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2397 results for Accounting Assistant jobs
- Woodbridge, NJ
- onsite
- Temporary / Contract
- 23.75 - 27.5 USD / Hourly
- <p>We are looking for an Administrative Assistant to support daily business operations and provide dependable coordination for leadership. This Long-term Contract position is ideal for someone who thrives in a fast-moving office setting, keeps information organized, and communicates effectively across teams. The role involves managing schedules, handling documentation, arranging travel, and assisting with office, purchasing, and employee support activities with a high level of accuracy and discretion.</p><p><br></p><p>Responsibilities:</p><p>• Oversee leadership calendars by scheduling appointments, adjusting priorities, and keeping meeting details current.</p><p>• Coordinate internal meetings by securing space, preparing materials, and confirming logistics with attendees.</p><p>• Create, organize, scan, and distribute business documents while maintaining accurate electronic filing systems.</p><p>• Support reporting and administrative projects by updating spreadsheets, presentations, and other routine records.</p><p>• Arrange business travel plans, including transportation and lodging, and prepare supporting travel documentation.</p><p>• Assist with expense submissions, reimbursement records, and the collection of receipts for proper tracking.</p><p>• Help manage purchasing paperwork by preparing requisitions, submitting payment-related documents, and monitoring approval progress.</p><p>• Process invoices and follow up with internal partners to help ensure timely completion of procurement and payment tasks.</p><p>• Provide administrative support for time-off tracking, attendance documentation, onboarding coordination, and other personnel-related records while protecting confidential information.</p>
- 2026-11-12T00:00:00Z
- Ridgefield, CT
- onsite
- Temporary / Contract
- 17.4135 - 20.163 USD / Hourly
- We are looking for a detail-oriented Administrative Assistant to support essential office and operational tasks for an engineering organization in Ridgefield, Connecticut. This Contract position is well suited for someone who is comfortable managing records, coordinating documentation, and keeping routine administrative processes organized and accurate. The role includes working across spreadsheets, database systems, invoice-related activities, and shipping coordination to help maintain efficient day-to-day business operations.<br><br>Responsibilities:<br>• Maintain and update Excel-based records used to track inventory levels, shipping timelines, and newly created parts information.<br>• Enter and manage order details within database systems to support accurate booking, documentation, and record retention.<br>• Prepare invoices and packing slips, ensuring all related information is processed correctly and in a timely manner.<br>• Handle weekly accounts payable activities, including processing a small volume of check payments with accuracy and attention to detail.<br>• Create and manage outbound shipments through the FedEx online platform, including preparing shipment information and confirming order dispatch.<br>• Perform data entry tasks that support office operations, financial documentation, and administrative reporting.<br>• Assist with general administrative office duties to help maintain organized workflows and dependable operational support.
- 2026-11-05T00:00:00Z
- Washington, DC
- onsite
- Temporary / Contract
- 23.75 - 27.5 USD / Hourly
- We are looking for an organized Administrative Assistant to support daily business operations and provide dependable coordination across teams in Washington, District of Columbia. This Contract position focuses on administrative, travel, and office support, helping employees, consultants, and visitors navigate schedules, meetings, and logistical needs efficiently. The ideal candidate brings strong attention to detail, professionalism, and the ability to manage multiple priorities while maintaining accuracy and discretion.<br><br>Responsibilities:<br>• Coordinate domestic and international travel arrangements, including itineraries, reservations, and related logistics for staff and visitors.<br>• Organize calendars, appointments, and meeting schedules to support smooth day-to-day office operations.<br>• Prepare meeting materials, assist with event logistics, and ensure conference rooms or virtual sessions are ready for use.<br>• Maintain accurate files, records, and documentation while handling sensitive information with confidentiality.<br>• Provide front-office and receptionist support by greeting visitors, answering inbound calls, and responding to administrative inquiries.<br>• Perform data entry and routine administrative tasks to keep reports, trackers, and office information up to date.<br>• Support internal workflows by assisting with correspondence, document preparation, and general office coordination.<br>• Deliver responsive service to internal teams and external contacts, using sound judgment and a customer-focused approach.
