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754 results for Assistant jobs

Administrative Assistant

Saint Paul, MN
onsite
Temporary / Contract
19.79 - 22.91 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in Minnesota. This is a Contract position suited for someone who enjoys keeping administrative processes organized, handling routine office support, and assisting multiple team members with day-to-day needs. The ideal candidate brings strong attention to detail, comfort with clerical tasks, and the ability to manage shifting priorities in a detail-focused environment. Responsibilities: • Manage office copier usage and help ensure equipment is available for day-to-day document needs. • Collect, organize, and distribute incoming mail from the mailroom to the appropriate recipients across the department. • Review misdirected correspondence and route items to the correct teams, including Human Services when needed. • Provide administrative support for HR staff and managers by assisting with general clerical assignments. • Create and maintain files, ensuring records are organized and easy to access. • Enter information accurately into tracking systems, spreadsheets, or other office documents. • Scan and prepare documents for storage, distribution, or internal processing. • Assist with additional administrative tasks as assigned to support departmental operations.
2026-07-08T19:58:39Z

Executive Assistant

San Luis Obispo, CA
onsite
Temporary / Contract
23.75 - 27.50 USD / Hourly
We are looking for a highly organized and personable Executive Assistant to join our team in San Luis Obispo, California. This is a contract position that requires someone with a proactive attitude and the ability to manage multiple tasks efficiently. The ideal candidate will have strong interpersonal skills and a meticulous approach to administrative support. Responsibilities: • Manage and maintain executive calendars to ensure scheduling efficiency. • Coordinate and arrange complex travel plans, including booking flights and accommodations. • Facilitate executive meetings by preparing agendas, recording minutes, and ensuring follow-up on action items. • Provide essential clerical support, including document preparation and organization. • Utilize Microsoft Outlook to manage email communications and scheduling. • Create and edit documents using Adobe Acrobat and Microsoft Excel. • Act as a point of contact for internal and external stakeholders, fostering positive relationships. • Ensure the seamless execution of administrative tasks and projects as assigned. • Handle confidential information with discretion and professionalism. • Support executives in day-to-day operations and special projects as needed.
2026-07-02T17:30:09Z

Office Assistant

Bellevue, WA
onsite
Temporary to Hire
25.00 - 33.00 USD / Hourly
We are seeking a highly organized and proactive Senior Office Coordinator to oversee daily office operations, ensure an exceptional workplace experience, and support administrative, facilities, and event functions in a Startup company. This individual will serve as a key point of contact for employees, visitors, vendors, and cross-functional teams while maintaining a detail oriented and welcoming office environment. Key Responsibilities Front Office & Visitor Experience Serve as the primary point of contact for visitors and guests, providing a detail oriented and welcoming experience. Coordinate visitor schedules, meeting space reservations, and badge/access distribution. Manage guest check-in procedures and ensure meeting spaces are prepared in advance. Maintain awareness of office schedules, space utilization, and workplace procedures. Partner with front desk staff to ensure seamless office coverage and visitor support. Office Operations & Facilities Oversee the appearance and functionality of conference rooms, kitchens, common areas, and shared workspaces. Coordinate with vendors, building management, and service providers. Submit and monitor facilities requests related to maintenance, repairs, cleaning, furniture, lighting, and office equipment. Manage shipping, receiving, mail distribution, and office deliveries. Maintain office inventories, supplies, snacks, beverages, and storage areas. Support workplace safety initiatives and emergency preparedness programs. Identify opportunities to improve office processes, systems, and operational efficiencies. Financial & Administrative Support Monitor office expenditures and assist with budget tracking. Coordinate recurring purchases for office supplies, food service, and vendor-supported programs. Support responsible spending and operational planning initiatives. Meetings, Events & Culture Coordinate meeting logistics, catering, room setup, and event support. Manage conference room scheduling and calendars. Provide basic audiovisual support for meetings and virtual conferences. Coordinate employee engagement activities, office celebrations, and culture-building events. Support internal meetings, leadership visits, and external client events. Cross-Functional Support Assist with employee onboarding by coordinating workspace setup, access, and first-day readiness. Support offboarding activities, including access removal and equipment collection. Partner with Human Resources on recruiting support, employee communications, and workplace initiatives. Coordinate with IT for technology support and troubleshooting. Assist with administrative projects, presentations, and business support activities as needed. General Duties Manage incoming and outgoing mail, shipping, and receiving activities. Respond to employee and client requests professionally and efficiently. Perform additional administrative and operational duties as assigned.
2026-07-07T19:13:33Z

