We are looking for an Accounts Payable Clerk to join our team in Pasadena, Texas. This is a Contract-to-permanent opportunity for a highly detail-oriented individual with experience in managing high-volume invoice processing and payment operations. The role requires strong organizational skills and the ability to work effectively in a fast-paced environment.<br><br>Responsibilities:<br>• Process a large volume of invoices, both purchase order (PO) and non-PO, with accuracy and efficiency.<br>• Ensure timely execution of weekly check runs to meet payment schedules.<br>• Accurately code invoices to appropriate accounts and verify supporting documentation.<br>• Maintain detailed records of payments and invoices for auditing and reporting purposes.<br>• Collaborate with vendors and internal teams to resolve discrepancies and ensure smooth payment processing.<br>• Utilize Microsoft Excel to manage data and generate reports related to accounts payable.<br>• Support the team in maintaining compliance with company policies and accounting standards.<br>• Monitor accounts payable processes and suggest improvements for greater efficiency.<br>• Assist with the integration and use of accounting software tools as needed.<br>• Provide general administrative support to the finance department when required.
<p>We are looking for an Accounts Payable Clerk to join our team in Minneapolis. This position plays a key role in ensuring the accuracy and efficiency of financial operations, including processing invoices, managing vendor payments, and maintaining detailed records. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to work collaboratively in a dynamic environment.</p><p><br></p><p>Responsibilities:</p><p>• Process and manage accounts payable tasks, including coding invoices, check runs, and vendor payments.</p><p>• Communicate with vendors to address invoice discrepancies, overdue payments, and procurement inquiries.</p><p>• Maintain accurate vendor records, including tax-exempt forms, W-9 documentation, and certificates.</p><p>• Handle wire transfers, tax payments, and other essential financial transactions.</p><p>• Track and reconcile account activities to ensure accuracy and compliance with financial regulations.</p><p>• Assist in preparing and maintaining fiscal reports and documentation as required.</p><p>• Ensure compliance with state and federal requirements in all financial operations.</p><p>• Support efficient business operations by resolving discrepancies and streamlining payment processes.</p><p>• Collaborate with internal teams to improve financial workflows and reporting.</p><p>• Perform additional clerical and technical duties as assigned.</p>
We are looking for a detail-oriented Accounts Payable Clerk to join our team in Tysons, Virginia. This role requires strong organizational skills and accuracy in processing invoices and reconciling accounts. The ideal candidate will thrive in a dynamic, fast-paced environment and demonstrate proficiency in managing financial transactions effectively.<br><br>Responsibilities:<br>• Process and review approximately 200 invoices per week with precision and adherence to company standards.<br>• Perform matching, batching, and coding of invoices to ensure accuracy and compliance.<br>• Reconcile credit card transactions and vendor accounts to maintain financial accuracy.<br>• Conduct account reconciliations to identify and resolve discrepancies in a timely manner.<br>• Enter vendor invoices and payments into the system while maintaining organized records.<br>• Utilize Microsoft Excel to analyze data and support reporting needs.<br>• Manage check runs and ensure timely payments to vendors.<br>• Investigate and resolve issues related to missing or outstanding invoices.<br>• Maintain strong communication with vendors to address inquiries and discrepancies.<br>• Support monthly financial reporting and invoice processing tasks.
We are looking for a detail-oriented Accounts Payable Clerk to join our team in Midland, Texas. In this long-term contract position, you will play a key role in managing financial transactions and ensuring accuracy in invoice processing. This opportunity is ideal for someone with strong organizational skills and a passion for working in a fast-paced environment within the oil and gas field services industry.<br><br>Responsibilities:<br>• Process a high volume of invoices with accuracy and efficiency.<br>• Perform data entry tasks, including numeric and alphanumeric entries, to maintain precise financial records.<br>• Review and code invoices properly to ensure compliance with company policies.<br>• Conduct check runs and manage billing functions in a timely manner.<br>• Utilize Open Invoice and Ariba systems for invoice processing and record management.<br>• Collaborate with team members to resolve discrepancies in billing and invoicing.<br>• Monitor accounts payable transactions to ensure proper documentation and approval processes.<br>• Assist in maintaining accurate and organized financial records for auditing purposes.<br>• Support the team in additional administrative and clerical duties as needed.
