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1864 results for Admin jobs

Immigration Specialist

San Francisco, CA
onsite
Temporary / Contract
30.00 - 40.00 USD / Hourly
Our client, a fast-growing technology company, is seeking an organized and responsive Immigration Specialist to support its People Team in coordinating employment-based immigration operations during a period of continued growth. This contract opportunity will focus on the day-to-day coordination of employment-based immigration matters while partnering closely with People Operations, in-house Employment Counsel, outside immigration counsel, employees, and business leaders across the organization. This role is ideal for someone with a foundation in employment-based immigration who enjoys managing processes, coordinating cross-functional stakeholders, and ensuring a seamless experience throughout the immigration lifecycle. While prior law firm experience is welcomed, candidates with in-house immigration, legal operations, HR compliance, or immigration program coordination experience are also encouraged to apply. Responsibilities<ul><li>Coordinate employment-based immigration matters in partnership with outside immigration counsel, People Operations, and in-house Employment Counsel. </li><li>Support immigration processes related to Labor Condition Applications (LCAs), visa sponsorships, renewals, and other employment-based immigration matters. </li><li>Collect, organize, and track documentation required for immigration cases while ensuring timely completion of deliverables and case milestones. </li><li>Monitor case progress, maintain immigration records, and proactively manage deadlines and follow-up activities. </li><li>Serve as the primary point of contact for employees, hiring managers, and internal stakeholders throughout the immigration process. </li><li>Partner cross-functionally with HR, Legal, and business leaders to facilitate efficient case management and resolve immigration-related inquiries. </li><li>Assist with immigration compliance initiatives, reporting, audits, and process improvements. </li><li>Provide additional administrative and operational support to the People Team as business needs evolve. </li></ul>
2026-07-14T21:38:32Z

Accountant - Entry Level

Morristown, NJ
onsite
Temporary / Contract
19.79 - 22.91 USD / Hourly
We are looking for an entry-level accounting specialist to support insurance-related financial and claims activities in Morristown, New Jersey. This hybrid opportunity is a Long-term Contract position, with on-site work three days each week and remote work on Mondays and Fridays. The person in this role will help maintain accurate records, assist with payment processing, and provide responsive support while handling a steady flow of claim and account information. Responsibilities: • Review incoming claim and file materials, confirm completeness, and organize documentation for further processing. • Collect and verify key details from internal records and external sources to support accurate account and claims handling. • Prepare routine reports, maintain supporting documents, and ensure information is recorded clearly and consistently. • Respond to customer and stakeholder inquiries courteously, providing timely updates and issue resolution. • Update account records and claim files to reflect current activity, payment status, and required follow-up actions. • Process payments and related transactions with close attention to accuracy, timing, and documentation standards. • Research claim-related questions, identify next steps, and follow established procedures to move work items forward. • Use spreadsheets and accounting systems to enter data, reconcile information, and track outstanding items.
2026-07-16T18:08:40Z

Commercial Property GM

Carmel, CA
onsite
Permanent / Full Time
85000.00 - 100000.00 USD / Yearly
We are looking for an experienced Commercial Property GM to oversee daily retail property operations while delivering a high-quality experience for tenants, visitors, and business partners. This role calls for a practical leader who can guide onsite staff, maintain high property standards, and respond effectively to operational needs. The ideal candidate combines strong relationship management skills with sound business judgment and can support both day-to-day execution and longer-term growth opportunities. Responsibilities:• Direct daily operations across the commercial retail property, ensuring the site runs efficiently and reflects a well-maintained appearance at all times.• Coordinate staff coverage and workflow priorities so onsite activities are handled smoothly and service expectations are consistently met.• Lead, coach, and support team members through clear guidance, regular follow-up, and a collaborative management approach.• Resolve tenant, guest, and visitor concerns with urgency and practical problem-solving.• Build strong working relationships with tenants, vendors, advisors, and external partners to support reliable property performance.• Review bookkeeping-related items and assist with administrative tracking, reporting, and operational follow-through as needed.• Encourage a positive team culture by promoting accountability, respectful communication, and strong morale among staff.• Develop connections within the local business community, including hospitality and retail partners, to increase visibility and create mutually beneficial opportunities.• Identify and recommend ideas that enhance the guest experience, strengthen property performance, and support business growth. Posted by Staffing Director Scott G. Moore (Apply here and connect on LinkedIn!)
2026-07-12T15:33:56Z