- 2026-11-05T00:00:00Z
- Henrico, VA
- onsite
- Temporary to Hire
- 19 - 20 USD / Hourly
- <p><strong>You MUST be comfortable with the shift to be considered for the following role: Monday - Friday 11pm - 7am! </strong></p><p><br></p><p>We are looking for an Administrative Assistant to provide dependable support for a busy dispatch team in Virginia. This contract opportunity has the potential to become permanent and is ideal for someone who enjoys keeping information organized, handling high-volume administrative tasks, and communicating effectively with external partners. The position calls for strong attention to detail, confidence working in Microsoft Office, and the ability to manage office support duties in a fast-paced environment.</p><p><br></p><p><br></p><p>Responsibilities:</p><p>• Enter and maintain dispatch-related information with accuracy, ensuring records remain current and easy to reference.</p><p>• Review operational reports closely, identify discrepancies, and help organize findings for team follow-up.</p><p>• Communicate with carriers by phone and email to gather updates, confirm details, and support smooth coordination.</p><p>• Provide day-to-day administrative support to the department, including document handling, filing, and general office tasks.</p><p>• Answer incoming calls professionally, route inquiries appropriately, and assist with basic reception coverage when needed.</p><p>• Prepare spreadsheets, correspondence, and other routine materials using Microsoft Office applications.</p><p>• Help keep departmental workflows organized by tracking information, updating status details, and supporting timely responses.</p>
- 2026-11-11T00:00:00Z
- Covington, KY
- onsite
- Temporary / Contract
- 20 - 24 USD / Hourly
- <p><br></p><p>Robert Half is seeking organized, proactive Administrative Assistants for ongoing opportunities with local organizations. These positions support daily office operations and offer the chance to work with a variety of teams and industries. Responsibilities and assignment lengths vary based on client needs.</p><p><strong>Responsibilities:</strong></p><ul><li>Provide administrative support to managers, departments, and office staff.</li><li>Schedule meetings, maintain calendars, and coordinate appointments.</li><li>Prepare and update correspondence, spreadsheets, and documents.</li><li>Perform data entry and maintain accurate electronic and paper records.</li><li>Answer calls, monitor shared inboxes, and direct inquiries.</li><li>Assist with meeting materials, mail distribution, and supply orders.</li></ul><p><br></p>
- 2026-10-30T00:00:00Z
- Marlboro, NJ
- onsite
- Permanent / Full Time
- 40000 - 50000 USD / Yearly
- <p>benefits:</p><ul><li>medical</li><li>dental</li><li>vision</li><li>paid time off</li></ul><p><br></p><p>Responsibilities:</p><p>• Monitor administrative workflows and follow established procedures to keep tasks on track.• Answer incoming calls, direct inquiries appropriately, and provide courteous assistance to callers and visitors.</p><p>• Greet guests professionally and help create a positive and organized reception experience.</p><p>• Enter, update, and maintain records with accuracy while supporting general document management tasks.</p><p>• Prepare, organize, and file administrative materials so information remains accessible and well structured.</p><p>• Assist with scheduling, correspondence, and routine coordination duties for the department.</p><p>• Manage front desk and administrative support activities to help ensure smooth day-to-day operations.</p><p><br></p><p><br></p>
- 2026-11-11T00:00:00Z
- Canandaigua, NY
- onsite
- Temporary / Contract
- 19.7885 - 25 USD / Hourly
- We are looking for a detail-oriented Administrative Assistant to support daily office operations for a university environment in Canandaigua, New York. This Long-term Contract position is well suited for someone who enjoys keeping schedules on track, managing communications, and maintaining organized records. The ideal candidate will bring strong administrative judgment, a clear and courteous phone presence, and the ability to handle multiple priorities with accuracy and care.<br><br>Responsibilities:<br>• Manage day-to-day administrative activities to ensure smooth and efficient office operations.<br>• Respond to inbound phone calls in a clear and courteous manner, direct inquiries appropriately, and provide timely assistance to students, staff, and visitors.<br>• Coordinate calendars, schedule meetings, and help maintain organized timelines for appointments and events.<br>• Prepare, update, and enter information into office records and databases with a high level of accuracy.<br>• Organize and maintain digital and physical filing systems so documents remain accessible and up to date.<br>• Support general office functions such as correspondence, document preparation, and routine follow-up on administrative tasks.<br>• Assist with prioritizing incoming requests and help keep departmental workflows on schedule.
