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413 results for Sr Executive Assistant in Accountemps
- Rochester, NY
- onsite
- Permanent / Full Time
- 60000.00 - 73000.00 USD / Yearly
- We are looking for a highly experienced Sr. Legal Secretary to support a busy family law practice in Rochester, New York. This position is ideal for a legal support specialist who can take ownership of daily case support, maintain order across a demanding caseload, and work confidently with limited direction. The role offers meaningful involvement in client matters from initial intake through resolution while helping ensure the practice operates smoothly and efficiently.<br><br>Responsibilities:<br>• Create, edit, and finalize legal correspondence, pleadings, motions, and other court-related documents with a high degree of accuracy.<br>• Coordinate the preparation, submission, and service of filings while ensuring compliance with applicable court procedures and deadlines.<br>• Maintain well-organized electronic and paper case records so documents and case information remain current and accessible.<br>• Oversee the attorney’s schedule by arranging hearings, conferences, court dates, and client meetings, while managing related docket deadlines.<br>• Serve as a reliable point of contact for clients, court personnel, opposing counsel, and outside parties regarding case updates and procedural matters.<br>• Monitor key litigation timelines and follow up proactively to keep filings, responses, and other case activity on track.<br>• Provide support with discovery coordination, document collection, exhibit organization, and trial readiness activities.<br>• Record billing information accurately and assist with general administrative tasks that support the day-to-day operation of the practice.<br>• Contribute to overall case management by helping move matters forward efficiently from opening through final disposition.
- 2026-10-13T15:38:43Z
- San Marcos, CA
- onsite
- Temporary / Contract
- 22.00 - 28.00 USD / Hourly
- <p>Robert Half is hiring an Administrative Assistant to support the daily operations of a growing healthcare organization. This role is a great fit for someone who enjoys being the go-to person behind the scenes, helping departments stay organized, maintaining accurate records, and ensuring administrative requests are handled efficiently. Working alongside department leadership and operational staff, this individual will assist with scheduling, employee documentation, reporting, and general office coordination. The organization is looking for someone who is adaptable, service-oriented, and comfortable balancing a variety of responsibilities in a busy healthcare setting.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to department managers and operational leadership.</li><li>Coordinate internal meetings, appointments, schedules, and department calendars.</li><li>Maintain employee files, department records, and confidential documentation.</li><li>Assist with onboarding paperwork, personnel forms, and administrative tracking.</li><li>Prepare spreadsheets, reports, presentations, and internal correspondence.</li><li>Update databases and maintain accurate departmental information.</li><li>Coordinate supply orders, equipment requests, and vendor communications.</li><li>Assist with invoice routing, expense documentation, and purchase requests.</li><li>Respond to internal staff inquiries and help direct requests to the appropriate departments.</li><li>Support special projects, process updates, and ongoing administrative initiatives.</li></ul><p><br></p><p><br></p>
- 2026-11-11T19:13:44Z
- Eugene, OR
- remote
- Temporary / Contract
- 20.00 - 25.00 USD / Hourly
- <p>We are seeking a reliable Bilingual Spanish Administrative Assistant to support daily office operations and provide administrative assistance across departments. The ideal candidate is professional, organized, and able to communicate effectively in both English and Spanish while delivering excellent customer service to clients, visitors, and team members.</p><p>Responsibilities</p><ul><li>Answer and route phone calls in English and Spanish.</li><li>Greet and assist clients, visitors, and employees.</li><li>Schedule meetings, appointments, and maintain calendars.</li><li>Draft correspondence and maintain records and files.</li><li>Organize filing systems and office documentation.</li><li>Manage office supplies and vendor orders.</li><li>Translate basic verbal and written communications as needed.</li><li>Support managers and team members with administrative tasks.</li><li>Perform general office duties, including data entry and document management.</li></ul><p><br></p>
- 2026-10-23T23:38:42Z
- Salem, OR
- remote
- Temporary / Contract
- 20.00 - 25.00 USD / Hourly
- <p>We are seeking a reliable Administrative Assistant to support daily office operations and provide administrative assistance across departments.</p><p><strong>Responsibilities</strong></p><ul><li>Answer and route phone calls.</li><li>Schedule meetings and appointments.</li><li>Draft correspondence and maintain records.</li><li>Organize filing systems and office documentation.</li><li>Manage office supplies and vendor orders.</li><li>Support managers and team members with administrative tasks.</li></ul><p><br></p>
