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1697 results for Accounts Payable Analyst jobs

Accounts Payable Specialist

Evanston, IL
onsite
Temporary to Hire
31.6635 - 36.663 USD / Hourly
We are looking for an Accounts Payable Specialist to join a team in Evanston, Illinois in a Contract to Permanent capacity. This position focuses on accurate invoice processing, payment coordination, and day-to-day accounts payable support in a fast-paced environment. The ideal candidate will bring strong attention to detail, sound coding experience, and the ability to manage both electronic and manual payment activities with consistency. Responsibilities: • Review, code, and enter vendor invoices to ensure timely and accurate processing. • Coordinate ACH payments and prepare check runs in alignment with established payment schedules. • Reconcile accounts payable records and investigate discrepancies with vendors or internal stakeholders. • Maintain organized documentation for invoices, approvals, and payment activity to support audit readiness. • Partner with payroll and related teams on union payroll items that connect to payable processes. • Monitor outstanding obligations and help ensure vendors are paid according to agreed terms.
2026-08-13T00:00:00Z

Accounts Payable Specialist

Janesville, WI
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for an Accounts Payable Specialist to support a retail organization in Janesville, Wisconsin through a Long-term Contract assignment. This position focuses on accurate payment processing, account balancing, and timely handling of vendor transactions in a fast-paced environment. The ideal candidate brings practical accounts payable experience, strong attention to detail, and confidence working with financial systems and spreadsheets. Responsibilities: • Review, code, and enter vendor invoices with a high level of accuracy and in accordance with established procedures. • Reconcile accounts payable records and vendor statements to identify discrepancies and ensure balances are correct. • Prepare and support check runs while helping maintain timely and accurate payment schedules. • Perform data entry for financial transactions and maintain organized documentation for audit and reporting purposes. • Investigate invoice or payment issues and work with internal teams or vendors to resolve exceptions efficiently. • Assist with accounts payable activities tied to Phase 2 of the organization's Microsoft 365 implementation as needed. • Use accounting platforms and spreadsheets to track transactions, update records, and support daily AP operations.
2026-08-13T00:00:00Z

Accounts Payable Specialist

Dallas, TX
onsite
Temporary / Contract
26 - 28 USD / Hourly
Position SummaryWe are seeking a detail-oriented and organized Accounts Payable Specialist to join our finance team. This role will be responsible for processing invoices, managing vendor payments, reconciling accounts, and ensuring timely and accurate payment of company obligations. The ideal candidate has strong attention to detail, excellent communication skills, and the ability to work in a fast-paced environment.Key Responsibilities<ul><li>Process high-volume vendor invoices accurately and efficiently.</li><li>Review invoices for proper approvals, coding, and supporting documentation.</li><li>Prepare and process weekly check runs, ACH payments, and wire transfers.</li><li>Reconcile vendor statements and research discrepancies.</li><li>Respond to vendor inquiries and resolve payment issues in a timely manner.</li><li>Maintain accurate vendor records, including W-9s and payment information.</li><li>Assist with month-end close activities, including accruals and account reconciliations.</li><li>Monitor aging reports and ensure payments are made according to established terms.</li><li>Support annual audits by providing documentation and account analysis.</li><li>Collaborate with internal departments to ensure accurate expense coding and approval workflows.</li><li>Maintain compliance with company policies and accounting procedures.</li></ul>
2026-08-10T00:00:00Z

Accounts Payable Specialist

Austin, TX
onsite
Temporary / Contract
30 - 30 USD / Hourly
We are looking for an Accounts Payable Specialist to join a team in Austin, Texas on a Contract basis. This position focuses on processing vendor payments accurately, maintaining organized financial records, and supporting day-to-day invoice workflows with a high level of attention to detail. The ideal candidate will be comfortable handling payment activity, applying proper coding, and helping ensure timely completion of accounts payable operations. Responsibilities: • Review incoming invoices, verify supporting details, and assign accurate general ledger coding before processing • Manage accounts payable transactions from receipt through payment while maintaining accuracy and compliance with internal controls • Prepare and process ACH payments and check runs according to established schedules and approval requirements • Reconcile invoice and payment records to identify discrepancies and resolve issues with vendors or internal stakeholders • Maintain organized documentation for invoices, approvals, and payment activity to support audit readiness • Communicate with vendors and cross-functional teams to answer payment inquiries and address outstanding items • Monitor payment deadlines to help ensure obligations are completed on time and without unnecessary delays
2026-08-14T00:00:00Z

