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2420 results for Accounting Assistant jobs
- New Orleans, LA
- onsite
- Temporary to Hire
- 17 - 19 USD / Hourly
- <p>We are looking for an Administrative Assistant to support affordable housing and residential leasing operations in New Orleans, Louisiana. This contract opportunity with potential for a permanent role is ideal for someone who can balance front-desk coordination, resident communication, and detailed administrative work in a mission-driven non-profit environment. The person in this role will help maintain organized records, assist with leasing-related activities, and provide responsive service to applicants, residents, and internal staff.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily administrative activities, including document preparation, file maintenance, and general office support for housing and leasing operations.</p><p>• Welcome visitors and handle incoming calls professionally, directing inquiries and providing accurate information to residents, applicants, and partners.</p><p>• Enter, update, and verify data in tracking systems and spreadsheets to maintain accurate leasing, resident, and case-related records.</p><p>• Support leasing processes by coordinating appointments, preparing paperwork, and assisting with application and occupancy documentation.</p><p>• Maintain organized resident files and ensure records align with affordable housing program guidelines, including LIHTC-related documentation.</p><p>• Use Microsoft Excel to track property, applicant, and administrative information, create reports, and monitor key details with accuracy.</p><p>• Assist with case management coordination by organizing correspondence, scheduling follow-ups, and helping staff maintain timely communication.</p><p>• Provide receptionist and front-office coverage while helping the team sustain efficient day-to-day operations.</p>
- 2026-11-10T00:00:00Z
- Vista, CA
- onsite
- Temporary / Contract
- 23 - 27 USD / Hourly
- <p>Robert Half is looking for an Administrative Assistant to support a busy construction and project management team. This is an excellent opportunity for someone who enjoys keeping multiple projects organized, coordinating schedules, and making sure important documentation stays accurate and accessible. The person in this role will work closely with project managers, field supervisors, vendors, and subcontractors to help keep daily operations moving. The ideal candidate is proactive, comfortable working in a fast-paced environment, and able to manage shifting priorities without losing track of the details.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to project managers and field operations personnel.</li><li>Prepare, format, and maintain project documents, correspondence, and reports.</li><li>Track project schedules, deadlines, permits, and outstanding documentation.</li><li>Assist with subcontractor paperwork, vendor information, insurance certificates, and compliance records.</li><li>Process purchase orders, track invoices, and route documents for approval.</li><li>Coordinate meetings, site visits, and project-related appointments.</li><li>Maintain digital project files, construction records, and document control logs.</li><li>Communicate with vendors, subcontractors, and internal teams regarding project updates.</li><li>Assist with general office coordination, supply ordering, and administrative projects.</li></ul><p><br></p>
- 2026-11-11T00:00:00Z
- Gardena, CA
- onsite
- Temporary to Hire
- 28 - 32 USD / Hourly
- We are looking for a dependable Administrative Assistant to support daily office operations in California. This contract opportunity has the potential to become permanent and is ideal for someone who thrives in a fast-moving environment, stays organized, and takes initiative without waiting for direction. The right candidate will bring a service-oriented mindset, adapt easily to shifting priorities, and help create an efficient and well-coordinated workplace.<br><br>Responsibilities:<br>• Manage front-office activities by greeting visitors, answering incoming phone calls, and directing inquiries appropriately.<br>• Sort, open, and distribute incoming mail to ensure timely delivery of important documents and correspondence.<br>• Provide administrative support for leadership and team members by preparing materials, coordinating requests, and handling routine office tasks.<br>• Take ownership of special assignments and time-intensive projects that improve day-to-day office efficiency.<br>• Coordinate office meal orders and help manage related logistics for staff needs and team gatherings.<br>• Assist with planning and organizing offsite meetings or company events, including scheduling and vendor coordination.<br>• Perform data entry and maintain organized records, files, and administrative documentation with a high level of accuracy.<br>• Monitor office needs proactively and step in where needed to keep operations running smoothly across multiple functions.
