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452 results for Bilingual Administrative Assistant jobs
- La Jolla, CA
- onsite
- Temporary / Contract
- 28 - 30 USD / Hourly
- <p>Our client in the property management industry is seeking a highly organized and proactive <strong>Senior Administrative Assistant</strong> to provide high-level administrative support to leadership and help manage day-to-day office operations. This role requires a professional who can juggle multiple priorities, communicate effectively with tenants, vendors, and internal teams, and maintain a high level of confidentiality.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide senior-level administrative support to property management leadership and staff</li><li>Manage calendars, schedule meetings, and coordinate travel and appointments</li><li>Prepare, edit, and distribute correspondence, reports, presentations, and other documents</li><li>Maintain office records, filing systems, and property-related documentation</li><li>Serve as a point of contact for tenants, vendors, and internal stakeholders</li><li>Assist with invoice tracking, expense reporting, and vendor communication</li><li>Coordinate meetings, events, and office logistics</li><li>Support lease administration, work order documentation, and other property management processes</li><li>Track deadlines, follow up on action items, and help ensure timely completion of projects</li><li>Assist with special projects and additional administrative duties as needed</li></ul>
- 2026-11-11T00:00:00Z
- Indianapolis, IN
- onsite
- Temporary to Hire
- 22 - 27 USD / Hourly
- We are looking for a Senior Administrative Assistant to support daily office operations while helping leaders and team members stay organized, informed, and on schedule. This contract position has the potential to become permanent and is ideal for someone who thrives in a fast-paced administrative environment and enjoys balancing communication, coordination, reporting, and document management. The person in this role will serve as a key point of contact for visitors and callers, maintain accurate records, and provide dependable support across a variety of administrative tasks.<br><br>Responsibilities:<br>• Manage front-office communication by answering inbound calls, directing inquiries to the appropriate contact, and handling outgoing calls as needed.<br>• Welcome visitors professionally, determine the purpose of each visit, and connect guests with the right team member.<br>• Review, sort, and distribute incoming mail and other office correspondence in a timely manner.<br>• Prepare routine letters, documents, and other written communications with accuracy and attention to detail.<br>• Maintain organized filing systems and department records, ensuring documents are easy to retrieve and properly stored.<br>• Coordinate calendars, schedule meetings, and book appointments for managers and staff members.<br>• Compile standard reports, track data, and assist with maintaining recurring statistical or operational records.<br>• Respond to internal and external requests for information, materials, or administrative support promptly and professionally.<br>• Handle sensitive information with discretion and maintain confidentiality in all aspects of the role.
- 2026-11-13T00:00:00Z
- Del Mar, CA
- onsite
- Temporary / Contract
- 27 - 32 USD / Hourly
- <p>Our client in the property management industry is seeking a highly organized and proactive Senior Administrative Assistant to provide advanced administrative support to leadership and assist with day-to-day office operations. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment, can manage multiple priorities, and has strong communication and coordination skills.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to executives, property managers, and department leaders</li><li>Manage complex calendars, schedule meetings, and coordinate appointments across multiple stakeholders</li><li>Prepare correspondence, reports, presentations, and other business documents</li><li>Maintain records, filing systems, contracts, and property-related documentation</li><li>Coordinate internal meetings, prepare agendas, and track follow-up items</li><li>Assist with vendor communication, invoice processing, and service scheduling</li><li>Answer and route calls, emails, and inquiries in a professional and timely manner</li><li>Support office operations, including supply management, mail distribution, and general administrative tasks</li><li>Coordinate travel arrangements, expense reporting, and special projects as needed</li><li>Help ensure smooth communication between property management staff, tenants, vendors, and corporate teams</li></ul><p><br></p>
- 2026-11-11T00:00:00Z
- San Diego, CA
- onsite
- Temporary / Contract
- 25 - 27 USD / Hourly
