321 Results for Administrative Support Jobs

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Administrative Assistant

Fallbrook, CA
onsite
Temporary / Contract
22 - 26 USD / Hourly
A busy field services company is looking for a resourceful Administrative Assistant to support office operations and coordinate the paperwork behind its day-to-day projects. This role offers variety, from managing schedules and organizing project files to communicating with vendors and helping field personnel stay on top of deadlines. The ideal candidate is proactive, organized, and comfortable balancing several priorities at once.What You’ll Do:<ul><li>Provide administrative support to managers, project teams, and field personnel.</li><li>Coordinate calendars, meetings, appointments, and project-related schedules.</li><li>Prepare, format, and maintain reports, correspondence, and project documentation.</li><li>Organize work orders, service records, contracts, and vendor paperwork.</li><li>Enter purchase orders, invoice details, and job information into company systems.</li><li>Communicate with vendors and subcontractors regarding paperwork and scheduling.</li><li>Track outstanding documents, approvals, and upcoming deadlines.</li><li>Assist with expense reports, invoice routing, and basic purchasing coordination.</li><li>Maintain electronic filing systems and ensure records are current.</li><li>Help identify administrative bottlenecks and improve office organization.</li></ul>
2026-11-02T00:00:00Z

Administrative Assistant

Alhambra, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.· Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-11-04T00:00:00Z

Administrative Assistant

Glendale, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.· Answer phones and greet visitors in English and Spanish· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-11-04T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are seeking a detail-oriented Tax Administrative Assistant to support our tax team with administrative, client service and document management responsibilities. This role is ideal for someone who is organized, deadline-driven and comfortable working in a fast-paced environment, especially during peak tax season.Key Responsibilities:<ul><li>Provide administrative support to tax professionals and department leadership</li><li>Prepare, organize and maintain tax files, client records and engagement documents</li><li>Manage incoming and outgoing client correspondence, including email, mail and phone communications</li><li>Track deadlines for tax returns, extensions, client deliverables and internal workflows</li><li>Assist with assembling tax returns, client packets and related documentation</li><li>Schedule appointments, manage calendars and coordinate meetings</li><li>Enter and update client information in tax software, databases and internal systems</li><li>Monitor document collection and follow up with clients regarding missing information</li><li>Scan, file and archive confidential tax and financial documents</li><li>Support billing, invoicing and other office administrative tasks as needed</li></ul>
2026-11-07T00:00:00Z

Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
23 - 23 USD / Hourly
We are looking for a dependable Administrative Assistant to support a contract digital literacy program in San Francisco, California. This is a Contract position focused on keeping daily operations running smoothly, assisting program participants, and maintaining an organized onsite environment. The ideal candidate brings strong administrative skills, enjoys working directly with people, and can balance a supportive approach with strong client-facing communication skills. Responsibilities: • Prepare the technology lab each day so classes and participant activities can begin on time and in an orderly manner. • Arrange training rooms before sessions and restore shared spaces afterward to keep the program environment ready for ongoing use. • Help participants complete enrollment documents and intake materials while ensuring records are accurate and properly filed. • Welcome clients, answer questions, and provide clear direction with a respectful, compassionate, and attentive demeanor. • Produce printed handouts, organize program files, and maintain documentation for administrative and operational needs. • Design flyers and other outreach materials using Canva or similar tools to support program visibility and communication. • Update spreadsheets, track supplies, and perform routine data entry to support inventory management and office recordkeeping. • Sort, prepare, and distribute incoming and outgoing mail while assisting with general office organization and light facilities tasks. • Provide day-to-day administrative support for the digital literacy and volunteer teams, including reception-style duties and other assigned office needs.
2026-11-07T00:00:00Z

Administrative Assistant

Boise, ID
onsite
Temporary / Contract
23 - 27 USD / Hourly
Do you possess excellent organizational skills and enjoy working in a fast-paced environment? Robert Half is seeking Administrative Assistants to support our clients’ frequent needs in the area. The Administrative Assistant roles typically include answering busy phone lines, greeting walk-in guests, and handling general clerical responsibilities. This is a dynamic position for an individual who is organized and committed to working with great companies. The Administrative Assistant will assist with filing, copying, and faxing for multiple departments. The Administrative Assistant will check mail and emails daily, respond to inquiries, forward communication, when necessary, set appointments, handle filing, and assist in coordinating schedules and activities. These roles will require strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred. The successful Administrative Assistant will be detail-oriented, have strong problem-solving skills, be able to communicate effectively, and have excellent customer service skills. The ideal Administrative Assistant will be self-directed, articulate, and provide positive attention to clients and vendors.
2026-10-23T00:00:00Z