Administrative Assistant

Dover, NJ
onsite
Temporary to Hire
20.00 - 30.00 USD / Hourly
We are looking for an organized and proactive Administrative Assistant to support day-to-day business operations in Rockaway, New Jersey. This contract position with potential for a permanent role is ideal for someone who enjoys balancing office coordination, scheduling support, and general administrative work in a fast-paced environment. The person in this role will help keep operations running smoothly by managing priorities, handling communication, and assisting with both business and occasional personal support tasks. Responsibilities:• Coordinate annual commercial insurance renewals by working closely with brokers, tracking timelines, and gathering required documentation.• Support daily office operations by maintaining supplies, arranging service needs, and ensuring shared equipment remains functional and available.• Manage calendars, schedule meetings, reserve conference space, and help organize internal gatherings and company events.• Provide front-desk and administrative support, including answering inbound calls, greeting visitors, and responding to routine requests.• Handle data entry, maintain organized records, and prepare administrative documents with accuracy and attention to detail.• Assist leadership with general administrative assignments and occasional personal support tasks as needed.• Follow up on insurance-related items to help ensure timely responses, renewals, and policy administration.• Contribute to an efficient office environment by monitoring administrative workflows and addressing day-to-day support needs.
2026-07-16T18:44:01Z

Executive Assistant

Dallas, TX
onsite
Permanent / Full Time
90000.00 - 105000.00 USD / Yearly
Our O& G firm is in growth mode and we are looking for an experienced and resourceful Executive Assistant to support senior legal leadership in Dallas, Texas. This position plays a central role in keeping executive priorities organized, communications moving smoothly, and confidential matters handled with professionalism. The ideal candidate brings strong judgment, excellent coordination skills, and the ability to stay composed while managing competing demands in a fast-paced corporate environment. Responsibilities:• Coordinate executive calendars, schedule meetings, arrange travel, prepare expense submissions, and monitor next steps to keep leadership commitments on track.• Support senior members of the legal function by organizing day-to-day administrative activities and helping maintain efficient operations across the department.• Partner on high-priority initiatives by tracking deadlines, gathering updates, and ensuring action items are completed in a timely manner.• Act as a key point of contact among legal leadership, board-related participants, internal teams, and outside partners to facilitate clear communication.• Prepare, format, and organize business materials, including reports, presentations, and other documents used for strategic or operational review.• Maintain orderly electronic and physical records, ensuring important documents are properly stored, accessible, and followed through as needed.• Keep executives informed of urgent issues, shifting priorities, and emerging needs so they can respond effectively and make informed decisions.• Work closely with other executive support professionals to coordinate shared activities, including matters connected to board administration.• Take on additional assignments and special projects as business needs evolve.
2026-07-17T13:08:42Z

Administrative Assistant

Littleton, CO
onsite
Permanent / Full Time
55000.00 - 65000.00 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to join our team in Denver, Colorado. This role requires strong organizational skills, a meticulous demeanor, and the ability to collaborate effectively within a small team. If you thrive on managing diverse tasks and enjoy contributing to a dynamic office environment, this position could be an excellent fit for you. Responsibilities:• Sort and distribute incoming mail to ensure timely delivery.• Prepare documents and items for overnight shipping, including addressing and adding postage.• Support office staff by handling correspondence, faxes, and mail as needed.• Track intercompany expenses and assist with reimbursement processes.• Manage office supply inventory and coordinate orders to maintain stock levels.• Provide document notarization services as required.• Facilitate the preparation and processing of bank deposits.• Organize and profile monthly and quarterly financial and investment statements by scanning or downloading relevant documents.
2026-07-05T14:08:41Z