Director of Finance

Fort Lauderdale, FL
onsite
Permanent / Full Time
120000.00 - 140000.00 USD / Yearly
We are looking for an experienced finance leader to oversee the company’s financial direction and daily finance operations in Fort Lauderdale, Florida. This position blends executive-level partnership with hands-on accountability across accounting, reporting, cash oversight, compliance, and administrative processes. The Director of Finance will work closely with senior leadership and the Board to strengthen decision-making, support growth, and build a scalable financial foundation for the business. Responsibilities: • Partner with the Board and executive leadership to shape financial strategy, evaluate business opportunities, and support sound operational decisions. • Direct budgeting, forecasting, and month-end financial review processes to provide timely insight into performance, profitability, and cash flow. • Lead the finance and accounting function, establishing effective controls, clear workflows, and strong team performance across corporate and client-related financial activities. • Produce and interpret financial reports, dashboards, and analytical tools that help leadership monitor trends and make informed decisions. • Oversee cash positioning, banking activity, and relationships with financial institutions to maintain liquidity and smooth day-to-day treasury operations. • Guide the review and preparation of client agreements and commercial terms, offering financial input on pricing and contract decisions. • Coordinate with external accountants, tax advisors, and other specialists to support filings, regulatory compliance, and domestic and international tax matters. • Supervise payroll, compensation-related administration, and other people operations while ensuring compliance with applicable tax and employment requirements. • Strengthen governance across purchasing, financial procedures, IT-related controls, and broader operational risk management. • Champion the implementation of scalable financial systems and process improvements, including technology solutions that enhance efficiency and reporting visibility.
2026-07-07T15:18:44Z

Full Charge Bookkeeper

Wilmington, OH
onsite
Permanent / Full Time
65000.00 - 80000.00 USD / Yearly
***For more information, contact Jason Young @ [email protected] or 937/637-7759*** Our client, a mid-size and very stable company, is seeking a full-charge bookkeeper due to an upcoming retirement. Our client has a great culture, competitive compensation package and amazing medical benefits which the company pays 100% of the premiums for the employee and family! Key Responsibilities<ul><li>Prepare and post journal entries to the general ledger.</li><li>Manage full-cycle Accounts Payable, including invoice entry, coding, payment processing, and vendor reconciliations.</li><li>Manage full-cycle Accounts Receivable, including customer invoicing, cash applications, collections, and account reconciliations.</li><li>Reconcile bank accounts, credit card statements, and general ledger accounts.</li><li>Assist with monthly, quarterly, and year-end close activities.</li><li>Prepare payroll-related journal entries and reconcile payroll accounts.</li><li>Support payroll administration by entering new employees into the payroll system and maintaining employee records.</li><li>Assist with new hire paperwork and other routine human resources administrative tasks.</li></ul>
2026-07-08T13:58:37Z

Legal Assistant

Dallas, TX
onsite
Permanent / Full Time
- USD / Yearly
This popular North Dallas law firm offers a wide range of practice areas to include complex litigation matters including business disputes, Trust & Estate Litigation, Real-estate and Employment disputes. We are looking for a Legal Assistant to support litigation matters in Dallas, Texas. This position plays an important role in keeping filings, schedules, and case materials organized while assisting attorneys with day-to-day legal administrative work. The ideal candidate brings strong civil litigation experience, excellent document management skills, and the ability to handle deadlines with precision. Responsibilities:• Submit court documents electronically in Texas state courts and coordinate filing activity for federal courts in Texas and other jurisdictions.• Prepare administrative and legal support materials such as expense reports, engagement documentation, and business correspondence.• Draft initial templates for discovery requests, motions, notices, and other litigation-related pleadings for attorney review.• Maintain accurate calendars by tracking calls, court schedules, and critical case deadlines to support timely case management.• Coordinate deposition logistics, including scheduling and related preparations with internal and external parties.• Assemble organized hearing, deposition, and trial materials to ensure attorneys have complete case binders when needed.• Oversee both digital and paper case records, keeping files current, accessible, and properly organized throughout the life of each matter.• Assist with legal research assignments and verify legal documents for accuracy, formatting, and completeness before submission.Sunshine always returns. If you meet the qualifications, email your resume directly torosemarie.jones< at >roberthalf.< com >
2026-07-02T21:33:41Z