- <p>We are seeking a highly organized and proactive <strong>Senior Administrative Assistant</strong> to support daily business operations with a construction organization and help keep projects, teams and office functions running smoothly. This role requires a professional who can manage multiple priorities, coordinate across departments and provide strong administrative support in a fast-paced construction environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to project managers, executives and office leadership</li><li>Manage calendars, schedule meetings and coordinate internal and external communications</li><li>Prepare reports, correspondence, meeting notes and presentation materials</li><li>Maintain project files, contracts, change orders, invoices and other construction-related documentation</li><li>Assist with bid packages, permits, vendor paperwork and subcontractor documentation</li><li>Track deadlines, monitor document flow and help ensure timely completion of administrative tasks</li><li>Support payroll, expense reporting, purchase orders and invoice processing as needed</li><li>Answer phones, greet visitors and serve as a point of contact for clients, vendors and subcontractors</li><li>Order office supplies and help oversee general office operations</li><li>Assist with special projects and process improvements to support the construction team</li></ul><p><br></p><p><br></p>
- 2026-11-07T00:00:00Z
- Reading, PA
- onsite
- Temporary / Contract
- 19 - 21 USD / Hourly
- <p>We are looking for a Corporate Administrative Assistant to provide a welcoming experience for visitors while supporting daily front office operations in Reading, Pennsylvania. This Contract position is ideal for someone who communicates clearly, stays organized in a fast-paced setting, and takes pride in creating an efficient onsite reception area. The role also involves handling incoming calls and assisting with administrative tasks that help the office run smoothly.</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors promptly, offer assistance, and direct them to the appropriate contacts or meeting areas.</p><p>• Manage front desk check-in activities, including issuing badges and supporting site access procedures for guests.</p><p>• Answer and route incoming calls through a multi-line phone system with accuracy and care.</p><p>• Maintain an orderly reception area that reflects a positive first impression for employees and visitors.</p><p>• Provide day-to-day administrative support such as handling basic office coordination tasks and assisting the front office as needed.</p><p>• Monitor visitor flow and help ensure established reception and access protocols are followed consistently.</p>
- 2026-11-11T00:00:00Z
- Aumsville, OR
- onsite
- Temporary / Contract
- 25 - 35 USD / Hourly
- We are looking for a bilingual Human Resources Coordinator to support daily employee relations and administrative HR activities at a manufacturing site in Oregon. This Long-term Contract position is expected to run for 90 days with the possibility of extension, and it requires a consistent on-site presence to assist employees, interpret communication, and keep HR processes moving smoothly. The person in this role will help create a positive employee experience by handling onboarding tasks, translating key documents, and responding to time-sensitive workforce needs with sound judgment.<br><br>Responsibilities:<br>• Serve as an on-site HR resource for employees who need guidance, answers to workplace questions, or support with routine personnel matters.<br>• Provide Spanish-English interpretation to improve communication between employees and management in day-to-day interactions.<br>• Coordinate onboarding activities, including preparing and reviewing new employee paperwork to support a smooth start for incoming employees.<br>• Assist with pre-employment screening processing and related administrative steps in alignment with company procedures.<br>• Translate standard operating procedures and other HR-related materials so information is clearly understood by Spanish-speaking employees.<br>• Maintain accurate employee records and support data entry or document tracking within HR systems and Microsoft Office tools.<br>• Handle incoming requests independently, prioritize urgent needs, and respond in a thorough and service-oriented manner.<br>• Provide general administrative support to the HR function, including helping with employee-facing logistics as needed on site.
- 2026-11-05T00:00:00Z
- Wheat Ridge, CO
- onsite
- Permanent / Full Time
- 50000 - 58000 USD / Yearly
- <p>We are looking for a detail-oriented Receptionist/Administrative Assistant to join a tax team in Wheat Ridge, Colorado. This permanent role combines front-desk support with administrative responsibilities in a client-facing environment. The ideal candidate understands tax office operations and communicates clearly.</p><p><br></p><p>Responsibilities:</p><p>• Welcome clients, answer incoming calls, and provide front-office support for daily tax office operations.</p><p>• Enter financial and client-related information into internal systems with a high level of speed and accuracy.</p><p>• Organize documents, manage administrative workflows, and keep office files current and accessible.</p><p>• Coordinate with the Business Manager and office staff to support scheduling, client communication, and operational follow-through.</p><p>• Assist during peak tax seasons by handling changing priorities, responding to client needs, and supporting time-sensitive office tasks</p><p><br></p><p>This role is 100% in office. </p>
- 2026-10-21T00:00:00Z
- Baltimore, MD
- onsite
- Temporary to Hire
- 36.1 - 41.8 USD / Hourly