Accounts Payable Specialist

Lee's Summit, MO
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
We are looking for an Accounts Payable Specialist to join a busy finance team in Lees Summit, Missouri. This role is ideal for someone who thrives in a fast-paced environment, takes pride in accurate financial processing, and can manage a high volume of transactions with care. You will play an important part in supporting daily payables operations, maintaining strong vendor relationships, and contributing to the accuracy of monthly accounting activities. Responsibilities: • Process a large volume of supplier invoices while verifying coding, approvals, and supporting documentation for accuracy. • Prepare and complete payment runs in accordance with established schedules and internal controls. • Reconcile bank activity and investigate discrepancies to help ensure accurate cash reporting. • Serve as a point of contact for vendor questions, resolve payment issues, and maintain positive business relationships. • Assist with journal entry preparation and other month-end accounting tasks as needed. • Review invoice details carefully to identify errors, duplicate charges, or missing information before processing. • Maintain organized payable records and support audit or reporting requests with timely documentation.
2026-07-28T00:00:00Z

Accounts Payable Specialist

Cedar Hill, TX
onsite
Permanent / Full Time
60000 - 62000 USD / Yearly
We are looking for an experienced Accounts Payable Specialist to join a manufacturing team in Cedar Hill, Texas. This position focuses on managing the full accounts payable cycle with precision, ensuring invoices are reviewed, matched, and processed accurately while supporting reliable financial records. The role also contributes to broader accounting operations by preparing routine reports and providing backup assistance for accounts receivable when needed. Responsibilities: • Process the complete accounts payable cycle, including invoice entry, coding, approval tracking, and payment preparation. • Examine vendor and subcontractor invoices to confirm pricing, terms, tax details, freight charges, and supporting documentation are correct. • Perform two-way and three-way matching by reconciling invoices with purchase orders, contracts, and receiving records before releasing payments. • Maintain organized accounts payable documentation and accounting files to support accurate recordkeeping and audit readiness. • Prepare recurring financial and operational reports on a daily, weekly, monthly, annual, and project-to-date basis. • Assist with general accounting activities as assigned by the Accounting Supervisor to support departmental needs. • Serve as backup support for accounts receivable functions to help maintain continuity across the accounting team. • Use QuickBooks and Microsoft Excel to manage transactions, track data, and support reporting requirements.
2026-08-06T00:00:00Z

Accounts Payable Specialist

Dallas, TX
onsite
Permanent / Full Time
0 - 0 USD / Yearly
We are looking for an Accounts Payable Specialist to join our team and help keep our payables operations organized, accurate, and on schedule. This position is well suited for someone who is dependable, detail-focused, and comfortable managing a busy invoice workflow while maintaining strong vendor relationships. The role works closely with the Accounting Manager and partners across departments to support smooth financial processes and timely payments. Responsibilities: • Manage a high volume of supplier invoices, ensuring each transaction is entered correctly and completed within established deadlines. • Compare billing documents against purchase orders and receiving records to confirm accuracy before processing. • Examine invoices for appropriate authorization and general ledger coding prior to approval. • Coordinate recurring payment activity, including check runs, electronic payments, and wire transactions. • Review vendor account statements, investigate inconsistencies, and resolve outstanding issues promptly. • Respond to supplier questions about payment status, account balances, and related concerns in a thorough and attentive manner. • Maintain complete and accurate vendor files so required records and supporting documentation remain up to date. • Support month-end close by preparing accounts payable entries, reconciliations, and related reporting. • Prepare and submit sales and use tax filings on a monthly, quarterly, and annual basis across multiple jurisdictions. • Partner with purchasing, receiving, and branch teams to address invoice discrepancies and strengthen compliance with internal controls.
2026-08-07T00:00:00Z

