<p>A growing organization in <strong>San Luis Rey</strong> is seeking an experienced <strong>Executive Assistant</strong> to provide high-level support to senior leadership. This role requires exceptional professionalism, confidentiality, and the ability to anticipate needs before they arise. If you’re a strong communicator who excels in organization, project coordination, and executive-level support, this position may be the perfect fit.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage complex calendars, meeting schedules, and travel arrangements</li><li>Prepare reports, presentations, and executive-level correspondence</li><li>Coordinate department communications and act as a liaison between leadership and staff</li><li>Track deadlines, follow-ups, and operational priorities for the executive team</li><li>Assist with project planning, research, documentation, and event coordination</li><li>Maintain organized filing systems and ensure accurate recordkeeping</li><li>Handle confidential information with discretion and professionalism</li></ul>
<p>We are seeking a contract Executive Administrative Assistant to serve as the primary onsite support resource, delivering polished, detail-oriented service to both internal teams and executive-level stakeholders.</p><p><br></p><p><strong><u>Contract Dates:</u></strong></p><ul><li><strong>December 29, 30, 31 & January 2</strong></li><li><strong>Client site is closed January 1</strong></li><li><strong>Shadowing Requirement:</strong> Candidate must be available for a <strong>4-hour onsite shadowing session on January 26 or 27</strong> with the full-time employee they will be covering for.</li></ul><p><br></p><p><strong><u>Day-to-Day Responsibilities / Work Environment</u></strong></p><ul><li><strong>Must be highly proficient in Slack</strong> — this is the primary communication platform.</li><li>Additional tools: <strong>Google Chat</strong> and <strong>Zendesk</strong>.</li><li>The workplace environment will be less busy than usual during this period, but <strong>executive-level visitor spikes</strong> should be expected.</li><li>Responsible for <strong>coordinating and ordering all catering services</strong>, as well as preparing food setups for the onsite team.</li><li>Will serve as the <strong>sole Workplace Experience Coordinator onsite</strong>; must be comfortable taking on duties outside the traditional scope when needed.</li><li>Acts as the <strong>primary face of the office</strong>, greeting all visitors, including <strong>high-profile individuals</strong>.</li><li>Must be <strong>extremely detail-oriented</strong>—errors such as typos in communications can negatively impact important relationships.</li><li>Must demonstrate <strong>excellent communication skills</strong>, including the ability to professionally engage with <strong>C-suite and senior leadership</strong>.</li></ul><p><br></p>
<p><strong>About the Role</strong></p><p>We’re seeking a <strong>Junior Associate or Post-Bar Law Clerk</strong> who is eager to build a strong foundation in litigation and trial work. You’ll be mentored by senior attorneys, gain exposure to all phases of civil litigation, and develop the skills necessary to become a confident and effective advocate.</p><p><br></p><p><strong>About the Firm</strong></p><p>Join a highly respected trial firm known for its results, reputation, and commitment to excellence in advocacy. Our team handles complex civil litigation matters with a focus on strategic case management, client service, and trial preparation. This is an opportunity to work directly with the Managing Partner and gain hands-on mentorship from a seasoned litigator recognized for their courtroom expertise.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Draft pleadings, discovery, and motions under direct attorney supervision</li><li>Conduct legal research and prepare memoranda and case summaries</li><li>Assist in trial preparation, including exhibit organization and witness coordination</li><li>Observe and participate in depositions, hearings, and mediations</li><li>Collaborate closely with the Managing Partner on active case strategy</li></ul><p><strong>Why Join Us</strong></p><ul><li>Direct mentorship from the Managing Partner and senior trial attorneys</li><li>Exposure to high-impact cases and meaningful client interactions</li><li>Opportunity to gain trial experience and WIN!</li><li>Competitive compensation and benefits</li></ul>