Administrative Assistant

Boulder, CO
onsite
Permanent / Full Time
55000 - 75000 USD / Yearly
Partnering with a great organization in Boulder, CO seeking an Administrative Assistant. The Administrative Assistant will be responsible for maintaining office supplies, managing schedules, supporting executives, and more. This role is seeking someone with a strong background in administration/office management. Benefits for the Administrative Assistant includes 100% medical/dental/vision coverage, 401k with 2% company match, 11 paid holidays and unlimited PTO!
2026-10-29T00:00:00Z

Administrative Assistant

San Mateo, CA
onsite
Temporary / Contract
27 - 35 USD / Hourly
Robert Half is seeking a detail-oriented and proactive Administrative Assistant to support daily office operations and ensure a seamless experience for both internal teams and external stakeholders. This role is ideal for someone who enjoys wearing multiple hats, thrives in a fast-paced environment, and takes pride in keeping processes organized and running efficiently. Key Responsibilities:<ul><li>Provide administrative support to department leaders and team members</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer and direct incoming phone calls and emails professionally</li><li>Prepare, edit, and distribute correspondence, reports, and presentations</li><li>Maintain electronic and paper filing systems</li><li>Assist with data entry, record management, and document preparation</li><li>Coordinate office supplies, vendor relationships, and facility requests</li><li>Support travel arrangements, expense reports, and meeting logistics</li><li>Serve as a point of contact for visitors, clients, and employees</li><li>Assist with special projects and other administrative duties as assigned</li></ul>
2026-11-02T00:00:00Z

Administrative Assistant

Fresno, CA
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office functions for a construction and contractor environment in Fresno, California. This Contract position will serve as a key point of contact for visitors, callers, employees, and vendors while helping maintain smooth front office and administrative operations. The ideal candidate brings strong coordination skills, attention to detail, and the ability to manage a variety of tasks in a thorough and timely manner. Responsibilities: • Welcome guests, team members, suppliers, and clients with a courteous approach and ensure a positive front office experience. • Handle incoming phone calls, determine the nature of each inquiry, and route communications to the appropriate person or department. • Keep the reception area, lobby, and shared office spaces orderly, presentable, and ready for daily business activities. • Support office administration by preparing documents, updating records, entering data, and maintaining organized filing systems. • Coordinate visitor access, meeting room scheduling, and basic hospitality arrangements for internal and external meetings. • Assist with mail distribution, shipping tasks, and local delivery or pickup of business materials between company sites or partner locations. • Help manage office supply levels, place orders as needed, and communicate with vendors or facility contacts regarding workplace needs. • Contribute to company meetings, training sessions, employee events, and special projects by assisting with logistics, setup, and follow-up activities.
2026-11-05T00:00:00Z

Administrative Assistant

Menlo Park, CA
onsite
Temporary / Contract
30 - 40 USD / Hourly
We're seeking a highly organized and detail-oriented Senior Administrative Assistant to support daily office operations and help keep teams productive and efficient. This role is ideal for someone who enjoys multitasking, solving problems, and providing exceptional administrative support in a fast-paced environment. Key Responsibilities<ul><li>Manage calendars, meetings, and scheduling</li><li>Coordinate travel arrangements and expense reports</li><li>Prepare documents, reports, and presentations</li><li>Support office operations, supplies, and vendor coordination</li><li>Handle correspondence and maintain organized records</li><li>Assist with special projects and team initiatives</li></ul>
2026-11-06T00:00:00Z

Administrative Assistant

Salem, OR
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are seeking a reliable Administrative Assistant to support daily office operations and provide administrative assistance across departments.Responsibilities<ul><li>Answer and route phone calls.</li><li>Schedule meetings and appointments.</li><li>Draft correspondence and maintain records.</li><li>Organize filing systems and office documentation.</li><li>Manage office supplies and vendor orders.</li><li>Support managers and team members with administrative tasks.</li></ul>
2026-10-23T00:00:00Z