Accounts Payable Specialist

Pittsburgh, PA
onsite
Temporary to Hire
24 - 27 USD / Hourly
Accounting Operations Coordinator Position SummaryWe are partnering with a professional services organization who is seeking an Accounting Operations Coordinator to join their team. This role works closely with accounting leadership and plays an integral part in maintaining the company's financial processes, specifically with accounts payable and vendor maintenance. The position will primarily support day-to-day transactional accounting activities involving accounts payable and financial reporting. The ideal candidate is detail-oriented, dependable, and capable of managing multiple priorities while maintaining a high level of professionalism and confidentiality. Primary Responsibilities<ul><li>Manage the full invoice processing cycle, including vendor payments and employee expense reimbursements.</li><li>Verify payment requests to ensure proper authorization, expense classification, and supporting documentation.</li><li>Execute electronic payments, check runs, and other routine cash disbursements.</li><li>Maintain vendor information and serve as a point of contact for payment-related questions.</li><li>Perform account analyses and reconciliations, including banking, corporate card, and balance sheet accounts.</li><li>Support month-end and year-end accounting activities by assisting with journal entries, account reviews, and reporting schedules.</li><li>Organize and maintain financial records and electronic documentation in accordance with company policies.</li><li>Provide support for additional accounting functions such as payroll activities, invoicing, cash application, and special projects.</li><li>Generate ad hoc reports and financial information requested by management.</li><li>Assist in strengthening accounting workflows, compliance efforts, and internal control practices.</li><li>Contribute to the overall efficiency of the finance department through administrative and operational support.</li></ul>Location: This position is onsite in Downtown Pittsburgh, PA. Schedule: The hours are Monday-Friday, 40 hours per week during normal business hours. Duration: contract-to-hire Why Consider This Opportunity?This position offers the opportunity to expand your accounting knowledge across a variety of financial functions while working alongside experienced finance professionals. The role is ideal for someone seeking hands-on exposure to a broad range of accounting operations within a collaborative and growing organization.
2026-08-14T00:00:00Z

Accounts Payable Specialist

Katy, TX
onsite
Temporary / Contract
24 - 28.84 USD / Hourly
We are looking for an Accounts Payable Specialist to support day-to-day payment operations for a growing team in Katy, Texas. This Long-term Contract position is ideal for someone who brings strong experience managing the full accounts payable cycle in an on-site environment. The role focuses on accurate invoice processing, payment execution, and maintaining organized financial records while working within Oracle. Responsibilities: • Manage the complete accounts payable process from invoice receipt through final payment and record retention. • Review, code, and enter vendor invoices with close attention to accuracy, approval requirements, and general ledger alignment. • Process vendor payments through ACH transactions and check runs in accordance with established schedules. • Reconcile payable activity, investigate discrepancies, and resolve issues with vendors or internal stakeholders promptly. • Maintain up-to-date supplier files, payment documentation, and supporting records to ensure audit readiness. • Use Oracle to enter transactions, track invoice status, and support efficient accounts payable workflows. • Assist with reporting needs related to outstanding invoices, payment activity, and month-end close support.
2026-08-07T00:00:00Z

Accounts Payable Specialist

Dallas, TX
onsite
Temporary to Hire
22.9615 - 26.587 USD / Hourly
We are looking for an Accounts Payable Specialist to join our team in Dallas, Texas on a Contract to Permanent basis. This role is ideal for a detail-oriented accounting specialist with at least 3 years of experience supporting high-volume payables operations and maintaining accurate vendor records. The position will focus on processing invoices, assigning general ledger coding, coordinating payments, and helping ensure timely and accurate financial transactions. Responsibilities: • Review, enter, and process vendor invoices while verifying accuracy, approvals, and supporting documentation before payment. • Assign correct general ledger codes to invoices to ensure expenses are recorded properly and aligned with accounting standards. • Establish new vendor profiles and maintain vendor master data with complete and accurate records. • Coordinate payment activity, including ACH transactions and check runs, to support timely disbursement of approved invoices. • Investigate invoice discrepancies, missing details, and payment issues by working closely with vendors and internal stakeholders. • Reconcile open and outstanding invoices to help maintain accurate payable balances and resolve aged items promptly. • Maintain organized invoice files, payment documentation, and related records to support audits and internal controls. • Build positive vendor relationships by responding to inquiries and addressing account concerns in a prompt and timely manner.
2026-08-13T00:00:00Z