- <p>We are seeking a creative and detail-oriented Administrative Assistant to support our Communications Team with departmental communications, public information, community engagement and transportation-related initiatives.</p><p>This individual will respond to inquiries, compose correspondence, develop written content and visual materials that communicate departmental programs, projects, services and initiatives to residents, businesses, community organizations, City leadership and other stakeholders.</p><p>The ideal candidate combines strong writing and editing skills with the ability to translate technical information, research and updates from team members into clear, engaging and accessible communications.</p><p>Key Responsibilities</p><ul><li>Develop, write and edit content for departmental communications and public-facing materials.</li><li>Create verbiage for flyers, brochures, presentations, newsletters, fact sheets and informational graphics.</li><li>Translate technical transportation and infrastructure information into clear, easy-to-understand messaging.</li><li>Put together agendas and materials for community meetings, public outreach events and stakeholder presentations.</li><li>Coordinate with internal departments and subject matter experts to gather information and develop content.</li><li>Ensure communications are accurate, consistent and aligned with departmental messaging.</li><li>Proofread and edit written materials for grammar, clarity, accuracy and tone.</li><li>Maintain content calendars and track communications deadlines.</li><li>Support public education campaigns and community engagement initiatives.</li></ul><p><br></p>
- 2026-11-13T00:00:00Z
- King of Prussia, PA
- onsite
- Permanent / Full Time
- 0 - 0 USD / Yearly
- <p>Non-Profit client located in the King of Prussia/Wayne, PA area is looking to hire a tech savvy Executive Administrative Assistant with proven experience supporting c-suite executives. As the Executive Administrative Assistant, you will provide general office support, manage calendars and schedule appointments, own the travel coordinator process, draft meeting notes, maintain and update client files, assist with grant submissions, receive and sort incoming mail/deliveries, assist with basic accounting tasks as needed, greet visitors, and assist with ad hoc projects. The ideal candidate for this role should have excellent communication and interpersonal skills and be proficient with Microsoft Office Suite applications.</p><p> </p><p>Primary Responsibilities</p><p>· Provide comprehensive administrative and organizational support to C-Suite executives</p><p>· Manage calendars, meetings, correspondence, documents, and other day-to-day administrative needs</p><p>· Anticipate leadership needs and proactively prepare materials, information, and follow-up items</p><p>· Coordinate meetings and assist with scheduling across multiple internal and external stakeholders</p><p>· Prepare, format, edit, and organize presentations, reports, correspondence, and other executive-level materials</p><p>· Maintain accurate records and ensure important deadlines, commitments, and follow-up items remain on track</p><p>· Communicate professionally with internal teams, external partners, community organizations, and other stakeholders</p><p>· Handle sensitive and confidential information with discretion</p><p>· Assist with special projects, events, conferences, and other initiatives as needed</p>
- 2026-11-03T00:00:00Z
- Portland, OR
- onsite
- Temporary / Contract
- 30 - 32 USD / Hourly
- <p>We are looking for an experienced Executive Administrative Assistant to provide high-level support to senior leaders in Portland, Oregon. This is a 90-day contract position requiring a proactive, detail-oriented individual who can manage shifting priorities, protect confidential information, and keep daily operations running smoothly in an in-office setting. The ideal candidate brings strong judgment, clear communication, and the ability to coordinate calendars, travel, meetings, and office activities with precision.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate demanding executive calendars, arranging meetings across time zones and aligning schedules for internal stakeholders and external contacts.</p><p>• Organize domestic and international travel plans, including transportation, lodging, itineraries, documentation, expense support, and adjustments when disruptions occur.</p><p>• Prepare agendas, presentation materials, meeting notes, and follow-up items to help leaders and teams stay organized and informed.</p><p>• Support committee, client, and departmental meetings by managing logistics, tracking action items, and ensuring materials are ready in advance.</p><p>• Assist with planning office events and team programs by handling scheduling, room setup, technology needs, and participant coordination.</p><p>• Maintain efficient office operations by monitoring shared spaces, addressing facility-related requests, and supporting visitor arrangements.</p><p>• Draft and distribute executive, administrative, and office communications with clarity and professionalism.</p><p>• Provide administrative and project coordination support for cross-functional initiatives and changing business needs.</p>
- 2026-11-11T00:00:00Z
- Oceanside, CA
- onsite
- Temporary / Contract
- 26 - 30 USD / Hourly
