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2421 results for Accounting Assistant jobs
- Sacramento, CA
- onsite
- Temporary / Contract
- 27.7115 - 32.087 USD / Hourly
- We are looking for a detail-oriented Bookkeeper to support day-to-day accounting operations for a busy team in Sacramento, California. This Long-term Contract position is ideal for someone who is comfortable managing core bookkeeping activities in a structured role and collaborating closely with accounting leadership. The person in this role will help maintain accurate financial records, coordinate with external tax and audit contacts, and contribute to smooth month-to-month financial processes.<br><br>Responsibilities:<br>• Manage accounts payable and accounts receivable activities, ensuring timely processing, accurate coding, and proper recordkeeping.<br>• Perform routine bank and account reconciliations to verify transactions, resolve discrepancies, and maintain reliable financial data.<br>• Prepare and post journal entries that support monthly accounting activity and accurate general ledger maintenance.<br>• Serve as a point of coordination with external tax and audit partners by organizing financial information and responding to documentation requests.<br>• Maintain bookkeeping records in both QuickBooks Online and QuickBooks Desktop, keeping files current and well organized.<br>• Work closely with the Accounting Manager and internal team members to support daily accounting workflows and reporting needs.<br>• Help monitor financial transactions and supporting documentation to promote accuracy, completeness, and compliance with internal practices.<br>• Fulfill the role on site during the initial six months, with a transition to a hybrid schedule of two remote days per week afterward.
- 2026-11-11T00:00:00Z
- Lafayette, CA
- onsite
- Permanent / Full Time
- 75000 - 85000 USD / Yearly
- We are looking for a skilled Bookkeeper to join a privately held real estate investment and property management company in Lafayette, California. This onsite position supports day-to-day accounting activities for a diverse portfolio and offers the opportunity to work closely with a small, collaborative team. The ideal candidate brings strong bookkeeping fundamentals, thrives in a detail-driven environment, and is motivated to contribute to accurate and efficient financial operations.<br><br>Responsibilities:<br>• Manage vendor bill processing by reviewing documentation, assigning appropriate account coding, and entering transactions accurately.<br>• Reconcile numerous bank accounts on a routine basis and investigate any variances to keep records current and reliable.<br>• Prepare and record journal entries to support complete and accurate financial reporting.<br>• Maintain the general ledger and related schedules for multiple properties and entities within the portfolio.<br>• Monitor accounting activity tied to tenants, investors, and property operations to ensure transactions are properly tracked.<br>• Organize financial files and supporting records so documentation is complete, accessible, and audit-ready.<br>• Assist with periodic financial reviews by gathering reports and supplying requested materials to external accounting partners.<br>• Work with the Accounting Manager and internal team members to address discrepancies, answer accounting questions, and improve day-to-day processes.<br>• Learn existing accounting workflows and recommend practical enhancements that strengthen efficiency and accuracy.
- 2026-10-26T00:00:00Z
- Livermore, CA
- onsite
- Temporary / Contract
- 33.25 - 38.5 USD / Hourly
- We are looking for a detail-oriented Bookkeeper to support day-to-day financial operations for an organization based in Livermore, California. This Long-term Contract position is ideal for someone who is comfortable managing routine accounting activities, maintaining accurate records, and producing timely financial information for leadership. The role requires strong QuickBooks and Excel skills, along with the ability to handle reconciliations, payment processing, and reporting with consistency and care.<br><br>Responsibilities:<br>• Review payment requests and supporting documentation, record approved transactions in QuickBooks, and prepare checks for disbursement.<br>• Record incoming donations accurately in the accounting system and help maintain complete financial records.<br>• Organize and maintain accounting files and binders so documentation is easy to retrieve and audit-ready.<br>• Complete month-end bank account and general ledger reconciliations to ensure balances are accurate and up to date.<br>• Prepare fund balance summaries and other financial reports as requested by organizational leadership.<br>• Export accounting data from QuickBooks into Excel to support analysis, reporting, and record review.<br>• Coordinate with the off-site accountant by maintaining accurate records needed for financial statement preparation.<br>• Submit required monthly fiscal reporting to designated external organizations in a timely manner.
