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6 results for Office Specialist in Akron, OH

Office Manager

Wadsworth, OH
onsite
Temporary to Hire
28 - 34 USD / Hourly
We are looking for an experienced Office Manager to bring structure, accountability, and day-to-day operational oversight to our team. This contract position is ideal for someone who thrives in a small business or services setting and can turn loosely defined processes into dependable workflows. The role blends hands-on coordination with leadership responsibility, helping administrative and business operations run smoothly so client-focused teams can stay concentrated on delivery. Responsibilities: • Lead the full administrative and operational flow for new business activity, from initial inquiry through agreement completion, ensuring each opportunity has clear ownership, follow-up, and resolution. • Coordinate proposal preparation, scheduling, internal handoffs, and documentation while keeping records current and organized across business systems. • Establish and manage recurring project and resource review routines, tracking action items and supporting visibility into workload, utilization, budgets, and performance. • Oversee office administration staff and external support resources, assigning priorities, monitoring output, and maintaining dependable coverage for essential tasks. • Create and refine standard operating procedures, approval guidelines, and escalation paths so routine decisions can be handled efficiently without unnecessary leadership involvement. • Manage invoicing, receivables follow-up, and work-in-progress reviews to support timely billing, accurate records, and consistent financial discipline. • Partner with accounting support and external financial advisors to keep daily finance-related processes aligned, organized, and well controlled. • Supervise core office functions such as supply management, front desk coverage, document preparation, filing, and general administrative support while identifying opportunities for improvement.
2026-09-17T00:00:00Z

Office Manager

Cleveland, OH
onsite
Temporary / Contract
17.4135 - 20.163 USD / Hourly
We are looking for a detail-oriented Office Manager to join our team in Bedford Heights, Ohio on a Contract basis. This role combines hands-on bookkeeping with day-to-day office coordination, making it ideal for someone who is comfortable managing financial processes while keeping administrative operations running smoothly. The successful candidate will support accurate recordkeeping, provide dependable customer and office support, and help maintain organized business documentation across multiple systems. Responsibilities: • Oversee daily bookkeeping activities by entering financial transactions, updating records, and maintaining accuracy across accounting and business systems. • Manage incoming and outgoing payments, including invoice processing, receivables tracking, and timely follow-up on account activity. • Perform regular reconciliations for bank accounts and credit card statements, investigating variances and resolving discrepancies promptly. • Prepare deposits and organize financial backup documentation to support reporting and audit readiness. • Assist with compiling financial summaries, sales-related reporting, and year-end tax documents such as 1099 information. • Work with internal leadership and external accounting partners to support month-end close activities and profit-and-loss reporting. • Maintain orderly company files, customer records, and administrative documents in both physical and digital formats. • Provide front office assistance by supporting reception needs, coordinating schedules, preparing meetings, and responding to general administrative requests. • Create and update business documents such as correspondence, proposals, contracts, and reports while helping manage office supplies and operational needs. • Contribute to compliance and marketing support by maintaining current documentation and assisting with materials using tools such as Adobe Acrobat, Photoshop, Dropbox, and Google Workspace.
2026-09-16T00:00:00Z

Operations Specialist

Akron, OH
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are looking for a detail-oriented Operations Specialist to support a manufacturing organization in Akron, Ohio through a Contract assignment. This position focuses on coordinating day-to-day operational activities, organizing schedules and meetings, and helping maintain compliance-related documentation and processes. The ideal candidate brings strong administrative judgment, solid communication skills, and confidence using Microsoft Word and Excel in a fast-paced environment. Responsibilities: • Coordinate schedules, meetings, and recurring calendar commitments to keep operational priorities on track. • Prepare meeting materials, develop organized agendas, and distribute documentation to participants in advance of department discussions. • Support daily operational workflows by tracking tasks, following up on action items, and helping teams stay aligned on deadlines. • Assist with compliance-related activities by maintaining accurate records and ensuring required documentation is completed on time. • Monitor and organize materials associated with operational projects, including hybrid work-related coordination when needed. • Partner with internal stakeholders to arrange department meetings and communicate updates, changes, and next steps clearly. • Use Microsoft Word and Excel to create reports, maintain logs, and support administrative and project coordination needs. • Help manage multiple priorities across operational and project-based assignments while maintaining accuracy and responsiveness.
2026-09-16T00:00:00Z