- <p>Robert Half is looking for a dependable and highly organized Temporary Administrative Assistant to provide additional support to a busy office team in Oceanside. This opportunity is ideal for someone who has a solid administrative background, enjoys keeping daily operations organized, and can step into an established environment with minimal training. The individual in this role will assist with a variety of clerical and administrative functions, helping ensure deadlines are met, records remain accurate, and department operations continue running smoothly throughout the assignment. The ideal candidate is adaptable, resourceful, and comfortable balancing multiple requests in a fast-paced office environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide general administrative and clerical support to department leadership and office personnel.</li><li>Prepare, edit, and format correspondence, reports, spreadsheets, and internal documents.</li><li>Manage incoming calls, emails, and general inquiries while directing requests appropriately.</li><li>Maintain electronic and physical filing systems, ensuring documents are organized and accessible.</li><li>Assist with data entry, database updates, and document processing.</li><li>Coordinate meetings, appointments, calendars, and conference room reservations.</li><li>Monitor office supplies and assist with ordering and inventory tracking.</li><li>Process incoming and outgoing mail, packages, and other office correspondence.</li><li>Assist with scanning, copying, proofreading, and maintaining confidential records.</li><li>Provide additional administrative support and assist with special projects as business needs arise.</li></ul><p><br></p>
- 2026-11-12T00:00:00Z
- New Hyde Park, NY
- onsite
- Permanent / Full Time
- 65000 - 85000 USD / Yearly
- <p>We are looking for a <strong>Paralegal</strong> to support a busy estate planning and elder law practice in <strong>New Hyde Park, New York</strong>. This in-office opportunity is well suited for someone who enjoys balancing legal document preparation with day-to-day administrative coordination in a collaborative firm environment. The ideal candidate brings 2+ of law firm experience (T&E experience highly preferred), e-filing experience in NYSCEF and Surrogate's Court, strong organizational abilities, and the confidence to manage assignments independently while supporting attorneys across trust and estate matters. </p><p><br></p><p>Responsibilities:</p><p>• Prepare and organize legal documents related to estate planning matters, including foundational drafts of wills, powers of attorney, and related client materials.</p><p>• Coordinate electronic filing of court submissions and related documents with the appropriate New York courts, including Surrogate’s Court.</p><p>• Provide administrative and case support to attorneys by maintaining files, tracking deadlines, and helping keep matters progressing efficiently.</p><p>• Communicate with clients, court personnel, and internal team members in a thorough and responsive manner regarding case status and document needs.</p><p>• Manage matter records and support the accuracy of case information within legal databases and document management systems.</p><p>• Assist with probate and estate administration workflows by gathering documents, organizing correspondence, and preparing materials for attorney review.</p><p>• Help prioritize multiple assignments in a fast-paced office while ensuring work is completed accurately and on schedule.</p>
- 2026-11-13T00:00:00Z
- Bethlehem, PA
- onsite
- Temporary to Hire
- 24 - 26 USD / Hourly
- <p>Robert Half is looking for a <strong>bilingual Logistics Coordinator</strong> to support daily shipping and receiving operations for a manufacturing environment. This role is ideal for someone who works well in a fast-paced setting, communicates effectively across teams, and keeps transportation and inventory details organized. The person in this role will help ensure materials and finished goods move accurately and on schedule while maintaining clear documentation and strong coordination with carriers and internal stakeholders.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Oversee the day-to-day flow of inbound and outbound freight to help keep deliveries and pickups on schedule.</p><p>• Serve as a key point of contact for transportation providers and internal teams to resolve shipping questions and support smooth logistics operations.</p><p>• Create and review shipping, receiving, and related transportation paperwork to confirm accuracy and completeness.</p><p>• Maintain up-to-date shipment logs, inventory records, and other operational data to support traceability and reporting.</p><p>• Coordinate closely with warehouse and production personnel to align material movement with business needs and timelines.</p><p>• Monitor shipment status and address delays, discrepancies, or documentation issues in a timely manner.</p><p>• Support general logistics and distribution activities, including shipping functions tied to domestic or customs-related processes when applicable.</p>
- 2026-11-13T00:00:00Z
- Davenport, IA
- onsite
- Temporary / Contract
- 16 - 22 USD / Hourly