Staff Accountant - Real Estate; Hybrid SF

San Francisco, CA
remote
Permanent / Full Time
85000.00 - 105000.00 USD / Yearly
Reach out to Jennifer Fukumae via email or LinkedIn for additional information or questions regarding this listing. Real Estate Staff Accountant | San Francisco; Hybrid | Career Growth Our client is a privately held real estate investment and development firm with a long-standing presence in the Bay Area. They manage a diverse portfolio of commercial real estate and are seeking an experienced Staff Accountant to support their growing finance team. Responsibilities<ul><li>Support accounting activities, including job costing, budgets, contract administration, and change order tracking.</li><li>Process accounts payable transactions, vendor invoices, expense reports, and payment requests while ensuring timely and accurate disbursements.</li><li>Assist with project-related billing, financial reporting, and account reconciliations.</li><li>Maintain accounting records and ensure transactions are accurately recorded within the company's ERP system.</li><li>Coordinate with project teams to monitor project costs and resolve accounting discrepancies.</li><li>Prepare documentation to support project funding requests and other financial reporting requirements.</li><li>Manage vendor records, payment processing, and year-end tax reporting, including 1099s.</li><li>Review employee expense reports and corporate credit card activity for accuracy and compliance.</li><li>Prepare intercompany transactions, reconciliations, and other recurring accounting schedules.</li><li>Support month-end close activities, reporting, process improvements, and other ad hoc accounting projects.</li><li>Provide general administrative support to the accounting department as needed.</li></ul>
2026-07-07T19:33:56Z

Tyler Munis ERP Analyst

Saint Petersburg, FL
onsite
Permanent / Full Time
70000.00 - 100000.00 USD / Yearly
Key ResponsibilitiesTyler Munis System Administration<ul><li>Administer, configure, and maintain all Tyler Munis ERP modules </li><li>Manage system updates, patches, upgrades, and environment refreshes.</li><li>Monitor system performance, troubleshoot issues, and coordinate with Tyler Technologies as needed.</li><li>Maintain user roles, permissions, security settings, and workflow configurations.</li><li>Oversee data integrity, system logs, and scheduled jobs.</li></ul>Technical Support & Maintenance<ul><li>Perform routine system health checks, database maintenance tasks, and application monitoring.</li><li>Support integrations between Munis and other City systems (e.g., HRIS, financial systems, document management).</li><li>Assist with report development using tools such as Crystal Reports, SQL, SSRS, or Munis reporting utilities.</li><li>Participate in disaster recovery planning and testing for ERP systems.</li><li>Document system configurations, procedures, and technical workflows.</li></ul>Customer Service & Functional Support<ul><li>Serve as a primary point of contact for HR, Payroll, Finance/Accounting Stakeholders using Munis.</li><li>Provide Tier 2/Tier 3 support for functional and technical issues.</li><li>Train end users, develop user guides, and support onboarding for new staff.</li><li>Collaborate with business units to analyze needs, improve processes, and implement system enhancements.</li></ul>Secondary Technical Skills (Preferred but Not Required)These skills are not mandatory but are highly valuable in supporting ERP ecosystem:<ul><li>SQL scripting and database query optimization</li><li>API or flat‑file integrations</li><li>Basic PowerShell or automation scripting</li><li>Experience with workflow automation tools</li><li>Familiarity with ITIL service management practices</li><li>Knowledge of financial, HR, payroll, or procurement business processes</li><li>Experience with cloud‑hosted Munis environments or hybrid infrastructure</li></ul>
2026-07-08T13:38:40Z

Sr. Accountant

Dallas, TX
onsite
Permanent / Full Time
- USD / Yearly
We are looking for an experienced Sr. Accountant to support a family office environment in Dallas, Texas. This position combines hands-on accounting ownership with select administrative and office coordination responsibilities, making it ideal for someone who is comfortable balancing detailed financial work with day-to-day operational support. The right candidate will bring strong month-end expertise, sound judgment, and the ability to manage investment-related accounting activities with accuracy and discretion. Responsibilities: • Lead monthly close activities by preparing entries, reviewing balances, and helping ensure timely and accurate financial reporting. • Maintain the general ledger and perform detailed reconciliations for key accounts, including cash and balance sheet items. • Record and analyze investment-related transactions while supporting accurate tracking and reporting of portfolio activity. • Complete bank reconciliations and investigate discrepancies to preserve the integrity of financial records. • Prepare supporting schedules and documentation for recurring accounting processes and management review. • Assist with selected office administration duties, coordinating operational tasks that support the broader family office function. • Monitor financial data for completeness and consistency, identifying issues and resolving them in a timely manner.
2026-07-08T02:42:28Z