<p>A dynamic, multi-state service organization is seeking a highly organized and proactive <strong>Executive Assistant</strong> to support senior leadership and oversee company-wide licensing and compliance operations. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment and enjoys balancing executive support with regulatory responsibilities.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to the President and other senior leaders.</li><li>Manage calendars, meetings, correspondence, and follow-up on strategic initiatives.</li><li>Coordinate and maintain all business, technician, and specialty licenses across multiple jurisdictions.</li><li>Liaise with legal counsel and government agencies to ensure regulatory compliance.</li><li>Track renewals, schedule exams, and manage continuing education requirements.</li><li>Serve as a central point of contact for licensing and compliance matters.</li></ul><p><br></p>
<p>We are looking for a detail-oriented and highly skilled Senior Executive Assistant to join a respected nonprofit organization in the San Fernando Valley. In this long-term contract position, you will play a crucial role in supporting the executive leadership team, ensuring smooth day-to-day operations, and acting as a central point of communication. This opportunity is ideal for someone with a strong background in executive-level administrative support and a commitment to excellence.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain complex executive calendars to ensure seamless scheduling.</p><p>• Coordinate and arrange travel plans, including booking accommodations and transportation.</p><p>• Prepare and edit correspondence, reports, and presentations for executives.</p><p>• Facilitate and support executive and board meetings, ensuring all materials are ready and logistics are handled.</p><p>• Serve as a liaison between the executive team and internal or external stakeholders.</p><p>• Handle sensitive and confidential information with discretion and professionalism.</p><p>• Assist in managing and prioritizing incoming communication to the executive team.</p><p>• Collaborate with various departments to ensure the timely execution of projects.</p><p>• Monitor deadlines and follow up on outstanding tasks or commitments.</p><p>• Provide general administrative support to the executive leadership team as needed.</p>
<p>We are looking for a detail-oriented Executive Assistant to provide comprehensive support to C-Suite executives. Based in Naples, Florida, this role demands exceptional organizational skills, discretion, and the ability to manage complex schedules, communications, and administrative tasks. The ideal candidate will thrive in a fast-paced environment, ensuring seamless executive operations and contributing to the efficiency of leadership functions.</p><p><br></p><p>Responsibilities:</p><p>• Organize and maintain executive calendars using Microsoft Outlook, efficiently scheduling meetings and resolving conflicts.</p><p>• Coordinate internal and external meetings by preparing agendas, materials, and ensuring all logistical arrangements are completed.</p><p>• Manage board administration, including meeting coordination, agenda creation, document distribution, and preparation of meeting packets.</p><p>• Attend board and committee meetings as required, taking comprehensive minutes and distributing them promptly.</p><p>• Arrange travel logistics for executives, securing cost-effective and efficient options for flights, accommodations, and transportation.</p><p>• Plan and execute executive-level events and meetings, ensuring hospitality needs are met and visitors are welcomed professionally.</p><p>• Maintain and oversee meeting spaces, ensuring readiness and appropriate setup.</p>
<p>We are seeking an experienced Senior Executive Assistant to provide high-level administrative support to the President within a dynamic and collaborative healthcare environment. This contract-to-permanent position requires exceptional organizational skills, discretion, and the ability to manage multiple priorities while maintaining a high standard of conduct. The role involves coordinating complex schedules, preparing business documents, and facilitating communication with internal and external stakeholders.</p><p><br></p><p>Responsibilities:</p><p>• Organize and manage complex calendars, ensuring seamless scheduling for the President and senior executives.</p><p>• Coordinate and arrange detailed travel plans, including booking flights, accommodations, and transportation.</p><p>• Prepare, audit, and submit expense reports with accuracy and attention to detail.</p><p>• Draft, revise, and edit business documents, presentations, and correspondence on behalf of executive leadership.</p><p>• Serve as a detail-oriented liaison between the President and internal teams, external partners, and stakeholders.</p><p>• Collaborate with other executive support staff to streamline administrative tasks and ensure efficiency.</p><p>• Facilitate executive meetings by preparing agendas, coordinating logistics, and documenting key outcomes.</p><p>• Maintain and update files and records using tools such as SharePoint and Dynamics 365.</p><p>• Manage sensitive information with confidentiality and discretion.</p><p>• Assist with special projects and initiatives as directed by executive leadership.</p>