- 2026-11-13T00:00:00Z
- Beaverton, OR
- onsite
- Temporary / Contract
- 26.6 - 30.8 USD / Hourly
- <p>We are seeking a highly organized and proactive <strong>Administrative Assistant</strong> to support a Director within a fast-paced manufacturing environment. This role is responsible for providing day-to-day administrative support, ensuring documents and records are organized and accurate, and helping the Director stay focused on key business priorities. The ideal candidate is detail-oriented, professional, and able to anticipate needs before they arise.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to the Director, managing a variety of day-to-day tasks and priorities.</li><li>Organize, maintain, and audit files and documentation for accuracy and compliance.</li><li>Cross-reference and review documents to identify discrepancies and ensure data integrity.</li><li>Anticipate executive needs and proactively address administrative requirements.</li><li>Prepare reports, presentations, meeting agendas, and supporting materials.</li><li>Coordinate communications through email, phone, and other correspondence.</li><li>Schedule meetings, assist with calendar management, and support special projects as needed.</li><li>Handle sensitive information with a high degree of confidentiality and professionalism.</li></ul><p><strong>Required Software Skills:</strong></p><ul><li>Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)</li></ul><p><strong>Top Qualifications:</strong></p><ul><li>Exceptional organizational and time-management skills.</li><li>Strong written and verbal communication abilities.</li><li>Ability to manage multiple priorities in a fast-paced environment.</li><li>High level of professionalism, sound judgment, and confidentiality.</li></ul><p><strong>Preferred Experience:</strong></p><ul><li>Previous experience supporting an executive, director, or senior leader.</li><li>Experience working in a manufacturing, operations, or industrial environment is a plus.</li></ul><p><br></p>
- 2026-11-13T00:00:00Z
- Los Angeles, CA
- onsite
- Temporary to Hire
- 20.9 - 24.2 USD / Hourly
- We are looking for an Administrative Assistant to support a fast-paced, well-organized environment in Los Angeles, California. This contract opportunity with potential for a permanent position is ideal for someone who brings strong judgment, excellent follow-through, and an experienced approach to communication with both internal teams and high-visibility external contacts. The person in this role will help keep daily operations organized, manage time-sensitive requests with urgency, and provide dependable administrative support from day one.<br><br>Responsibilities:<br>• Manage calendars, coordinate meetings, and track shifting priorities to ensure important requests are handled promptly and accurately.<br>• Serve as an effective first point of contact by answering incoming calls, greeting visitors, and routing communications to the appropriate parties.<br>• Monitor time-sensitive messages and requests, escalate urgent matters quickly, and follow through until each item is resolved.<br>• Maintain organized records, update internal documents, and complete data entry tasks with a high degree of accuracy.<br>• Support day-to-day office administration by preparing materials, handling correspondence, and keeping workflows running efficiently.<br>• Gather information proactively, anticipate administrative needs, and use sound judgment to solve routine issues independently.<br>• Partner closely with leadership and stakeholders to coordinate logistics for appearances, meetings, and other scheduled commitments.