Portfolio Manager

King of Prussia, PA
onsite
Permanent / Full Time
35000.00 - 45000.00 USD / Yearly
We are looking for a Portfolio Manager to oversee a portfolio of community associations in King of Prussia, Pennsylvania. This role requires strong relationship management, operational coordination, and financial awareness to support boards, residents, and service partners effectively. The ideal candidate will keep properties running smoothly, maintain clear communication with stakeholders, and help ensure each association is managed in line with its governing standards. Responsibilities: • Direct the daily administration of multiple community associations, ensuring consistent service and timely follow-up on operational needs. • Serve as a primary point of contact for homeowners, board members, contractors, and vendors, handling inquiries with professionalism and clarity. • Arrange and monitor maintenance activities, repair work, and recurring vendor services to support property standards and resident satisfaction. • Contribute to budget planning, review financial information, and assist in tracking community projects to help boards make informed decisions. • Uphold association bylaws, policies, and governing documents by monitoring community matters and addressing compliance-related concerns. • Prepare for and participate in board and association meetings, providing administrative and operational support as needed. • Maintain accurate records, update tasks, and document communications using property management software and related office systems.
2026-07-02T17:30:09Z

Accounts Payable Clerk

San Marcos, TX
onsite
Permanent / Full Time
50000.00 - 52000.00 USD / Yearly
We are looking for an Accounts Payable Clerk to join a busy accounting team in San Marcos, Texas. This position plays an important role in keeping financial records accurate, supporting expense administration, and helping ensure timely processing of payment-related activity. The ideal candidate brings strong attention to detail, sound judgment when handling confidential information, and the ability to manage recurring accounting tasks with consistency. Responsibilities: • Review and reconcile corporate credit card activity to confirm charges are accurate and submitted within required timeframes. • Administer employee expense submissions through Concur, verifying compliance with company guidelines and resolving discrepancies when needed. • Support onboarding by guiding new employees on expense reporting procedures and the proper use of the Concur platform. • Maintain expense system access and update user settings, including project and cost coding assignments for accurate financial tracking. • Match banking activity in NetSuite and assist with month-end reconciliation work to support balanced and complete records. • Record payments tied to employee expenses and other accounting transactions with a strong focus on precision and timeliness. • Help reconcile general ledger accounts and track incoming deposits through organized receiving documentation. • Maintain orderly, audit-ready files and accounting records while safeguarding sensitive financial information. • Provide day-to-day administrative assistance to the accounting department and contribute to additional support tasks as needed.
2026-07-02T17:30:09Z

Assistant Property Manager

Cupertino, CA
onsite
Temporary to Hire
28.50 - 33.00 USD / Hourly
We are looking for an Assistant Property Manager to help oversee daily residential property operations in Cupertino, California. This contract opportunity has the potential to become permanent and is ideal for someone who enjoys balancing resident support, administrative coordination, and property upkeep in a hands-on, on-site environment. The person in this role will work closely with the Property Manager to maintain a well-run community, respond to tenant needs, and keep records and processes organized. Responsibilities: • Serve as a key point of contact for residents by sharing community updates, responding to routine questions, and communicating notices related to leases and property policies. • Support adherence to community guidelines by addressing concerns professionally and helping maintain a respectful and well-managed living environment. • Coordinate service requests, repairs, and preventative maintenance activities to keep the property operating safely and efficiently. • Perform regular inspections of common areas, amenities, and building conditions to identify maintenance needs and uphold cleanliness and safety standards. • Work with vendors, contractors, and service partners to schedule work, follow up on completion, and promote dependable service delivery. • Assist with lease renewals by preparing documentation, tracking timelines, and helping residents through the renewal process. • Review rental application materials, help process background-related documentation, and maintain accurate applicant records. • Support rent administration by tracking payments, updating records, and helping maintain organized financial and tenant files. • Respond to urgent property issues and coordinate timely action for matters involving building systems, safety, or security, escalating complex situations when necessary. • Contribute to a positive resident experience by helping resolve tenant concerns and supporting community engagement efforts.
2026-07-10T16:28:40Z

Attorney/Lawyer

Sacramento, CA
onsite
Permanent / Full Time
130000.00 - 170000.00 USD / Yearly
We are looking for a dedicated Attorney to join our team in the greater Northern California region. This role involves representing public safety and public-sector labor unions in a variety of labor and employment matters, including litigation, collective bargaining, and administrative proceedings. The ideal candidate will have strong advocacy skills and a passion for supporting clients in complex legal situations. Responsibilities:• Provide strategic legal counsel to union clients on labor and employment matters.• Represent clients in grievance hearings, arbitration, and administrative interviews.• Advocate for clients in state and federal court proceedings.• Participate in membership meetings and deliver legal insights to union members.• Handle cases before labor and employment boards, including the Public Employment Relations Board and State Personnel Board.• Draft and review motions, briefs, and legal documents with precision and attention to detail.• Conduct discovery processes and manage case-related documentation.• Travel locally within Northern and Central California to attend hearings and client meetings.• Collaborate with colleagues to develop legal strategies and ensure optimal outcomes.• Stay updated on changes in labor and employment laws to provide informed advice.
2026-07-07T17:43:33Z