- 2026-11-13T00:00:00Z
- Bremerton, WA
- onsite
- Permanent / Full Time
- 60000 - 70000 USD / Yearly
- We are looking for a Bookkeeper to join a collaborative team in Washington. This position is ideal for an accounting specialist who enjoys managing day-to-day financial activity, keeping records accurate, and supporting smooth business operations. The role offers the opportunity to contribute across core bookkeeping functions while working closely with others in a collaborative and team-focused environment.<br><br>Responsibilities:<br>• Record daily financial activity and maintain organized, accurate accounting records across the business.<br>• Oversee incoming and outgoing transactions, including billing, collections, customer payments, vendor payments, and bank deposits.<br>• Perform regular reconciliations for bank accounts, credit cards, and ledger balances to ensure financial accuracy.<br>• Prepare journal entries and provide support during monthly and annual closing activities.<br>• Assist in assembling financial reports and related schedules for internal review and planning.<br>• Support payroll accounting tasks and help keep payroll-related records current and accurate.<br>• Complete sales tax filings and maintain compliance with reporting deadlines.<br>• Track budget activity, monitor cash flow, and help identify and resolve account discrepancies.<br>• Maintain documentation for audits, tax preparation, and financial reviews while assisting with administrative support and process improvements as needed.
- 2026-11-10T00:00:00Z
- Lafayette, CA
- onsite
- Temporary / Contract
- 35 - 40 USD / Hourly
- We are looking for a detail-oriented Bookkeeper to support day-to-day financial operations for a Contract position based in Lafayette, California. This role is ideal for someone who can manage core accounting activities with accuracy, maintain organized records, and help ensure timely processing of payables, receivables, and reconciliations. The successful candidate will bring strong bookkeeping knowledge, confidence working in Excel, and the ability to keep financial information current and reliable.<br><br>Responsibilities:<br>• Maintain complete and accurate financial records by handling routine bookkeeping activities across daily and monthly accounting functions.<br>• Process vendor invoices and payments promptly while ensuring accounts payable entries are coded correctly and properly documented.<br>• Track incoming payments, apply receipts, and follow up on outstanding balances to support effective accounts receivable management.<br>• Reconcile bank statements and internal ledgers on a regular basis to identify discrepancies and keep records aligned.<br>• Perform account reconciliations for key balance sheet and operating accounts to support clean and accurate financial reporting.<br>• Manage full-cycle bookkeeping duties, including journal entries, transaction review, and maintenance of supporting documentation.<br>• Use Excel formulas and spreadsheets to organize financial data, analyze variances, and prepare clear accounting schedules.<br>• Assist with month-end close activities by reviewing transactions, verifying balances, and helping prepare required reports.
- 2026-11-03T00:00:00Z
- Irvine, CA
- onsite
- Temporary / Contract
- 26.125 - 33 USD / Hourly
- We are looking for a detail-oriented Bookkeeper to support day-to-day financial operations for a long-term contract opportunity in Irvine, California. This position will play a key role in maintaining accurate records, managing routine accounting activities, and helping ensure timely processing of financial transactions. The ideal candidate is comfortable working with QuickBooks and brings hands-on experience across payables, receivables, and account reconciliation.<br><br>Responsibilities:<br>• Maintain complete and accurate financial records by recording transactions and updating ledgers on a consistent basis.<br>• Process vendor invoices, verify payment details, and coordinate accounts payable activities to support timely disbursements.<br>• Track incoming payments, apply receipts correctly, and follow up on outstanding balances as part of accounts receivable management.<br>• Reconcile bank statements and financial accounts regularly to identify discrepancies and resolve issues promptly.<br>• Use QuickBooks to manage bookkeeping functions, generate routine financial data, and keep accounting information current.<br>• Review financial entries for accuracy and organization to support reliable reporting and audit readiness.
- 2026-11-11T00:00:00Z
- Montebello, CA
- onsite
- Permanent / Full Time
- 60000 - 70000 USD / Yearly
- We are looking for a detail-oriented Bookkeeper to support accounting and payroll operations for a printing and publishing business in Montebello, California. This part-time position focuses on maintaining accurate receivables activity, reconciling cash and bank records, and ensuring weekly payroll is processed correctly for a union manufacturing workforce. The ideal candidate brings strong bookkeeping experience, sound judgment when resolving billing discrepancies, and the ability to manage recurring financial tasks with consistency and accuracy.<br><br>Responsibilities:<br>• Manage accounts receivable activities by recording incoming ACH and check payments and maintaining accurate customer balances.<br>• Review invoices for accuracy, investigate billing discrepancies, and follow up on issues that affect timely payment.<br>• Monitor outstanding balances, prepare aging reports, and communicate on accounts that move beyond standard payment terms, including those over 30 days past due.<br>• Verify cash receipts and complete regular bank reconciliations to ensure financial records align with daily transactions.<br>• Process weekly payroll for approximately 150 employees in a union manufacturing environment using Paycom.<br>• Maintain payroll-related records, including union dues and reporting of hours worked for employee medical benefit administration.<br>• Support day-to-day bookkeeping functions by keeping financial data organized, current, and ready for review.<br>• Assist with routine accounting follow-up to help ensure payment activity and payroll records remain accurate and complete.