- 2026-11-04T00:00:00Z
- San Diego, CA
- onsite
- Temporary / Contract
- 23 - 26 USD / Hourly
- <p><strong>Position Overview</strong></p><p>Our client, a well-established construction company in San Diego, is seeking a dependable and organized Administrative Assistant to support daily office operations. This individual will play an important role in keeping the office running efficiently by providing administrative support to management, coordinating schedules, maintaining documentation, and assisting with communication between internal teams, vendors, subcontractors, and clients.</p><p>The ideal candidate is proactive, detail-oriented, and comfortable working in a fast-paced construction environment where priorities can shift throughout the day.</p><p><strong>Key Responsibilities</strong></p><ul><li>Provide day-to-day administrative support to management and the broader office team.</li><li>Answer and direct incoming phone calls, greet visitors, and manage general office inquiries.</li><li>Maintain electronic and physical filing systems, ensuring documents and records are organized and up to date.</li><li>Assist with preparing, editing, and distributing correspondence, reports, spreadsheets, and other business documents.</li><li>Coordinate meetings, appointments, calendars, and internal communications.</li><li>Assist with construction-related documentation, including contracts, purchase orders, invoices, work orders, and project files.</li><li>Communicate with vendors, subcontractors, clients, and internal departments to help coordinate information and follow up on outstanding items.</li><li>Assist with data entry, tracking project information, and updating spreadsheets and internal databases.</li><li>Support invoice processing, expense tracking, and general accounting-related administrative tasks as needed.</li><li>Order office supplies, maintain office organization, and assist with general office coordination.</li><li>Provide additional administrative support and special project assistance as business needs arise.</li></ul><p><br></p>
- 2026-11-04T00:00:00Z
- San Diego, CA
- onsite
- Temporary / Contract
- 22 - 25 USD / Hourly
- <p>Our client, a mission-driven organization in the nonprofit industry, is seeking a detail-oriented and highly organized Administrative Assistant to support daily office operations and help ensure the team runs efficiently. This role is ideal for someone who enjoys providing administrative support in a collaborative, fast-paced environment and is passionate about contributing to meaningful work.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to leadership and department teams</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, presentations, and other documents</li><li>Answer and direct incoming calls, emails, and inquiries professionally</li><li>Maintain organized filing systems, databases, and office records</li><li>Assist with meeting preparation, including agendas, materials, and follow-up notes</li><li>Coordinate travel arrangements and process expense reports as needed</li><li>Support event planning, donor outreach logistics, and other special projects</li><li>Order office supplies and help maintain day-to-day office operations</li><li>Serve as a professional and welcoming point of contact for internal and external stakeholders</li></ul><p><br></p>
- 2026-11-11T00:00:00Z
- Oakland, CA
- onsite
- Temporary / Contract
- 26.125 - 30.25 USD / Hourly
- We are looking for a highly organized Administrative Assistant to support senior leadership within a mission-driven non-profit organization in Oakland, California. This Contract position will play a central role in keeping executive priorities, communications, meetings, and project activities moving efficiently across the organization. The ideal candidate brings strong judgment, effective communication skills, and the ability to manage sensitive information while coordinating multiple deadlines in a fast-paced environment.<br><br>Responsibilities:<br>• Provide day-to-day administrative support to executive leadership, ensuring schedules, communications, and priority items are managed with accuracy and discretion.<br>• Coordinate calendars, meetings, and follow-up actions while helping keep strategic and time-sensitive initiatives on track.<br>• Create, revise, and proofread presentations, reports, correspondence, and briefing materials for leadership, board, committee, partner, alumni, and student audiences.<br>• Organize meeting logistics and prepare materials needed for internal and external stakeholder discussions.<br>• Track multiple projects at once, monitor milestones, and help address administrative roadblocks that could affect deadlines or deliverables.<br>• Work closely with teams across programs, operations, development, communications, and finance to support cross-functional initiatives.<br>• Assist with the preparation of dashboards, summaries, and other project documentation for a variety of business needs.<br>• Support event coordination and stakeholder engagement activities, including scheduling, document preparation, and communication follow-through.