Full Charge Bookkeeper

Knoxville, TN
onsite
Temporary to Hire
24.00 - 29.00 USD / Hourly
We are looking for an experienced Full Charge Bookkeeper to join a client-facing accounting environment. This is a fully on-site contract-to-permanent opportunity for a detail-oriented individual who can manage day-to-day bookkeeping operations while supporting multiple client accounts. The ideal candidate brings strong accounting knowledge, confidence handling payroll and reconciliations, and the ability to stay organized in a fast-moving setting. Responsibilities: • Manage month-end financial close activities across multiple client accounts, ensuring records are complete, accurate, and ready for reporting. • Oversee accounts payable and accounts receivable processes, including payment tracking, collections follow-up, and transaction posting. • Prepare and issue client invoices while maintaining accuracy in billing records and resolving discrepancies as needed. • Administer full-cycle payroll for multiple clients, including recurring bi-weekly payroll processing and related record maintenance. • Ensure payroll tax calculations, filings, and supporting documentation are handled in compliance with applicable requirements. • Perform bank and account reconciliations and maintain up-to-date general bookkeeping records for each assigned client. • Support daily office operations by assisting with administrative tasks and helping maintain an organized workflow. • Coordinate priorities across multiple sets of books while meeting deadlines and maintaining high standards of accuracy.
2026-07-02T17:30:09Z

HR Recruiter

Charlotte, NC
onsite
Temporary to Hire
27.71 - 32.09 USD / Hourly
We are looking for a Talent Engagement Manager to support a mission-driven non-profit organization in Charlotte, North Carolina through a contract opportunity with potential for a long-term role. This part-time hybrid role is well suited for a recruiting specialist who enjoys leading hiring efforts, partnering closely with stakeholders, and improving how talent acquisition operates. The position offers the chance to manage recruiting across a broad range of openings while helping strengthen the overall candidate experience and hiring process. This role will start out with a flexible, hybrid schedule of 30 hours per week and once the role becomes a permanent opportunity, it will transition to a flexible, hybrid schedule of 40 hours a week. Responsibilities:• Lead the organization’s recruiting efforts from intake through offer stage, ensuring hiring activities remain organized, timely, and effective.• Manage full-cycle hiring for a variety of positions, supporting searches that range from entry-level openings to leadership roles.• Identify, engage, and evaluate prospective candidates through sourcing, screening, and interview coordination aligned with job requirements and organizational culture.• Maintain job postings, track requisitions, and oversee offer preparation and related recruiting administration within the applicant tracking system.• Partner with hiring managers to understand staffing priorities, provide market-informed guidance, and support sound hiring decisions.• Enhance the candidate journey by creating a consistent, thoughtful, and responsive experience throughout each stage of the process.• Review recruiting workflows to identify opportunities for greater efficiency, stronger process design, and practical automation.• Monitor hiring activity and recruiting metrics to highlight trends, improve performance, and support workforce planning discussions.• Use Paycom as the primary recruiting platform and help maintain accurate system usage and process execution.• Support a hybrid work schedule of 30 hours per week, including required in-office time on Tuesday and Thursday with additional flexibility on Wednesday based on business needs.
2026-07-10T14:33:57Z

Epicor Engineer

Chicago, IL
onsite
Permanent / Full Time
140000.00 - 150000.00 USD / Yearly
We are looking for an experienced Epicor Engineer to support enterprise ERP initiatives. This role partners with technical leaders and business stakeholders to improve system performance, expand functionality, and deliver practical solutions that support daily operations. The ideal candidate brings deep Epicor expertise, strong project execution skills, and the ability to balance hands-on technical work with end-user support in a fast-paced environment. Responsibilities:• Lead and coordinate multiple ERP-focused initiatives, ensuring Epicor-related projects are delivered on time and aligned with business priorities.• Configure, maintain, and enhance Epicor functionality using appropriate development, reporting, and administrative tools to support operational needs.• Provide day-to-day assistance to users by resolving system issues, answering questions, and helping teams work more effectively within the platform.• Support the implementation and ongoing development of Epicor in an Azure-based environment as part of broader enterprise technology efforts.• Design and improve methods for users to retrieve, analyze, and use business data efficiently across departments.• Monitor application stability and performance, taking proactive steps to strengthen reliability and reduce disruption.• Investigate and troubleshoot technical and functional problems affecting Epicor processes across multiple business units.• Deliver user training and create clear standard operating procedures to promote consistent system usage and adoption
2026-07-06T20:53:43Z