- 2026-11-13T00:00:00Z
- Corona, CA
- onsite
- Permanent / Full Time
- 95000 - 105000 USD / Yearly
- We are looking for an experienced Accounting Supervisor / Sr. Accountant to support financial operations for a manufacturing environment. This role is ideal for a hands-on, detail-oriented accounting specialist who can oversee daily accounting activities, guide team performance, and help ensure an accurate and timely month-end close. The position requires strong judgment, reliability, and the ability to operate independently while maintaining high standards across reporting, reconciliation, and inventory-related accounting.<br><br>Responsibilities:<br>• Oversee core accounting operations and provide day-to-day direction to team members to ensure work is completed accurately and on schedule.<br>• Lead the month-end close process, including preparation and review of journal entries, reconciliations, and supporting schedules.<br>• Manage general ledger activity and verify that financial records remain complete, organized, and compliant with internal standards.<br>• Coordinate inventory-related accounting tasks within the close cycle, with close attention to valuation, adjustments, and reporting accuracy.<br>• Support financial statement audits by preparing documentation, responding to auditor requests, and resolving follow-up items efficiently.<br>• Review account balances regularly, investigate discrepancies, and implement corrective actions when needed.<br>• Prepare and analyze financial information to help leadership understand performance and maintain strong internal controls.<br>• Serve as a dependable accounting lead who can work independently and keep departmental priorities moving forward in the absence of senior leadership.
- 2026-11-04T00:00:00Z
- Ashland, VA
- onsite
- Temporary to Hire
- 23 - 23 USD / Hourly
- We are looking for an Accounting/Administrative Specialist to support day-to-day financial and office operations for a wood and furniture manufacturing organization in Ashland, Virginia. This contract opportunity with potential for a permanent role is ideal for someone who combines strong accounting knowledge with administrative coordination skills and enjoys working in a fast-paced, team-oriented environment. The person in this role will help maintain accurate financial records, manage transaction workflows, and provide dependable support across billing and account management activities.<br><br>Responsibilities:<br>• Process vendor invoices, verify supporting documentation, and help ensure timely and accurate accounts payable activity.<br>• Prepare customer invoices, monitor incoming payments, and assist with accounts receivable follow-up to keep account balances current.<br>• Reconcile financial records and resolve discrepancies by reviewing transactions, statements, and internal reports.<br>• Support routine accounting tasks by entering data, maintaining organized records, and assisting with month-to-month financial tracking.<br>• Coordinate billing-related activities, including invoice review, payment application, and communication regarding account questions.<br>• Provide administrative support to the office by managing documentation, updating files, and assisting with daily operational needs.<br>• Work with internal teams to gather financial information, confirm details, and improve accuracy across accounting processes.
- 2026-11-13T00:00:00Z
- Boulder, CO
- onsite
- Permanent / Full Time
- 60000 - 70000 USD / Yearly
- <p>We are looking for an Accounting/Administrative Specialist to support day-to-day accounting operations and administrative coordination for a busy workplace in Boulder, Colorado. This position combines purchasing, invoice handling, expense support, and office supply management to help keep financial records accurate and the facility running smoothly. The ideal candidate is organized, detail-oriented, and comfortable balancing recurring accounting tasks with practical office and lab support responsibilities.</p><p><br></p><p>Responsibilities:</p><p>• Manage routine purchasing for office, lab, and breakroom supplies by tracking stock levels, placing orders with approved vendors, and maintaining availability of essential materials.</p><p>• Process invoices, request missing billing documents, and enter financial information into QuickBooks to support accurate accounts payable records.</p><p>• Maintain open purchase order records by updating order status, revising estimated delivery dates, and following up with vendors when shipment details are unavailable.</p><p>• Receive incoming deliveries, organize related paperwork, and ensure shipping materials are handled according to site procedures.</p><p>• Prepare weekly payment activities, including accounts payable processing, check runs, and filing of paid invoices and outstanding bills.