- 2026-10-30T00:00:00Z
- Carson City, NV
- onsite
- Temporary / Contract
- 19 - 21 USD / Hourly
- <p>Seeking a detail-oriented Administrative Assistant for a long-term contract opportunity in Carson City. This role supports daily office operations, records management, and administrative functions while assisting staff and leadership with a variety of administrative tasks. The ideal candidate will maintain accurate records, coordinate administrative processes, prepare documentation, and ensure efficient office operations while effectively managing multiple priorities in a professional office environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare, edit, and distribute correspondence, reports, forms, and other documents.</li><li>Manage calendars, schedule meetings, and coordinate meeting logistics.</li><li>Maintain electronic and physical records in accordance with established policies and procedures.</li><li>Enter, update, and verify information within databases and tracking systems.</li><li>Process applications, forms, invoices, and other administrative documentation.</li><li>Compile data, generate reports, and assist with special projects and program activities.</li><li>Monitor deadlines and support departmental workflow and compliance requirements.</li><li>Communicate with staff, government agencies, community partners, and members of the public regarding administrative matters.</li><li>Assist with records retention, document management, and other office support functions.</li></ul><p><br></p><p><br></p>
- 2026-11-11T00:00:00Z
- Torrance, CA
- onsite
- Temporary / Contract
- 20 - 23 USD / Hourly
- We are looking for a highly organized Administrative Assistant to provide day-to-day support for a department in Torrance, California. This Long-term Contract opportunity is ideal for someone who is comfortable handling detailed administrative work, managing records, and keeping information accurate across multiple systems. The position offers the chance to contribute to core operational activities while supporting reporting, order processing, and data-related projects.<br><br>Responsibilities:<br>• Maintain and update departmental records, databases, and internal files to ensure information remains complete and current.<br>• Review inventory, pricing, quotation, and product details to identify discrepancies and improve data accuracy.<br>• Support the transfer of information into inventory management tools by preparing, entering, and verifying data.<br>• Process purchase orders and assist with related documentation to help keep transactions organized and on schedule.<br>• Perform high-volume data entry, generate routine reports, and provide general administrative assistance to the team.<br>• Partner with department leaders to confirm records are correct, organized, and aligned with current business needs.<br>• Contribute to special assignments and take on additional office support duties as priorities change.<br>• Assist with general front-office and communication tasks, including handling inbound calls when needed.
- 2026-11-07T00:00:00Z
- Concord, CA
- onsite
- Temporary to Hire
- 27.5 - 29.5 USD / Hourly
- <p>We are looking for an Administrative Assistant to support campsite reservation operations and general office coordination in Concord, California. This contract to hire opportunity is ideal for someone who enjoys balancing customer service, detailed recordkeeping, and day-to-day administrative support in a fast-paced environment. The role will serve as a key point of contact for members, assist with reservation activity and camp communications, and help maintain organized office processes that support smooth operations.</p><p><br></p><p>Administrative Assistant - Camp Responsibilities:</p><p>• Process camp reservation requests and respond to all member inquiries.</p><p>• Manage, assign, and oversee reservations, including the annual lottery for two California campsites.</p><p>• Review and authorize reservation refunds when appropriate.</p><p>• Document, track, and address issues reported by camp hosts or members, elevating concerns to the Office Manager or President as needed.</p><p>• Process charges for cabin cleaning when reported and documented by camp hosts.</p><p>• Support camp hosts and escalate operational concerns to management when necessary.</p><p>• Maintain and manage camp waitlists and fill vacancies promptly.</p><p>• Prepare and reconcile daily logs for reservations, payments, and cancellations.</p><p>• Approve, document, and notify hosts of upcoming service animal accommodations.</p><p>• Prepare and distribute reservation forms, brochures, and updated camp flyers.</p><p>• Review the website regularly and submit updates to the Director of Marketing.</p><p>• Maintain the Camps Desk manual</p><p>• Maintain all records related to reservations, cancellations, refunds, and complaints.</p><p>• Coordinate work party dates, assignments, and communications with camp hosts.</p><p>• Assist the President with tasks supporting the successful operation of all camps.</p><p>• Communicate last-minute reservation changes to camp hosts as needed.</p><p>• Promote union membership.</p><p>• Collaborate with management and IT to improve camp procedures.</p><p>• Update the annual calendar of special events with the Office Manager and President before posted on website.</p><p>• Reserve cabins that are required for management inspections before the new calendar year is posted on website.</p><p>• Prepare and submit articles for company bulletin.</p><p><br></p><p>Additional Administrative Responsibilities:</p><p>• Create camp certificates upon request from the Office Manager or Director of Marketing.</p><p>• Process retiree payments as time permits.</p><p>• Collaborate with staff to develop and implement improvements to office operations.</p><p>• Pick up and process mail in the absence of Administrative Support personnel.</p><p>• Provide administrative support to the office as needed.</p><p>• Attend New Hire Orientation (NHO) approximately once per month.</p><p><br></p><p>If you are interested in the Administrative Assistant role, please apply today!</p>