Administrative Assistant

Diamond Bar, CA
remote
Temporary / Contract
22 - 24 USD / Hourly
We are looking for an experienced Administrative Assistant to support daily operations for a manufacturing organization in California. This Long-term Contract position is ideal for someone who brings strong coordination skills, clear communication, and an experienced approach to managing schedules, meetings, and office support tasks. The successful candidate will help keep administrative activities organized, provide reliable day-to-day assistance, and contribute to a focused and efficient work environment. Responsibilities: • Coordinate calendars, schedule appointments, and manage meeting logistics to ensure leaders and teams stay organized. • Prepare for meetings by arranging agendas, organizing materials, and confirming timing, attendees, and virtual or onsite details. • Record key discussion points during meetings and distribute accurate, timely summaries and action items. • Handle travel planning and event support, including reservations, itineraries, and coordination with internal and external participants. • Perform basic research and gather information needed to support projects, meetings, and administrative requests. • Provide phone and email support by responding to inquiries and directing messages to the appropriate contacts. • Maintain administrative records, enter data accurately, and help keep documentation current and accessible. • Act as a proactive point of communication by following up on tasks, sharing updates, and anticipating administrative needs.
2026-10-29T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
21 - 25 USD / Hourly
We are looking for an onsite Administrative Assistant to support a Financial Services team in Honolulu, Hawaii. This Long-term Contract position is ideal for someone who thrives in a busy office setting and can keep operations organized, accurate, and on schedule. The role focuses on handling day-to-day administrative coordination, maintaining records, preparing documents and reports, and providing responsive support for incoming office needs. Oahu residents are preferred due to the onsite nature of this opportunity. To apply to this role, please call us at 808-531-0800. Responsibilities:• Provide day-to-day administrative support to the department, ensuring tasks are completed accurately and on time.• Review and confirm licensure information while maintaining organized and up-to-date documentation.• Enter, update, and manage records within internal systems to support data accuracy and accessibility.• Prepare routine and ad hoc reports for departmental tracking and operational needs.• Create correspondence, forms, and other business documents with a high level of accuracy.• Handle general office duties such as filing, scanning, faxing, copying, and typing to support smooth workflow.• Respond to inbound calls and direct inquiries professionally while assisting with front-office or receptionist-related tasks.• Assist with special assignments and additional administrative projects as business needs arise.
2026-11-06T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
23 - 25 USD / Hourly
Robert Half is seeking an Administrative Assistant for a well-established construction company in Honolulu. This role will support project teams and office operations while serving as a key point of contact for clients and vendors. Preference will be given to Hawaii residents due to the onsite nature of this role. To apply, please call us at 808-531-0800.Responsibilities:<ul><li>Answer and direct incoming phone calls from clients, subcontractors, and vendors</li><li>Manage schedules, calendars, and meeting coordination</li><li>Prepare project documents, reports, and correspondence</li><li>Maintain records, contracts, and filing systems</li><li>Assist with data entry and document tracking</li><li>Support project managers with administrative tasks</li><li>Order office supplies and coordinate office needs</li></ul>
2026-10-29T00:00:00Z

Administrative Services Assistant

Cookeville, TN
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are looking for an Administrative Services Assistant to support TennCare billing activities for the Tennessee Department of Health’s Division of Laboratory Services in Cookeville, Tennessee. This Long-term Contract position focuses on sustaining accurate day-to-day billing operations while helping strengthen workflows, documentation, and reporting across the revenue cycle. The person in this role will work with internal teams and external partners to resolve billing issues, improve process efficiency, and support ongoing operational effectiveness. Responsibilities: • Enter TennCare billing encounter information accurately and within required deadlines to maintain consistent processing. • Record payments, adjustments, and write-offs while keeping revenue records organized and current. • Maintain provider and billing account information, including address updates and supporting data accuracy. • Prepare recurring billing reports and assemble documentation needed for tracking, reconciliation, and review. • Investigate claim denials, payment variances, and other billing exceptions to help resolve outstanding issues. • Reconcile billing activity against remittance details and financial records to confirm completeness and accuracy. • Document procedures, manual tasks, and process steps to support compliance, consistency, and staff reference. • Partner with laboratory, finance, procurement, informatics, and outside contacts to address billing concerns and improve coordination. • Assist with workflow assessments, testing activities, and implementation support for process enhancements and future billing solutions.
2026-11-05T00:00:00Z