Accounts Payable Specialist

Houston, TX
onsite
Permanent / Full Time
25 - 29 USD / Hourly
We are looking for an Accounts Payable Specialist to support daily invoice and vendor account activities in Houston, Texas. This position is best suited for someone who can investigate payment-related issues, maintain accurate records, and keep processing workflows moving efficiently. The role combines invoice coordination, account review, and problem resolution while working with established accounts payable systems and standard Microsoft Office tools. Responsibilities: • Enter and route incoming invoices through Coupa to ensure timely processing and proper documentation. • Examine vendor records in P21 and verify that account details are correct before payments move forward. • Reconcile supplier statements by comparing balances, identifying discrepancies, and helping resolve open items. • Investigate accounts payable issues and determine the appropriate next steps to address exceptions or processing problems. • Apply accurate invoice coding and review supporting information to maintain compliance with internal payment procedures. • Use systems and spreadsheets to track invoice status, monitor account activity, and support day-to-day AP operations. • Escalate complex payment or vendor concerns to the appropriate team member when further action or approval is needed.
2026-08-14T00:00:00Z

Accounts Payable Specialist

Peoria, AZ
onsite
Temporary / Contract
27 - 29 USD / Hourly
We are looking for a detail-oriented Accounts Payable Specialist to support a busy finance team in Peoria, Arizona. This is a Contract position with an open-ended term expected to last at least 2 months, and it will be performed on-site. The person in this role will help manage invoice coding, payment-related tasks, and other daily accounts payable activities across multiple campuses and departments, requiring strong accuracy and organization. Responsibilities:• Review and assign proper accounting codes to invoices received through Concur and Sage Intacct for a range of departments and account structures.• Process routine accounts payable tasks, including handling receipts, utility bills, and other invoice items submitted through shared inboxes and internal systems.• Support check processing activities during scheduled workdays, helping the team maintain timely payment workflows.• Manage invoice and receipt details for purchases such as Home Depot transactions, ensuring charges are recorded accurately and prepared for payment.• Assist with manual accounts payable work that requires careful verification and follow-up to keep records current and complete.• Work across financial information tied to 18 campuses, applying close attention to department allocations and account numbers.• Learn and use Concur effectively, with training provided, to help maintain efficient invoice processing and documentation.• Contribute to daily backlog reduction and ongoing payment operations as the department works with a smaller accounting team.
2026-08-12T00:00:00Z

Accounts Payable Specialist

Chandler, AZ
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for an Accounts Payable Specialist to support day-to-day payables operations for a Hi Tech Engineering organization in Chandler, Arizona. This Long-term Contract position is ideal for someone who can manage high-volume transactions with accuracy, maintain strong vendor relationships, and contribute to efficient financial close activities. The role will focus on invoice processing, expense review, payment coordination, and compliance with accounting standards and internal controls. Responsibilities: • Handle the complete accounts payable cycle, including reviewing, coding, and entering a high volume of invoices in a timely manner. • Reconcile purchase orders, receiving records, and invoices to confirm that payments are supported and accurate before processing. • Evaluate employee expense submissions through Concur, verify documentation, and confirm alignment with company travel and reimbursement guidelines. • Coordinate ACH, wire, and check payments while helping maintain consistent payment schedules and strong vendor communication. • Maintain vendor master data, collect required tax documentation such as W-9 forms, and assist with onboarding new suppliers. • Use ERP and accounting platforms such as Oracle, NetSuite, ADP, or similar systems to process transactions and keep records organized for audit support. • Assist with accruals, account reconciliations, aging analysis, and journal entry support during month-end, quarter-end, and year-end close activities. • Partner with procurement, operations, and finance teams to resolve invoice discrepancies, improve workflow efficiency, and support compliance requirements. • Provide documentation for internal and external audits and help uphold 1099 reporting obligations, internal controls, and regulatory standards.
2026-08-14T00:00:00Z