<p><strong>Executive Assistant & Office Administrator (Leave Coverage)</strong></p><p> <b> </b></p><p>Client is looking for Executive Assistant & Office Administrator to provide exceptional support to the Principal and keep daily office operations running smoothly. This is a blended role supporting executive needs, client experience, office administration, and digital/financial document management. Ideal for someone who thrives in a fast-paced, high-trust environment where discretion, common sense, and attention to detail are everything.</p><p><br></p><p><strong>WHAT YOU’LL DO</strong></p><p><strong>Executive Support</strong></p><ul><li>Own the Principal’s calendar — schedule meetings, calls, and follow-ups.</li><li>Coordinate all travel (air, hotel, transportation) and event registrations.</li><li>Maintain websites and manage LastPass logins.</li><li>Update Outlook contacts and organize digital folders for meetings, travel, and clients.</li><li>Draft and prepare communications, including fund notices, emails, and personal correspondence.</li><li>Plan client events, company outings, and special projects.</li><li>Manage expenses, RSVPs, holiday mailings, and gift coordination.</li><li>Assist with personal tasks and day-to-day needs to keep the Principal operating efficiently.</li></ul><p><strong>Office Administration</strong></p><ul><li>Manage all incoming and outgoing mail (USPS, UPS, FedEx).</li><li>Answer calls, screen voicemails, and monitor office access points.</li><li>Order supplies and maintain office, kitchen, and swag inventory.</li><li>Keep the office tidy — water plants weekly and manage dishwasher schedule.</li><li>Coordinate Friday lunches, catering, meeting setups, and reservations.</li></ul><p><strong>Client & Data Management</strong></p><ul><li>Update Salesforce/Wealthbox and Precise FP with client and fund documents.</li><li>Download, scan, and file statements, tax documents, and notices.</li><li>Deposit checks (Schwab), manage legal notices, and support client services.</li><li>Track AMEX receipts, reconcile statements, and create expense reports.</li><li>Manage digital subscriptions (Adobe, WSJ, Canva, etc.).</li></ul><p><strong>Operations & Project Support</strong></p><ul><li>Assist COO with onboarding new hires (IT setup, swag, orientation).</li><li>Support or lead office projects — moves, build-outs, technology upgrades.</li><li>Document SOPs and maintain organized, repeatable processes.</li><li>Oversee swag inventory, client gifts, and birthday celebrations.</li></ul><p><br></p><p><b> </b></p>
<p>We are looking for an organized and proactive Executive Assistant to support the CEO in Chalmette, Louisiana. This role requires exceptional attention to detail and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will excel in administrative tasks, calendar management, and coordinating events, ensuring the CEO's schedule runs smoothly and efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Schedule and register the organization for conferences and events, including purchasing tickets and arranging travel plans.</p><p>• Maintain and update the CEO’s calendar, adding events and appointments with reminders for report preparation, talking points, and presentations.</p><p>• Assist with preparing expense reports, coordinating travel arrangements, and handling other administrative tasks.</p><p>• Oversee office maintenance and shared workspaces, ensuring supplies are ordered and operations run seamlessly.</p><p>• Resolve day-to-day technical issues and ensure smooth office operations.</p><p>• Organize and categorize office files in OneDrive, maintaining proper naming conventions and keeping documents updated.</p><p>• Provide support during executive meetings, including preparation of materials and taking minutes.</p><p>• Manage corporate social media accounts and assist with CRM marketing tasks.</p><p>• Deliver excellent customer service and uphold clear and effective communication standards.</p><p>• Coordinate and prepare for meetings, ensuring all necessary resources are available.</p><p><br></p><p>For consideration please contact Mary Wood @ Robert Half 504-383-0743</p>
