<p>We are looking for a Bilingual Spanish Property Administrator to join our team in Dorchester, Massachusetts. In this contract role, you will play a key part in managing administrative tasks and ensuring compliance with housing regulations. This position requires excellent organizational skills, a personable attitude, and the ability to handle sensitive information with professionalism.</p><p><br></p><p>Responsibilities:</p><p>• Conduct income recertifications for residents in compliance with HUD Section 8 regulations.</p><p>• Schedule and coordinate appointments with residents to ensure timely completion of required processes.</p><p>• Review income documentation, request additional supporting materials, and verify information as needed.</p><p>• Utilize RealPage OneSite software to manage records, with transferable knowledge of Yardi systems considered a plus.</p><p>• Maintain strict confidentiality while interacting with residents, including senior citizens and families.</p><p>• Provide exceptional customer service by addressing resident inquiries and assisting with their needs.</p><p>• Organize and manage a high volume of paperwork, both physical and electronic, ensuring accuracy and accessibility.</p><p>• File, track, and maintain documentation to support compliance and operational requirements.</p><p>• Answer inbound calls and perform receptionist duties as part of daily administrative responsibilities.</p><p>• Process work orders and provide assistance to residents and team members as required.</p>
We are looking for an organized and reliable Bilingual Administrative Assistant to join our team in Dorchester, Massachusetts. In this role, you will provide essential administrative support for property management operations, ensuring smooth communication and efficient handling of tenant inquiries. This is a long-term contract position that offers the opportunity to work in the dynamic real estate and facilities management industry.<br><br>Responsibilities:<br>• Manage office filing systems and organize documentation to ensure easy access.<br>• Input work orders into the Yardi system and follow up on their progress.<br>• Communicate updates to tenants regarding the status of ongoing projects or issues.<br>• Provide administrative support to the Property Manager, including scheduling and correspondence.<br>• Assess tenant eligibility by collecting necessary information such as income and other required documentation.<br>• Process maintenance work orders and coordinate with vendors to ensure timely completion.<br>• Maintain effective relationships with vendors and external service providers.<br>• Handle incoming calls using a multi-line phone system and direct them appropriately.<br>• Assist with processing tenant applications and other administrative tasks.<br>• Ensure the office operates efficiently by managing supplies and coordinating daily activities.
Executive Assistant Excellent opportunity for a detail-oriented Executive Assistant (Executive Administrative Assistant) Robert Half is looking to permanent a detail oriented, highly-skilled Executive Assistant to maintain various administrative duties for the executive management team in a large, dynamic downtown law firm. How you will make an impact · Screening calls · Making travel and meeting arrangements · Preparing reports and financial data · Training and supervising other support staff and customer relations Please apply online or through our Robert Half app
We are looking for a detail-oriented Administrative Assistant to join our team in Newport Beach, California. This is a long-term contract opportunity offering room for growth and ongoing development. The ideal candidate will have strong organizational skills, a proactive approach to tasks, and the ability to communicate effectively in both English and Spanish.<br><br>Responsibilities:<br>• Manage daily calendars, scheduling appointments and meetings with efficiency.<br>• Handle expense reports, ensuring accuracy and timely submission.<br>• Coordinate travel arrangements, including booking flights, accommodations, and transportation.<br>• Perform general office duties such as filing, scanning, and data entry to maintain organized records.<br>• Answer inbound calls and provide attentive receptionist support.<br>• Assist with administrative tasks to support team operations and goals.<br>• Maintain clear and accurate documentation for office processes and correspondence.<br>• Collaborate with team members to ensure smooth office operations.