Administrative Assistant

Northfield, OH
onsite
Temporary / Contract
24 - 28 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support a busy team in Macedonia, Ohio in a Contract position. This part-time opportunity is ideal for someone who can stay organized, manage multiple priorities, and communicate clearly while handling enrollment-related administrative work. The role will focus on maintaining accurate records, coordinating information with internal teams and external contacts, and helping the organization move efficiently through a high-volume period. Responsibilities: • Manage enrollment-related data by entering, updating, and organizing information within company systems and spreadsheets. • Coordinate with external contacts to collect missing details, respond to questions, and keep enrollment records current. • Track progress across active enrollments and maintain clear status updates for the field team and other stakeholders. • Organize portal access details, including links and login-related information, to support smooth administrative processing. • Review submitted information for accuracy and completeness, following up as needed to resolve discrepancies. • Support day-to-day administrative operations during a period of increased workload, helping the team stay on schedule. • Use Microsoft Excel and related spreadsheet tools to monitor data, maintain reporting, and organize documentation.
2026-09-17T00:00:00Z

Administrative Assistant

Cleveland, OH
onsite
Temporary to Hire
20.9 - 24.2 USD / Hourly
We are looking for a highly organized Administrative Assistant to support ministry programs and help keep daily operations running smoothly in Cleveland, Ohio. This contract opportunity with potential for a permanent role is ideal for someone who can balance scheduling, communication, documentation, and project coordination in a hybrid work environment. The person in this role will work closely with program leaders, provide administrative support across initiatives, and contribute to clear, timely coordination among internal and external partners. Responsibilities: • Coordinate calendars, meetings, and scheduling priorities for program leaders while helping maintain visibility into team activities and commitments. • Arrange travel plans and manage related logistics, ensuring itineraries, reservations, and supporting details are accurate and well organized. • Assist with research, information gathering, and preparation of materials that support ongoing projects, initiatives, and ministry programs. • Maintain organized records, files, and data entries for program work so that information is current, accessible, and properly documented. • Take meeting notes, capture action items, and prepare concise summaries or briefing materials on key topics as needed. • Distribute program documents, updates, and supporting resources to the appropriate audiences in a timely and thorough manner. • Support administrative processes such as expense documentation, reimbursement submissions, and reconciliation tasks in accordance with deadlines. • Contribute to team coordination by tracking assignments, monitoring progress, and helping communicate updates across stakeholders. • Assist with communications content for newsletters, outreach pieces, or other program-related materials while maintaining a clear and consistent tone. • Build positive working relationships with staff, partners, and community contacts while representing the organization with courtesy and care.
2026-09-17T00:00:00Z

Administrative Assistant

Cleveland, OH
onsite
Temporary to Hire
20.9 - 24.2 USD / Hourly
We are looking for an organized Administrative Assistant to support ministry programs and day-to-day team operations in Cleveland, Ohio. This Contract to permanent position blends administrative coordination, scheduling, research support, and communication assistance in a hybrid environment with three days onsite. The ideal candidate is detail-oriented, effective in interactions with internal and external partners, and comfortable managing multiple priorities while keeping projects and records organized. Responsibilities: • Provide day-to-day administrative support for program initiatives, special projects, and team activities across ministry operations. • Coordinate calendars, schedule meetings, and keep shared team schedules updated so stakeholders are informed of upcoming activities and availability. • Arrange travel plans and related logistics for program staff, ensuring itineraries and supporting details are accurately prepared. • Gather information, conduct research, and organize materials to assist leaders with program planning and decision-making. • Maintain digital and physical records, manage data entry tasks, and keep project files current, accessible, and well organized. • Take meeting notes, document action items, and prepare concise summaries or briefs on key topics as needed. • Compile, format, and distribute program documents, reference materials, and communication pieces for internal and external audiences. • Process administrative documentation such as expense submissions and reconciliation support in accordance with established procedures and deadlines. • Contribute to team coordination by tracking assignments, supporting staff meetings or retreats when requested, and assisting with ministry-related communications and newsletters.
2026-09-17T00:00:00Z