- 2026-11-13T00:00:00Z
- Pompano Beach, FL
- onsite
- Temporary / Contract
- 25 - 28 USD / Hourly
- <p>Position Overview</p><p>We are seeking a proactive and detail-oriented Administrative Assistant to support the daily operations of our growing plumbing and construction business. This role is ideal for someone who thrives in a fast-paced environment, enjoys providing excellent customer service, and can effectively manage multiple priorities. The Administrative Assistant will serve as the first point of contact for customers, coordinate scheduling, manage communications, and support office operations.</p><p>Key Responsibilities</p><ul><li>Answer and manage a high volume of inbound calls professionally and efficiently.</li><li>Schedule appointments and coordinate service calls.</li><li>Route calls and messages to appropriate team members.</li><li>Monitor and respond to emails and voicemails in a timely manner.</li><li>Provide exceptional customer service and assist with customer inquiries.</li><li>Maintain organized filing systems, documentation, and office records.</li><li>Support administrative office functions and daily operational procedures.</li><li>Enter and maintain accurate customer and job-related data.</li><li>Assist with documenting and improving office processes and procedures.</li><li>Coordinate with field teams, technicians, and management to ensure smooth communication and workflow.</li></ul><p><br></p>
- 2026-11-13T00:00:00Z
- Canton, OH
- onsite
- Permanent / Full Time
- 37440 - 45760 USD / Yearly
- We are looking for a dependable Administrative Assistant to support daily office operations in Canton, Ohio. This position is ideal for someone who enjoys keeping work organized, communicating effectively with visitors and callers, and handling a wide range of administrative tasks with accuracy. The role offers the opportunity to contribute to a service-focused environment by helping the office run efficiently and ensuring information is managed in a timely manner.<br><br>Responsibilities:<br>• Welcome visitors, manage front-desk activity, and create a positive first impression for clients and guests.<br>• Handle incoming phone calls, direct inquiries to the appropriate contacts, and relay messages clearly and promptly.<br>• Prepare, update, and maintain office records, databases, and routine documentation with a strong focus on accuracy.<br>• Enter information into internal systems and verify data to support organized and reliable recordkeeping.<br>• Provide day-to-day administrative support such as scheduling, filing, correspondence, and general office coordination.<br>• Assist with maintaining orderly office procedures and support operational updates or process changes when needed.
- 2026-10-28T00:00:00Z
- Manchester, NH
- onsite
- Permanent / Full Time
- 0 - 0 USD / Yearly
- <p>About the Opportunity</p><p>A small, established financial planning firm in Manchester, NH is looking to add an Administrative Assistant to its growing team. This is a newly created position offering the opportunity to work closely with the firm's owner and financial advisor while supporting daily office operations and financial administration.</p><p>This role is ideal for someone with an administrative background who is comfortable working with technology, enjoys learning new systems, and has an interest in financial services. Previous financial industry experience is beneficial but not required, as training will be provided on the firm's software and processes.</p><p><br></p><p>Key Responsibilities</p><ul><li>Provide day-to-day administrative and operational support to the financial advisor.</li><li>Assist with executing and processing investment trades.</li><li>Utilize financial software to manage client information, process transactions, and maintain accurate records.</li><li>Generate, compile, and review financial reports.</li><li>Support general office administration, including document preparation, filing, data entry, and correspondence.</li><li>Assist with maintaining accurate client records and financial documentation.</li><li>Learn and utilize LTL ClientWorks and other financial technology platforms.</li><li>Handle confidential client and financial information with discretion and professionalism.</li></ul><p><br></p>
- 2026-11-05T00:00:00Z
- Granite Quarry, NC
- onsite
- Permanent / Full Time
- 50000 - 60000 USD / Yearly
- We are looking for an Administrative Assistant to support human resources activities at our onsite location in Granite Quarry, North Carolina. This position plays an important part in keeping employee records accurate, coordinating onboarding and training tasks, and helping staff navigate day-to-day HR-related processes. The ideal candidate is organized, discreet, and comfortable managing multiple priorities while delivering dependable administrative support in a collaborative workplace.<br><br>Responsibilities:<br>• Coordinate paid time off requests, update leave balances, and maintain accurate attendance documentation for employees.<br>• Organize and maintain personnel records, ensuring HR files and related documentation remain current, complete, and properly stored.<br>• Lead onboarding logistics for new employees, including orientation scheduling, required hiring paperwork, and initial training coordination.<br>• Manage employment eligibility processes by completing and tracking I-9 and E-Verify requirements in accordance with federal guidelines.<br>• Support benefits and leave administration by assisting eligible employees with enrollment materials, claim documentation, and policy-related questions.<br>• Monitor completion of required training programs for new and existing staff and follow up to ensure deadlines are met.<br>• Provide administrative support for employee relations matters by documenting workplace issues, maintaining records, and assisting with disciplinary paperwork.<br>• Respond to timekeeping and payroll-related questions and help resolve routine issues connected to employee hours and records.<br>• Work with contract staffing partners on administrative tasks related to contingent labor needs and other assigned HR projects.