<p>We are seeking an experienced Administrative Assistant to provide day-to-day administrative support in a professional office environment. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while supporting managers and internal teams.</p><p><br></p><p>Responsibilities</p><ul><li>Provide administrative support to management and department staff</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer and route phone calls and emails in a professional manner</li><li>Prepare, organize, and maintain documents, reports, and files</li><li>Perform data entry and maintain accurate records</li><li>Assist with onboarding paperwork and internal documentation</li><li>Order office supplies and liaise with vendors as needed</li><li>Maintain a professional and organized office environment</li><li>Support additional administrative projects as required</li></ul><p><br></p>
<p>Our client, a mission-driven nonprofit organization in San Diego, is seeking a proactive and detail-oriented Executive Assistant to support the executive leadership team. This pivotal role will help ensure the organization's daily operations run smoothly, supporting both administrative and programmatic functions to further its impact in the community.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to executive leadership, including managing calendars, scheduling meetings, organizing events, and coordinating travel.</li><li>Prepare grant proposals, reports, board meeting materials, donor communications, and other mission-critical documents.</li><li>Act as a liaison between executives, board members, staff, donors, volunteers, and external partners, ensuring the timely and accurate flow of information.</li><li>Maintain confidential records including donor databases, meeting minutes, and legal or compliance documentation.</li><li>Support fundraising and community outreach initiatives, assisting with event planning, logistics, tracking donations, and managing related communications.</li><li>Contribute to process improvements and workflow automation where possible, demonstrating strong digital fluency and a problem-solving mindset.</li><li>Coordinate onboarding of new team members and support cross-functional projects through collaboration with various departments.</li></ul><p><br></p>
<p>You might be the highly-skilled and motivated Office Assistant Robert Half is looking for, if you're interested in providing support with various administrative duties. Are you a determined professional who loves handling multiple projects at once with a positive outlook? Then apply for this Office Assistant role today. The Office Assistant is a short-term contract / temporary opportunity and is located in the Los Altos, California area.</p><p><br></p><p><br></p>
<p>We are looking for a skilled Bilingual (Spanish) Administrative Assistant to join our team in Tarboro, North Carolina. This Contract to permanent position is ideal for someone who excels in multitasking, communication, and organizational tasks within a dynamic office environment. If you are proactive and attentive to detail, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Handle inbound calls with attention to detail and provide accurate information or direct callers to the appropriate departments.</p><p>• Perform data entry tasks efficiently, ensuring accuracy and completeness.</p><p>• Assist with daily administrative operations, including scheduling and organizing meetings.</p><p>• Greet and direct visitors while maintaining a welcoming and detail-focused office environment.</p><p>• Maintain and update office records and documents as needed.</p><p>• Coordinate with team members to support office workflows and resolve administrative challenges.</p><p>• Prepare reports, presentations, and correspondence as requested.</p><p>• Utilize Spanish language skills to assist in communication when necessary.</p><p>• Manage receptionist duties, including handling inquiries and maintaining the front desk area.</p>
We are looking for a highly skilled Administrative Assistant to support our team in Sunnyvale, California. This long-term contract position offers an opportunity to work in a fast-paced environment, providing vital administrative support across multiple departments. The ideal candidate will possess strong organizational and communication skills, along with proficiency in Microsoft Office tools.<br><br>Responsibilities:<br>• Provide administrative support to both Support Services in the morning and Account Services in the afternoon.<br>• Manage account-related tasks including opening new accounts, performing account maintenance, and ensuring compliance with relevant regulations.<br>• Deliver exceptional service to members by addressing inquiries and resolving issues promptly.<br>• Organize and prioritize tasks to meet deadlines in a dynamic and collaborative environment.<br>• Utilize Microsoft Excel, Outlook, PowerPoint, Teams, and Word to perform daily tasks efficiently.<br>• Maintain a high level of accuracy and attention to detail in all documentation and processes.<br>• Collaborate with team members to achieve departmental goals and ensure seamless operations.<br>• Handle multiple responsibilities independently while maintaining a high level of productivity.<br>• Support various administrative functions to streamline workflows and enhance department efficiency.