- <p><strong>Administrative Operations Assistant</strong></p><p><br></p><p><strong>You don't need years of experience — or experience in this industry — to be successful in this role.</strong></p><p><br></p><p>A well-established Quad Cities organization is looking for an <strong>up-and-coming administrative professional</strong> with the aptitude, personality and drive to grow into a highly versatile member of its administrative team.</p><p>Maybe you're early in your career and ready for an organization to invest in your development. Maybe you have some administrative, customer service or office experience and know you're capable of more than your current role allows. Or maybe you've already built a solid foundation and are looking for a position where you can broaden your skills.</p><p><br></p><p>In any case, this organization is interested in <strong>potential, learning ability and initiative — not simply finding someone who already checks every box.</strong></p><p><br></p><p><strong>The Opportunity</strong></p><p>You'll join an administrative team that is intentionally being built around <strong>cross-training, shared knowledge and development</strong>.</p><p>Initially, you'll learn and support many of the team's foundational administrative and transactional responsibilities. As you gain knowledge and confidence, you'll have opportunities to cross-train in additional functions and take on greater ownership.</p><p>Responsibilities may include:</p><ul><li>Transactional and accounting-related administrative support</li><li>Incoming mail, email and document processing</li><li>Phone and reception coverage</li><li>Scanning, attachments and electronic document management</li><li>Data entry and administrative activities within internal systems</li><li>Claims intake, documentation and administrative follow-up</li><li>Correspondence with internal and external contacts</li><li>Administrative support for multiple team members and departments</li><li>Maintaining organized and documented processes</li><li>Cross-training in additional areas as your knowledge develops</li></ul><p>Why This Opportunity Is Different</p><p>The organization isn't simply looking for another person to complete a fixed list of administrative tasks.</p><p>They're building a <strong>cross-trained administrative team with greater depth and opportunity for development</strong>. The goal is for this person to learn multiple areas of the business and continue expanding their contribution based on their strengths, interests and performance.</p><p><br></p><p>There isn't a predetermined next title or guaranteed promotion. There <strong>is</strong> a leader who enjoys developing people, a team structure designed around cross-training, and an opportunity to build skills well beyond where you start.</p><p><br></p><p>If you've ever thought:</p><p><strong>“I know I'm capable of more — I just need someone to give me the opportunity to learn it.”</strong></p><p>...this may be worth exploring.</p>
- 2026-11-06T00:00:00Z
- Houston, TX
- onsite
- Permanent / Full Time
- 145000 - 165000 USD / Yearly
- We are looking for an accomplished personal injury attorney to join a growing law firm in Houston, Texas. This opportunity is ideal for a litigation-focused attorney who is confident in the courtroom and experienced in representing injured clients through all phases of a case. The role calls for strong trial preparation skills, sound courtroom judgment, and the ability to advocate effectively in personal injury matters.<br><br>Responsibilities:<br>• Manage personal injury cases from initial evaluation through resolution, ensuring each matter progresses efficiently and strategically.<br>• Represent clients in litigation proceedings, including hearings, depositions, mediations, and trial appearances.<br>• Prepare thoroughly for trial by developing case strategy, organizing evidence, drafting motions, and coordinating witness preparation.<br>• Deliver effective courtroom advocacy by presenting arguments, responding to opposing counsel, and raising appropriate objections during proceedings.<br>• Conduct legal research and draft pleadings, motions, discovery responses, and other litigation documents with accuracy and care.<br>• Collaborate with clients, experts, medical providers, and internal team members to build well-supported claims and advance case objectives.<br>• Evaluate liability, damages, and settlement opportunities while advising clients on legal options and case developments.
- 2026-11-05T00:00:00Z
- Windsor, MI
- onsite
- Temporary / Contract
- 23 - 25 USD / Hourly
- <p><strong>Job Title: Accounting Assistant</strong></p><p><strong>Job Summary</strong></p><p>We are seeking a detail-oriented and organized Accounting Assistant to support our finance team with day-to-day accounting operations and administrative functions. This role is ideal for someone who is comfortable handling financial records, processing transactions, maintaining accurate documentation, and providing general office support. The Accounting Assistant will help ensure the smooth and efficient operation of both accounting and administrative processes.