</p><p>• Review and approve contractor timesheets, assist with employee reimbursement and travel expense submissions, and support related accounting documentation.</p><p>• Complete month-end administrative and accounting tasks such as use tax calculations, usage tracking, inventory-related entries, prepaid balance reviews, and reporting updates.</p><p>• Coordinate vendor credits, hazardous waste billing allocations, recurring supply orders, janitorial communication, and other general administrative support needs.</p><p>• Support periodic operational tasks including preparing timesheets, arranging lab coat laundering, reconciling vendor statements, and ordering required workplace compliance materials.</p><p><br></p><p>Benefits include 401k with 3% company match, 2+ weeks PTO, paid holidays, and 100% healthcare coverage for the employee!</p>
- 2026-10-26T00:00:00Z
- Miami, FL
- onsite
- Permanent / Full Time
- 65000 - 70000 USD / Yearly
- <p>We are looking for a Legal Administrative Assistant to support a team at a Global scale company in Miami. This position is ideal for someone who thrives in a structured corporate environment and can manage confidential information. The role offers the opportunity to partner closely with senior legal leadership while keeping documentation, communication, and workflow priorities organized and on track. </p><p><br></p><p>Location: Miami, near Airport - Blue Lagoon area</p><p>Schedule: Mon - Friday, In-office with 1 day Remote</p><p><br></p><p>Salary: $65,000-$75,000</p><p>Bonus: Discretionary around 10%</p><p>Benefits: generous Medical percentage paid for employee, 15 days PTO, + additional sick days, Holidays, 401k + Match and other perks! </p><p><br></p><p>The ideal candidate has experience as a Legal Secretary or Administrative Assistant from a Legal department or firm and is open to a Corporate business setting. </p><p><br></p><p>Responsibilities:</p><p>• Support the General Counsel and broader legal team with daily administrative coordination and department-related tasks.</p><p>• Draft, format, and refine legal memoranda, letters, reports, and other written materials with strong attention to grammar and accuracy.</p><p>• Review documents carefully to ensure consistency, completeness, and clear presentation before distribution.</p><p>• Monitor incoming requests, maintain status updates, and track deadlines to help the team manage priorities effectively.</p><p>• Communicate with internal stakeholders regarding timelines, document progress, and pending deliverables on behalf of legal leadership.</p><p>• Prepare meeting materials, assemble supporting documentation, and organize information needed for legal projects and department initiatives.</p><p>• Update standard templates and create routine correspondence to support recurring legal and administrative needs.</p><p>• Manage document control activities, including scanning, filing, record maintenance, and organization of legal files and departmental records.</p>
- 2026-11-14T00:00:00Z
- Memphis, TN
- onsite
- Permanent / Full Time
- 65000 - 72000 USD / Yearly
- We are looking for a Treasury Accountant to support daily cash operations and help maintain accurate, well-controlled banking activity for the organization. This role plays an important part in monitoring cash movement, coordinating with banking partners, and assisting internal teams with treasury-related needs. Based in Memphis, Tennessee, the position also contributes to accounting support, documentation, and process improvement across treasury activities.<br><br>Responsibilities:<br>• Review daily activity across a large portfolio of bank accounts and identify items that require follow-up, including exception management for payment controls.<br>• Process outgoing wires, bank transactions, and intercompany or internal cash transfers while following established authorization procedures.<br>• Respond to cash management requests such as payment research, stop-payment actions, deposit preparation, and related transaction recording.<br>• Administer user access within banking portals and help ensure permissions remain accurate and appropriately maintained.<br>• Support bank account administration by assisting with account openings, closures, maintenance updates, and routine coordination with financial institutions.<br>• Manage purchasing card program activities, including funding support, reporting, and ongoing administrative oversight.<br>• Act as a point of contact between internal departments and banking partners to resolve operational issues, answer questions, and address access concerns.<br>• Assist with treasury documentation, compliance-related matters, system support, and the recording and reconciliation of cash-related general ledger activity.