<p>We are offering a contract opportunity for an Executive Assistant. In this role, you will be providing comprehensive administrative support in a fast-paced environment, primarily for the CFO. Your tasks will span across different areas such as scheduling, document management, research, and presentation preparation.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Assisting the CFO with a variety of administrative duties using Microsoft Office products including Word, Excel, Planner, Teams, PowerPoint, and Outlook</p><p>• Scheduling internal or external meetings and maintaining the CFO's calendar meticulously</p><p>• Documenting policy changes and maintaining up-to-date files</p><p>• Distributing mail and scheduling and coordinating department and group meetings</p><p>• Organizing food and beverage service for meetings/events as necessary</p><p>• Providing support in research and referencing source documents in writing to brief manager on the guidance for presentation to internal, external partners</p><p>• Attending meetings with the supervisor to take notes on significant parts of discussion, issues, and relevant planned future events</p><p>• Utilizing skills in ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, Kronos Timekeeping System, About Time, Calendar Management, Communication, Conference Calls, Correspondence to perform tasks efficiently</p><p>• Performing any other duties as assigned.</p>
<p>Boutique law firm is seeking a dedicated Associate to join their firm. In this role, you will focus on employment litigation, primarily on the defense side, while contributing to other legal matters as needed. They pride themselves on maintaining a balanced work environment that emphasizes quality advocacy, professionalism, and collaboration.</p><p><br></p><p>Responsibilities:</p><p>• Handle employment litigation cases, including drafting motions, conducting legal research, and preparing court filings.</p><p>• Represent clients in depositions, hearings, and other legal proceedings with professionalism and strategic insight.</p><p>• Collaborate with colleagues to develop case strategies and ensure effective representation of clients.</p><p>• Maintain clear and consistent communication with clients to address their needs and provide updates on case progress.</p><p>• Write and edit legal documents with precision and attention to detail, ensuring high-quality deliverables.</p><p>• Conduct thorough analysis of employment law matters, offering strategic advice and solutions to clients.</p><p>• Participate in firm initiatives that promote diversity, collaboration, and work-life balance.</p><p>• Stay informed about changes in employment law and related legal practices to ensure compliance and effectiveness.</p><p>• Uphold ethical standards and client-centered advocacy in all aspects of your work.</p>
<p>We are looking for a Bilingual Spanish Property Administrator to join our team in Dorchester, Massachusetts. In this contract role, you will play a key part in managing administrative tasks and ensuring compliance with housing regulations. This position requires excellent organizational skills, a personable attitude, and the ability to handle sensitive information with professionalism.</p><p><br></p><p>Responsibilities:</p><p>• Conduct income recertifications for residents in compliance with HUD Section 8 regulations.</p><p>• Schedule and coordinate appointments with residents to ensure timely completion of required processes.</p><p>• Review income documentation, request additional supporting materials, and verify information as needed.</p><p>• Utilize RealPage OneSite software to manage records, with transferable knowledge of Yardi systems considered a plus.</p><p>• Maintain strict confidentiality while interacting with residents, including senior citizens and families.</p><p>• Provide exceptional customer service by addressing resident inquiries and assisting with their needs.</p><p>• Organize and manage a high volume of paperwork, both physical and electronic, ensuring accuracy and accessibility.</p><p>• File, track, and maintain documentation to support compliance and operational requirements.</p><p>• Answer inbound calls and perform receptionist duties as part of daily administrative responsibilities.</p><p>• Process work orders and provide assistance to residents and team members as required.</p>