<p>Robert Half is working with a growing golf club in Palm Beach County, expanding operations and elevating the member and guest experience. We’re seeking an experienced, detail-oriented <strong>Controller/Full Charge Bookkeeper</strong> to oversee all aspects of accounting operations, ensuring accurate financial management across golf, food & beverage, and club activities.</p><p><strong>Key Responsibilities</strong></p><ul><li>Oversee all accounting functions, including <strong>Accounts Payable, Accounts Receivable, Payroll, and Bank Reconciliations</strong></li><li>Review and audit <strong>daily sales receipts</strong> from Golf Operations and Food & Beverage departments</li><li>Manage <strong>cash deposits and change orders</strong>, coordinating daily with Golf and F& B Managers</li><li>Perform <strong>inventory analysis, costing, and reconciliations</strong> for merchandise and food & beverage operations</li><li>Prepare accurate <strong>monthly financial statements and reports</strong> for review by the CFO</li><li>Maintain organized financial records and support budget preparation and forecasting</li><li>Ensure compliance with internal controls and assist in continuous process improvement</li></ul><p><br></p>
<p>Expanding New York City law firm is currently seeking a Bookkeeper. In this role, you will oversee financial transactions and ensure accuracy in accounts payable, accounts receivable, and bank reconciliations. This position offers an opportunity to work in a dynamic legal environment while contributing to the organization’s financial health.</p><p><br></p><p>Responsibilities:</p><p>• Manage and process accounts payable and accounts receivable transactions with precision and efficiency.</p><p>• Perform regular bank reconciliations to ensure accurate financial records.</p><p>• Utilize QuickBooks Online to maintain and update bookkeeping records.</p><p>• Prepare and execute wire transfers while adhering to company protocols.</p><p>• Monitor financial data to identify discrepancies and resolve them promptly.</p><p>• Provide timely and accurate financial reports to support decision-making.</p><p>• Collaborate with team members to streamline bookkeeping processes and improve efficiency.</p><p>• Ensure compliance with legal and regulatory standards in all financial transactions.</p><p>• Maintain organized records and documentation for auditing and reporting purposes.</p><p>• Assist with additional finance-related tasks as needed to support the department.</p>
<p>We are looking for a highly skilled Accounts Receivable Clerk to join a dynamic construction company in the Orlando, FL area. In this Contract to Permanent position, you will play a crucial role in managing notice to owners, invoicing, reconciliation, and customer interactions to ensure the smooth operation of the accounts receivable process. This opportunity is ideal for candidates with a strong background in billing, NTO's, and financial documentation.</p><p><br></p><p>Responsibilities:</p><p>• Generate and distribute customer invoices on a weekly basis to ensure timely billing.</p><p>• Address and resolve any customer billing inquiries or disputes in a thoughtful and efficient manner.</p><p>• File and manage critical documents such as notices to owners, liens, and sworn statements of accounts.</p><p>• Perform daily reconciliations and prepare deposit documentation for submission to the central accounting team.</p><p>• Compile and maintain weekly accounts receivable aging reports to track outstanding balances.</p><p>• Respond to customer requests for lien releases, copies of invoices, tickets, or statements efficiently.</p><p>• Handle credit application processing and prepare documentation for review by the division controller.</p><p>• Utilize computerized billing software to manage accounts receivable processes; experience with industry-specific systems is advantageous.</p><p>• Maintain proficiency in Microsoft 365 applications including Outlook, Word, and Excel to support daily tasks.</p><p>• Ensure compliance with notary requirements, either as a current notary or by becoming eligible for enrollment.</p>
We are looking for a detail-oriented Accounts Payable Clerk to join our team on a contract basis in Moncks Corner, South Carolina. In this role, you will play a key part in ensuring accurate and timely processing of invoices and payments while maintaining compliance with company policies. This is a short-term position designed to support the team during a contract staffing need.<br><br>Responsibilities:<br>• Process and verify invoices, ensuring accuracy and proper coding for payment.<br>• Reconcile accounts and resolve discrepancies to maintain financial records.<br>• Manage check runs and ensure timely issuance of payments.<br>• Perform data entry tasks to update and maintain accounts payable records.<br>• Collaborate with vendors to address and resolve invoice-related issues.<br>• Apply company policies and procedures to ensure compliance in payment processing.<br>• Utilize Microsoft Excel and Oracle systems to manage and analyze financial data.<br>• Generate reports and support audits as required.<br>• Assist in maintaining organized and accessible records of transactions.