- 2026-11-03T00:00:00Z
- Farmingdale, NY
- onsite
- Permanent / Full Time
- 60000 - 65000 USD / Yearly
- We are looking for a dependable Administrative Assistant to support daily office operations in New York. This position is well suited for someone who thrives in a fast-paced manufacturing environment and can manage multiple administrative tasks with accuracy and professionalism. The ideal candidate brings strong computer proficiency, excellent organizational skills, and a confident approach to front-office support.<br><br>Responsibilities:<br>• Manage day-to-day administrative activities to keep office operations running smoothly and efficiently.<br>• Greet visitors, handle front-desk responsibilities, and provide a detail-oriented first point of contact for callers and guests.<br>• Respond to incoming phone calls, route inquiries appropriately, and relay messages in a timely manner.<br>• Enter, update, and maintain records in company systems with a high level of accuracy and attention to detail.<br>• Prepare, organize, and distribute documents, correspondence, and other office materials as needed.<br>• Support internal teams with scheduling, filing, and general clerical tasks to improve workflow and coordination.
- 2026-10-30T00:00:00Z
- Elyria, OH
- onsite
- Permanent / Full Time
- 37000 - 37500 USD / Yearly
- <p>We are looking for a dependable Administrative Assistant to support daily office activities and help keep order fulfillment running smoothly in Elyria, Ohio. This position combines administrative coordination with hands-on support for preparing and shipping smaller product orders. The ideal candidate is comfortable using computers and Excel, works well independently, and maintains accuracy in a fast-paced service environment.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate routine office support tasks to help maintain efficient day-to-day operations.</p><p>• Process smaller product requests such as banners, drapes, and promotional materials with close attention to detail.</p><p>• Gather ordered items, organize them for dispatch, and package shipments securely.</p><p>• Prepare outgoing deliveries through shipping platforms, including FedEx, UPS, and ensure packages are sent accurately and on time.</p><p>• Track quantities and verify order information using basic calculations to maintain inventory and shipping accuracy.</p><p>• Enter and update order-related information in computer systems and portal-based software.</p><p>• Provide general administrative assistance, including data entry, reception coverage, and support for inbound communications.</p><p>• Provide customer support and communication in regard to all facets of the orders</p><p><br></p>
- 2026-11-06T00:00:00Z
- Greenville, NC
- onsite
- Temporary / Contract
- 21 - 26 USD / Hourly
- We are looking for an organized Administrative Assistant to support daily office operations in Greenville, North Carolina. This Long-term Contract position is ideal for someone who communicates professionally, manages multiple priorities with care, and keeps administrative processes running smoothly. The role will involve front-office coordination, phone support, record maintenance, and accurate handling of routine office tasks in a fast-paced environment.<br><br>Responsibilities:<br>• Manage day-to-day administrative activities to keep office functions organized, efficient, and on schedule.<br>• Respond to incoming calls professionally, direct inquiries appropriately, and provide courteous support to callers and visitors.<br>• Perform front-desk and reception coverage, including greeting guests and assisting with general office needs.<br>• Enter, update, and maintain information in office records and databases with a high level of accuracy.<br>• Prepare routine correspondence, forms, and administrative documents while ensuring completeness and consistency.<br>• Coordinate calendars, meetings, and basic scheduling needs to support team operations.<br>• Maintain filing systems and organize office documentation for easy access and recordkeeping.<br>• Assist with general clerical tasks such as scanning, copying, distribution of materials, and other office support duties.