Accounts Payable Specialist

Vestavia Hills, AL
onsite
Temporary / Contract
21 - 23 USD / Hourly
We are consistently searching for candidates who are interested in upcoming Accounts Payable Specialist opportunities with Birmingham-area clients. These onsite contract-to-permanent roles are well suited for accounting professionals with experience in full-cycle accounts payable, invoice processing, vendor communication, and payment support. Successful candidates will bring strong accuracy, follow-through, and the ability to manage deadlines in fast-paced environments. <ul><li>Process invoices accurately and efficiently in a high-volume environment</li><li>Match invoices to purchase orders and receiving documents</li><li>Code and enter invoices into the accounting system</li><li>Prepare check runs, ACH payments, and wire transfers</li><li>Reconcile vendor statements and research discrepancies</li><li>Respond to vendor inquiries and maintain strong vendor relationships</li></ul>
2026-08-04T00:00:00Z

Accounts Payable Specialist

Hayward, CA
onsite
Permanent / Full Time
25.5 - 32.5 USD / Hourly
Our team is hiring an Accounts Payable Specialist for our Full-Time Engagement Professionals practice. This role supports client projects and interim staffing needs while providing continuity and the option to re-engage talent for future needs. You will handle daily accounts payable/receivable tasks, maintain accurate financial records, and ensure vendors are paid on time. For more information, please contact Tawnia Kirshen via LinkedIn and send your resume to my email found there. Key Responsibilities· Process a high volume of vendor invoices accurately and in a timely manner.· Review invoices for proper approval, coding, and supporting documentation.· Prepare and assist with weekly and monthly payment runs, including checks, ACH, and wire payments.· Reconcile vendor statements and resolve invoice, purchase order, and payment discrepancies.· Maintain vendor records, including W-9s, payment instructions, and account updates.· Respond to vendor and internal stakeholder inquiries in a professional and timely manner.· Support month-end close by preparing AP accruals, reconciliations, and related reports.· Assist with process improvement initiatives, audit support, and special accounting projects as needed.· Adapt quickly to new client environments, systems, and workflows while maintaining high service levels.
2026-07-31T00:00:00Z

Accounts Payable Specialist

San Francisco, CA
onsite
Temporary / Contract
30 - 37.5 USD / Hourly
We are seeking an Accounts Payable Specialist to support a busy construction accounting team in San Francisco. This onsite contract role will focus on high-volume invoice processing, vendor management, payment processing, and general accounting support. Responsibilities<ul><li>Process high-volume vendor invoices and verify accuracy and supporting documentation.</li><li>Code invoices, obtain approvals, and ensure proper GL and job-cost allocation.</li><li>Respond to vendor inquiries and resolve payment discrepancies.</li><li>Prepare check runs and ACH payments.</li><li>Investigate and resolve invoice, pricing, and approval issues.</li><li>Assist with reconciliations, reporting, and accounting projects.</li><li>Provide backup support for accounts receivable and other accounting functions.</li><li>Maintain accurate records using Excel and Foundation Software.</li></ul>
2026-08-13T00:00:00Z

Accounts Payable Specialist

Modesto, CA
onsite
Temporary to Hire
25 - 30 USD / Hourly
We are looking for a meticulous and adaptable Accounts Payable Specialist to join our team in Modesto, California. This potential Contract to permanent opportunity offers an exciting chance to manage advanced AP functions while cross-training in Accounts Receivable processes. The role requires a strong aptitude for systems, attention to detail, and a collaborative approach to support financial operations efficiently. Responsibilities:• Process and manage accounts payable transactions, including invoice verification, coding, approvals, and reconciliation.• Collaborate with internal teams, vendors, and third-party processors to ensure accurate and timely AP and AR operations.• Support accounts receivable tasks such as invoice preparation, payment tracking, and resolving discrepancies as needed.• Research and resolve complex financial discrepancies by analyzing data and collaborating with relevant stakeholders.• Utilize systems to extract, interpret, and analyze financial data for accuracy and process improvement.• Maintain large and detailed spreadsheets, ensuring data integrity and efficiency in financial reporting.• Communicate effectively with internal and external partners to address inquiries and provide timely updates.• Uphold confidentiality and accuracy when handling sensitive financial information.• Contribute to a positive team environment by balancing independent work with collaborative efforts. For immediate consideration, contact Robert Half at 209-232-1991.
2026-08-12T00:00:00Z