- 2026-10-30T00:00:00Z
- Grand Rapids, MI
- onsite
- Permanent / Full Time
- 60000 - 80000 USD / Yearly
- <p>We are seeking a Corporate Legal Assistant in Grand Rapids, Michigan. This role involves participating in a client-focused team, preparing legal documents, and maintaining client records. The Legal Assistant will also handle customer inquiries and manage calendars and deadline reminders for legal cases.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Participate in a client-focused team, demonstrating professionalism and excellent communication skills.</p><p>• Prepare and file legal documents, including correspondence, memos, pleadings, briefs, and forms.</p><p>• Maintain accurate and organized client and general files, both electronically and physically.</p><p>• Answer telephone calls professionally, forward messages to the appropriate parties, and place phone calls as needed.</p><p>• Arrange for the delivery of documents/projects via various methods such as courier runs, hand-deliveries, Federal Express, UPS, and Express Mail.</p><p>• Manage calendars and deadline reminder systems for all case-related dates, including appointments, deadlines, and follow-up dates.</p><p>• Assist with overflow legal assistant work or absence coverage as needed.</p><p>• Attend staff meetings, training sessions, and other required employee meetings.</p><p>• Handle general office duties such as copying, typing, scanning, and faxing.</p><p>• Maintain confidentiality in all firm and client matters.</p>
- 2026-11-06T00:00:00Z
- Mount Pleasant, SC
- onsite
- Temporary / Contract
- 0 - 0 USD / Yearly
- <p>We are looking for a dependable Legal Assistant to support a small law practice in South Carolina. This contract position will provide coverage during an unexpected medical leave for approximately 6-8 weeks, with training provided by the lead paralegal before the assignment begins. The role is well suited for someone with prior legal support experience who can manage administrative and case-related tasks in a collaborative office environment.</p><p><br></p><p>Responsibilities:</p><p>• Maintain legal and case files by organizing documents, updating records, and ensuring materials are easy to retrieve.</p><p>• Process incoming medical records by scanning, uploading, and tracking documents within the firm’s legal technology platforms.</p><p>• Assist with document preparation by working from established templates and formatting materials for attorney review.</p><p>• Support daily office operations through copying, filing, and handling general administrative tasks with accuracy and speed.</p><p>• Update case information in systems such as Amicus and Microsoft 365 to help keep matters current and well organized.</p><p>• Provide dependable office coverage during a contract staffing gap, including a short period with limited on-site team support.</p><p>• Coordinate routine case support activities so attorneys and paralegal staff can stay focused on client matters.</p>
- 2026-11-02T00:00:00Z
- Pittsburgh, PA
- onsite
- Permanent / Full Time
- 65000 - 70000 USD / Yearly
- We are looking for a Legal Assistant to support a busy civil litigation practice in Pittsburgh, Pennsylvania. This position is ideal for a dependable and motivated detail-oriented individual who can manage competing priorities, maintain accuracy under pressure, and handle sensitive information with discretion. The successful candidate will work closely with attorneys and colleagues to keep matters organized, prepare legal materials, and help ensure deadlines are met in a fast-paced law firm setting.<br><br>Responsibilities:<br>• Prepare, revise, and finalize pleadings, correspondence, and other legal documents for attorney review and filing.<br>• Coordinate court submissions, including electronic filings and service of legal documents, while tracking deadlines and procedural requirements.<br>• Maintain litigation calendars by monitoring hearings, filing dates, appointments, and other case-related commitments.<br>• Enter attorney time accurately and support the timely organization of billing-related records.<br>• Manage client and matter files, ensuring documents are stored, updated, and handled in a confidential manner.<br>• Provide administrative and litigation support to attorneys, including transcription or dictation-based document preparation as needed.<br>• Communicate clearly and courteously with clients, court personnel, and internal team members regarding case-related matters and scheduling.<br>• Assist with day-to-day clerical and secretarial tasks that contribute to the smooth operation of the litigation practice.
- 2026-11-11T00:00:00Z
- New York, NY
- onsite
- Permanent / Full Time
- 65000 - 70000 USD / Yearly