- 2026-10-21T00:00:00Z
- Woodbury, NY
- onsite
- Permanent / Full Time
- 80000 - 95000 USD / Yearly
- <p><strong>Administrative Assistant, Woodbury, Long Island, NY</strong> </p><p><strong>Anna Parson at Robert Half </strong>is working with a rapidly growing and fast-moving real estate organization seeking a sharp, highly organized and detail-oriented <strong>Administrative Assistant</strong> to support daily operations and help keep the office running efficiently. This Administrative Assistant role will support a sharp, successful, fast paced executive and is an excellent opportunity for someone who enjoys working in a collaborative environment, managing multiple priorities, and serving as a key resource to leadership and staff.</p><p><strong>As the Administrative Assistant,</strong> you will: </p><ul><li>Provide administrative support to management while helping coordinate daily office activities and workflow</li><li>Manage schedules, appointments, meetings, and related logistics to ensure smooth operations</li><li>Prepare, edit, and distribute business correspondence, reports, and other professional documents</li><li>Serve as a point of contact for internal teams, vendors, tenants, and business partners</li><li>Maintain accurate records, databases, and filing systems while handling sensitive information with discretion</li><li>Assist with office administration, including supplies, data management, and special projects as needed</li></ul><p><strong>Contact Anna Parson at Robert Half for confidential consideration or Apply Now!!!</strong></p>
- 2026-11-11T00:00:00Z
- Port Washington, NY
- onsite
- Temporary to Hire
- 20.9 - 24.2 USD / Hourly
- We are looking for an Administrative Assistant to support daily operations and help keep our office running smoothly in Port Washington, New York. This Contract to Permanent position is ideal for someone who enjoys balancing administrative coordination, employee onboarding support, record maintenance, and event assistance in a mission-driven environment. The person in this role will work closely with managers and senior leaders, manage a wide range of office tasks, and contribute to a positive and organized workplace experience.<br><br>Responsibilities:<br>• Welcome on-site interview guests and lead informative facility tours for prospective candidates.<br>• Provide day-to-day administrative support by coordinating schedules, preparing documents, maintaining shared files, and assisting with routine office operations.<br>• Support onboarding activities, including reference checks, background screening coordination, fingerprint appointment scheduling, I-9 document collection, and distribution of new employee paperwork through electronic signature tools.<br>• Maintain accurate employee and office records by organizing personnel files, tracking attendance information, and processing required paperwork in a timely manner.<br>• Assist with special events and staff engagement initiatives by managing responses, coordinating logistics, preparing materials, and supporting recognition activities.<br>• Handle purchasing-related tasks such as ordering office supplies, processing purchase requests, tracking spending, and filing invoices for proper documentation.<br>• Support admissions coordination by reviewing incoming applications, maintaining participant waitlists, and arranging assessments and trial visits.<br>• Prepare recurring reports, update internal procedures, and respond to requests from executive and senior leadership with care and attention to detail.<br>• Conduct online research, manage calendars and forms, and help communicate organizational policies, mission, and values across daily interactions.<br>• Take on additional administrative duties as needed, including support for participant celebrations, weather-related coordination, and career development participation.
- 2026-11-06T00:00:00Z
- Annapolis, MD
- onsite
- Temporary / Contract
- 25.3365 - 29.337 USD / Hourly
- We are looking for an organized and resourceful Administrative Assistant to support client-facing and business development activities in Annapolis, Maryland. This Long-term Contract position blends day-to-day administrative coordination with event support, internal communications, and marketing-related tasks, making it ideal for someone who enjoys variety and collaboration. The person in this role will help keep reports, schedules, materials, and communications running smoothly while working with multiple internal teams and external partners.<br><br>Responsibilities:<br>• Maintain and organize client-facing documents, briefing materials, reports, presentation content, and tracking tools to ensure information remains accurate and accessible.<br>• Coordinate travel plans, process expense documentation, and help manage team calendars while providing dependable administrative coverage when needed.<br>• Offer scheduling and operational support to senior leadership and department teams to keep priorities aligned and meetings well organized.<br>• Oversee conference and event records within the company tracking platform, support user adoption, and prepare attendance and performance reporting.<br>• Manage event-related logistics such as partner deliverables, registration arrangements, room reservations, and attendee support requests.<br>• Partner with internal stakeholders to confirm event commitments are completed on time and available resources are used effectively.<br>• Monitor memberships, association participation, and related budgets while tracking annual obligations and deliverables.<br>• Coordinate branded merchandise and promotional material fulfillment, including inventory oversight, storage planning, shipping, and vendor support.<br>• Assist with intranet content updates, monitor engagement data, and work with communications partners to strengthen employee awareness and participation.