Accounts Payable Specialist

Airway Heights, WA
onsite
Temporary / Contract
25 - 28 USD / Hourly
We are looking for an Accounts Payable Specialist to join a fast-paced accounting team in Airway Heights, Washington. This long-term contract opportunity is well suited for someone who brings solid accounts payable experience, thrives in a high-volume environment, and can maintain accuracy while managing competing priorities. The person in this role will support daily invoice and payment activity, collaborate with vendors and internal teams, and contribute to smooth month-end accounting operations. Responsibilities:• Handle a large volume of incoming invoices with strong attention to accuracy, timeliness, and completeness.• Examine invoices to confirm account coding, approval routing, and supporting documentation meet established requirements.• Compare invoice details against purchase orders and receiving records to ensure proper matching before processing.• Investigate billing differences by coordinating with vendors and internal departments to reach timely resolution.• Prepare and support weekly payment processing activities, including ACH transactions and check runs.• Reconcile vendor statements, update supplier account details, and help maintain organized and accurate vendor files.• Address vendor questions related to invoice status, outstanding balances, and expected payment timing in a thorough manner.• Contribute to account reconciliations, month-end close tasks, and additional accounting assignments as needed.• Work within a legacy accounting platform while entering data accurately and identifying areas where processes can be improved.
2026-08-14T00:00:00Z

Accounts Payable Specialist

Spokane, WA
onsite
Permanent / Full Time
52000 - 62400 USD / Yearly
We are seeking a detail-oriented Accounts Payable Specialist to join our accounting team. This role is responsible for the accurate and timely processing of accounts payable invoices across multiple business entities.The ideal candidate is highly organized, dependable, and able to manage a high volume of transactions while maintaining accuracy and attention to detail. This position works closely with accounting and operations teams to ensure invoices are properly coded, approved, processed, and paid on schedule.If you enjoy solving problems, staying organized, and working in a collaborative, fast-paced environment, we'd love to hear from you.Key Responsibilities<ul><li>Receive, organize, and track vendor invoices submitted through email, mail, and electronic systems.</li><li>Review invoices for completeness, accuracy, duplicate billing, proper vendor information, billing periods, and supporting documentation.</li><li>Enter invoices into the accounting system and assign the correct business entity, general ledger account, purchase order, and related accounting information.</li><li>Maintain accurate separation of invoices, vendors, coding, approvals, and payments across multiple legal entities.</li><li>Route invoices through established approval workflows and proactively follow up with approvers to ensure timely processing.</li><li>Research and resolve invoice discrepancies, missing documentation, credits, duplicate charges, and coding issues.</li><li>Prepare scheduled payment runs, including payment verification, check printing, electronic payment processing, and supporting documentation.</li><li>Distribute payments and remittance information while maintaining accurate payment records and documentation.</li><li>Respond professionally to vendor and internal inquiries regarding invoice status, approvals, coding, and payment timing.</li><li>Assist with reporting, audit requests, year-end 1099 support, process improvements, and other accounting duties as assigned.</li></ul>What We're Looking ForCore Competencies<ul><li>Exceptional attention to detail and commitment to accuracy.</li><li>Strong organizational skills with the ability to manage multiple priorities and deadlines.</li><li>Ability to remain productive and professional in a fast-paced environment with frequent interruptions.</li><li>Flexible and adaptable to changing priorities, systems, and processes.</li><li>Comfortable learning and working within complex accounting and database-driven software systems.</li><li>Strong follow-through and sound judgment when researching and resolving issues.</li><li>Effective communication skills and a collaborative approach to working with cross-functional teams.</li><li>Strong learning aptitude and curiosity, particularly in understanding complex accounting structures and transaction flows.</li><li>Willingness to learn established procedures and adapt to company-specific processes.</li><li>High level of professionalism, integrity, and discretion when handling financial information.</li></ul>BENEFITS OFFERED-SALARY RANGE: $25.00-$30.00/hour• Healthcare Benefits: Medical, Dental, and Vision.• Other Insurance: Short term and long-term disability insurance• Retirement Plan: 401k with Employer Match • Paid time off and 11 paid holidays
2026-07-31T00:00:00Z