Billing/Payroll Clerk

Elm Grove, WI
onsite
Temporary to Hire
- USD / Hourly
We are looking for a Billing Clerk to join a team in Elm Grove, Wisconsin in a Contract to permanent position. This opportunity is ideal for someone who thrives in a fast-paced setting and can manage invoicing work with a high degree of accuracy while also contributing to payroll support and office administration. The role centers on complex, high-volume billing and calls for someone who is organized, dependable, and comfortable working with financial systems and reporting tools. Responsibilities: • Oversee a large monthly invoice volume, ensuring customer billing is completed accurately and on schedule. • Create detailed invoices that may combine charges from multiple projects into a single billing document. • Pull and review payroll-related data, then assist with processing pay information through QuickBooks Online and TSheets. • Verify billing and payroll records for completeness, resolving discrepancies before final submission. • Keep financial files, supporting documents, and transaction records well organized and easy to retrieve. • Provide administrative assistance and prepare routine reports to support day-to-day business operations.
2026-07-02T17:30:09Z

Accounts Receivable Clerk

Lake Oswego, OR
remote
Temporary / Contract
22.00 - 26.00 USD / Hourly
Robert Half is looking for skilled Accounts Receivable Clerks to provide financial, administrative, and clerical services for frequent needs from our clients in the local area. Accounts Receivable duties include ensuring accuracy and efficiency of operations, processing and monitoring incoming payments, and securing revenue by verifying and posting receipts.
2026-07-02T17:30:09Z

IP Litigation Paralegal

Seattle, WA
onsite
Permanent / Full Time
85000.00 - 115000.00 USD / Yearly
A highly regarded boutique intellectual property practice is seeking an experienced Trademark & IP Litigation Paralegal to join its growing team. This is an excellent opportunity for a paralegal who enjoys a mix of trademark portfolio management, enforcement work, and hands‑on litigation support—and wants meaningful responsibility, direct client interaction, and a collaborative team environment. What You’ll DoTrademark Prosecution & Portfolio Management<ul><li>Prepare, file, and manage U.S. and international trademark applications, including Madrid Protocol filings.</li><li>Conduct trademark clearance and freedom‑to‑operate searches; prepare reports for attorney review.</li><li>Draft and file prosecution documents such as Office Action responses, Statements of Use, renewals, declarations, assignments, and amendments.</li><li>Maintain trademark dockets, deadlines, and portfolio reports.</li><li>Coordinate with international counsel on foreign trademark matters.</li><li>Support enforcement activities, including monitoring, investigations, and cease‑and‑desist correspondence.</li></ul>IP Litigation & Dispute Support<ul><li>Provide comprehensive paralegal support for trademark and patent disputes, enforcement actions, and administrative proceedings.</li><li>Draft pleadings, motions, discovery, exhibits, and litigation correspondence.</li><li>Prepare and cite‑check briefs and filings for federal courts, TTAB, PTAB, and other administrative bodies.</li><li>Manage electronic filings through PACER/CM‑ECF, TTAB Center, ESTTA, and P‑TACTS.</li><li>Assist with deposition prep, expert materials, hearing logistics, and trial preparation.</li></ul>General Practice Support<ul><li>Communicate directly with clients regarding deadlines, filings, and routine updates.</li><li>Maintain organized electronic and physical files.</li><li>Track billable time accurately.</li><li>Support internal reporting, portfolio reviews, and special IP‑related projects.</li></ul>Compensation & Benefits<ul><li>Salary: $75,000–$105,000 DOE</li><li>Eligible for a performance‑based bonus</li><li>Comprehensive benefits package, including employer‑paid medical, dental, and vision</li><li>401(k) with match and profit‑sharing</li><li>3 weeks PTO + paid sick leave + 10 paid court holidays</li><li>FSAs for healthcare, dependent care, and transportation</li><li>Annual wellness stipend and EAP resources</li><li>Hybrid schedule: 2 days in office per week</li></ul>To submit your resume confidentially please send to Sam(dot)Sheehan(at)RobertHalf(dot)(com)
2026-07-02T17:30:09Z