<p><strong>Summary</strong></p><p>Our client is seeking a Finance Administrative Assistant to support their Child Care Scholarship Programs on a temp-to-hire basis. Reporting to the Director of Finance, this is a client-facing, administrative role that works closely with the Accounts Payable Coordinator and Child Care Scholarship Counselors to ensure accurate, timely processing of provider payments and related documentation. This role is ideal for someone who is detail-oriented, organized, and comfortable working with financial data while communicating regularly with families and providers.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Support the Accounts Payable Coordinator with all finance-related duties for Child Care Scholarship Programs</li><li>Maintain agreements and documentation for Child Care Providers</li><li>Enter, review, and verify invoices for accuracy, approvals, and required signatures</li><li>Collect and manage W-9s; set up and maintain vendor records</li><li>Print checks, schedule check signings, and coordinate mailing</li><li>Communicate with Child Care staff, families, and providers via phone and email to gather required documentation</li><li>Manage the Child Care Scholarship finance inbox, responding to inquiries and routing information as needed</li><li>Perform invoice and general ledger entries in MIP Fund Accounting</li><li>Track and process scholarship payment invoices</li><li>Resolve invoice discrepancies and payment disputes with providers and vendors</li><li>Update and maintain Family, Child, and Provider records across paper files, systems, and spreadsheets</li><li>Prepare documentation for monthly state reimbursement claims</li><li>Create and maintain spreadsheets and financial reports; proofread for accuracy</li><li>Assist with annual audits by providing requested financial documentation</li><li>Maintain organized and accurate accounting files</li><li>Attend Child Care staff meetings</li><li>Assist with ordering and managing finance-related supplies</li><li>Perform other related duties as assigned</li></ul>
<p>We are seeking a highly organized and proactive Executive Assistant to support our executive leadership team in a fully on-site capacity. The successful candidate will be responsible for managing complex calendars, providing comprehensive administrative support, and ensuring efficient daily operations.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage executive calendars, coordinate appointments, meetings, and travel arrangements.</li><li>Screen incoming communications, prioritize correspondence, and draft responses on behalf of executives.</li><li>Prepare reports, presentations, and materials for meetings.</li><li>Organize and maintain confidential files, records, and documents.</li><li>Coordinate logistics for meetings, events, and conferences, including onsite arrangements.</li><li>Support expense reporting, invoice processing, and budget tracking as needed.</li><li>Liaise professionally with internal staff, clients, and external stakeholders.</li><li>Perform general administrative duties, including data entry, filing, and office supply inventory.</li><li>Proactively anticipate executive needs and provide solutions to optimize workflows.</li></ul>
We are looking for a detail-oriented and proactive Office Assistant to join our team in El Segundo, California. This part-time role involves working approximately 8 hours per week during standard business hours to support administrative and organizational tasks. This is a Contract to permanent position, offering an excellent opportunity to contribute to the efficiency of our office operations.<br><br>Responsibilities:<br>• Sort and distribute incoming mail to ensure timely delivery.<br>• Monitor inventory levels of office supplies and communicate restocking needs.<br>• Coordinate with property management for maintenance requests and office-related needs.<br>• Arrange food and beverages for team meetings and events.<br>• Manage scheduling tasks, including setting meetings and organizing calendars.<br>• Assist with general clerical duties such as filing and document management.<br>• Answer inbound calls and direct them appropriately.<br>• Utilize accounting and CRM software to support billing and administrative functions.<br>• Maintain an organized workspace.<br>• Provide additional administrative support as needed to ensure smooth office operations.