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Accounting Duties:</strong></p><ul><li>Assist with accounts payable and accounts receivable processing</li><li>Prepare and enter invoices, expense reports, and journal entries</li><li>Reconcile bank statements and vendor accounts</li><li>Maintain accurate financial records and filing systems</li><li>Support month-end and year-end closing activities</li><li>Assist with payroll data entry and reporting</li><li>Monitor outstanding payments and follow up as needed</li><li>Help prepare financial reports, spreadsheets, and account summaries</li><li>Respond to vendor and internal accounting inquiries</li></ul><p><strong>Administrative Duties:</strong></p><ul><li>Answer phones, respond to emails, and route inquiries appropriately</li><li>Maintain office files, records, and confidential documents</li><li>Schedule meetings and support calendar coordination</li><li>Order office supplies and assist with general office management tasks</li><li>Prepare correspondence, reports, and other business documents</li><li>Support data entry and database maintenance</li><li>Assist with mail distribution, scanning, copying, and filing</li><li>Provide general administrative support to the accounting and leadership teams</li></ul><p><strong>Qualifications</strong></p><ul><li>Associate’s degree in Accounting, Finance, Business Administration, or related field preferred</li><li>1+ years of accounting, bookkeeping, or administrative support experience</li><li>Proficiency in Microsoft Excel, Word, and accounting software</li></ul><p><strong>Why Temporary Professionals May Be Interested</strong></p><p>Temporary professionals working through our company may be eligible for a range of benefits, which can include:</p><ul><li>Medical, dental, and vision coverage.</li><li>Enrollment in a retirement savings plan.</li><li>Holiday pay eligibility, depending on assignment terms.</li><li>Employee discounts and wellness offerings.</li><li>Access to professional development resources and training.</li><li>State Specific Earned Absence pay</li></ul><p><br></p>
- 2026-11-03T00:00:00Z
- Springfield, OR
- onsite
- Permanent / Full Time
- 60000 - 70000 USD / Yearly
- <p><strong>Bridget Killen with Robert Half</strong> is partnering with a respected Springfield-area employer that believes business should be a force for good. This organization is deeply committed to giving back to the community, supporting its employees, and operating with purpose. As they continue to grow, they are seeking a <strong>Bilingual HR Generalist (Spanish/English)</strong> who is passionate about people, compliance, and creating a positive employee experience.</p><p><br></p><p>This is an opportunity to become a trusted partner to leadership and employees alike while playing a hands-on role in employee relations, investigations, recruitment, leave administration, and workplace safety.</p><p><br></p><p><strong>What You'll Do</strong></p><ul><li>Lead and manage employee relations matters and workplace investigations independently.</li><li>Conduct investigations directly on the production floor, including interviewing Spanish-speaking employees and translating when needed.</li><li>Administer Oregon leave programs, ensuring compliance and accurate tracking of employee leaves.</li><li>Create, improve, and maintain internal leave administration processes and systems.</li><li>Manage full-cycle recruiting efforts, from sourcing and interviewing to onboarding.</li><li>Partner with the HR Director on workplace safety initiatives and compliance programs.</li><li>Assist with safety training, documentation, reporting, and program administration.</li><li>Serve as a trusted resource for employees and managers while maintaining the highest level of confidentiality.</li><li>Support HR projects, policy implementation, and continuous process improvements.</li></ul><p><strong>Why This Opportunity?</strong></p><ul><li>Join an organization known for its strong values and commitment to the local community.</li><li>Partner closely with an experienced HR Director who is looking for a true HR and safety partner.</li><li>Gain exposure to a broad range of HR responsibilities and meaningful projects.</li><li>Work for a company where purpose, culture, and employee development matter.</li></ul><p>If you're interested in this opportunity, please apply or reach out to <strong>Bridget Killen</strong> directly!</p>
- 2026-11-12T00:00:00Z
- Minneapolis, MN
- onsite
- Permanent / Full Time
- 60000 - 90000 USD / Yearly
- <p>Boutique litigation firm in downtown Minneapolis is seeking a <strong>Legal Executive Assistant </strong>to support its Managing Partner. This is an opportunity to step into a broad, impactful role where you'll work closely with firm leadership and have meaningful involvement in both the legal and business sides of the practice.</p><p><br></p><p>The person in this seat will serve as the Managing Partner's right hand, providing a mix of legal administrative support, executive assistance, and operational help to keep a busy practice running efficiently. The right candidate will be comfortable handling both the day-to-day details and the bigger picture—from managing deadlines and preparing documents to helping coordinate events, marketing efforts, and firm operations.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Serve as a key support partner to the Managing Partner</li><li>Assist with firm marketing and business development efforts</li><li>Coordinate networking events, client events, and speaking engagements</li><li>Help oversee office operations and administrative projects</li><li>Create efficiencies and help keep the practice running smoothly</li><li>Open new client matters and maintain case files</li><li>Track court dates, filing deadlines, and other important dates</li><li>Draft, edit, format, and proofread legal correspondence and documents</li><li>Coordinate state and federal court filings (e-filing experience preferred)</li><li>Manage incoming and outgoing communications</li></ul>
- 2026-11-06T00:00:00Z
- Fairfax, VA
- onsite
- Temporary / Contract
- 20 - 23 USD / Hourly