- 2026-11-11T00:00:00Z
- Oklahoma City, OK
- onsite
- Temporary to Hire
- 16.15 - 17 USD / Hourly
- <p><strong>Administrative Assistant</strong></p><p><strong>Location:</strong> Oklahoma City, OK 73129</p><p><strong>Pay:</strong> $17.00 per hour</p><p><strong>Schedule:</strong> Monday–Friday, 9:00 AM–5:00 PM</p><p><strong>Work Arrangement:</strong> 100% On-Site</p><p><strong>Start Date:</strong> ASAP</p><p><br></p><p><strong>Position Overview</strong></p><p>We are seeking a dependable, organized, and detail-oriented Administrative Assistant with strong office management experience and <strong>hands-on experience using QuickBooks Online (required)</strong>. The ideal candidate is proactive, professional, and comfortable managing daily office operations while supporting accounting and administrative functions. Bilingual candidates are a plus!</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Oversee daily office operations and maintain an organized, efficient work environment.</li><li>Perform general administrative duties, including data entry, filing, document preparation, and recordkeeping.</li><li>Use QuickBooks Online to assist with bookkeeping, invoice processing, expense tracking, and other accounting-related tasks.</li><li>Maintain accurate financial and administrative records.</li><li>Answer phone calls, respond to emails, and communicate professionally with customers, vendors, and team members.</li><li>Monitor office supplies, coordinate requests, and assist with scheduling as needed.</li><li>Support additional office and accounting tasks to help ensure smooth daily operations.</li></ul>
- 2026-11-11T00:00:00Z
- Edmond, OK
- onsite
- Temporary / Contract
- 23.75 - 27.5 USD / Hourly
- We are looking for an Administrative Assistant to support daily office operations in Edmond, Oklahoma. This Long-term Contract position is ideal for someone who enjoys creating order, communicating effectively, and keeping administrative processes running smoothly. The person in this role will serve as a key point of contact for visitors and callers while handling a variety of clerical and organizational tasks. Success in this position requires strong accuracy, responsiveness, and the ability to manage multiple priorities in a busy office setting.<br><br>Responsibilities:<br>• Manage front-desk and general office activities, ensuring visitors and incoming requests are handled promptly and effectively.<br>• Respond to inbound phone calls, direct inquiries to the appropriate contacts, and provide clear, courteous assistance.<br>• Maintain electronic and paper records with a high level of accuracy, including routine updates and data entry tasks.<br>• Prepare, organize, and distribute administrative documents, correspondence, and other office materials as needed.<br>• Coordinate scheduling, meeting support, and other day-to-day clerical functions that help the office operate efficiently.<br>• Monitor office communications and follow up on requests to ensure timely completion of assigned administrative work.<br>• Support receptionist-related duties by greeting guests, managing general inquiries, and maintaining a welcoming office presence.