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Oneida, New York. In this role, you will provide essential support to ensure smooth operations, working directly with clients and assisting with various administrative tasks. This is a great opportunity to contribute to a non-profit organization while gaining valuable experience.</p><p><br></p><p>Responsibilities:</p><p>• Assist clients with paperwork, ensuring compliance with grant requirements and income guidelines.</p><p>• Schedule appointments and maintain an organized calendar to support daily operations.</p><p>• Review and process documents, verifying accuracy before submission.</p><p>• Communicate effectively with clients in-person and over the phone to address inquiries and provide assistance.</p><p>• Perform data entry and maintain accurate records for internal use.</p><p>• Coordinate with team members to fill gaps in staffing needs and ensure continuity of services.</p><p>• File and organize documents for easy retrieval and reference.</p><p>• Utilize Microsoft Outlook to manage emails, schedules, and communication tasks.</p><p>• Respond to inbound calls and inquiries, providing accurate information and resolving issues.</p><p>• Support general administrative functions to maintain office efficiency.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in San Clemente, California. This role is crucial in supporting production operations by managing administrative tasks such as printing, organizing, and coordinating essential information. As a contract-to-permanent position, it offers an excellent opportunity to grow within a dynamic manufacturing environment.<br><br>Responsibilities:<br>• Manage and organize production orders, ensuring all documentation is accurate and readily accessible.<br>• Coordinate schedules and communicate effectively between production and scheduling teams.<br>• Perform data entry tasks with a high degree of precision and timeliness.<br>• Handle inbound calls and provide courteous and attentive assistance.<br>• Maintain administrative office functions, including filing, printing, and organizing documents.<br>• Assist with receptionist duties, such as greeting visitors and addressing inquiries.<br>• Utilize cloud-based ERP systems to streamline processes and ensure efficient workflow.<br>• Collaborate with team members to improve administrative procedures and enhance productivity.<br>• Ensure compliance with company policies and standards in all administrative activities.
<p>We are looking for a dedicated Administrative Assistant to join our team in Norwalk, Connecticut, supporting vital programs within a dynamic non-profit organization. This long-term contract position offers the opportunity to contribute to global initiatives, collaborating with team members. The role requires strong organizational skills, attention to detail, and the ability to manage diverse responsibilities effectively.</p><p><br></p><p>Responsibilities:</p><p>• Facilitate the application process and maintain documentation for leadership and mentorship programs.</p><p>• Coordinate logistics for events, conferences, and field visits, including sourcing supplies and arranging travel.</p><p>• Administer and review grant applications, compiling reports on outcomes to support development programs.</p><p>• Manage third-party vendor contracts, partner agreements, and onboarding materials.</p><p>• Organize translation and interpretation services to support global program needs.</p><p>• Process invoices, track payments, and collaborate with vendors to ensure financial accuracy.</p><p>• Schedule meetings, record minutes, and track action items to maintain smooth communication across teams.</p><p>• Research, update, and distribute session calendars and program information.</p><p>• Mail letters, supplies, and resources to camps and partners as needed.</p><p>• Identify tools and resources to optimize department efficiency and streamline administrative processes.</p>
We are looking for a dedicated Office Assistant to join our team on a contract basis in Cranbury, New Jersey. This role involves providing essential administrative and clerical support to ensure smooth daily operations. Ideal candidates will possess strong organizational skills and attention to detail.<br><br>Responsibilities:<br>• Perform document scanning and ensure files are accurately digitized and organized.<br>• Handle various clerical tasks, including filing, data entry, and correspondence.<br>• Assist with order entry processes to maintain accurate records and streamline operations.<br>• Utilize SAP software to manage and update relevant business information.<br>• Support the team by managing routine administrative duties and addressing operational needs.<br>• Maintain a well-organized workspace and uphold office standards.<br>• Communicate effectively with team members to facilitate workflow and resolve issues.<br>• Prioritize tasks and manage multiple assignments efficiently.<br>• Collaborate with other departments to ensure seamless coordination of activities.