Part-time Law Firm (PI) Controller

Horsham Area, PA
onsite
Permanent / Full Time
45000.00 - 55000.00 USD / Yearly
We are looking for an experienced part-time Controller to oversee financial operations for a personal injury law firm in the Horsham area of Pennsylvania. This position is ideal for a hands-on, detail-oriented accounting specialist who can keep financial records precise, turn data into meaningful insight, and support leadership with clear reporting. The role offers an opportunity to strengthen internal processes while managing core accounting, payroll coordination, and financial analysis in a legal environment. Responsibilities:• Direct daily accounting activities in QuickBooks Online, ensuring transactions are recorded accurately and the general ledger remains well organized.• Lead accounts payable and accounts receivable functions, including invoice review, payment processing, collections follow-up, and monitoring outstanding balances.• Produce regular financial statements, internal reports, and performance metrics to help leadership evaluate financial results.• Review banking activity, complete reconciliations, and oversee deposits to maintain accurate cash records.• Compare and reconcile financial information across Clio Manage and QuickBooks Online to support reliable reporting.• Coordinate payroll administration with the external payroll provider and verify the accuracy of timekeeping and related records.• Manage employee expense reimbursements and review submitted reports for completeness and accuracy.• Work with outside accounting advisors on tax matters, compliance support, and other accounting needs.• Monitor cash flow, assist with budgeting, and investigate variances to highlight trends and support decision-making.• Recommend and implement improvements to accounting procedures, internal controls, dashboards, and reporting workflows, while supporting special projects such as forecasting and vendor cost analysis.
2026-07-10T11:23:58Z

Accounting Clerk

Austintown Nt, OH
onsite
Temporary to Hire
18.05 - 20.90 USD / Hourly
We are looking for an Accounting Clerk to join a non-profit organization in Austintown, Ohio on a contract basis with the potential for a permanent position. This position plays an important role in supporting daily financial operations by helping maintain accurate records, processing transactions, and assisting the fiscal team with essential accounting tasks. The ideal candidate is organized, dependable, and comfortable working with accounting systems while contributing to timely and compliant financial administration. Responsibilities: • Manage vendor payment activities by reviewing purchase-related documentation, entering invoices, maintaining supplier records, and tracking payment status. • Review spending activity for accuracy and follow up on variances, billing issues, or budget concerns with appropriate team members. • Organize and maintain financial documentation, including purchasing records, agreements, quotes, and supporting materials for fiscal operations. • Reconcile accounts payable activity and corporate card transactions to help ensure complete and accurate financial records. • Record and post journal entries as assigned to support month-to-month accounting activity. • Assist with incoming funds, deposit preparation, reimbursement processing, and compilation of financial information for reporting purposes. • Support audit readiness by gathering requested records and preparing documentation for internal or external review. • Prepare recurring billing for contracts and provide payroll support through timesheet review, data entry, leave tracking, distribution assistance, and mileage reimbursement checks. • Provide general clerical and administrative assistance to the finance leadership team and fiscal department as needed.
2026-06-26T15:03:58Z

Staff Accountant

Costa Mesa, CA
onsite
Permanent / Full Time
60000.00 - 80000.00 USD / Yearly
We are looking for a Staff Accountant to join a family-owned real estate investment and development organization in Costa Mesa, California. This role supports accounting activities across several operating entities, including retail and hospitality businesses, and is well suited for someone who enjoys both hands-on financial work and cross-functional collaboration. The position offers the opportunity to contribute to a dynamic, community-focused company by keeping daily accounting operations accurate, organized, and on schedule. Responsibilities: • Oversee daily accounting tasks for multiple business entities, maintaining accurate records and consistent financial processes. • Review, code, and process vendor invoices, collect required backup documentation, and help ensure payments are completed on time. • Reconcile daily revenue activity and deposits, confirming that sales information is properly recorded in the accounting system. • Complete regular reconciliations for bank accounts, credit cards, and general ledger balances to identify and resolve discrepancies. • Support payroll administration by validating time records, tips, benefits-related information, and related account reconciliations. • Prepare monthly financial reports, analyze variances against budgets and prior periods, and share findings with leadership. • Submit sales and use tax filings each month in compliance with reporting requirements. • Assist with month-end and year-end closing activities, including forecasting, budgeting, and other financial planning support. • Contribute to administrative and cross-functional needs such as onboarding coordination, benefits support, office supply oversight, and mail handling.
2026-06-17T23:04:08Z