Administrative Assistant

St.cloud, MN
onsite
Temporary to Hire
18.00 - 21.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join a services team in St. Cloud, Minnesota. This contract opportunity with long-term potential is ideal for someone who enjoys keeping office operations organized, communicating clearly, and supporting colleagues with a wide range of administrative tasks. The role offers the chance to contribute to day-to-day business activities while building long-term potential within the organization. Responsibilities: • Prepare and format written communications, documents, and routine correspondence with accuracy and professionalism. • Support office staff by tracking follow-up items, coordinating client-related communication, and helping maintain timely responses. • Organize, sort, and maintain physical and electronic records so information is easy to access and up to date. • Assist with general administrative activities that help the office run smoothly, including document handling and task coordination. • Use Microsoft Word, Excel, and Outlook to create documents, manage information, and support daily communication needs. • Review written materials for grammar, clarity, and consistency before distribution. • Provide dependable support to office professionals and take on additional administrative assignments as business needs evolve.
2026-07-13T18:33:37Z

Administrative Assistant

Rowley, MA
onsite
Temporary to Hire
22.80 - 26.40 USD / Hourly
We are looking for an experienced and dependable Administrative Assistant to support daily office operations in Rowley, Massachusetts. This contract-to-permanent opportunity is ideal for someone who communicates effectively, stays organized in a fast-paced setting, and is interested in building a long-term career with a growing company. The right candidate will help keep administrative processes running smoothly while serving as a welcoming and responsive point of contact for callers and visitors. Responsibilities: • Manage front office activities by greeting visitors, directing inquiries, and maintaining a detail-oriented reception presence. • Respond to inbound phone calls with courtesy and efficiency, taking accurate messages and routing requests to the appropriate team members. • Prepare, organize, and report invoice-related information while helping maintain accurate administrative records. • Perform data entry tasks with attention to detail to ensure documents, files, and office information remain current and reliable. • Provide day-to-day administrative support such as scheduling, document handling, filing, and general office coordination. • Assist with office systems and software used by the team, including supporting invoice and administrative tracking processes when needed. • Contribute to an organized and detail-oriented workplace by handling routine clerical duties and supporting evolving business needs.
2026-07-15T15:23:45Z

Executive Assistant

Wilkes-barre, PA
onsite
Temporary to Hire
26.00 - 28.00 USD / Hourly
Robert Half is seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to senior leadership. This role requires excellent communication skills, sound judgment, and the ability to manage multiple priorities while handling sensitive information with professionalism and discretion. Key Responsibilities:<ul><li>Provide direct administrative support to executives, including calendar management, meeting coordination, and travel arrangements</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Screen calls, emails, and other communications, responding or redirecting as appropriate</li><li>Coordinate internal and external meetings, including scheduling, agendas, and follow-up items</li><li>Maintain confidential files, records, and executive documentation</li><li>Assist with expense reports, invoice processing, and other administrative tasks</li><li>Serve as a liaison between executives, employees, clients, and external partners</li><li>Support special projects and help ensure deadlines are met</li><li>Organize events, team meetings, and executive off-site activities as needed</li></ul>
2026-07-03T07:44:10Z

Executive Assistant

Thousand Oaks, CA
onsite
Temporary / Contract
28.50 - 33.00 USD / Hourly
We are looking for an organized and proactive Executive Assistant to support day-to-day administrative needs in Thousand Oaks, California. The right candidate will bring strong attention to detail, sound judgment, and the ability to keep multiple tasks moving efficiently in a fast-paced environment. This is a part-time position that will most likely not exceed 20 hours/ week. <ul><li>Key Responsibilities:</li><li>Calendar management and executive support</li><li>Create pitch decks, presentations, and sponsorship materials</li><li>Assist with event planning and sponsorship outreach</li><li>Support social media content creation</li><li>General project coordination and administrative support</li></ul>
2026-07-02T17:30:09Z