<p>We are looking for an experienced Bookkeeper to join our team in Cincinnati, Ohio. This role is essential in maintaining accurate financial records and ensuring smooth accounts payable and receivable operations. The ideal candidate will have a strong attention to detail, excellent organizational skills, and a commitment to ensuring financial accuracy.</p><p><br></p><p>Responsibilities:</p><p>• Process vendor invoices, ensuring they are matched with purchase orders and delivery records, and resolve discrepancies promptly.</p><p>• Manage weekly vendor payments, ensuring timely and accurate processing.</p><p>• Verify all received products and services are properly documented, approved, and entered for payment.</p><p>• Collaborate with the Controller or Senior Accountant to ensure accruals accurately encompass all items received but not yet invoiced at the end of each month.</p><p>• Maintain up-to-date vendor records and regularly reconcile vendor statements.</p><p>• Assist with preparing 1099 forms and addressing vendor inquiries.</p><p>• Generate and send customer invoices daily to ensure timely billing.</p><p>• Record and apply customer payments, reconciling accounts to maintain accuracy.</p><p>• Monitor overdue accounts, actively manage collections, and resolve billing discrepancies efficiently.</p><p>• Prepare aging reports and maintain accurate customer records.</p>
We are looking for a dedicated and versatile Full Charge Bookkeeper to join our team in Palm Desert, California. This role offers a unique opportunity to work closely with leadership, manage financial operations, and support various facets of real estate and property management. The ideal candidate is proactive, detail-oriented, and eager to contribute to a dynamic and evolving work environment.<br><br>Responsibilities:<br>• Oversee all aspects of bookkeeping, including accounts payable, accounts receivable, payroll, and bank reconciliations.<br>• Maintain accurate financial records and prepare detailed financial statements for multiple entities.<br>• Process payments for vendors and consultants, ensuring timely and accurate transactions.<br>• Coordinate and manage schedules, consultants, and project-related tasks to ensure smooth operations.<br>• Prepare and track invoices across various business entities, reconciling costs and reimbursements as needed.<br>• Utilize QuickBooks Desktop and Microsoft Excel for accounting tasks and reporting.<br>• Collaborate with clients, consultants, and public agencies, providing excellent service and maintaining positive relationships.<br>• Ensure compliance with financial regulations and company policies in all bookkeeping activities.<br>• Provide administrative support as needed, contributing to the overall efficiency of the team.
<p>We are looking for a detail-oriented Accounts Payable Clerk to join our team in Covington, Louisiana. In this short-term contract to permanent position, you will play a key role in managing financial transactions and ensuring the accuracy of payments and invoice processing. This is an excellent opportunity to contribute to a dynamic organization within the import/export industry.</p><p><br></p><p>Responsibilities:</p><p>• Process and verify invoices for accuracy and proper coding.</p><p>• Conduct regular check runs to ensure timely payments to vendors.</p><p>• Match purchase orders and invoices using a three-way matching process.</p><p>• Maintain accurate records of transactions through numeric data entry.</p><p>• Collaborate with internal teams to resolve discrepancies in invoice processing.</p><p>• Ensure compliance with company policies and procedures for accounts payable.</p><p>• Monitor and track outstanding payments and communicate with vendors as needed.</p><p>• Review and reconcile accounts payable reports to maintain accuracy.</p><p>• Assist with month-end close processes related to accounts payable.</p><p>• Provide support for audits by preparing necessary documentation.</p>
<p>We are looking for a meticulous and dependable Bookkeeper to handle financial transactions and ensure the accuracy of records. In this role, you will oversee accounts payable, accounts receivable, payroll tasks, and general ledger activities. The ideal candidate will thrive in a structured environment, demonstrating excellent organizational and analytical skills.</p><p><br></p><p>Responsibilities:</p><p>• Process and record accounts payable and accounts receivable transactions with a high level of accuracy.</p><p>• Perform regular bank reconciliations to ensure financial data consistency.</p><p>• Maintain and update the general ledger, ensuring all entries are correct and complete.</p><p>• Assist with payroll operations, including preparing reports and ensuring timely payments.