Administrative Operations Assistant

Davenport, IA
onsite
Temporary / Contract
16 - 22 USD / Hourly
Administrative Operations Assistant You don't need years of experience — or experience in this industry — to be successful in this role. A well-established Quad Cities organization is looking for an up-and-coming administrative professional with the aptitude, personality and drive to grow into a highly versatile member of its administrative team.Maybe you're early in your career and ready for an organization to invest in your development. Maybe you have some administrative, customer service or office experience and know you're capable of more than your current role allows. Or maybe you've already built a solid foundation and are looking for a position where you can broaden your skills. In any case, this organization is interested in potential, learning ability and initiative — not simply finding someone who already checks every box. The OpportunityYou'll join an administrative team that is intentionally being built around cross-training, shared knowledge and development.Initially, you'll learn and support many of the team's foundational administrative and transactional responsibilities. As you gain knowledge and confidence, you'll have opportunities to cross-train in additional functions and take on greater ownership.Responsibilities may include:<ul><li>Transactional and accounting-related administrative support</li><li>Incoming mail, email and document processing</li><li>Phone and reception coverage</li><li>Scanning, attachments and electronic document management</li><li>Data entry and administrative activities within internal systems</li><li>Claims intake, documentation and administrative follow-up</li><li>Correspondence with internal and external contacts</li><li>Administrative support for multiple team members and departments</li><li>Maintaining organized and documented processes</li><li>Cross-training in additional areas as your knowledge develops</li></ul>Why This Opportunity Is DifferentThe organization isn't simply looking for another person to complete a fixed list of administrative tasks.They're building a cross-trained administrative team with greater depth and opportunity for development. The goal is for this person to learn multiple areas of the business and continue expanding their contribution based on their strengths, interests and performance. There isn't a predetermined next title or guaranteed promotion. There is a leader who enjoys developing people, a team structure designed around cross-training, and an opportunity to build skills well beyond where you start. If you've ever thought:“I know I'm capable of more — I just need someone to give me the opportunity to learn it.”...this may be worth exploring.
2026-11-06T00:00:00Z

Administrative Coordinator

Rome, GA
onsite
Temporary / Contract
17.1 - 19.8 USD / Hourly
We are looking for an Administrative Coordinator to support secure badge issuance and access administration at an on-site client location. This Long-term Contract position is ideal for someone who combines strong administrative ability with a strong customer service approach and careful attention to confidential records. The role focuses on coordinating credential data, supporting access permissions, and helping maintain an organized, responsive badging process in a fast-paced environment. Responsibilities: • Oversee daily badge and access administration for employees, contractors, visitors, vendors, and other approved individuals requiring site entry. • Create, update, and maintain identification profiles, including capturing and uploading photo records with a high level of accuracy and consistency. • Review credential data regularly to identify expired, incomplete, or noncompliant records and coordinate timely corrections or renewals. • Set and adjust access permissions based on approved security guidelines and role-based authorization needs. • Work closely with on-site security leadership to support established access procedures and ensure badge operations align with site protocols. • Safeguard sensitive personnel and security information by handling all records with discretion and strict confidentiality. • Track badge stock, printing materials, and related supplies to help ensure uninterrupted daily operations through timely reordering. • Provide attentive front-line support to internal and external contacts while managing requests efficiently in a high-demand setting.
2026-11-02T00:00:00Z

Administrative Coordinator

West Hartford, CT
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for an Operations Coordinator to support registration, insurance administration, and documentation activities for a long-term contract opportunity based in the West Hartford, Connecticut area. In this role, you will help keep client records accurate and up to date while coordinating with government agencies, vendors, insurers, and internal teams. The position is ideal for someone who is highly organized, detail-oriented, and comfortable managing multiple administrative processes with a strong service mindset. Responsibilities:<ul><li>Coordinate and process a variety of business documents and records, ensuring accuracy, completeness, and timely handling.</li><li>Support compliance-related activities by maintaining required documentation and assisting with adherence to company policies and regulatory requirements.</li><li>Assist with client onboarding, account maintenance, and ongoing administrative processes to support a positive customer experience.</li><li>Maintain productive relationships with external vendors, partners, and service providers to ensure efficient communication and issue resolution.</li><li>Track, organize, and maintain records and documentation, ensuring information is current, accurate, and readily accessible.</li><li>Research, verify, and update information across multiple systems while maintaining data integrity and attention to detail.</li><li>Support internal audits, reporting initiatives, and documentation requests by gathering and organizing required information.</li><li>Collaborate with operations, customer service, sales, finance, and leadership teams to address business needs and deliver administrative support.</li><li>Identify opportunities to streamline processes, improve efficiencies, and enhance overall operational effectiveness.</li><li>Assist with special projects and other administrative duties as assigned to support organizational goals and departmental priorities.</li></ul>
2026-10-28T00:00:00Z