Accounts Payable Specialist

Torrance, CA
onsite
Permanent / Full Time
60000 - 68000 USD / Yearly
We are looking for an Accounts Payable Specialist to join a corporate accounting team in California. In this role, you will manage end-to-end payable activities, support accurate financial reporting, and help maintain strong vendor relationships through timely and precise transaction handling. This position is well suited for an accounting specialist who can balance daily processing work with reconciliations, compliance, and close support in a healthcare-related environment. Responsibilities: • Manage the full accounts payable cycle by reviewing, entering, and processing a variety of payment documents, including invoices, employee reimbursements, freight charges, credit card activity, and adjustment items. • Verify that each payment request includes appropriate authorization, complete backup, correct general ledger allocation, and alignment with internal accounting standards. • Administer expense reimbursement activity, record related entries in the accounting system, and assist employees with questions tied to expense submission and payment status. • Coordinate recurring payment batches through check, ACH, wire, and other electronic methods while ensuring deadlines and accuracy standards are met. • Maintain organized payable records, including vendor profiles, paid transaction files, aging support, and documentation needed for audit and reporting purposes. • Research vendor statement differences, unpaid invoice issues, and purchase order variances by working closely with suppliers and internal departments to reach timely resolution. • Reconcile corporate credit card activity and other AP-related accounts, ensuring supporting documentation is complete and balances tie to the general ledger. • Contribute to month-end, quarter-end, and year-end close by preparing accrual support, account reconciliations, journal entry backup, and other required schedules. • Update vendor master data, including new setups, changes, and deactivations, in accordance with internal controls and company policy. • Support fixed asset tracking, annual 1099 reporting, and requests from internal or external auditors related to accounts payable documentation.
2026-07-29T00:00:00Z

Accounts Payable Specialist

Ontario, CA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for an Accounts Payable Specialist to join a manufacturing organization in Ontario, California on a Contract basis. This position supports day-to-day invoice processing and vendor payment activities in a high-volume setting, requiring strong accuracy, sound judgment, and the ability to move work forward on schedule. The ideal candidate is detail-oriented, comfortable working with numbers, and able to collaborate effectively with accounting and shipping teams while maintaining clear communication. Responsibilities: • Process vendor invoices from receipt through entry, ensuring documentation is complete and information is recorded accurately. • Review billing details, validate payment terms with suppliers, and confirm that received goods align with invoice records before submission. • Perform three-way matching by comparing purchase documentation, receipts, and invoices to identify and address inconsistencies. • Classify, batch, and code invoices by customer location or regional assignment, then post transactions into internal accounting systems. • Support weekly payment activity by preparing approved items for check runs and handling ACH and wire payment workflows. • Investigate invoice variances, missing documentation, and payment issues, working with vendors and internal teams to resolve discrepancies promptly. • Coordinate closely with the shipping department and accounting staff to verify delivery status and maintain smooth invoice flow. • Use QuickBooks Desktop and Excel tools, including pivot tables and VLOOKUPs, to organize payable data and support reporting needs.
2026-08-13T00:00:00Z

Accounts Payable Specialist

Fremont, CA
onsite
Temporary to Hire
27.7115 - 32.087 USD / Hourly
We are looking for an Accounts Payable Specialist to join a healthcare organization in Fremont, California on a contract basis with the potential for a permanent position. This position is ideal for someone who is comfortable managing a large invoice volume in a hands-on environment and takes pride in accuracy, organization, and dependable follow-through. The role will support core payment operations, vendor communication, and month-end activities while helping keep accounts payable records current and well maintained. Responsibilities: • Handle the end-to-end processing of a high monthly volume of invoices, ensuring entries are completed accurately and within established timelines. • Review invoices for proper support, assign appropriate accounting codes, and enter payment details into the financial system. • Investigate billing issues, respond to supplier questions, and work with internal teams to correct discrepancies promptly. • Coordinate weekly payment activity, including printed checks and ACH or other electronic disbursements. • Compare vendor statements against internal records and resolve outstanding items to keep accounts current. • Contribute to month-end close by preparing accounts payable support and completing assigned reconciliations. • Maintain organized digital and physical documentation for invoices, approvals, and vendor records. • Monitor vendor information for completeness and accuracy, updating files as needed to support smooth payment processing.
2026-08-05T00:00:00Z