- <p>We are looking for a Legal Admin Assistant to support a busy patent prosecution team. This position plays an important role in keeping administrative workflows organized, preparing written communications, and maintaining accurate case records for attorneys and paralegals. The ideal candidate is comfortable managing time-sensitive documentation, handling high-volume correspondence, and helping the team stay aligned with filing requirements and deadlines.</p><p><br></p><p><strong><em><u>This position does not require experience working with patents, just a desire to learn. </u></em></strong></p><p><br></p><p>Responsibilities:</p><p>• Provide administrative and clerical support to patent prosecution attorneys and paralegals, helping manage daily workflow efficiently.</p><p>• Draft routine client updates, reporting letters, and clear email communications with accuracy and clarity.</p><p>• Enter citation information into designated records systems and verify data for completeness.</p><p>• Assist with the preparation and ongoing maintenance of Information Disclosure Statement forms and related patent prosecution documents.</p><p>• Review correspondence and legal materials for grammar, formatting, and content accuracy before distribution or filing.</p><p>• Monitor incoming communications from clients and foreign associates, confirm receipt, and organize records appropriately.</p><p>• Open new matter files, maintain electronic case records, and keep prosecution documents updated in document management systems.</p><p>• Retrieve published applications, patents, and related materials from U.S. and international patent databases to support legal work.</p><p>• Help track deadlines, maintain patent status reporting, and provide docketing and expense report support as needed.</p>
- 2026-11-05T00:00:00Z
- Dallas, TX
- onsite
- Permanent / Full Time
- 0 - 0 USD / Yearly
- <p>We are looking for a detail-oriented Legal Assistant to support attorneys handling criminal tax and complex litigation matters in Dallas, Texas. This role focuses on managing sensitive case materials, maintaining accurate court and deadline tracking, and coordinating filings, discovery, and client documentation with a high degree of discretion. The ideal candidate brings strong federal court filing experience, excellent organizational skills, and the ability to work carefully under attorney guidance in fast-moving legal matters.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain case calendars for criminal tax matters, monitoring key dates related to subpoenas, summons responses, statutes of limitation, court rules, and trial timing requirements for attorney awareness and review.</p><p>• Review federal court dockets regularly, submit filings electronically, and ensure documents are properly served in accordance with court procedures.</p><p>• Draft, organize, and format routine pleadings and other legal documents for attorney review prior to filing.</p><p>• Coordinate the collection of client records responsive to government requests while preserving accurate production logs, chain-of-custody documentation, and Bates-stamped records.</p><p>• Receive and organize government discovery materials, upload and index documents in the designated document management system, and handle restricted materials in compliance with protective orders.</p><p>• Assist with the identification and separation of privileged or work-product content and prepare privilege logs based on attorney direction.</p><p>• Track joint defense and common interest arrangements and help facilitate approved document exchanges with co-counsel.</p><p>• Arrange logistics and assemble materials for proffer meetings, witness or client interviews, and conferences with prosecutors or investigative agents.</p><p>• Support attorneys during pretrial and trial preparation by organizing case files, exhibits, and related materials.</p><p>• Monitor pretrial release conditions, reporting requirements, and court-ordered obligations, and notify attorneys of upcoming deadlines while safeguarding confidential matter access.</p><p>Email your resume directly to --</p><p>rosemarie.jones<at>roberthalf.<com></p>
- 2026-11-10T00:00:00Z
- Dallas, TX
- onsite
- Permanent / Full Time
- 0 - 0 USD / Yearly
- <p>This prestigious downtown Dallas law firm is looking for a Legal Assistant to support a busy litigation practice in Dallas, Texas. This position is well suited for someone who can keep case activity organized, manage filings and deadlines with precision, and communicate confidently with clients, attorneys, and court personnel. The ideal candidate brings strong civil litigation support experience and can help move matters forward through careful document handling, scheduling, and day-to-day case coordination.</p><p><br></p><p>Responsibilities:</p><p>• Prepare, file, and distribute court documents through appropriate electronic filing and service systems in a timely and accurate manner.</p><p>• Conduct initial intake with prospective clients, review matters for conflicts, and help identify inquiries that do not align with case criteria or firm guidelines.</p><p>• Draft routine legal documents and basic proposed orders for attorney review and finalization.</p><p>• Assemble discovery requests and response materials, organize supporting information, and prepare documents for attorney objections and substantive edits.</p><p>• Format pleadings, briefs, and appellate submissions to meet court-specific rules and filing standards.</p><p>• Maintain both electronic and manual calendars, track hearings and deadlines, and create case timelines based on pleadings, notices, and court orders.</p><p>• Monitor open tasks, follow up on outstanding items, and keep attorneys informed of approaching deadlines or incomplete work.</p><p>• Apply Bates numbering, perform redactions when needed, and coordinate the service of discovery materials and other case documents.</p><p>• Communicate with court personnel regarding scheduling, hearing availability, and procedural requirements, while also serving as a reliable point of contact for clients.</p><p>You have the ability to make this job your very own job by emailing your resume directly to --</p><p>rosemarie.jones<at>roberthalf,.<com></p>