Accounting Assistant

Crestwood, IL
onsite
Temporary / Contract
19.95 - 21.00 USD / Hourly
We are looking for an Accounting Assistant to support a special project in Illinois. This is a Contract position suited for someone who is comfortable working in a fast-paced setting where priorities can shift quickly and clear communication is essential. The ideal candidate will bring strong accounting support experience, a customer-focused approach, and the ability to stay organized while handling multiple administrative and financial tasks. Responsibilities:• Process accounts payable transactions accurately and in a timely manner while maintaining complete supporting documentation.• Use QuickBooks to enter, update, and review financial records to help keep accounting information current and reliable.• Communicate with internal teams and external contacts to respond to payment questions, resolve discrepancies, and provide attentive customer service.• Maintain and organize bid list information, ensuring records are updated and accessible for project and administrative needs.• Assist with invoice tracking, coding, and follow-up to support smooth day-to-day accounting operations.• Adapt to changing instructions and shifting deadlines while continuing to deliver accurate and efficient work.• Support project coordinators and department leadership with administrative and accounting-related tasks tied to the assignment. The salary range for this position is $20 to $21/hr. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit Robert Half Benefits Website for more information. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster
2026-07-14T18:18:40Z

Executive Assistant

Hunt Valley, MD
remote
Temporary / Contract
28.00 - 40.00 USD / Hourly
The Executive Assistant provides high-level administrative and operational support to senior executives within a financial services organization. This role requires exceptional discretion, attention to detail, and the ability to manage complex schedules and priorities in a fast-paced, highly regulated environment. The Executive Assistant serves as a trusted partner to leadership, supporting business operations, client interactions, and confidential financial matters. Key Responsibilities<ul><li>Manage complex executive calendars, meetings, and travel arrangements</li><li>Prepare and edit correspondence, reports, presentations, and meeting materials</li><li>Coordinate internal and external meetings, including client and board meetings</li><li>Handle sensitive and confidential financial, client, and regulatory information</li><li>Serve as a primary point of contact between executives, clients, and internal teams</li><li>Track deadlines, action items, and follow up to ensure timely completion</li><li>Support compliance with internal policies and financial regulations</li><li>Organize and maintain accurate records, files, and documentation</li><li>Assist with special projects and ad hoc initiatives as needed</li></ul>
2026-07-16T16:43:50Z

Office Assistant

Brockton, MA
onsite
Temporary to Hire
19.00 - 22.00 USD / Hourly
We are looking for a dependable Office Assistant to help keep daily administrative activities running smoothly in Brockton, Massachusetts. This Contract to permanent opportunity is ideal for someone who enjoys supporting customers, managing office tasks, and staying organized in a busy office setting. The person in this role will contribute to front-office efficiency by handling communications, coordinating appointments, and maintaining accurate records. Strong bilingual communication skills in Portuguese or Spanish are highly valued for this position. Responsibilities: • Manage incoming phone calls courteously, direct inquiries appropriately, and provide helpful assistance to callers. • Support day-to-day customer interactions by answering questions and ensuring a positive service experience. • Coordinate and confirm appointments while maintaining an orderly and up-to-date schedule. • Enter, update, and maintain office information with a high level of accuracy and attention to detail. • Organize documents, files, and general administrative materials to support efficient office operations. • Perform clerical and front-desk support tasks such as scanning paperwork and assisting with routine office needs. • Use tools such as Google Suite and HubSpot to complete administrative work and track information effectively.
2026-07-14T20:53:40Z

Executive Assistant

West Chester, PA
onsite
Temporary to Hire
33.00 - 35.00 USD / Hourly
We are looking for an Executive Assistant to support leadership for a firm in West Chester, Pennsylvania. This is a long-contract position with the potential to become permanent and is ideal for someone who excels at keeping schedules organized, coordinating logistics, and managing shifting priorities with professionalism. The person in this role will help create structure for executive operations by overseeing calendars, planning travel, and ensuring meetings and commitments stay on track. Responsibilities:• Manage complex executive calendars, schedule appointments, and resolve conflicts to keep daily priorities aligned.• Arrange domestic and/or business travel plans, including itineraries, bookings, and related logistics.• Coordinate meeting details for executive discussions, ensuring timing, materials, and participant communication are handled efficiently.• Monitor changing priorities and adjust schedules or travel plans as needed to support business needs.• Serve as a reliable administrative partner by keeping leadership informed of upcoming commitments and deadlines.• Organize travel-related information and confirmations so executives have clear, accurate plans before departures.• Support smooth day-to-day executive operations
2026-07-16T18:53:41Z