</p><p>• Monitor and resolve discrepancies in financial records, collaborating with relevant teams as needed.</p><p>• Generate financial reports to support decision-making and compliance requirements.</p><p>• Manage QuickBooks software to track financial activities and create detailed records.</p><p>• Ensure adherence to financial regulations and company policies in all bookkeeping tasks.</p><p>• Respond to inquiries regarding financial data and provide clarification when needed.</p><p><br></p><p><strong>Salary Range</strong></p><ul><li><strong>$75,000 – $85,000</strong></li></ul><p><br></p><p><strong>Benefits</strong></p><ul><li><strong>Medical:</strong> 100% employer-paid</li><li><strong>Vision:</strong> 100% employer-paid</li><li><strong>Dental:</strong> 100% employer-paid</li><li><strong>Life & Disability Insurance:</strong> 100% employer-paid (includes long-term disability)</li><li><strong>Retirement Plans:</strong> Defined contribution plan after 1 year (4% employee / 7% employer match)</li></ul><p><br></p><p><strong>Paid Time Off</strong></p><ul><li><strong>Paid Vacation:</strong> 2 weeks PTO</li><li><strong>Paid Holidays:</strong> 12 paid holidays</li><li><strong>Additional:</strong> 3 school breaks (mid-winter, spring, winter), each one week</li></ul><p><br></p>
We are looking for an experienced Accounts Receivable Clerk to join our team in Gibsonia, Pennsylvania. This role involves managing financial transactions, ensuring timely billing and payments, and maintaining accurate records for healthcare facilities. The ideal candidate will bring expertise in insurance billing and reconciliation, along with strong organizational and analytical skills.<br><br>Responsibilities:<br>• Handle accounts receivable processes for long-term care, assisted living, and independent living facilities.<br>• Perform insurance billing and follow-ups for Skilled Nursing Part A & B claims.<br>• Verify insurance details for Skilled Nursing and Home Health services.<br>• Reconcile accounts and prepare journal entries to ensure financial accuracy.<br>• Generate and analyze accounts receivable aging reports.<br>• Post private pay cash payments and process refunds efficiently.<br>• Manage consolidated billing and prepare statements for healthcare organizations.<br>• Update yearly fee schedules for Medicare and Highmark Part B services.<br>• Process miscellaneous invoices such as ambulance charges and handle mail forwarding tasks.<br>• Enter facility charges related to resident accounts and ensure proper coding of diagnosis codes.
<p>We are looking for a skilled Part-Time Bookkeeper to join our team on a contract basis. This role is essential in ensuring the smooth operation of financial processes, including handling accounts payable, accounts receivable, payroll, and reporting. If you have a strong background in bookkeeping and enjoy working with a small company, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Manage accounts payable processes, ensuring accurate and timely payments.</p><p>• Oversee accounts receivable tasks, including invoicing and payment tracking.</p><p>• Prepare and process bi-weekly payroll for employees, ensuring compliance with all regulations.</p><p>• Conduct bank reconciliations to maintain accurate financial records.</p><p>• Generate detailed financial reports to support business decision-making.</p><p>• Maintain and update QuickBooks records for financial accuracy.</p><p>• Ensure the accurate handling of payroll for a small team of under 100 employees.</p><p>• Collaborate with management to address any discrepancies or financial concerns.</p><p>• Monitor and review financial transactions to ensure compliance with company policies.</p>
We are looking for a meticulous and detail-oriented Bookkeeper to join our team in Fairlawn, New Jersey. This Contract-to-Permanent position is ideal for a candidate skilled in managing financial records and ensuring accurate bookkeeping processes. The role requires expertise in QuickBooks, accounts payable and receivable, and bank reconciliations.<br><br>Responsibilities:<br>• Maintain and update financial records with accuracy and attention to detail.<br>• Utilize QuickBooks to manage and track all financial transactions.<br>• Handle accounts payable processes, including verifying invoices and processing payments.<br>• Oversee accounts receivable tasks, such as generating invoices and tracking payments.<br>• Perform regular bank reconciliations to ensure financial accuracy.<br>• Prepare financial reports and summaries to support decision-making.<br>• Ensure compliance with financial policies and procedures.<br>• Collaborate with team members to address discrepancies and resolve issues.<br>• Monitor cash flow and provide recommendations for improving financial efficiency.