Administrative Coordinator

Charlotte, NC
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are looking for an organized Administrative Coordinator to support a high-volume employment data entry in Charlotte, North Carolina. This Long-term Contract opportunity is ideal for someone who thrives in a detail-driven environment, manages sensitive information with discretion, and keeps complex tracking activities accurate and up to date. The role will partner closely with internal stakeholders to maintain workflow progress, resolve exceptions, and help ensure verification activities move forward efficiently. Responsibilities:• Coordinate day-to-day activities tied to a large contingent worker verification program, ensuring records are processed accurately and on schedule.• Examine documentation and worker information for completeness, consistency, and compliance with established verification standards.• Maintain organized tracking records in ServiceNow and Excel, updating status details and documenting progress in a timely manner.• Follow up on pending items, identify discrepancies, and escalate unresolved issues to the appropriate team members for resolution.• Perform high-volume data entry and general administrative tasks while preserving accuracy across multiple workstreams.• Communicate status updates clearly to internal partners and contribute to smooth handoffs throughout the verification process.• Support workflow refinement efforts by identifying administrative gaps and recommending practical process improvements.• Handle confidential information responsibly and ensure all verification-related activities align with privacy expectations.
2026-11-06T00:00:00Z

Administrative Coordinator

Earth City, MO
onsite
Temporary / Contract
18.05 - 20.9 USD / Hourly
We are looking for an organized Administrative Coordinator to support daily office operations for a service-focused organization in Earth City, Missouri. This Long-term Contract position is ideal for someone who can manage communications, maintain schedules, and provide dependable administrative support in a fast-paced environment. The role requires strong attention to detail, a detail-oriented approach, and the ability to coordinate multiple tasks while ensuring a positive experience for internal and external contacts. Responsibilities: • Manage incoming calls and direct inquiries to the appropriate team members while maintaining a detail-oriented and helpful approach. • Coordinate calendars, arrange appointments, and keep schedules accurate and up to date for assigned staff. • Provide day-to-day administrative support by preparing documents, organizing records, and tracking routine office activities. • Assist with scheduling needs related to service coordination and help ensure timely communication with clients and staff. • Maintain organized filing systems and support the smooth flow of correspondence across the office. • Respond to general questions from callers and visitors, ensuring information is communicated clearly and efficiently.
2026-11-05T00:00:00Z

Administrative Coordinator

Orem, UT
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are looking for an Administrative Coordinator to support daily office operations inOrem, Utah. This is a Contract position for someone who can keep schedules organized, manage communications effectively, and help ensure administrative workflows run smoothly. The ideal candidate is comfortable handling inbound calls, coordinating appointments, and providing reliable support to both internal teams and external contacts. Responsibilities:• Manage incoming phone calls, respond to routine inquiries, and direct messages to the appropriate team members in a timely manner.• Coordinate calendars for staff and leadership, ensuring appointments, meetings, and follow-up activities are accurately maintained.• Arrange and confirm schedules for visits, meetings, and other administrative activities to support efficient daily operations.• Provide administrative support by preparing documents, updating records, and maintaining organized files and correspondence.• Monitor changing priorities throughout the day and adjust schedules or appointments as needed to minimize disruptions.• Communicate clearly with staff, clients, and external contacts to support a detail-oriented and responsive office environment.
2026-10-28T00:00:00Z