Accounting Assistant

Loveland, CO
remote
Permanent / Full Time
45000.00 - 52000.00 USD / Yearly
Partnering with a non-profit organization in Loveland, CO seeking an Accounting Assistant. The Accounting Assistant will be responsible for...<ul><li>liaising with vendors</li><li>reconciliations</li><li>collections duties</li><li>posting journal entries</li><li>monitoring AP/AR</li><li>working with customers</li><li>and more! </li></ul>Benefits for the Accounting Assistant includes 100% health/vision/dental coverage for the employee, PTO, 401k with 5% company match, and hybrid work options.
2026-07-17T22:04:19Z

Legal Assistant

Denver, CO
onsite
Permanent / Full Time
80000.00 - 90000.00 USD / Yearly
Legal Assistant Our client, a leading law firm located in downtown Denver is seeking a 5 plus years legal assistant to support the elder law practice of the firm. This position supports the partners and associates with word processing, filings, client contact, correspondence, document formatting, and scheduling & calendaring. The corporate legal assistant will need to be able to hit the ground running and have excellent proofreading, typing skills, be able to manage up, and interact with clients. Experience with legal document processing, proofreading invoices & bills, editing, redlining, scheduling, calendaring, travel arrangement, document formatting, ability to create Table of Contents, and excellent Office Suite skills are required for this position. This position will required the executive legal assistant to enter the attorneys' time, prepare expense reports, communicate with clients regarding payment schedules, and past due payments. This position requires a high degree of confidentiality, professionalism, and excellent communication skills. The firm offers excellent benefits, a flexible work schedule, and a very competitive salary. If you are qualified for this position, please email your resume to Director at mala.saraogi@roberthalf [dot] {com] for immediate consideration!
2026-06-23T05:18:41Z

Executive Assistant

Greensboro, NC
onsite
Temporary / Contract
32.08 - 37.15 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level administrative support and ensure seamless coordination of executive activities. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. This is a long-term contract position based in Greensboro, North Carolina. Responsibilities: • Organize and manage executive calendars, ensuring appointments and meetings are scheduled effectively. • Arrange and coordinate detailed travel plans, including booking flights, accommodations, and transportation. • Prepare customized reports and presentations tailored to specific executive needs. • Assist in scheduling and organizing executive meetings, ensuring all logistics are handled. • Handle financial reporting tasks, ensuring accuracy and timely submission. • Maintain clear communication with internal and external stakeholders to support executive priorities. • Monitor and prioritize incoming correspondence to ensure prompt attention. • Provide comprehensive administrative support to streamline executive operations. • Anticipate needs and proactively resolve scheduling or logistical conflicts. • Uphold confidentiality and professionalism in all interactions and documentation.
2026-06-24T13:08:44Z

Executive Assistant

Havertown, PA
onsite
Temporary to Hire
24.00 - 24.00 USD / Hourly
We are looking for an organized and discreet Executive Assistant to support the Director of Data & Culture in a fully onsite role based in Havertown, Pennsylvania. This contract opportunity is ideal for a detail-focused individual who can manage administrative operations, coordinate schedules and events, and help maintain accurate grant-related documentation within an education setting. The person in this role will serve as a key point of coordination across internal teams and external partners while handling sensitive information with discretion. Responsibilities:• Provide day-to-day administrative support to the Director of Data & Culture, ensuring priorities, communications, and follow-up items are handled efficiently.• Oversee calendar planning, schedule meetings, and coordinate executive appointments and related logistics.• Prepare presentations, correspondence, and other business documents using Microsoft Office applications.• Assist with the administration of grant activities, including documentation for Title I, Title II, and Title IV programs, while keeping records accurate and organized.• Process purchase orders, monitor expenditures, and help maintain financial tracking documents for departmental needs.• Coordinate events and meetings by managing timelines, materials, attendance details, and onsite arrangements.• Serve as a liaison between the district and outside vendors to support timely communication and service coordination.• Handle confidential information with a high level of discretion and maintain organized administrative records.• Support travel planning and related arrangements for executive meetings or district business as needed.
2026-07-08T20:08:42Z