<p>The role of the EA is to support the firm with administrative tasks, office maintenance, client service and other projects as needed. This will include but is not limited to answering phones, greeting clients when they arrive, generating client paperwork, opening accounts, moving money, maintaining databases, planning events, managing supplies, and performing ad hoc tasks and projects. The EA will serve as the first point of contact at our firm and help to improve administrative and client service processes. The role will be instrumental in establishing positive first impressions and ongoing client satisfaction. </p><p><br></p><p>This EA should be organized and detail oriented with a strong work ethic and the initiative to improve the status quo. As our first point of contact, the EA should be warm and welcoming and find joy in serving others. </p><p><br></p><p>Responsibilities </p><p>• Answering phones & greeting visitors: serve as first point-of-contact, responsible for first impressions </p><p>• Managing & improving administrative workflows: perform onboarding, money movements, etc. </p><p>• Generating client paperwork: prepare and submit client paperwork to custodian </p><p>• Maintaining client data: update data and notes in various databases (Redtail, Orion, Schwab, etc.) </p><p>• Resolving account alerts: review and resolve alerts such as insufficient cash, rejected wires, gifts etc. </p><p>• Moving money: cut checks, journal assets, and ACH cash upon request </p><p>• Participating in new client meetings: guide clients through the paperwork </p><p>• Managing office supplies and appearance: ensure the office appearance enhances client experience, maintain vendor relations, order office and kitchen supplies </p><p>• Managing client gifts and firm swag: plan, order and send gifts </p><p>• Planning events: coordinate firm events for clients and prospects </p><p>• Managing firm calendar: maintain a calendar of firm events and employee vacations </p><p>• Assisting with client service: execute or remind advisors of client requests </p><p>• Performing other tasks and projects: take on ad hoc projects as needed </p><p><br></p><p>Preferred Experience </p><p>• Client service administration and support </p><p>• Financial services operations </p><p>• Process management and improvement </p><p>• Microsoft Office Suite, Customer Relationship Management (CRM) </p><p>• Schwab Institutional and/or Orion Advisor Services </p><p>• Series 66 Licensed </p><p><br></p><p>Expectations </p><p>The EA will be responsible for delivering and improving the client experience and should therefore: </p><p>• Be reliable, responsive, accountable and prepared </p><p>• Work hard, continuously improve, and strive for excellence </p><p>• Demonstrate genuine care for others</p>
<p><strong> </strong></p><p>Key Responsibilities:</p><ul><li>Schedule and coordinate board meetings, including agendas, materials, and follow-ups.</li><li>Take minutes during board meetings and track action items.</li><li>Manage calendars and correspondence for board members and leadership.</li><li>Prepare board documentation, reports, and presentations.</li><li>Facilitate communication between the board, leadership, committees, and staff.</li><li>Maintain governance calendar and monitor key deadlines.</li><li>Support ad hoc projects and general administrative tasks as needed.</li></ul><p>The position is ideally 5 days a week, 5 hours per day, at $30/hour, supporting senior leadership and the Board of Directors.</p><p><br></p><p><br></p><p> </p>
We are looking for an organized and detail-oriented Administrative Assistant for a short-term contract position in New Orleans, Louisiana. This role requires proficiency in Microsoft Office Suite and excellent communication skills to complete a one-day project efficiently. The ideal candidate will demonstrate strong multitasking abilities and a proactive approach to administrative support.<br><br>Responsibilities:<br>• Handle inbound and outbound calls with professionalism and accuracy.<br>• Manage and maintain email correspondence to ensure timely responses.<br>• Perform data entry tasks with precision and attention to detail.<br>• Schedule and coordinate appointments and meetings as needed.<br>• Utilize Microsoft Word, Excel, PowerPoint, and Outlook to create and edit documents, presentations, and manage calendars.<br>• Provide exceptional customer service to address inquiries and resolve issues.<br>• Maintain organized records and documentation for project-related tasks.<br>• Collaborate with team members to ensure seamless completion of assigned responsibilities.
<p>An Assistant Managing Clerk is a key member of the firm’s Litigation Department and</p><p>works closely with the Managing Clerk and the firm’s attorneys and legal assistants. The</p><p>Assistant Managing Clerk provides guidance and instruction to the firm’s legal staff</p><p>concerning the management of legal papers, service of process and filing in both state</p><p>and federal courts. The successful candidate will have knowledge of the various court</p><p>systems and their electronic filing programs.</p><p><br></p><p>Responsibilities</p><p>Liaise with court personnel related to the service, filing and retrieval of papers.</p><p>Arrange and manage service of process with outside vendors.</p><p>Distribute court documents and status updates to attorneys and legal assistants.</p><p>Preparation of documents for electronic filing in state and federal courts in compliance</p><p>with each individual Court’s specifications, including hyperlinking and bookmarking.</p><p>Filing documents in the state and federal courts’ electronic filing systems.</p><p>Enter litigation documents and create calendar deadline reminders in Case</p><p>Management Docketing System (CourtAlert Case Management).</p><p>Provide guidance to attorneys and legal assistants on local, state, and federal filing</p><p>procedures, including attorneys’ admissions and pro hac vice applications.</p><p>Knowledge of the Federal and State Court Rules a Must.</p><p>Other responsibilities as needed.</p>