- 2026-11-06T00:00:00Z
- Columbia, SC
- onsite
- Permanent / Full Time
- 45000 - 55000 USD / Yearly
- <p>We are looking for an Administrative Assistant to support advancement operations for a local not for profit organization in Columbia, South Carolina. This position will be responsible for producing timely and accurate data input within the donor database. Creating and producing reports, mailings and donor follow up. You will ensure optimal database performance by analyzing database issues and monitoring database performance. Additionally, working with team members to provide general administrative support and coordination with planned events and other activities. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple administrative priorities in a fast-paced environment.</p><p> </p><p><br></p>
- 2026-10-23T00:00:00Z
- Raleigh, NC
- onsite
- Temporary / Contract
- 19 - 22 USD / Hourly
- We are looking for an Administrative Assistant to support daily office operations in Raleigh, North Carolina. This Contract position is ideal for someone who enjoys creating structure, managing front-desk activity, and keeping administrative processes running smoothly. The role calls for strong communication, accuracy, and the ability to handle multiple priorities in an organized office setting.<br><br>Responsibilities:<br>• Manage front-office activities by greeting visitors, directing inquiries, and maintaining an organized reception area.<br>• Handle incoming calls efficiently, route messages to the appropriate team members, and respond to routine requests with professionalism.<br>• Provide day-to-day administrative support through scheduling, document preparation, filing, and coordination of office tasks.<br>• Enter and update information in internal systems with a high level of accuracy and attention to detail.<br>• Organize records and maintain administrative documents so information is accessible and current.<br>• Support general office operations by assisting with correspondence, tracking tasks, and following up on routine administrative needs.
- 2026-10-23T00:00:00Z
- Oldwick, NJ
- onsite
- Permanent / Full Time
- 55000 - 60000 USD / Yearly
- Our client in the Oldwick area is looking to permanent an Administrative Assistant! This role is in office Monday-Friday 8:45-5pm. It is paying between $55-60k base salary depending on experience. Benefits include: Medical & Dental Insurance 401(k): with company match PTO: 15 days total (including 5 NJ sick days) Paid Holidays: 6 federal holidays What You’ll Do Executive Support Manage the President’s calendar, meetings, and scheduling priorities Draft and respond to emails on behalf of the President Coordinate travel arrangements, meetings, and other executive logistics Help prioritize and manage day-to-day administrative needs Marketing & Business Development Proofread and format proposals, presentations, and other marketing materials Assist with special projects and marketing initiatives Learn and utilize AI tools to improve efficiency and support marketing efforts Client Experience Schedule client meetings and coordinate meeting logistics Prepare conference rooms, welcome boards, refreshments, and meeting materials Ensure technology and presentation materials are ready for client meetings Help create a detail oriented and welcoming experience for clients and visitors Office Administration Answer phones and greet visitors Order office, kitchen, and other supplies Run occasional business errands Coordinate office lunches, celebrations, and team activities Help maintain a clean, organized, and detail oriented office environment Team & Project Support Proofread documents and communications for accuracy and professionalism Identify opportunities to improve processes and efficiency Assist with projects and other administrative needs as they arise Take ownership and pride in producing quality work and supporting the overall team <br> Why This Opportunity? If you’re someone who gets bored doing the same thing every day and enjoys being the go-to person who keeps things moving, this could be a great fit. You’ll have the opportunity to work closely with leadership, gain exposure to marketing and business development, learn new technology and AI tools, and make a meaningful impact within a small team.