- 2026-11-13T00:00:00Z
- Dallas, TX
- onsite
- Permanent / Full Time
- 0 - 0 USD / Yearly
- <p>An urgent search is on!!! An exceptional Litigation Legal Assistant is needed immediately for 3 Partners at one of the finest firms in Uptown! This role is ideal for someone with significant experience in litigation support and a strong understanding of legal procedures. If you excel in managing complex tasks, thrive under deadlines, and are passionate about supporting attorneys and clients, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to attorneys specializing in Business Litigation cases.</p><p>• Prepare, format, and manage legal documents to ensure accuracy and compliance with court requirements.</p><p>• Handle electronic filing systems for submitting court documents efficiently and in a timely manner.</p><p>• Coordinate schedules and manage calendars to track court dates, deadlines, and appointments.</p><p>• Maintain confidentiality of sensitive client and case information while adhering to high standards of professionalism.</p><p>• Utilize case management software and tools like Adobe Acrobat to organize and track case details.</p><p>• Communicate effectively with clients, attorneys, and team members to facilitate smooth operations.</p><p>• Prioritize and manage multiple tasks simultaneously while meeting strict deadlines.</p><p>• Stay updated on litigation procedures and assist in keeping the team informed of any changes or updates.</p><p>Things will be so much better than ok if you look into this open position. Confidentially send your resume to rosemarie.jones<at>roberthalf.<com></p>
- 2026-10-23T00:00:00Z
- Wheaton, IL
- onsite
- Permanent / Full Time
- 45000 - 55000 USD / Yearly
- We are looking for a Legal Assistant to support a busy law office in Illinois. This opportunity is well suited for someone who is comfortable using technology, communicates effectively, and stays composed in a fast-paced setting. The role offers exposure to a broad range of legal administrative work while contributing to an organized and client-focused office environment.<br><br>Responsibilities:<br>• Manage daily administrative support activities, including preparing correspondence, responding to messages, copying and transmitting documents, and welcoming visitors in a courteous manner.<br>• Organize incoming and outgoing mail and ensure office communications are routed accurately and efficiently.<br>• Coordinate client meetings and maintain appointment schedules to support smooth day-to-day operations.<br>• Monitor key dates and maintain a central calendar to help the team stay on track with deadlines and commitments.<br>• Enter and update information in office systems with a high level of accuracy and attention to detail.<br>• Assist with general operational needs, including monitoring inventory levels and arranging office supply orders when needed.<br>• Work across Microsoft Word, Outlook, and other software platforms, adapting quickly to new tools and processes.<br>• Provide additional administrative and legal support tasks as priorities shift within the office.
- 2026-10-19T00:00:00Z
- Chicago, IL
- onsite
- Temporary / Contract
- 28.5 - 33 USD / Hourly
- We are looking for a detail-oriented Legal Assistant to support attorneys with litigation-related administrative and document management work in Chicago, Illinois. This Long-term Contract position is ideal for someone who thrives in a fast-paced legal environment and can balance deadlines, court requirements, and attorney support needs with professionalism. The role involves close coordination with legal teams, clients, courts, and other external contacts while maintaining accuracy, discretion, and strong organizational control. <br> Responsibilities: • Manage attorney schedules by organizing meetings, tracking deadlines, and maintaining court-related calendar entries with accuracy. • Prepare, revise, and finalize legal pleadings, correspondence, filings, and other case documents in accordance with applicable court rules and judicial procedures. • Support hearings, depositions, arbitrations, and productions by assembling exhibits, scanning materials, and applying Bates numbering as needed. • Oversee litigation files by keeping electronic records current, docketing court activity, and maintaining complete case documentation. • Coordinate the preparation and timely delivery of audit letter responses in partnership with attorneys and accounting personnel. • Review billing materials for accuracy, assist with invoice follow-up, and communicate with insurance carriers regarding questions or payment issues. • Process administrative items such as expense submissions, payment requests, and new client or matter intake documentation. • Provide broader office support when needed, including assisting operational teams such as reception or shared service functions. <br> The pay range for this position is 25 to 32. Benefits available to contract/contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/contract professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. <br> Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.