- 2026-10-23T23:38:42Z
- Fairfax, VA
- onsite
- Temporary / Contract
- 20.00 - 23.00 USD / Hourly
- <p>We are seeking a detail-oriented and organized Junior Administrative Assistant to support daily office operations. This role is ideal for someone early in their administrative career who is eager to learn, multitask, and contribute to a fast-paced team environment. Based on general knowledge.</p><p><br></p><p>Responsibilities:</p><ul><li>Provide general administrative support to team members and leadership. </li><li>Answer and direct phone calls, emails, and other correspondence.</li><li>Schedule meetings, manage calendars, and coordinate appointments. </li><li>Prepare, format, and maintain documents, reports, and filing systems. </li><li>Assist with data entry, recordkeeping, and database updates. </li><li>Order office supplies and help maintain an organized workspace. </li><li>Welcome visitors and support front desk coverage as needed. </li><li>Perform other administrative duties and special projects as assigned. </li></ul><p><br></p>
- 2026-11-03T19:53:42Z
- Marlboro, NJ
- onsite
- Permanent / Full Time
- 40000.00 - 50000.00 USD / Yearly
- <p>benefits:</p><ul><li>medical</li><li>dental</li><li>vision</li><li>paid time off</li></ul><p><br></p><p>Responsibilities:</p><p>• Monitor administrative workflows and follow established procedures to keep tasks on track.• Answer incoming calls, direct inquiries appropriately, and provide courteous assistance to callers and visitors.</p><p>• Greet guests professionally and help create a positive and organized reception experience.</p><p>• Enter, update, and maintain records with accuracy while supporting general document management tasks.</p><p>• Prepare, organize, and file administrative materials so information remains accessible and well structured.</p><p>• Assist with scheduling, correspondence, and routine coordination duties for the department.</p><p>• Manage front desk and administrative support activities to help ensure smooth day-to-day operations.</p><p><br></p><p><br></p>
- 2026-10-16T12:58:42Z
- Mountain View, CA
- onsite
- Temporary / Contract
- 30.00 - 45.00 USD / Hourly
- <p>Administrative Assistant (Startup Environment/AI Tech)</p><p><br></p><p><strong>Help Keep a Growing Team Organized and Moving Forward.</strong></p><p><br></p><p>We're looking for a proactive, detail-oriented <strong>Administrative Assistant</strong> to support day-to-day operations in a fast-paced startup environment. This role is perfect for someone who enjoys wearing multiple hats, staying one step ahead, and helping teams stay focused on what matters most.</p><p><br></p><p><strong>What You'll Do</strong></p><ul><li>Manage calendars, meetings, and scheduling for team members and leadership</li><li>Coordinate travel, expenses, and office logistics</li><li>Prepare presentations, reports, and meeting materials</li><li>Support employee onboarding, events, and culture initiatives</li><li>Assist with office operations, vendor coordination, and special projects</li><li>Help improve processes and keep the team organized as the company grows</li></ul>
- 2026-11-06T08:39:08Z
- Salem, NH
- onsite
- Temporary / Contract
- 20.00 - 24.00 USD / Hourly
- <p>We are looking for a detail-oriented Administrative Support Specialist to provide essential office support for a sales team in Salem, New Hampshire. This Long-term Contract position is ideal for someone who enjoys keeping daily operations organized, communicating professionally with callers and visitors, and handling administrative tasks with accuracy. The role offers the opportunity to contribute to a well-run office environment through strong coordination, data management, and front-desk support.</p><p><br></p><p>Responsibilities:</p><p>• Manage a variety of day-to-day administrative activities to support smooth office operations and team productivity.</p><p>• Respond to inbound phone calls professionally, direct inquiries appropriately, and relay messages in a timely manner.</p><p>• Welcome visitors and provide front-desk assistance while maintaining a courteous and organized reception area.</p><p>• Enter, update, and maintain records with a high level of accuracy across office systems and documents.</p><p>• Prepare, organize, and distribute administrative materials, correspondence, and routine office documentation.</p><p>• Coordinate general office support tasks such as filing, scheduling, and tracking information needed by internal staff.</p><p>• Monitor administrative workflows and help ensure requests and routine tasks are completed efficiently and on time.</p>
- 2026-11-02T18:33:42Z
- Franklin, MA
- onsite
- Permanent / Full Time
- 50000.00 - 54000.00 USD / Yearly