<p>We are looking for a skilled Bookkeeper in the Middlesex County, NJ area. In this role, you will be responsible for AP, AR, account set ups, payment processing, reconciliations, and more. The ideal candidate must have experience with QuickBooks - online. </p><p><br></p><p>Responsibilities:</p><p>• Record rental receipts and ensure timely tracking of rental income.</p><p>• Assist with payment setups and address non-payment issues.</p><p>• Perform reconciliations for bank accounts, wire transfers, and deposits.</p><p>• Follow up on outstanding balances and lease payment discrepancies.</p><p>• Generate detailed financial reports using Excel.</p><p>• Open and manage organizational bank accounts.</p><p>• Monitor accounts payable and accounts receivable activities.</p><p>• Analyze and reconcile financial accounts to ensure accuracy.</p><p>• Establish and maintain financial systems in QuickBooks Online.</p>
<p>Are you ready to take your accounting and finance skills to the next level? Our client has partnered with Robert Half to search for a detail-oriented and motivated Finance Clerk to join their team in Turners Falls, MA. This Contract-to-Permanent position is a fantastic opportunity to contribute to a thriving organization while advancing your professional growth.</p><p><strong>Role Overview:</strong></p><p>As a Finance Clerk, you’ll play a vital role in maintaining accurate financial records and ensuring smooth daily operations. Our ideal candidate is someone with a talent for precise financial reporting, a mastery of administrative skills, and a strong focus on teamwork. This is a chance to make an impact in a role with the potential to transition into a permanent position.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Process accounts payable and accounts receivable efficiently.</li><li>Perform reconciliations of bank statements and other financial records.</li><li>Support the preparation of financial reports and maintain up-to-date financial data.</li><li>Assist with payroll processing and related tasks.</li><li>Collaborate on compiling budgets and forecasting financial trends.</li><li>Maintain compliance with accounting policies and strict confidentiality of all data.</li><li>Handle administrative duties related to finance and accounting operations as needed.</li></ul><p><br></p>
<p><strong>Robert Half has partnered with a banking institution in Denver in search of an Assistant Controller! The Assistant Controller position is offering a hybrid work schedule, unlimited PTO, free parking, and great benefits! The Assistant Controller position is paying $125,000-175,000 + bonus!</strong></p><p><br></p><p><strong>The Assistant Controller will be responsible for the following: </strong></p><ul><li>Manage month end close reporting package. </li><li>Oversight of the revenue cycle for Trust and Investment Management, including: initial set-up of clients in systems, revenue calculations, accurate and timely billing and collections, tracking of receivables by client, analytical reviews, accurate and timely reporting for SEC and call reports.</li><li>Involvement in and oversight of general ledger entry preparation and review, account reconciliation reviews, and month-end close process including reporting results.</li><li>Assist in review of certain financial reporting schedules for Call/Regulatory Reporting and SEC filings.</li><li>Oversee the payroll process including benefits billing and compensation accruals.</li><li>Lead and develop a team of 5-7 people. </li></ul><p><strong>Requirements for the Assistant Controller include: </strong></p><ul><li>Bachelor’s Degree in Accounting, Finance or Business</li><li>10+ years of accounting experience</li><li>2+ years of supervisory experience </li><li>Banking, financial services, mortgage, investments or related industry experience</li></ul><p><strong>Preferred qualifications for the Assistant Controller include:</strong></p><ul><li>CPA</li><li>Public company experience</li><li>Software implementation experience</li></ul><p><strong>If interested in the Assistant Controller position, please click "Apply Now" below! </strong></p>