Contract & Grants Manager

Seattle, WA
onsite
Permanent / Full Time
110000.00 - 118000.00 USD / Yearly
We are looking for a Contract & Grants Manager to oversee the financial administration of awarded funding and contractual agreements in Seattle, Washington. This role partners closely with finance, program leadership, and budget stakeholders to support compliant reporting, accurate budgeting, and effective oversight of restricted funds. The ideal candidate brings strong experience in grant accounting and contract management, along with the ability to improve processes, strengthen controls, and guide staff in a collaborative environment. Responsibilities:• Evaluate newly issued contracts and grant awards, determine applicable funding sources, and communicate key financial impacts to finance leadership.• Review sponsor budgets for completeness, confirm eligible cost treatment, and maximize allowable indirect and administrative cost recovery before submission.• Partner with internal stakeholders to define reporting obligations, billing expectations, deliverables, and compliance requirements tied to each award.• Prepare and submit periodic financial reports to funders, ensuring accuracy, timeliness, and alignment with sponsor guidelines.• Maintain detailed financial records for grant and contract activity, including budgets, revenue recognition, expenditures, and supporting documentation.• Monitor allocations and account coding to confirm spending is recorded to the correct cost centers and remains within approved budget parameters.• Track year-round budget performance, identify transactions that require reallocation, and coordinate adjustments with the appropriate teams.• Support the release of restricted revenue based on qualifying expenditures and obtain necessary approvals from budget owners.• Strengthen contract and grant operations by refining workflows, implementing internal controls, and reducing compliance risk.• Supervise assigned team members by providing training, performance feedback, and oversight while also supporting audit preparation related to grants, receivables, and single audit schedules. The salary range for this position is $110,000 to $118,000. Benefits:Medical/Dental/VisionLIfe and AD& D insurance401k with match3 weeks PTO11 paid holidays + 2 floating holidays
2026-07-10T21:08:41Z

Bookkeeper

Richland, MI
onsite
Permanent / Full Time
50000.00 - 62000.00 USD / Yearly
We are looking for a detail-oriented Bookkeeper to support day-to-day financial operations for a utilities and infrastructure organization in Richland, Michigan. This position is ideal for someone who enjoys maintaining accurate records, managing transactional accounting tasks, and providing dependable administrative support. The successful candidate will help keep financial information organized, up to date, and aligned with business needs while contributing to smooth communication with customers and internal teams. Responsibilities: • Record financial transactions accurately and maintain organized bookkeeping records for routine business activity. • Process vendor invoices, verify payment details, and manage accounts payable in a timely manner. • Prepare customer invoices, track incoming payments, and follow up on outstanding balances to support accounts receivable activities. • Reconcile bank statements and internal financial records to identify discrepancies and ensure accuracy. • Use QuickBooks and Excel to update ledgers, prepare reports, and monitor daily accounting activity. • Respond professionally to customer and vendor inquiries by phone and email regarding billing and account information. • Assist with billing administration, documentation review, and other accounting support tasks as needed. • Support financial data cleanup or accounting process updates when required as part of ongoing operational needs.
2026-06-18T16:04:43Z

Medical Data Entry Clerk

Chicago, IL
onsite
Temporary to Hire
30.00 - 32.00 USD / Hourly
We are looking for a detail-oriented Medical Quality Management Data Analyst to support quality-focused reporting and clinical data review activities in Chicago, Illinois. This contract opportunity with potential for a permanent role is ideal for someone with experience conducting ongoing monitoring and collection of data for inclusion in the Quality Improvement reports. The person in this role will work closely with clinical and administrative stakeholders to maintain accurate records, contribute to quality improvement efforts, and assist with regulatory readiness initiatives. Responsibilities:1. Conduct ongoing monitoring and collection of data for inclusion in the Quality Improvement reports.2. Compile reports and present findings to the appropriate medical staff, departments, or hospital committees.3. Utilize various computer systems for tracking and trending.4. Complete various statistical reports and create supporting graphical diagrams, as needed.5. Provide support services to departments and providers needing assistance in developing Quality Improvement studies.6. Review clinical records and perform department/unit quality and safety surveys.7. Assist management in preparation for and during any regulatory surveys.8. Promote hospital approach of “Continuous Survey Readiness”.9. Develop newsletters and other informational tools to communicate hospital quality improvement initiatives.10. Maintain compliance with JCAHO standards.11Assist administration in planning by providing information.12Keep informed of current professional standards and represent hospital at various external organization meetings.13Conduct Risk Management assessment, as needed.14Development of clinical protocols and order sets. The salary range for this position is 30/hr. to 32/hr. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
2026-07-13T15:58:37Z

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