents and answer questions about available units.• Provide administrative support for the day-to-day operation of a 60-unit residential community.• Maintain resident files, leasing records, and property documentation in an organized manner.• Assist with leasing activities, including application coordination and move-in preparation.• Use property management systems and standard office tools to track information and support reporting.• Communicate with residents, applicants, and team members to help resolve routine property matters.• Follow an established weekly schedule of 32 hours with one designated recurring day off.
2026-07-07T00:00:00Z

Property Administrator

Woodbridge, NJ
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for a detail-oriented Property Administrator to support day-to-day administrative operations for a property management team. This Long-term Contract position is ideal for someone who is organized, service-focused, and comfortable coordinating office activities, tenant communication, and financial documentation. The role requires strong follow-through, effective communication, and the ability to manage multiple priorities while maintaining accuracy and compliance with established procedures. Responsibilities:• Coordinate daily administrative support for property operations, including document preparation, record maintenance, and general office organization.• Serve as a point of contact for tenants, vendors, and internal teams by handling inquiries, correspondence, and service-related follow-up in a courteous manner.• Review invoices, assist with check processing, and support purchase order administration to help maintain accurate financial records.• Maintain property files, insurance documentation, and other required records to support compliance with company policies and operational standards.• Prepare recurring reports, including monthly operational updates and budget-related documentation, for property management leadership.• Assist with scheduling meetings, travel arrangements, and special events while ensuring logistics are handled efficiently.• Create, type, and distribute business correspondence and internal communications with a high degree of accuracy and clarity.• Support annual budget preparation and other administrative processes by gathering information, tracking documents, and following established procedures
2026-07-13T00:00:00Z

Property Administrator

Dallas, TX
onsite
Temporary / Contract
33.25 - 35.25 USD / Hourly
We are looking for a detail-oriented Property Administrator to support day-to-day commercial property operations in Richmond, Virginia. This Contract position is ideal for someone who enjoys balancing tenant service, administrative coordination, and financial support while keeping property activities organized and on schedule. The role offers the opportunity to work closely with owners, tenants, vendors, and internal leadership to help maintain high service standards across the portfolio. Responsibilities: • Coordinate daily administrative activities for commercial properties, including tracking service requests, organizing work orders, and maintaining accurate property records. • Serve as a key point of contact for tenants, vendors, and property owners by addressing inquiries promptly and helping resolve operational issues efficiently. • Assist with financial tasks such as processing invoices, monitoring expenses, and supporting budget-related documentation for property operations. • Prepare recurring reports and updates for senior leadership and ownership groups to provide clear visibility into property performance and activity. • Support vendor and contractor engagement by organizing service agreements, monitoring compliance documents, and following up on bid and contract materials. • Conduct property visits and inspections to identify maintenance concerns, document findings, and recommend practical improvements. • Help oversee lease-related administrative matters by maintaining organized files and supporting documentation tied to agreements and tenant obligations. • Contribute ideas that improve property management processes, service delivery, and overall operational efficiency.
2026-07-07T00:00:00Z

Property Administrator

Slatington, PA
onsite
Temporary / Contract
25 - 32 USD / Hourly
Robert Half is conducting a search on behalf of a respected nonprofit organization seeking an experienced Property Manager to oversee residential housing operations and support its mission of providing quality housing and services to the community. This role is ideal for a property management professional with experience in affordable housing, public housing, community housing programs, or other regulated residential environments. The successful candidate will be responsible for maintaining efficient property operations, fostering positive resident relationships, ensuring compliance with applicable regulations, and supporting occupancy goals. Responsibilities<ul><li>Oversee the day-to-day operations of residential properties.</li><li>Manage resident relations, lease administration, move-ins, move-outs, and occupancy processes.</li><li>Coordinate with maintenance teams and vendors to ensure properties are well-maintained and resident concerns are addressed promptly.</li><li>Monitor occupancy, rent collections, and property performance metrics.</li><li>Maintain accurate records and ensure compliance with organizational policies and applicable housing regulations.</li><li>Prepare reports, budgets, and operational documentation as needed.</li><li>Respond to resident inquiries and help resolve concerns in a professional and timely manner.</li><li>Collaborate with internal teams and community partners to support housing initiatives and resident services.</li><li>Assist with property inspections, audits, and compliance-related activities.</li></ul>
2026-07-13T00:00:00Z