Accounts Payable Specialist

Brentwood, CA
onsite
Temporary to Hire
28.5 - 33 USD / Hourly
We are looking for an Accounts Payable Specialist to join a manufacturing organization in Los Angeles, California on a contract basis with the potential for a permanent role. This position is ideal for someone who brings recent end-to-end accounts payable experience, works confidently in NetSuite, and understands the pace and precision required in a production-focused environment. The person in this role will help keep vendor invoicing, payment activity, and financial records accurate, organized, and on schedule. Responsibilities: • Manage the full accounts payable cycle by reviewing incoming vendor invoices and preparing them for timely processing. • Verify billing details, assign appropriate account coding, and resolve discrepancies before entries are finalized. • Record and post payables transactions accurately in NetSuite while maintaining consistency across supporting documentation. • Reconcile invoices against purchase orders and receiving records through three-way matching procedures. • Coordinate payment processing to ensure vendors are paid correctly and within established deadlines. • Maintain organized accounts payable files and supporting records for tracking, audit readiness, and internal reference. • Prepare and update Excel-based reports to monitor payable activity and support department reporting needs. • Provide day-to-day assistance with accounts payable operations and help keep workflows moving efficiently.
2026-08-13T00:00:00Z

Accounts Payable Specialist

Menlo Park, CA
onsite
Temporary / Contract
32 - 42 USD / Hourly
Accounts Payable Specialist – AI-Enabled ProcessesThe AP Specialist is responsible for managing invoice and payment processing while supporting AI-enabled tools that improve workflow efficiency, accuracy, and reporting. In a mid-sized company, this role may help oversee automated invoice capture, exception handling, and data validation while partnering with accounting and operations teams to maintain effective AP processes. Finance and accounting leaders report that AI adoption increases the need for critical thinking, adaptability, creativity, communication, and emotional intelligence. Critical thinking and problem solving were cited by 64% of leaders, adaptability and continuous learning by 58%, creativity and innovation by 55%, communication by 31%, and emotional intelligence by 27%.Key Responsibilities<ul><li>Process and review vendor invoices using automated or AI-assisted AP tools. Based on general knowledge.</li><li>Monitor invoice capture, coding suggestions, approval routing, and exception queues. Based on general knowledge.</li><li>Validate invoice data and resolve discrepancies that require manual review. Based on general knowledge.</li><li>Support timely execution of payments and maintain vendor account accuracy. Based on general knowledge.</li><li>Partner with internal stakeholders to improve AP workflows and automation results. Based on general knowledge.</li><li>Assist with reporting, reconciliations, audit support, and month-end close activities. Based on general knowledge.</li><li>Help identify process improvement opportunities using AI and automation tools. Based on general knowledge.</li><li>Maintain compliance with internal controls and documentation standards. Based on general knowledge.</li></ul>
2026-08-13T00:00:00Z

Accounts Payable Accountant

Houston, TX
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for an Accounts Payable Accountant to join a wholesale distribution organization in Houston, Texas. This contract opportunity with potential for a permanent position is ideal for a detail-oriented individual who enjoys managing the full accounts payable cycle, researching account issues, and resolving payment discrepancies with accuracy and urgency. The role requires a hands-on contributor who can work on-site five days a week and support a fast-paced accounting environment with strong analytical thinking and dependable execution. Responsibilities: • Manage the end-to-end accounts payable process, from invoice receipt and entry through payment completion and record maintenance. • Review vendor invoices for accuracy, match supporting documentation, and address exceptions before processing. • Investigate account variances and payment issues by reconciling balances and following through on outstanding discrepancies. • Prepare and process check runs in a timely manner while maintaining compliance with internal approval procedures. • Enter high volumes of financial data with precision and keep accounts payable records organized and up to date. • Partner with internal teams and external vendors to answer payment-related questions and resolve invoice concerns. • Use Excel and other accounting tools to track transactions, analyze payable activity, and support reporting needs. • Assist with pre-placement documentation requirements and provide support during the transition to a permanent role, if selected for conversion.
2026-08-14T00:00:00Z

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