<p>Robert Half's Legal Practice is partnered with a Top Tier Law Firm in Downtown Minneapolis seeking a Patent Litigation Associate. </p><p><br></p><p>If you're serious about growing as a Litigator, this is the opportunity for you. Unique opportunity to work with great mentors.</p>
<p>We are looking for a skilled Administrative Assistant to join our team in Albany, New York. This is a project-based position where you will play a vital role in supporting various administrative functions, ensuring smooth operations and efficient workflows. The ideal candidate will possess excellent organizational skills, attention to detail, and the ability to manage multiple tasks effectively.</p><p><br></p><p>Responsibilities:</p><p>• Prepare, edit, and proofread documents, including legal and technical materials, ensuring accuracy and consistency.</p><p>• Organize and maintain both paper and electronic files, including initiating, closing, and archiving case files.</p><p>• Input data into the case management system for updates, calendar deadlines, and new case entries.</p><p>• Coordinate logistics for depositions, expert witness procurement, court reporters, and electronic and paper court filings.</p><p>• Utilize database systems such as Oracle-based and Paper Archive Management to manage information effectively.</p><p>• Assist in maintaining the bureau library, including updating reference materials.</p><p>• Handle the creation and distribution of bureau correspondence and other essential documentation.</p><p>• Schedule and manage meetings, video conferences, and conference calls to facilitate communication.</p><p>• Arrange travel plans, secure necessary approvals, and process travel reimbursements.</p><p>• Provide support to the Administrative Specialist, including onboarding and offboarding staff, managing ID badges, and maintaining bureau equipment and templates.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Boca Raton, Florida. This is a contract position that requires strong organizational skills and the ability to manage various administrative tasks efficiently. The ideal candidate will contribute to the smooth daily operations of a small team while supporting office management and data entry responsibilities.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to ensure efficient office operations.</p><p>• Perform accurate data entry and maintain organized records.</p><p>• Utilize Microsoft Office tools in addition to Salesforce to prepare documents, reports, and presentations.</p><p>• Support staff with financial and retirement industry-related tasks as needed.</p><p>• Learn and adapt to organizational tools and data analytics platforms.</p><p>• Uphold confidentiality and maintain detailed record-keeping practices.</p><p>• Contribute to team efforts by completing additional duties as assigned.</p>
We are looking for a proactive and organized Administrative Assistant to join our team in Irvine, California. This is a Contract-to-permanent position, offering an excellent opportunity to join a growing office environment. The ideal candidate will support daily operations, manage office tasks, and assist with event coordination and vendor relations.<br><br>Responsibilities:<br>• Manage office operations, including ordering supplies and maintaining an organized workspace.<br>• Provide administrative support to other team members, including HR and other departments as needed.<br>• Coordinate vendor relationships to ensure smooth office operations and timely deliveries.<br>• Assist in planning and executing office events and meetings.<br>• Support the team with tasks related to an office relocation, ensuring a seamless transition.<br>• Handle facilities-related tasks, such as addressing maintenance requests and liaising with the facilities manager.<br>• Answer and direct inbound calls professionally and efficiently.<br>• Perform data entry and maintain accurate records to support administrative processes.<br>• Uphold a business-casual office environment and contribute to a positive workplace culture.