Administrative Coordinator

Los Angeles, CA
onsite
Temporary / Contract
26.6 - 28 USD / Hourly
We are looking for an Administrative Coordinator to provide high-level operational and administrative support in Los Angeles, California. This Long-term Contract position will contribute to fundraising coordination, donor relations support, executive calendar management, and day-to-day business operations within a mission-focused environment. The ideal candidate brings strong organizational judgment, excellent follow-through, and the ability to manage multiple priorities with accuracy and discretion. Responsibilities: • Maintain accurate donor and constituent information within the organization’s donor database and update records in a timely manner. • Handle donation-related workflows, including gift entry, acknowledgment preparation, and follow-up correspondence with supporters. • Monitor fundraising activity by compiling data on pledges, sponsorships, and campaign performance for reporting purposes. • Research prospective donors and funding opportunities to support development planning and outreach efforts. • Coordinate complex calendars, schedule meetings, and assist senior leadership with changing priorities and logistics. • Prepare briefing materials, meeting documents, and background information for donor engagement and fundraising discussions. • Support the planning and execution of fundraising events, internal meetings, and cross-department initiatives. • Manage travel arrangements, expense documentation, records, and other administrative processes to keep operations running smoothly.
2026-11-07T00:00:00Z

Administrative Coordinator

San Diego, CA
onsite
Temporary / Contract
23 - 26 USD / Hourly
Our financial services client is seeking a professional and highly organized Administrative Coordinator to support daily office operations, client service activities and team administration. This role is ideal for someone who thrives in a fast paced environment, communicates effectively and can manage multiple priorities with accuracy and discretion. Key Responsibilities:<ul><li>Provide administrative support to managers, advisors and office leadership</li><li>Coordinate schedules, meetings, appointments and conference calls</li><li>Prepare correspondence, reports, presentations and client-facing documents</li><li>Maintain accurate records, filing systems and confidential documentation</li><li>Assist with onboarding paperwork, internal reports and general office procedures</li><li>Answer phones, route inquiries and provide professional front-line support to clients and vendors</li><li>Support meeting preparation, including materials, agendas and follow-up items</li><li>Track deadlines, manage office calendars and help ensure timely completion of administrative tasks</li><li>Order office supplies and assist with day-to-day office coordination</li><li>Support special projects and additional administrative duties as assigned</li></ul>
2026-11-07T00:00:00Z

Administrative Coordinator

Garden City, NY
onsite
Temporary to Hire
28.5 - 33 USD / Hourly
We are looking for an Administrative Coordinator to join a manufacturing organization in a contract-to-permanent capacity. This position supports customer-facing compliance activities by managing portal updates, coordinating product information, and helping ensure labeling accuracy across a range of accounts. The ideal candidate is highly organized, comfortable working with detailed data, and able to balance administrative coordination with quality-related review work. Responsibilities:• Manage customer portal activity by entering and updating product details, specifications, pricing, and required documentation for assigned accounts.• Review product labels carefully to confirm ingredient statements and allergen information are accurate and aligned with current product data.• Coordinate with internal teams and external partners to verify changes in formulations or product details and ensure labels are updated accordingly.• Support compliance efforts by maintaining accurate records and helping prepare information needed for customer audits and periodic reviews.• Perform detailed data entry and spreadsheet tracking to keep portal submissions, product updates, and compliance information organized.• Monitor account-specific requirements for major customers and ensure submissions are completed correctly and on schedule.• Assist with additional quality assurance and administrative tasks related to portal maintenance, documentation, and product information management.• Help identify discrepancies in labeling or account data and escalate issues promptly to support regulatory and customer compliance expectations.
2026-11-02T00:00:00Z

Administrative Coordinator

Dover, DE
onsite
Temporary / Contract
40 - 40 USD / Hourly
We are looking for a detail-oriented Administrative Coordinator to support production scheduling activities at a manufacturing site in Dover, Delaware. This Long-term Contract position will work closely with planning and operations teams to help align production schedules with business needs while keeping communication clear across departments. The ideal candidate brings strong coordination skills, sound judgment, and the ability to manage changing priorities in a fast-paced environment. Responsibilities:• Coordinate daily and forward-looking production schedules in partnership with planning and operations teams to support manufacturing output.• Review demand and available capacity to help maintain balanced production plans and identify potential constraints early.• Communicate scheduling updates, risks, and recommended solutions to stakeholders using data and operational priorities.• Track follow-up items from planning and review meetings to help keep timelines, actions, and decisions on schedule.• Support initiatives related to capacity planning, product changes, and process improvements that affect scheduling activities.• Serve as a point of coordination between supply planning, demand planning, and manufacturing for assigned product lines or production areas.• Maintain scheduling records, reports, and spreadsheets with a high level of accuracy, using Excel and related systems to organize information.• Promote compliance with workplace safety, environmental, and company policy requirements in day-to-day administrative and scheduling support.
2026-10-28T00:00:00Z

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321 results for Administrative Support jobs