- <p>We are seeking a detail-oriented and organized Junior Administrative Assistant to support daily office operations. This role is ideal for someone early in their administrative career who is eager to learn, multitask, and contribute to a fast-paced team environment. Based on general knowledge.</p><p><br></p><p>Responsibilities:</p><ul><li>Provide general administrative support to team members and leadership. </li><li>Answer and direct phone calls, emails, and other correspondence.</li><li>Schedule meetings, manage calendars, and coordinate appointments. </li><li>Prepare, format, and maintain documents, reports, and filing systems. </li><li>Assist with data entry, recordkeeping, and database updates. </li><li>Order office supplies and help maintain an organized workspace. </li><li>Welcome visitors and support front desk coverage as needed. </li><li>Perform other administrative duties and special projects as assigned. </li></ul><p><br></p>
- 2026-11-03T00:00:00Z
- Mountain View, CA
- onsite
- Temporary / Contract
- 30 - 45 USD / Hourly
- <p>Administrative Assistant (Startup Environment/AI Tech)</p><p><br></p><p><strong>Help Keep a Growing Team Organized and Moving Forward.</strong></p><p><br></p><p>We're looking for a proactive, detail-oriented <strong>Administrative Assistant</strong> to support day-to-day operations in a fast-paced startup environment. This role is perfect for someone who enjoys wearing multiple hats, staying one step ahead, and helping teams stay focused on what matters most.</p><p><br></p><p><strong>What You'll Do</strong></p><ul><li>Manage calendars, meetings, and scheduling for team members and leadership</li><li>Coordinate travel, expenses, and office logistics</li><li>Prepare presentations, reports, and meeting materials</li><li>Support employee onboarding, events, and culture initiatives</li><li>Assist with office operations, vendor coordination, and special projects</li><li>Help improve processes and keep the team organized as the company grows</li></ul>
- 2026-11-06T00:00:00Z
- Phoenix, AZ
- onsite
- Temporary / Contract
- 25 - 30 USD / Hourly
- <p><strong>Nonprofit Legal Advocacy Organization | Supporting Abused and Neglected Children</strong></p><p>Our client, a respected nonprofit legal advocacy organization dedicated to protecting and advocating for abused and neglected children, is seeking an experienced <strong>Senior Legal Administrative Assistant</strong> to support a team of attorneys in a fast-paced, mission-driven environment.</p><p>Key Responsibilities:</p><ul><li>Manage complex attorney calendars, scheduling court appearances, client meetings, and internal meetings.</li><li>Coordinate and maintain attorney Outlook calendars, ensuring efficient time management and deadline tracking.</li><li>Participate in pre- and post-case meetings, capturing notes and assisting with follow-up action items.</li><li>Enter, maintain, and update case information, notes, and documentation within <strong>CLIO</strong> case management software.</li><li>Prepare, file, and track legal documents with the Arizona Superior Court and other applicable courts.</li><li>Support attorneys with case management, document preparation, correspondence, and administrative tasks.</li><li>Maintain organized electronic and physical case files while ensuring confidentiality and accuracy.</li><li>Coordinate communication with clients, court personnel, opposing counsel, and community stakeholders.</li></ul><p><br></p>
- 2026-11-10T00:00:00Z
- Indianapolis, IN
- onsite
- Temporary / Contract
- 20 - 24 USD / Hourly
- We are looking for a detail-oriented Human Resources (HR) Administrative Assistant to provide essential records and document support for the HR team in Indianapolis, Indiana. This Long-term Contract position focuses on maintaining accurate employee files, processing sensitive documentation, and supporting day-to-day administrative activities with a high degree of discretion. The ideal candidate will be comfortable handling both paper and electronic records while following established procedures to ensure compliance, organization, and confidentiality.<br><br>Responsibilities:<br>• Organize and maintain employee documentation across paper and digital filing systems, ensuring records are stored accurately and can be easily retrieved when needed.<br>• Process personnel, payroll, and related HR documents by reviewing, categorizing, labeling, and placing them in the appropriate record locations.<br>• Manage employment eligibility files separately from other employee records and keep supporting documentation aligned with internal compliance practices.<br>• Scan, index, and upload files into electronic repositories using consistent naming standards and document handling procedures.<br>• Examine records for gaps, duplicates, incorrect placement, or incomplete materials and escalate issues to designated HR team members for follow-up.<br>• Respond to authorized requests for employee files, track file movement, and return records to the proper location after use.<br>• Support records audits, inventory checks, archiving efforts, and approved retention or secure disposal activities as directed by HR leadership.<br>• Safeguard confidential information by securing documents, maintaining orderly workspaces, and reporting any potential breaches or misplaced files promptly.<br>• Provide additional clerical and administrative assistance to the Human Resources department as assigned.