We are looking for a dedicated Administrative Assistant to join our team on a contract-to-permanent basis in Waltham, Massachusetts. This role requires someone who is detail-oriented, organized, and capable of managing multiple tasks efficiently. The ideal candidate will play a key role in ensuring smooth day-to-day office operations while contributing to a detail-oriented and welcoming but fast-paced environment. <br> Responsibilities: • Provide comprehensive administrative support to ensure smooth office operations. • Manage inventory and coordinate the procurement of office supplies as needed. • Arrange and prepare the office space for client meetings, including ordering catering services. • Ensure video conferencing equipment is set up and functioning properly for meetings. • Answer incoming calls and handle inquiries or direct them to appropriate personnel in a courteous manner. • Perform accurate data entry tasks to maintain organized records. • Undertake receptionist duties, creating a welcoming atmosphere for clients and visitors. • Collaborate with team members to support various administrative projects and initiatives. • Assist in maintaining an orderly and efficient workspace. • Address ad hoc administrative needs as they arise. • Handling multiple calendars for executive leaders with different time zones so need to adapt and multi-task
We are looking for a detail-oriented Administrative Assistant to join our team in Coraopolis, Pennsylvania. This long-term contract position offers the opportunity to work in a dynamic environment within the home care industry. The ideal candidate will bring strong organizational skills and the ability to manage multiple schedules while providing essential support to both staff and clients.<br><br>Responsibilities:<br>• Coordinate and manage staff schedules to ensure proper coverage for client needs.<br>• Conduct interviews and oversee the onboarding process for new home health care staff.<br>• Handle incoming calls and inquiries, providing prompt and attentive assistance.<br>• Perform general office duties, including data entry and maintaining accurate records.<br>• Support daily administrative operations to ensure smooth workflow within the office.<br>• Address scheduling conflicts and resolve issues in a timely manner.<br>• Assist with receptionist tasks, such as welcoming visitors and managing correspondence.<br>• Collaborate with team members to enhance office efficiency and productivity.<br>• Maintain confidentiality and professionalism when handling sensitive information.
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Clearwater, Florida. This role is crucial in providing organizational support across various departments, ensuring smooth communication and efficient operations. Ideal candidates will thrive in a dynamic environment and bring strong multitasking abilities, excellent communication skills, and a proactive mindset to the table.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the primary point of contact between multiple departments</p><p>• Manage and track permits, notifications, and compliance requirements for active and upcoming projects.</p><p>• Prepare and process pay applications to ensure timely and accurate contractor payments.</p><p>• Maintain detailed and organized project tracking systems, including spreadsheets and compliance documentation.</p><p>• Organize and manage project documents, ensuring accessibility and accuracy of records and correspondence.</p><p>• Provide general administrative support, including data entry, file management, and preparation of departmental materials.</p><p><br></p><p>The ideal candidate for this job will have great communication skills, comfortable working in MS Office Suite and will have prior experience in the construction industry. </p><p><br></p><p>This is a permanent opportunity. Please apply to Jane Gearhart if interested! </p>
We are looking for a dedicated Office Assistant to join our team in Newport, Rhode Island. This is a contract position that requires strong organizational skills and the ability to provide excellent support to our Head Start program. The ideal candidate will play a vital role in ensuring smooth daily operations and delivering exceptional service to families and staff.<br><br>Responsibilities:<br>• Welcome parents and visitors warmly as they drop off or pick up children.<br>• Answer incoming calls professionally and provide accurate information or direct inquiries appropriately.<br>• Assist families with completing applications and ensuring all required documentation is provided.<br>• Perform data entry tasks to maintain accurate and up-to-date children’s files.<br>• Oversee attendance processes, including printing, distributing, collecting, and posting attendance records.<br>• Help teachers by preparing classroom newsletters as requested.<br>• Scan and organize documents to ensure proper recordkeeping.<br>• Carry out general clerical duties to support the program's administrative needs.
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Orlando, Florida. This is a contract to hire position that requires exceptional organizational skills, professionalism, and the ability to manage multiple tasks efficiently. The ideal candidate will play a key role in supporting administrative operations while ensuring confidentiality and accuracy in all communications and records.</p><p><br></p><p>Responsibilities:</p><p>• Provide high-level administrative support, including calendar management, meeting coordination, and travel arrangements.</p><p>• Prepare and maintain accurate records, reports, and correspondence.</p><p>• Handle sensitive and confidential information with discretion and professionalism.</p><p>• Communicate effectively with internal and external stakeholders, ensuring clarity and professionalism in all interactions.</p><p>• Utilize Microsoft Office programs, including Word, Excel, Outlook, and PowerPoint, to create and manage documents and presentations.</p><p>• Organize and prioritize tasks to meet deadlines and manage multiple responsibilities efficiently.</p><p>• Deliver excellent customer service by addressing inquiries and resolving issues promptly.</p><p>• Support committees and public sector administrative processes, ensuring compliance with relevant procedures and guidelines.</p><p>• Collaborate with team members to streamline administrative workflows and enhance operational efficiency.</p><p>• Exercise sound judgment and decision-making skills in handling daily challenges and responsibilities.</p>