<p>We are looking for a dedicated Administrative Assistant to provide essential support to our client in Little Rock, Arkansas. This role involves managing administrative tasks with precision and professionalism, ensuring the seamless operation of team activities across various offices. The ideal candidate will excel in organization, attention to detail, and the ability to handle multiple responsibilities efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Offer high-level administrative support to staff and managers across different office locations.</p><p>• Format documents and schedules using Microsoft Word and Excel, including creating tables, footers, and updating files for future reporting periods.</p><p>• Proofread and review changes meticulously.</p><p>• Compile final reports and correspondence and convert files to PDFs.</p><p>• Organize and confirm schedules, and provide support for internal events, switchboard operations, or mailroom tasks as needed.</p><p>• Ensure all deliverables meet quality standards before being issued.</p><p>• Collaborate with team members to meet deadlines and maintain workflow efficiency.</p><p>• Assist in maintaining document management systems and processes.</p><p>• Contribute to the coordination of administrative processes within the department.</p>
<p>We are looking for a dedicated Office Assistant to join our team in New York, New York. This ongoing Contract position offers an exciting opportunity to contribute to the smooth operation of our workplace while ensuring a welcoming and detail-oriented environment for employees and visitors. The ideal candidate will excel in organizational tasks, customer service, and administrative support.</p><p><br></p><p>Responsibilities:</p><p>• Create a welcoming and detail-oriented atmosphere for employees, guests, and candidates by delivering exceptional hospitality.</p><p>• Keep reception and shared spaces clean, organized, and inviting for all team members.</p><p>• Monitor and manage office deliveries, ensuring employees are promptly notified of package arrivals.</p><p>• Coordinate daily lunch catering logistics, including placing orders, greeting delivery drivers, and arranging meals for up to 70 employees.</p><p>• Utilize the Envoy platform to oversee desk availability and team member locations.</p><p>• Compile and present weekly and monthly security metrics, highlighting trends and incidents.</p><p>• Plan and execute onsite events such as socials and happy hours, handling logistics, budgets, vendor coordination, and promotional materials.</p><p>• Collaborate with the Workplace team and other business partners on various projects and initiatives.</p><p>• Support workplace processes including employee offboarding, ticketing systems, and facility management tasks.</p>
We are looking for a motivated and detail-oriented Office Assistant to join our team in Menlo Park, California. This is a long-term contract position where you will play a vital role in ensuring the smooth operation of our office environment. If you are dependable, organized, and thrive in a fast-paced setting, we encourage you to apply.<br><br>Responsibilities:<br>• Maintain and organize office files and records to ensure easy access and retrieval.<br>• Prepare and ship items, including backpacks, while managing basic inventory tasks.<br>• Assist with packing and moving boxes, ensuring the workspace is ready for reentry.<br>• Perform general administrative tasks such as data entry and correspondence.<br>• Support office operations by managing supplies and keeping the workspace functional.<br>• Collaborate with team members to ensure efficient workflow and task completion.<br>• Utilize Microsoft Office Suite for document creation, tracking, and communication.<br>• Handle minor physical tasks related to office setup and maintenance.<br>• Ensure all assigned projects are completed within the specified timeframe.<br>• Provide reliable and consistent support to meet project goals and deadlines.
We are looking for a detail-oriented Administrative Assistant to join our team on a long-term contract basis. Based in Irvine, California, this role is vital in ensuring smooth day-to-day operations and supporting team members through efficient administrative tasks. The ideal candidate will have strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Manage incoming and outgoing calls using a multi-line phone system, ensuring all inquiries are handled with care and attention.<br>• Provide exceptional customer service by addressing client needs and resolving issues promptly.<br>• Perform accurate data entry tasks to maintain records and databases.<br>• Organize and manage files to ensure easy access and efficient workflow.<br>• Coordinate schedules and arrange appointments for team members.<br>• Draft and respond to email correspondence in a timely and thorough manner.<br>• Utilize Microsoft Office applications, including Excel, Outlook, and Word, to complete administrative tasks effectively.<br>• Collaborate with team members to support operational needs and ensure deadlines are met.<br>• Maintain a welcoming and organized front desk environment.<br>• Assist with additional administrative duties as required to support the team.