- 2026-10-19T00:00:00Z
- Greenfield, MA
- onsite
- Temporary / Contract
- 17 - 20 USD / Hourly
- <p>We are looking for a dependable Administrative Assistant to support daily office operations for a non-profit organization in Greenfield, Massachusetts. This position is ideal for someone who enjoys keeping administrative processes organized, providing attentive front-desk support, and ensuring accurate records are maintained. The role requires strong communication skills, attention to detail, and the ability to manage a variety of clerical tasks in a busy office setting. Apply today!</p><p><br></p><p>Responsibilities:</p><p>• Manage day-to-day administrative activities to help the office run efficiently and effectively.</p><p>• Respond to incoming calls, direct inquiries appropriately, and provide courteous assistance to callers and visitors.</p><p>• Perform front-desk and reception support, including greeting guests and handling general office communications.</p><p>• Enter, update, and maintain information in office records and databases with a high level of accuracy.</p><p>• Prepare, organize, and file documents so materials are easy to access and properly maintained.</p><p>• Assist with routine clerical duties such as scheduling, correspondence, and general office coordination.</p>
- 2026-10-28T00:00:00Z
- Houston, TX
- onsite
- Temporary / Contract
- 19 - 22 USD / Hourly
- We are looking for a detail-oriented Administrative Assistant to support daily office operations. This is a Contract position suited for someone who can manage front-desk activity, maintain accurate records, and provide responsive administrative support across multiple tasks. The ideal candidate brings strong organizational skills, sound judgment, and the ability to handle communications and clerical work efficiently in a busy office environment.<br><br>Responsibilities:<br>• Manage incoming phone calls and greet visitors with attention to detail, ensuring inquiries are directed promptly to the appropriate contacts.<br>• Provide day-to-day administrative support by preparing documents, organizing files, and maintaining orderly office records.<br>• Enter and update information in internal databases and spreadsheets with a high level of accuracy and attention to detail.<br>• Coordinate general front-office activities to help keep daily operations running smoothly and efficiently.<br>• Assist with scheduling, correspondence, and routine clerical tasks to support team productivity.<br>• Maintain office documentation and track administrative information so materials remain current and accessible.
- 2026-11-12T00:00:00Z
- Phoenix, AZ
- onsite
- Temporary to Hire
- 26.6 - 30.8 USD / Hourly
- We are looking for an Administrative Assistant to support daily office operations in Phoenix, Arizona. This contract opportunity is ideal for someone who enjoys creating order, communicating effectively, and keeping administrative tasks moving efficiently. The person in this role will serve as a key point of contact for visitors and callers while handling a wide range of clerical and office support duties. Success in this position will come from strong attention to detail, dependable follow-through, and the ability to manage multiple priorities in a fast-paced environment.<br><br>Responsibilities:<br>• Manage front office activities by greeting visitors, directing inquiries, and maintaining a welcoming environment.<br>• Handle incoming phone calls, route messages accurately, and respond to routine questions in a courteous and timely manner.<br>• Perform data entry tasks with a high level of accuracy while keeping records organized and up to date.<br>• Provide general administrative support such as preparing documents, filing paperwork, and coordinating everyday office needs.<br>• Maintain office organization by tracking supplies, supporting scheduling needs, and assisting with routine clerical processes.<br>• Support receptionist-related functions by monitoring the front desk and ensuring smooth communication between staff and external contacts.
- 2026-11-02T00:00:00Z
- Sacramento, CA
- onsite
- Permanent / Full Time
- 54000 - 58000 USD / Yearly
- We are looking for a dependable Administrative Assistant to support daily office operations. Please reach out to Melissa (Painter) Ford via LinkedIn for immediate consideration. <br> Responsibilities: -Provide administrative support that contributes to the overall effectiveness and continuity of daily operations. -Coordinate information, resources, and activities among internal and external stakeholders to promote timely execution of priorities. -Manage ongoing administrative processes while adapting to shifting workloads, deadlines, and organizational needs. -Produce and maintain records, correspondence, and reports in accordance with established practices and quality standards. -Support planning, scheduling, and implementation efforts for meetings, projects, and departmental initiatives. -Monitor operational needs, identify areas requiring attention, and facilitate appropriate follow-through. -Assist in maintaining positive working relationships with individuals across all levels of the organization. -Participate in process improvement efforts that enhance organization, communication, and service delivery.