- <p>We are looking for a proactive Member Services Coordinator/Admin Assistant to support daily member service activities and front office operations. This role combines administrative coordination, customer support, and data management to help keep member records, communications, and event logistics organized and accurate. The ideal candidate brings a service-focused mindset, strong attention to detail, and the flexibility to assist across multiple office functions in a collaborative team environment. This rle is in the greater MIlfrod MA area and is 100% in office. </p><p><br></p><p>Responsibilities:</p><p>• Guide new members through the onboarding process and help create a positive, well-organized introduction to the organization.</p><p>• Keep member-facing documents, website content, and communications current by coordinating updates from internal teams and external partners.</p><p>• Enter and maintain product and membership data, ensuring records, categories, and status details remain accurate in internal systems.</p><p>• Support members with service-related requests, including assistance with backorder cancellation needs and other account updates.</p><p>• Prepare reports related to promotions and data entry activities to support tracking, review, and process improvement efforts.</p><p>• Coordinate logistics for member events, shows, meetings, training sessions, and board gatherings, including ordering materials and supplies as needed.</p><p>• Manage front desk and reception responsibilities by greeting visitors, handling incoming deliveries, and maintaining an organized office presence.</p><p>• Update the shared office calendar and assist with general administrative tasks such as supply ordering and keeping common areas organized and stocked.</p><p><br></p><p><strong><em><u>For immediate consideration please reach out to me directly! Eric Lebow 508-205-2127 </u></em></strong></p>
- 2026-10-12T18:48:45Z
- Los Angeles, CA
- onsite
- Temporary / Contract
- 21.85 - 25.30 USD / Hourly
- We are looking for an organized Office Assistant to support daily administrative and front desk operations. This is a Contract position suited for someone who communicates clearly, manages multiple tasks efficiently, and helps maintain a smooth office environment. The ideal candidate will be comfortable handling phone coverage, document processing, and general clerical support while providing a welcoming first point of contact for visitors and callers.<br><br>Responsibilities:<br>• Welcome visitors, direct them appropriately, and help create a detail-oriented front office experience.<br>• Manage incoming phone calls, respond to routine inquiries, and route messages to the correct team members.<br>• Scan, organize, and maintain physical and electronic documents with strong attention to accuracy.<br>• Perform a range of administrative tasks such as filing, data entry, copying, and preparing basic correspondence.<br>• Support day-to-day office operations by keeping records updated and assisting with general clerical requests.<br>• Coordinate with internal staff to ensure documents and information are handled promptly and efficiently.
- 2026-11-05T22:24:07Z
- Des Moines, IA
- onsite
- Permanent / Full Time
- - USD / Yearly
- <p>Feeling like you've outgrown your current accounting role?</p><p>A well-established Des Moines manufacturer is looking for an accounting professional who wants more ownership, leadership exposure, and the opportunity to help shape the future of the accounting function.</p><p>Perfect for someone with manufacturing accounting experience who's ready for the next step.</p><p><br></p><p>Our esteemed manufacturing client is currently seeking a dedicated and experienced Accountant to join their team in Des Moines, Iowa. This is an "In-office" role that promises to be both impactful and fulfilling. As part of this role, hands-on account reconciliations, in-depth work in the Income Statement, Balance Sheet, and executing Journal Entries are essential tasks.</p><p>The hired individual will manage intercompany transactions and take charge of the "use tax" process. This is a fantastic opportunity to be part of a team comprising veterans in manufacturing who have in-depth knowledge and expertise to share.</p><p>The position offers a concise, clear path to promotion, with the potential of developing into roles such as Assistant Controller and even Controller. This is an exciting opportunity to take your 3+ years of manufacturing experience to the next level and make a significant difference.</p><p>Primary Roles & Responsibilities:</p><p>• Fixed assets accounting • Month-end close operations • Creating and posting Journal Entries • Managing Sales & Use tax • Conducting Balance Sheet account reconciliations • Performing Bank Reconciliations • Handling Intercompany transactions • Capital approval and tracking • Working with ERP systems (experience with AS400 is a plus) • Maintaining and enhancing Internal controls</p><p>Qualifications:</p><p>To be considered for this role, applicants must have a minimum of 3 years' experience within a manufacturing accounting environment. Proficiency in the use of ERP systems is advantageous, particularly with AS400.</p><p>If you believe you can meet these responsibilities and qualifications, we would love to hear from you. Apply today and take the next step in your accounting career!</p>