Property Administrator

San Diego, CA
onsite
Temporary to Hire
26 - 32 USD / Hourly
Location: San Diego, CAEmployment Type: Contract (Through November)Schedule: Full-Time, Monday – FridayAbout the OpportunityRobert Half is partnering with a leading commercial property management company to identify a Property Administrator for a contract assignment through November. This position is ideal for a detail-oriented administrative professional who thrives in a fast-paced environment and enjoys supporting daily property operations while delivering exceptional service to tenants, vendors, and internal teams. The Property Administrator will play a key role in ensuring efficient building operations by providing administrative support, coordinating vendor and tenant communications, assisting with financial processes, and helping maintain a best-in-class tenant experience. Key Responsibilities<ul><li>Serve as the primary administrative point of contact for tenant and vendor inquiries, ensuring requests are addressed promptly and professionally.</li><li>Support day-to-day property operations by coordinating work orders, tracking service requests, and assisting with operational projects.</li><li>Process accounts payable by reviewing, coding, and submitting vendor invoices accurately and on schedule.</li><li>Assist with accounts receivable functions, including preparing tenant billings, monitoring rent payments, and following up on outstanding balances as directed.</li><li>Maintain vendor records, certificates of insurance, contracts, and compliance documentation to ensure property requirements are met.</li><li>Prepare reports, correspondence, tenant communications, and other administrative documents for the property management team.</li><li>Assist with budgeting, financial reporting, variance tracking, and invoice reconciliation using property management software.</li><li>Coordinate vendor scheduling, tenant move-ins and move-outs, and building access requests.</li><li>Conduct routine property inspections to identify maintenance or safety concerns and communicate findings to the appropriate teams.</li><li>Support tenant appreciation events, building communications, and other initiatives that enhance the tenant experience.</li><li>Maintain organized electronic and physical property files while ensuring documentation is accurate and up to date.</li><li>Provide general administrative support to the Property Manager and assist with special projects as needed.</li></ul>
2026-07-07T00:00:00Z

Property Administrator

Montclair, NJ
onsite
Temporary / Contract
23 - 24 USD / Hourly
We are looking for a Property Administrator to support affordable housing occupancy and compliance activities for assigned communities in New Jersey. This Long-term Contract position focuses on maintaining accurate certification records, coordinating resident documentation, and helping ensure files meet applicable housing program and investor standards. The role works closely with residents, applicants, agency partners, and internal teams to keep recertification timelines on track while delivering responsive service. Responsibilities: • Manage annual and interim certification workflows for assigned properties, ensuring documents are completed accurately and within required deadlines. • Review resident files for completeness and compliance with affordable housing regulations, company policies, and program guidelines. • Coordinate with residents and applicants to gather income, asset, and household verification needed to support eligibility determinations. • Prepare and organize occupancy-related records for agency reviews, investor submissions, and internal audits. • Maintain clear and timely communication with residents, housing partners, and operational teams regarding documentation status and next steps. • Track recertification schedules and follow up proactively to reduce delays and support continued program compliance. • Enter, update, and monitor occupancy and resident information within Yardi and related property management systems. • Assist with resolving file discrepancies, correcting documentation issues, and supporting overall audit readiness across the portfolio.
2026-07-09T00:00:00Z

Property Administrator

Cincinnati, OH
onsite
Temporary / Contract
22 - 22 USD / Hourly
We are looking for a proactive Property Administrator to support day-to-day administrative operations for a property team in Blue Ash, Ohio. This Long-term Contract position is well suited for someone who brings strong organizational habits, dependable follow-through, and confidence working in a fast-paced office environment. The role offers the opportunity to contribute to tenant support, financial documentation, and office coordination while building toward potential long-term employment. Responsibilities: • Coordinate daily administrative activities for the property office, ensuring records, correspondence, and routine documentation are handled accurately and on time. • Provide responsive support to tenants, vendors, and internal stakeholders by answering questions, directing requests, and maintaining clear communication. • Assist with invoice review, check processing, and purchase order tracking while helping maintain organized financial files and related documentation. • Prepare reports, maintain filing systems, and update office records to support monthly reporting and broader property operations. • Use Microsoft Office applications to create documents, manage spreadsheets, and organize information needed for ongoing business activities. • Help monitor insurance documents, compliance-related records, and other property administration materials to support established procedures and policies. • Support accounts payable and accounts receivable tasks as needed, including basic data entry and document follow-up. • Contribute to budgeting and travel coordination activities by gathering information, organizing materials, and assisting with administrative preparation.
2026-07-13T00:00:00Z