- 2026-11-13T00:00:00Z
- Oakland, CA
- onsite
- Temporary / Contract
- 26 - 28 USD / Hourly
- <p>Are you a passionate property management professional with a drive to make a difference in communities? Do you have a proven track record of successfully managing affordable housing properties while ensuring regulatory compliance and tenant satisfaction? If so, we want to hear from you!</p><p><br></p><p><strong>Position Overview</strong></p><p>We are seeking an experienced and dedicated <strong>Property Administrative Assistant</strong> to oversee day-to-day operations at one or more affordable housing communities. The ideal candidate will bring exceptional management skills, a deep understanding of affordable housing regulations (e.g., LIHTC, HUD, Section 8), and a people-first approach to fostering vibrant and thriving communities.</p><p><br></p><p><strong>Preferred Experience:</strong></p><p><strong>Administrative Support:</strong></p><ul><li>Provide <strong>comprehensive administrative support</strong> to property managers and staff.</li><li>Manage documentation and correspondence efficiently, ensuring all required forms and records are accurately processed.</li><li>Resolve minor tenant inquiries via phone/email or route them to relevant departments.</li><li>Support lease renewals, affordable housing compliance forms, and other operational needs.</li></ul><p><strong>Tenant Relations:</strong></p><ul><li>Act as the <strong>primary point of contact</strong> for tenants, fostering positive relationships and addressing concerns professionally.</li><li>Assist with <strong>tenant onboarding</strong> processes, explaining lease agreements and compliance requirements for affordable housing units.</li></ul><p><strong>Record Keeping & Reporting:</strong></p><ul><li>Maintain <strong>accurate tenant files</strong>, including legal and financial records, ensuring compliance with housing regulations at federal, state, and local levels.</li><li>Prepare <strong>monthly reports</strong> for management, summarizing <strong>occupancy rates</strong>, <strong>rent collections</strong>, <strong>delinquencies</strong>, and <strong>maintenance requests</strong></li></ul>
- 2026-11-04T00:00:00Z
- Pleasanton, CA
- onsite
- Temporary to Hire
- 35 - 38 USD / Hourly
- <p>We are looking for a IT Support Analyst to support employees with day-to-day technical issues in California. This IT Support Analyst contract opportunity has the potential to become permanent and is ideal for someone who enjoys combining hands-on desktop support with responsive service desk assistance across both remote and onsite environments. In this IT Support Analyst role, you will help maintain end-user systems, resolve incidents efficiently, and provide guidance on workplace technology and security best practices. This IT Support Analyst is on onsite role out of Pleasanton. </p><p><br></p><p>Responsibilities:</p><p>• Deliver first- and second-level technical support for end users, resolving incidents through desk-side assistance as well as remote troubleshooting.</p><p>• Set up, deploy, maintain, and repair desktops, laptops, and related equipment for office and workstation use.</p><p>• Administer and support Windows 10 devices and provide limited assistance for iOS-based hardware.</p><p>• Troubleshoot hardware issues, software errors, and connectivity problems to restore user productivity quickly.</p><p>• Support core business applications and collaboration platforms, including Microsoft 365, Teams, Zoom, Outlook, Word, Excel, and PowerPoint.</p><p>• Install, configure, and maintain endpoint protection and backup tools across desktop and laptop environments.</p><p>• Assist with Active Directory tasks such as account setup, password resets, and basic user access support while helping monitor and triage incoming tickets.</p><p>• Configure new user devices and peripherals, including computers, printers, and remote access tools such as Citrix and related solutions.</p><p>• Track and update inventory records for IT assets as equipment is received, assigned, relocated, or replaced within the office.</p><p>• Provide end-user instruction on software usage, security awareness, and effective computing practices while following organizational safety and security standards.</p>
- 2026-11-04T00:00:00Z
- Latham, NY
- onsite
- Permanent / Full Time
- 55000 - 65000 USD / Yearly
- <p>We are looking for an Administrative Assistant to handle Billing to support a permanent role in New York. This position is ideal for someone who can manage invoicing with precision, communicate effectively with legal and administrative teams, and maintain high standards of confidentiality. The successful candidate will help keep billing operations organized, accurate, and aligned with client expectations while contributing to overall process efficiency.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the billing process from initial draft preparation through final invoice delivery, ensuring each step is completed accurately and on schedule.</p><p>• Examine time entries and reimbursable expenses submitted by attorneys and paralegals to confirm completeness, accuracy, and proper billing treatment.</p><p>• Partner with legal staff and firm leadership to implement invoice revisions, special client arrangements, and matter-specific billing instructions.</p><p>• Prepare and transmit invoices through electronic billing portals when client submissions require online processing.</p><p>• Review invoices against client billing rules and outside counsel guidelines to help reduce rejections and payment delays.</p><p>• Apply approved edits, reductions, and corrections to billing records while maintaining clear documentation of changes.</p><p>• Address billing-related questions from clients and internal stakeholders in a timely, thorough, and service-focused manner.</p><p>• Maintain current and accurate client and matter data within billing and practice management systems.</p><p>• Produce recurring billing summaries and reports to support leadership visibility into billing activity and performance.</p><p>• Identify and recommend practical improvements that enhance billing accuracy, workflow consistency, and operational efficiency.</p>
- 2026-10-30T00:00:00Z