<p><strong>Job Summary</strong></p><p>We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support the daily operations of a construction and transportation company. The ideal candidate will be the backbone of our office, managing administrative tasks, coordinating communication, and ensuring smooth workflows between field teams, project managers, clients, and vendors.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Greet visitors, answer and direct phone calls, and manage general email inquiries</li><li>Schedule and coordinate meetings, appointments, and travel arrangements for management and field staff</li><li>Prepare, edit, and distribute correspondence, reports, invoices, and bids</li><li>Maintain and update project files, permits, certifications, safety records, and compliance documents (both digital and physical)</li><li>Assist with payroll processing, time-sheet collection from field crews, and basic bookkeeping support using QuickBooks or similar software</li><li>Track and order office supplies, safety gear, and uniforms</li><li>Coordinate vehicle and equipment maintenance scheduling with fleet manager</li><li>Manage incoming/outgoing mail, shipments, and courier services</li><li>Assist in preparing bid packages, subcontract agreements, change orders, and close-out documents</li><li>Perform data entry and maintain accurate records in company CRM/ERP systems (e.g., Procore, Viewpoint, HCSS, or similar)</li><li>Provide general support to project managers and executives as needed </li></ul><p><br></p>
<p><strong>Administrative Assistant</strong></p><p>We are looking for an Administrative Assistant who is detail-oriented and eager to create a productive workplace.</p><p><strong>Responsibilities:</strong></p><ul><li>Answer phone calls, greet visitors, and manage correspondence.</li><li>Schedule meetings and maintain calendars.</li><li>Prepare and file reports, invoices, and memos.</li><li>Order office supplies and support office managers as needed.</li></ul>
<p>We are looking for a highly skilled Executive Assistant to provide comprehensive support to senior leadership in Bakersfield, California. In this position, you will play a crucial role in managing schedules, coordinating travel plans, and ensuring seamless communication across teams. The ideal candidate is organized, detail-oriented, and bilingual, with a proven ability to handle multiple tasks efficiently while maintaining a high level of attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Manage complex calendars, including scheduling meetings and appointments for executives.</p><p>• Coordinate travel arrangements, including booking flights, accommodations, and transportation.</p><p>• Prepare and organize board packets, meeting notes, and other essential documentation.</p><p>• Compose clear and concise correspondence and other written communications on behalf of executives.</p><p>• Facilitate executive meetings by preparing agendas and ensuring follow-ups are completed.</p><p>• Maintain digital organization systems to ensure easy access to critical files and documents.</p><p>• Act as a liaison between executives and internal or external stakeholders.</p><p>• Handle multiple projects simultaneously while meeting deadlines and maintaining accuracy.</p><p>• Provide general administrative support to ensure the smooth operation of the executive office.</p>
We are looking for an organized and proactive Administrative Assistant to support daily operations in our San Diego, California office. This is a contract position where you will assist with administrative tasks, ensuring smooth workflows and timely completion of assignments. The ideal candidate will have strong communication skills and the ability to manage multiple priorities effectively.<br><br>Responsibilities:<br>• Assemble and organize office equipment, including mail carts, to support operational needs.<br>• Perform data entry tasks with accuracy to maintain up-to-date records.<br>• Handle inbound and outbound calls professionally, providing clear and helpful communication.<br>• Schedule and coordinate appointments to streamline daily workflows.<br>• Manage email correspondence, ensuring timely and appropriate responses.<br>• Utilize Microsoft Office tools such as Excel, Word, PowerPoint, and Outlook to complete assigned tasks.<br>• Provide excellent customer service to internal and external stakeholders.<br>• Assist with general administrative duties as needed to support the team.<br>• Maintain organization and orderliness in shared office spaces.<br>• Collaborate with team members to ensure efficiency in daily operations.
We are looking for a motivated Marketing and Admin Assistant to join our team in Houston, Texas. This entry-level role offers a dynamic work environment where you will handle a variety of tasks to support marketing initiatives and administrative functions. This is a Contract to permanent position, requiring strong organizational skills, computer proficiency, and the ability to multitask effectively. If you are eager to learn and contribute to a fast-paced office setting, we encourage you to apply.<br><br>Responsibilities:<br>• Support the creation and review of marketing proposals, including printing, binding, and ensuring accuracy.<br>• Maintain and update the Access database with bid tab entries to streamline project information.<br>• Prepare materials such as client books, name tags, and reception TV updates for bid day activities.<br>• Assist in generating project packages and plaques for clients and employees at various stages of completion.<br>• Organize and send thank-you letters to subcontractors and donors, ensuring proper documentation of contributions.<br>• Coordinate and update employee lists with photos, names, and titles for management use.<br>• Participate in planning and executing company events, including holiday parties, fishing trips, and retirement celebrations.<br>• Manage the annual foundation budget and track donations and attendees for fundraising events.<br>• Collaborate on special projects as needed to support marketing and administrative goals.