- 2026-10-15T00:00:00Z
- Spartanburg, SC
- onsite
- Temporary / Contract
- 18 - 25 USD / Hourly
- <p>We are seeking a highly organized Administrative Assistant to support daily office operations and provide administrative support to leadership and team members. This role requires strong attention to detail, professionalism, and the ability to manage multiple priorities. </p><p>Key Responsibilities: Manage calendars, schedules, and meeting coordination Answer phones and direct inquiries appropriately. Prepare correspondence, reports, and presentations. Maintain filing systems and company records. Coordinate travel arrangements and expense reporting. Order office supplies and support office operations. Assist with special projects and administrative initiatives</p>
- 2026-11-05T00:00:00Z
- St. Louis, MO
- onsite
- Temporary / Contract
- 0 - 0 USD / Yearly
- Administrative Assistant Are you a detail-oriented detail oriented with a passion for organization and supporting teams? Join our company as an Administrative Assistant and play a key role in our client’s daily operations. Key Responsibilities: Manage schedules, appointments, and meetings Prepare and edit correspondence, reports, and presentations Answer and direct phone calls; respond to inquiries promptly and professionally Maintain and organize files, both physical and digital Assist with data entry and database management Support event planning and coordination tasks Order office supplies and maintain inventory Collaborate with team members on special projects as needed Please apply online or through our Robert Half app
- 2026-11-06T00:00:00Z
- Salem, MA
- onsite
- Temporary / Contract
- 19.7885 - 22.913 USD / Hourly
- We are looking for an Administrative Assistant to support a legal office on a contract basis. This role combines administrative coordination with legal billing and filing activities, making it ideal for someone who is highly organized, service-minded, and comfortable managing time-sensitive tasks. The position will work closely with attorneys, associates, and clients to help maintain accurate records, support weekly billing operations, and keep office documentation moving efficiently.<br><br>Responsibilities:<br>• Manage weekly invoicing activities for the firm and maintain accurate billing records within the designated software platform.<br>• Prepare and submit electronic court filings while helping ensure documents are processed correctly and on schedule.<br>• Coordinate document storage and retrieval through Dropbox to keep shared files organized and accessible.<br>• Partner with attorneys and associates to address billing requests, updates, and follow-up items in a timely manner.<br>• Contact clients regarding retainer balances and provide attentive service when discussing account status and payment-related questions.<br>• Enter, review, and update billing and matter information in Bill4Time with a strong focus on accuracy and completeness.<br>• Provide administrative office support such as handling inbound calls, data entry, and general front-office assistance as needed.
- 2026-11-12T00:00:00Z
- Cedar Rapids, IA
- onsite
- Temporary / Contract
- 15 - 16 USD / Hourly
- <p>We are looking for a dependable Administrative Assistant to support office operations in Cedar Rapids, Iowa. This is a fully onsite role and is well suited for someone who works accurately, manages repetitive tasks effectively, and provides timely service to customers. The role focuses on identifying insurance-related products, retrieving the correct records or media, and maintaining documentation in line with retention standards. Success in this position requires strong organization, steady follow-through, and the ability to learn established business practices quickly.</p><p><br></p><p>Responsibilities:</p><p>• Review policy numbers to determine the correct annuity, life, health, membership, or related insurance product classification.</p><p>• Locate and obtain the appropriate files, documents, or media needed to complete customer requests accurately and efficiently.</p><p>• Maintain records in accordance with retention guidelines and ensure documentation is handled properly throughout its lifecycle.</p><p>• Manage a steady volume of standardized clerical work by following defined procedures and completing routine tasks with consistency.</p><p>• Organize daily assignments based on urgency and service expectations so customer needs are addressed within required timeframes.</p><p>• Build productive working relationships with both internal teams and external customers to support smooth request handling.</p><p>• Apply learned business rules and operational practices to complete work correctly and minimize errors.</p><p>• Contribute to departmental performance by meeting or surpassing established service level targets.</p>
- 2026-11-11T00:00:00Z