Property Administrator

Cincinnati, OH
onsite
Temporary / Contract
22 - 22 USD / Hourly
We are looking for a Property Administrator to support daily property operations in Cincinnati, Ohio. This Long-term Contract position is ideal for someone who is organized, proactive, and comfortable managing administrative work in a fast-paced real estate environment. The role will focus on coordinating office activities, supporting tenants and vendors, maintaining accurate records, and assisting with financial and reporting tasks. Candidates who take initiative, communicate effectively, and work well with Microsoft Office tools will be well suited for this opportunity. Responsibilities: • Coordinate day-to-day administrative support for assigned properties, ensuring records, correspondence, and documentation remain accurate and up to date. • Serve as a point of contact for tenants, vendors, and internal teams by responding to inquiries and directing requests in a thorough and timely manner. • Assist with invoice handling, check processing, and purchase order administration while supporting basic accounts payable and receivable activities as needed. • Prepare reports, maintain filing systems, and track monthly property information to support operational and financial oversight. • Review documents for completeness and compliance with company procedures, insurance requirements, and property-related policies. • Support budgeting and annual planning activities by organizing data, updating spreadsheets, and helping maintain financial records. • Manage general office functions such as typing correspondence, scheduling, and coordinating travel or meeting-related administrative tasks when required. • Contribute to process updates and administrative changes within the property office as business needs evolve.
2026-07-09T00:00:00Z

Property Administrator

Chantilly, VA
onsite
Temporary to Hire
21 - 24 USD / Hourly
We are looking for a detail-oriented Property Administrator to support senior property management operations in Virginia. This contract opportunity with potential for a permanent role is ideal for someone who thrives in a fast-moving environment, can balance multiple priorities, and brings strong administrative judgment to day-to-day property activities. The role requires an experienced, detail-oriented individual who can manage documentation, coordinate invoicing tasks, and keep processes organized while partnering closely with two-4 Senior Property Managers. Responsibilities:• Provide administrative support to two Senior Property Managers, helping maintain organized workflows and timely follow-up on daily property-related tasks.• Process and track invoices with accuracy, ensuring records are complete and submitted in accordance with established procedures.• Prepare, update, and maintain reports, correspondence, files, and other business documents using Microsoft Office applications.• Coordinate multiple assignments at once while monitoring deadlines and responding quickly to changing business needs.• Maintain accurate property records and assist with routine documentation tied to commercial property operations.• Communicate with internal teams, vendors, and other stakeholders to support smooth execution of administrative and property management activities.• Help ensure office and property administration processes remain efficient, consistent, and detail-focused in a high-volume setting.
2026-07-08T00:00:00Z

Property Administrator

Los Angeles, CA
onsite
Temporary / Contract
21.85 - 28 USD / Hourly
We are looking for a Property Administrator to support an affordable housing compliance initiative for a property management organization in Los Angeles, California. This Contract position is best suited for someone who has hands-on experience with resident recertifications, file audits, and income verification within regulated housing programs. The selected candidate will help keep documentation accurate, organized, and aligned with program standards while working closely with on-site teams to meet project deadlines. Responsibilities: • Manage annual and interim recertification activities for residents, ensuring all submissions are completed within required timeframes. • Examine household files to confirm that records meet affordable housing program standards and internal compliance expectations. • Gather, validate, and organize income, asset, and supporting eligibility documents needed for certification reviews. • Coordinate directly with residents to request missing paperwork, answer questions, and follow up on outstanding items. • Maintain orderly compliance records and enter updates into tracking tools and property management systems. • Partner with property staff to monitor deadlines, resolve documentation gaps, and keep the project moving on schedule. • Support administrative compliance work related to regulated housing operations as additional needs arise. • Use software platforms such as Yardi or similar property management systems to manage records and reporting tasks efficiently.
2026-06-25T00:00:00Z

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