<p><strong>Job Description: Part-Time Bookkeeper</strong></p><p><strong>Position Type:</strong> Part-Time</p><p><strong>Overview:</strong></p><p>Are you an experienced Bookkeeper ready to make an impact in a flexible, part-time role? We are looking for a detail-oriented professional with strong expertise in QuickBooks, heavy Accounts Payable (AP), and light collections experience to support our organization's financial operations.</p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Accounts Payable (AP) Management:</strong></li><li>Handle the AP process, including entering invoices, reconciling vendor accounts, processing payments, and maintaining accurate records.</li><li>Investigate and resolve invoice discrepancies in coordination with vendors and internal teams.</li><li><strong>Collections Support:</strong></li><li>Assist with light collections tasks, including follow-ups on overdue payments and maintaining communication with clients.</li><li>Provide detailed status reports on accounts receivable and assist in resolving collection challenges.</li><li><strong>QuickBooks Operations:</strong></li><li>Accurately input and manage financial transactions in QuickBooks, ensuring precision in data entry and reporting.</li><li>Maintain chart of accounts and regularly perform reconciliations for bank accounts and credit cards.</li><li><strong>General Bookkeeping:</strong></li><li>Assist with maintaining financial records, preparing basic financial reports, and ensuring compliance with company procedures.</li><li>Organize and file financial documentation for audits and record-keeping.</li></ul><p><br></p>
<p>This search is being conducted by Steve Spinello.</p><p><br></p><p><strong>Job Opportunity: Office Administrator/Bookkeeper</strong></p><p>Are you a detail-oriented multitasker with a knack for organization and accounting expertise? Join a growing company as an <strong>Office Administrator/Bookkeeper</strong> and play a critical role in the operations and financial processes of the business.</p><p><strong>About the Role:</strong></p><p>We are currently seeking a highly motivated and reliable professional to join our team. In this hybrid role, you will oversee day-to-day office operations and provide key support in accounting functions. The ideal candidate will bring expertise in accounting principles, be skilled in Microsoft Office applications, and have experience with accounting software. If you thrive on accuracy, organization, and delivering excellent customer service, we want to hear from you!</p><p><strong>What You’ll Be Doing:</strong></p><ul><li>Acting as the first point of contact: reception, directing calls, and handling communication with customers via phone, email, and in person.</li><li>Supporting accounting, finance, and HR functions, such as processing transactions, issuing checks, posting cash, and updating ledgers.</li><li>Ensuring compliance with IRS regulations, DOL guidelines, workers' compensation requirements, and state/regulatory deliverables.</li><li>Assisting in reconciling subledgers to general ledgers and preparing financial reports.</li><li>Managing office logistics, including supplies, equipment, repairs, and insurance documentation updates.</li><li>Maintaining employee, customer, and vendor records.</li><li>Overseeing collections and accurately processing incoming payments.</li><li>Performing additional support and administrative tasks as required.</li></ul><p><br></p><p><strong>Compensation and Benefits:</strong></p><ul><li>Competitive biweekly pay starting between <strong>$50,000-$65,000 (commensurate with experience and skills).</strong></li><li><strong>Paid time off:</strong> 2-3 weeks, plus 8 paid holidays.</li><li><strong>Retirement plan:</strong> 401(k) with company match after one year.</li><li><strong>Comprehensive benefits:</strong> 100% Employer-paid medical, dental, disability, and life insurance for the employee.</li></ul><p><br></p>
We are looking for a detail-oriented Payroll Clerk to join our team in Daniel Island, South Carolina. This position offers the opportunity to contribute to a dynamic and supportive work environment within the service industry. The ideal candidate will have a strong understanding of payroll processes and a commitment to accuracy and efficiency.<br><br>Responsibilities:<br>• Accurately verify and input employee payroll hours into the payroll system.<br>• Prepare, process, and distribute weekly and monthly union reports as required.<br>• Handle union reporting requests and provide timely responses.<br>• Work closely with internal departments to collect and organize data for billing purposes.<br>• Support the administration of employee benefits programs, including enrollment, updates, and terminations.<br>• Maintain compliance with payroll and benefits regulations.<br>• Assist with payroll-related tasks and duties as needed to meet organizational goals.