- 2026-11-02T00:00:00Z
- Kent, WA
- onsite
- Temporary / Contract
- 23 - 25 USD / Hourly
- We are looking for a detail-oriented Administrative Assistant to support daily office operations in Kent, Washington. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes organized, providing attentive front-desk support, and handling a variety of clerical tasks with accuracy. The role will involve managing incoming calls, maintaining records, assisting with business license documentation, and supporting payment-related administrative activities.<br><br>Responsibilities:<br>• Manage front-office administrative work by greeting visitors, directing inquiries, and providing dependable day-to-day office support.<br>• Respond to inbound phone calls courteously, route messages accurately, and ensure timely communication with internal and external contacts.<br>• Enter, update, and verify information in company records and databases while maintaining a high level of accuracy.<br>• Organize physical and digital documents by scanning, filing, and retrieving records as needed for business operations.<br>• Assist with preparing, tracking, and maintaining business license paperwork and related administrative documentation.<br>• Support payment processing tasks by compiling information, checking records, and coordinating administrative follow-up.<br>• Perform general clerical duties such as preparing correspondence, handling paperwork, and completing additional assigned tasks.<br>• Help maintain an orderly office environment by prioritizing administrative requests and supporting workflow efficiency.
- 2026-11-11T00:00:00Z
- Monrovia, CA
- onsite
- Temporary / Contract
- 22 - 23 USD / Hourly
- <p>Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)</p><p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration. </p><p>How you will make an impact</p><ul><li>Fielding telephone calls</li><li>Receiving and directing visitors</li><li>Word processing, filing and faxing</li><li>Support on diverse projects for other employees as needed</li></ul><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now </p>
- 2026-11-04T00:00:00Z
- Pasadena, CA
- onsite
- Temporary / Contract
- 23 - 25 USD / Hourly
- <p>Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)</p><p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.</p><p>· Answer phones and greet visitors</p><p>· Schedule appointments and maintain calendars</p><p>· Schedule and coordinate staff and other meetings</p><p>· Collate and distribute mail</p><p>· Prepare communications, such as memos, emails, invoices, reports and other correspondence</p><p>· Write and edit documents from letters to reports and instructional documents</p><p>· Create and maintain filing systems, both electronic and physical</p><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now</p>
- 2026-11-04T00:00:00Z
- Honolulu, HI
- onsite
- Temporary / Contract
- 20 - 22 USD / Hourly
- <p>Robert Half has a rewarding <strong><em>Sales Assistant</em></strong> position available at a leading Real Estate company dedicated to providing exceptional service and expertise in Honolulu, Hawaii. If you enjoy contributing to a company’s success by providing excellent administrative support, then this may be the <strong><em>Sales Assistant</em></strong> opportunity that you are looking for! </p><p> </p><p>Responsibilities: </p><p>- Greet and assist visitors in a business-minded and friendly manner. </p><p>- Manage a multi-line phone system, directing calls and taking messages as needed. </p><p>- Assist with ad hoc projects and administrative tasks to support the smooth operation of the office. </p><p>- Maintain organized records and documentation related to real estate transactions. </p><p>- Coordinate appointments and assist in scheduling meetings for the sales team. </p><p>- Provide excellent customer service to clients and visitors both in person and over the phone.</p>
- 2026-11-09T00:00:00Z
- San Diego, CA
- onsite
- Temporary / Contract
- 24 - 26 USD / Hourly
- <p>Our client in the biotech industry is seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and help ensure the smooth functioning of the team. This role is ideal for someone who thrives in a fast-paced, innovative environment and can effectively manage multiple priorities while maintaining professionalism and confidentiality.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to department leaders and team members</li><li>Manage calendars, schedule meetings, and coordinate travel arrangements</li><li>Prepare, edit, and format correspondence, reports, and presentations</li><li>Maintain filing systems, databases, and office records with accuracy</li><li>Handle incoming calls, emails, and other communications in a professional manner</li><li>Order office supplies and assist with vendor coordination as needed</li><li>Support meeting logistics, including room setup, materials preparation, and follow-up</li><li>Assist with special projects and other administrative tasks as assigned</li></ul><p><br></p>
- 2026-11-11T00:00:00Z
- Bakersfield, CA
- onsite
- Temporary / Contract
- 17.4135 - 20.163 USD / Hourly