Legal Assistant

Chicago, IL
onsite
Permanent / Full Time
50000.00 - 65000.00 USD / Yearly
Robert Half is looking for a full-time Legal Assistant to join a reputable law firm in Chicago, Illinois. In this role, you will play a key part in managing case files, communicating with various partners, and supporting the legal team with administrative and procedural tasks. The ideal candidate is proactive, organized, and skilled at multitasking in a fast-paced environment. Responsibilities:<ul><li>Handle a high volume of case files and ensure all documentation is up to date.</li><li>Communicate effectively with clients, insurance adjusters, opposing counsel, and medical providers to facilitate case progress.</li><li>Coordinate with insurance representatives to secure necessary authorizations for client medications, treatments, and surgeries.</li><li>Draft legal documents such as routine motions, subpoenas, discovery requests, and correspondence.</li><li>Compile and prepare special reports for insurance carriers to support claims.</li><li>Request and manage itemized bills and medical records from healthcare providers.</li><li>Maintain accurate records and ensure compliance with case management software.</li><li>Assist in billing functions and calendar management to keep schedules organized and deadlines met.</li><li>Stay updated on workers' compensation laws and procedures to provide accurate support</li></ul>
2026-07-07T15:58:40Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
20.00 - 21.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join a nonprofit organization in Los Angeles, California on a Contract basis. This contract opportunity will support the Central Services team with day-to-day office coordination, documentation, and administrative tasks, with an expected duration of approximately two weeks and the potential to continue beyond the initial assignment. The position is available to start immediately and is ideal for someone who can stay organized, communicate professionally, and manage multiple priorities in a busy office setting. Responsibilities: • Support daily departmental activities by handling general administrative and clerical tasks that keep operations running efficiently. • Coordinate office functions and assist with program-related activities to help maintain smooth workflow across the team. • Maintain accurate inventory records and organize supporting documentation for internal tracking purposes. • Communicate professionally with leadership, office personnel, vendors, and external contacts to ensure timely follow-up and clear information sharing. • Partner with the Purchasing Manager on procurement support, including vendor outreach, record maintenance, and preparation of routine reports. • Enter and update data in office systems with accuracy while helping manage files, correspondence, and related administrative materials. • Provide front office assistance as needed, including responding to inbound calls and directing inquiries appropriately.
2026-07-14T23:53:40Z

Office Assistant

Los Angeles, CA
onsite
Temporary / Contract
19.00 - 22.00 USD / Hourly
We are looking for a dependable Office Assistant to support daily front desk and administrative operations for a non-profit organization in Los Angeles, California. This Contract position is ideal for someone who enjoys creating an organized, welcoming environment while handling a variety of clerical and receptionist duties. The successful candidate will bring strong communication skills, attention to detail, and at least 2 years of relevant experience to help the site run smoothly. Responsibilities: • Welcome visitors, answer incoming calls, and provide attentive front desk support for staff, guests, and community members. • Manage routine administrative tasks such as filing, data entry, document preparation, and maintaining accurate office records. • Coordinate schedules, route messages, and assist with general office communication to keep daily operations organized. • Support onboarding and personnel-related administrative activities by updating and maintaining information within HRIS platforms. • Monitor office supplies, place replenishment requests, and help maintain an orderly and efficient workspace. • Assist site leadership and team members with clerical projects, reporting needs, and other operational support as assigned.
2026-07-16T17:38:44Z

Office Assistant

Tampa, FL
onsite
Temporary / Contract
26.60 - 30.80 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative and front-desk operations. This Long-term Contract position is ideal for someone who is organized, detail-oriented, and comfortable handling a steady flow of office tasks while serving as a welcoming first point of contact. The role combines reception support, document management, and general administrative coordination to help the office run efficiently. Responsibilities: • Welcome visitors and manage front-desk activities in a courteous and attentive manner. • Answer incoming calls, direct inquiries to the appropriate contacts, and take clear messages when needed. • Scan, organize, and maintain documents to ensure records are accurate and easy to retrieve. • Perform a range of clerical support tasks such as filing, data entry, and preparing routine paperwork. • Monitor office communications and assist with day-to-day administrative coordination. • Keep common office areas organized and help maintain an efficient, well-organized work environment.
2026-07-15T17:04:06Z