<p>Our client is seeking an experienced <strong>Accounts Payable Clerk</strong> to join their team in <strong>Somerset, New Jersey.</strong> In this <strong>contract to hire </strong>opportunity, you will play a vital role in ensuring accurate and timely processing of invoices and payments within a dynamic manufacturing environment. This is an excellent opportunity to contribute to the efficiency of financial operations while collaborating with a meticulous team.</p><p><br></p><p>This role is <strong>FULLY ONSITE </strong></p><p><br></p><p><strong>A/P Responsibilities:</strong></p><p>• Process vendor invoices with precision, ensuring all coding and documentation are accurate.</p><p>• Conduct regular check runs to facilitate timely payments to vendors and suppliers.</p><p>• Verify and code invoices according to company standards and policies.</p><p>• Maintain organized and up-to-date records of all accounts payable transactions.</p><p>• Reconcile discrepancies and resolve issues with invoices or payment processing.</p><p>• Collaborate with internal departments to ensure proper invoice approvals and compliance.</p><p>• Monitor and manage accounts payable aging reports to avoid overdue payments.</p><p>• Assist in preparing reports related to accounts payable activities as required.</p><p>• Support the team in streamlining accounts payable processes to improve efficiency.</p>
We are looking for an experienced Accounts Payable Clerk to join our team on a contract basis in Washington, District of Columbia. In this role, you will play a vital part in ensuring the accurate and timely processing of invoices and payments while maintaining compliance with company policies. The position requires a strong attention to detail and the ability to handle multiple tasks efficiently.<br><br>Responsibilities:<br>• Process invoices accurately and promptly, ensuring proper coding and compliance with company standards.<br>• Conduct regular check runs to ensure timely payments to vendors and suppliers.<br>• Verify and reconcile invoice data to maintain accurate financial records.<br>• Manage and maintain accounts payable documentation for auditing and reporting purposes.<br>• Perform data entry tasks with precision to ensure the integrity of financial information.<br>• Collaborate with other departments to resolve discrepancies and address inquiries related to invoice processing.<br>• Assist in preparing reports related to accounts payable activities and vendor transactions.<br>• Monitor accounts payable aging reports to ensure timely resolution of outstanding balances.<br>• Support the team in implementing process improvements to enhance efficiency in accounts payable operations.
Key Responsibilities:<br>• AP/AR transaction posting and reconciliations<br>• Bank reconciliations<br>• Expense coding and credit card reconciliation<br>• Vendor statement reconciliation<br>• Asset management (building, vehicles, fuel, and supply cost audits)<br>• Identifying posting errors through financial understanding<br>• Audit support (documentation requests and testing)<br>• Month-end close support<br>• Maintaining fixed asset register and depreciation tracking<br>• Employee and credit card expense reconciliation<br>• Assisting in preparation of basic journal entries<br>• Preparing simple financial schedules for controller review<br>• Handling basic delinquent collections follow-up<br>• Preparing aging reports for AR/AP<br>• Assisting in cost allocation for departments<br>• Supporting data clean-up for SAP or ERP systems<br>• Assisting with budget preparation and analysis<br>Desired Profile:<br>• 2–4 years of direct bookkeeping or accounting experience (AP/AR, reconciliations, expense tracking)<br>• Demonstrated audit and budget experience preferred<br>• Strong attention to detail with the ability to identify and resolve posting errors<br>• Proficient in Excel; prior ERP/accounting software experience (SAP/QuickBooks/other) is strongly valued. SAP is a experience is a plus. <br>• Self-motivated, organized, and reliable — able to manage recurring tasks with accuracy and timeliness<br>• Positive, eager-to-learn attitude with the interest and capacity to grow into expanded financial responsibilities over time<br>This person will work closely with me as Controller, so reliability and accuracy are critical. The goal is to find someone who can fully own the bookkeeping seat today while having the potential for development into broader financial responsibilities.
<p>We are looking for a detail-oriented Accounts Receivable Clerk to a team in Honolulu. The ideal candidate will play a key role in maintaining accurate customer accounts, ensuring timely billing and payments, and delivering exceptional service. This position requires a strong background in accounts receivable processes and excellent analytical skills to resolve discrepancies efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the primary point of contact for customers regarding account status and accuracy.</p><p>• Generate invoices and statements for membership dues and additional services.</p><p>• Prepare and distribute past-due notices, coordinating with the appropriate department for account suspension when necessary.</p><p>• Process customer payments and post daily online credit card transactions.</p><p>• Analyze accounts to identify discrepancies, preparing adjustments and resolving issues promptly.</p><p>• Maintain an organized filing system for invoices and statements to support research and customer inquiries.</p><p>• Make courtesy calls to customers to encourage timely payments and resolve concerns.</p><p>• Prepare refund requests for dues and other services as applicable.</p><p>• Collaborate closely with finance staff and other departments to ensure seamless operations.</p><p>• Perform other duties as assigned to support the team.</p>