- <p>We are looking for a detail-oriented Administrative Assistant to support daily office operations in Bakersfield, California. This position is ideal for someone who enjoys keeping work organized, communicating professionally, and handling a variety of administrative tasks. The person in this role will help ensure smooth front-office coordination through strong scheduling, data management, and phone support skills.</p><p><br></p><p>Responsibilities:</p><p>• Manage day-to-day administrative activities to keep the office running efficiently and in an organized manner.</p><p>• Respond to incoming calls professionally, direct inquiries appropriately, and provide timely assistance to callers and visitors.</p><p>• Maintain accurate records by entering, updating, and organizing information in office systems and files.</p><p>• Coordinate calendars, appointments, and meeting schedules to support team priorities and deadlines.</p><p>• Perform front-desk and receptionist-related duties, including greeting guests and assisting with general office needs.</p><p>• Prepare, review, and distribute routine administrative documents, correspondence, and reports as needed.</p><p>• Support office staff with clerical tasks such as filing, document tracking, and general administrative follow-up.</p>
- 2026-11-13T00:00:00Z
- Hopkins, MN
- onsite
- Temporary to Hire
- 20 - 25 USD / Hourly
- <p>We are seeking a highly organized and proactive Administrative Assistant to support daily office operations, employee needs, and departmental initiatives. This role serves as a central resource for administrative coordination, helping ensure business operations run efficiently and teams receive the support they need to succeed. The ideal candidate enjoys managing multiple priorities, solving problems independently, and providing excellent internal customer service.</p><p><br></p><p>Key Responsibilities</p><ul><li>Serve as a primary point of contact for employee and departmental administrative requests.</li><li>Coordinate business travel arrangements, itineraries, and travel-related support.</li><li>Assist with expense reporting, receipt collection, and documentation reconciliation.</li><li>Schedule meetings, coordinate calendars, and reserve meeting spaces as needed.</li><li>Organize team meetings, departmental events, and employee engagement activities.</li><li>Prepare meeting materials, notes, and follow-up documentation.</li><li>Track requests and ensure timely completion of assigned tasks and projects.</li></ul><p><br></p>
- 2026-11-13T00:00:00Z
- Piedmont, SC
- onsite
- Temporary to Hire
- 22.8 - 26.4 USD / Hourly
- We are looking for a dependable Administrative Assistant to support project operations for a construction team in South Carolina. This contract opportunity with permanent potential is ideal for someone who enjoys balancing office coordination with occasional local travel to job sites while working closely with project leadership. The person in this role will help keep meetings, documentation, and day-to-day administrative tasks organized, with the opportunity to grow into project administration and potentially assistant project management over time.<br><br>Responsibilities:<br>• Support a project manager with daily administrative coordination, scheduling, and follow-up activities to keep projects moving efficiently.<br>• Travel to nearby job sites as needed to assist with project-related administrative tasks; mileage reimbursement is provided for business travel.<br>• Record clear and accurate meeting notes, then distribute summaries and action items to the appropriate team members.<br>• Prepare, update, and manage project documents using PDF markup and annotation tools such as Bluebeam or Adobe Acrobat.<br>• Assist with front office and reception-related duties, including handling inbound calls and directing inquiries appropriately.<br>• Enter and maintain data in company records, ensuring files, logs, and project information remain accurate and accessible.<br>• Provide administrative support across project management, business development, and marketing activities as priorities shift.<br>• Contribute to special assignments and evolving project coordination needs, with training provided for expanded responsibilities in project administration.
- 2026-11-13T00:00:00Z
- Palo Alto, CA
- onsite
- Temporary / Contract
- 24.7 - 28.6 USD / Hourly
- <ul><li>Coordinate and support the processing of Memoranda of Understanding (MOUs) and Affiliation Agreements, including document tracking, routing, and follow-up with internal and external partners.</li><li>Assist with Provost’s Office communications, including drafting, editing, organizing, and distributing correspondence.</li><li>Maintain accurate and organized electronic files and documentation while ensuring confidentiality.</li><li>Partner with the Provost’s Executive Assistant to provide backup scheduling support for the Provost’s calendar, meetings, and events.</li><li>Support the planning and execution of Academic Affairs meetings, workshops, ceremonies, and special events.</li><li>Assist with special projects and other related administrative duties as assigned.</li></ul>
- 2026-11-13T00:00:00Z