Administrative Assistant

Philadelphia, PA
onsite
Temporary / Contract
19.00 - 20.00 USD / Hourly
We are looking for an Administrative Assistant to support a well-established public sector organization located in the Greater Philadelphia Region. This long-term contract opportunity is ideal for someone who enjoys keeping records accurate, managing document workflows, and handling a wide range of office support activities. The role will focus on document processing, file organization, data maintenance, and day-to-day administrative coordination in a public-service environment. What you get to do every single day: • Process paper and electronic records by scanning, uploading, and indexing documents so they can be retrieved quickly and accurately.• Enter, review, and update information in internal databases and tracking tools while maintaining a high level of accuracy.• Organize correspondence, receipts, forms, and related materials within structured filing systems for efficient access and retention.• Convert physical files into digital records and verify that electronic copies are complete, legible, and properly categorized.• Protect sensitive information by following established confidentiality and records security standards at all times.• Support daily office operations through general administrative assistance, including clerical tasks and document preparation.• Maintain orderly recordkeeping for transactions, client files, owner documentation, and other essential departmental materials.• Respond to routine inquiries and assist with incoming communications in a clear and service-focused manner.• Complete additional administrative assignments as needed to support team priorities and departmental deadlines.
2026-07-15T19:33:45Z

Legal Assistant

Las Vegas, NV
onsite
Permanent / Full Time
70000.00 - 90000.00 USD / Yearly
We are looking for a Legal Assistant to support legal and executive operations in Las Vegas, Nevada. This role is ideal for someone who writes clearly, manages competing priorities confidently, and stays composed in a fast-paced environment. The successful candidate will combine strong administrative judgment with legal document support, while handling sensitive matters with discretion and professionalism. Responsibilities: • Coordinate the executive calendar, manage shifting priorities, and keep time-sensitive commitments on track. • Draft preliminary versions of legal correspondence, routine legal documents, and other written materials for review. • Assemble, organize, and prepare meeting materials so the Partner is fully equipped for appointments and deadlines. • Maintain orderly physical and digital files in line with firm expectations and legal documentation standards. • Handle court-related and electronic filing tasks accurately and within required timeframes. • Support office and client service needs by responding professionally, following through on requests, and assisting with daily operations. • Use sound judgment to address routine issues independently and escalate matters when appropriate. • Complete occasional business or personal errands and provide support outside standard office hours when necessary. • Safeguard confidential client, legal, and business information at all times. • Contribute to a clean, organized, and efficient workspace while carrying out additional support duties as needed.
2026-07-14T20:53:40Z

Office Assistant

Washington, DC
onsite
Temporary / Contract
21.85 - 25.30 USD / Hourly
We are looking for an Office Assistant to support daily workplace operations for a Contract position in Washington, District of Columbia. This role is ideal for someone who enjoys creating an organized, welcoming office environment and can confidently handle a mix of facility support and routine administrative tasks. The successful candidate will help keep shared spaces well maintained while assisting with basic clerical and front-office needs as business activity increases. Responsibilities: • Maintain kitchen and common areas so they remain clean, stocked, and presentable throughout the day. • Prepare fresh coffee and monitor beverage stations to ensure supplies are available for staff and visitors. • Load, run, and empty the dishwasher while keeping dishware and kitchen items organized. • Restock refrigerators and office supplies in shared spaces to support smooth day-to-day operations. • Receive deliveries, scan incoming packages, and place them in the appropriate designated pickup area. • Assist with arranging furniture, tables, and room setups for meetings or team activities. • Perform light housekeeping tasks that contribute to a neat, functional, and well-organized office setting. • Support general clerical and receptionist-related duties, including answering inbound calls when needed.
2026-07-08T12:38:41Z

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