- 2026-11-12T00:00:00Z
- Denver, CO
- onsite
- Permanent / Full Time
- 85000 - 90000 USD / Yearly
- <p>Legal Assistant</p><p><br></p><p>Our client, leading premier regional law firm is seeking a 3 plus years' litigation legal secretary for their Denver office. The Litigation Legal Assistant will have strong knowledge of MS Outlook, Word, Excel, Adobe Acrobat and accurate typing of 60 wpm required. This position will support partners and associates in the litigation practice supporting the commercial litigation group. Advanced knowledge of litigation required with a minimum of 3 years' experience. Employment law experience would be preferred for this position. Colorado State and Federal filings experience is required for this position. Specific competencies include strong attention to detail; dependable; good interpersonal skills; ability to work well with clients and the team; a high level of organizational abilities; ability to multi-task, schedule meetings, conferences, travel and other administrative work; ability to exercise good judgment and problem solve; be self-motivated and flexible; and work effectively under pressure to meet tight deadlines. The client has gained a reputation for providing its clientele with the highest quality legal services. They offer excellent salaries, paid RTD, hybrid work, profit sharing, a very generous time off policy, other outstanding benefits, and a very professional work environment. If you are qualified, please e-mail your resume and professional references to Director, mala.saraogi@roberthalf [dot] [com] for immediate consideration.</p>
- 2026-11-03T00:00:00Z
- Albany, NY
- onsite
- Temporary / Contract
- 28 - 35 USD / Hourly
- <p>We are looking for a detail-oriented Legal Assistant to support grants, contracts, and administrative operations for a public-sector office in Albany, New York. This 2+ year Long-term Contract position offers the opportunity to work closely with unit leadership on procurement support, documentation review, process coordination, and day-to-day operational activities. The ideal candidate is highly organized, communicates effectively, and can manage multiple priorities in a structured, deadline-driven environment.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate the preparation and organization of grant, contract, and solicitation materials, ensuring documents are complete and tracked through each stage of review.</p><p>• Review proposal submissions for administrative accuracy and help maintain orderly records throughout evaluation and award activities.</p><p>• Support the administration of evaluation processes by organizing documentation, maintaining internal records, and assisting with scheduling and logistics.</p><p>• Update spreadsheets, filing systems, and tracking tools to promote efficient workflows and accurate reporting across the unit.</p><p>• Communicate with internal teams and external partners to gather information, share updates, and help keep projects moving on schedule.</p><p>• Perform a broad range of administrative duties such as scheduling meetings, conducting research, proofreading documents, monitoring compliance-related details, and preparing meeting notes.</p><p>• Provide operational support to the broader contracts and grants management function, helping leadership address routine priorities and special assignments.</p><p>• Assist with ad hoc projects and process-related initiatives as directed, including work involving internal databases and financial or procurement systems.</p>
- 2026-11-05T00:00:00Z
- Boston, MA
- onsite
- Permanent / Full Time
- 70000 - 130000 USD / Yearly
- <p>We are looking for a dependable Litigation Legal Assistant to support attorneys with a broad range of legal and administrative work. This role is ideal for someone who can manage competing priorities, handle sensitive information with discretion, and produce high-quality work in a deadline-driven environment. The successful candidate will bring strong court filing knowledge, excellent organizational skills, and the ability to collaborate effectively across litigation and transactional matters.</p><p><br></p><p>Responsibilities:</p><p>• Prepare, revise, and finalize legal documents such as pleadings, agreements, correspondence, and case-related materials with a high level of accuracy.</p><p>• File documents electronically in federal and state courts while ensuring all submissions meet applicable court rules and deadlines.</p><p>• Support appellate matters by organizing filings, verifying citations, and assisting with the assembly of submission materials.</p><p>• Coordinate meetings and appointments by managing schedules, reserving conference space, arranging virtual access, and handling related logistics.</p><p>• Maintain attorney calendars, track key dates, and provide timely reminders for hearings, filings, meetings, and other commitments.</p><p>• Handle day-to-day administrative support for assigned attorneys, including time entry, expense processing, travel coordination, and client matter intake.</p><p>• Organize and maintain electronic and physical files, including document version comparisons and records management within document storage systems.</p><p>• Respond professionally to attorneys, clients, and internal staff while preserving confidentiality and supporting a collaborative team environment.</p>
- 2026-11-13T00:00:00Z
- Santa Ana, CA
- onsite
- Permanent / Full Time
- 70000 - 90000 USD / Yearly
- We are looking for an organized Legal Assistant to support a busy civil litigation practice in California. This role is ideal for someone who thrives in a fast-paced law firm environment, manages multiple priorities with care, and produces high-quality work with minimal supervision. You will work closely with attorneys on litigation support, document preparation, filing coordination, and day-to-day administrative needs while contributing to a collaborative office culture.<br><br>Responsibilities:<br>• Support a group of attorneys with a broad range of litigation-related administrative and document tasks in a high-volume practice.<br>• Coordinate and submit court filings in state courts and assist with federal filings when needed, ensuring accuracy and timeliness.<br>• Prepare legal documents and assemble tables of authorities, tables of contents, correspondence, and other case materials for attorney review.<br>• Maintain attorney schedules by tracking deadlines, appointments, and key case-related commitments while helping keep priorities organized.<br>• Process expense reports and related administrative items for assigned attorneys using internal systems and firm procedures.<br>• Manage document handling and file organization within the firm’s document management platform and other office technologies.<br>• Provide general litigation support by assisting with client communications, formatting documents, and maintaining organized records.<br>• Contribute to smooth daily office operations while adapting to workload changes across multiple attorney desks.
- 2026-11-06T00:00:00Z