- 2026-10-30T21:18:45Z
- Phoenix, AZ
- onsite
- Temporary to Hire
- 26.60 - 30.80 USD / Hourly
- We are looking for an Administrative Assistant to support daily office operations in Phoenix, Arizona. This contract opportunity is ideal for someone who enjoys creating order, communicating effectively, and keeping administrative tasks moving efficiently. The person in this role will serve as a key point of contact for visitors and callers while handling a wide range of clerical and office support duties. Success in this position will come from strong attention to detail, dependable follow-through, and the ability to manage multiple priorities in a fast-paced environment.<br><br>Responsibilities:<br>• Manage front office activities by greeting visitors, directing inquiries, and maintaining a welcoming environment.<br>• Handle incoming phone calls, route messages accurately, and respond to routine questions in a courteous and timely manner.<br>• Perform data entry tasks with a high level of accuracy while keeping records organized and up to date.<br>• Provide general administrative support such as preparing documents, filing paperwork, and coordinating everyday office needs.<br>• Maintain office organization by tracking supplies, supporting scheduling needs, and assisting with routine clerical processes.<br>• Support receptionist-related functions by monitoring the front desk and ensuring smooth communication between staff and external contacts.
- 2026-11-02T17:23:46Z
- Wilmington, DE
- onsite
- Temporary / Contract
- 23.00 - 23.00 USD / Hourly
- <p>We are looking for an organized <strong>Administrative Assistant</strong> to provide essential operational and executive support for a youth-focused nonprofit in Wilmington, Delaware. This Long-term Contract position plays a key role in keeping daily office functions running smoothly while strengthening communication, coordination, and internal processes. The ideal candidate brings strong administrative experience, sound judgment, and the ability to manage multiple priorities in a fast-paced onsite environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Build and refine office procedures that improve consistency, efficiency, and day-to-day administrative operations.</p><p>• Maintain organized recordkeeping, filing practices, and support systems for office and basic financial administration.</p><p>• Manage scheduling for leadership, including calendars, meeting logistics, and travel arrangements as needed.</p><p>• Prepare and distribute communications such as internal updates, newsletters, and social media content support.</p><p>• Provide administrative coordination for events and assist with operational needs tied to youth programs.</p><p>• Capture meeting discussions, organize notes, and help assemble reports, agendas, and planning documents.</p><p>• Assist with onboarding paperwork and other human resources-related administrative tasks.</p><p>• Serve as a point of coordination between leadership, staff, and external partners to support smooth organizational workflow.<strong></strong></p>
- 2026-10-08T14:38:43Z
- Dallas, TX
- remote
- Temporary / Contract
- 25.65 - 29.70 USD / Hourly
- We are looking for a highly organized Project Assistant to support a mission-driven non-profit organization. This Long-term Contract position is ideal for someone who excels at coordinating schedules, managing project details, and keeping teams aligned on priorities and deadlines. The role combines administrative support with project coordination, requiring strong communication skills, careful follow-through, and the ability to handle multiple responsibilities in a fast-paced environment.<br><br>Responsibilities:<br>• Coordinate the supervisor’s schedule by arranging appointments, managing calendar changes, and organizing meeting details to ensure efficient daily operations.<br>• Lead meeting preparation and execution by scheduling sessions, securing spaces or virtual platforms, assembling materials, documenting discussion points, and tracking follow-up actions.<br>• Draft, format, and distribute communications for internal teams and external partners with a clear and consistent tone.<br>• Provide logistical support for virtual and in-person events, including room reservations, technology setup, agenda preparation, material distribution, and post-meeting evaluations.<br>• Maintain organized project and administrative records by updating files, preserving documentation, and staying informed on current activity across assigned initiatives.<br>• Prepare briefing materials in advance of meetings by gathering background information, building presentation templates, and compiling agendas and reference documents.<br>• Support on-site coordination for conferences and meetings involving senior stakeholders and volunteer leadership groups.<br>• Monitor timelines, milestones, and deliverables through project tracking tools, raising concerns early and helping the team stay on schedule.<br>• Produce regular project updates and status summaries for team members and leadership to promote visibility into progress and next steps.<br>• Identify opportunities to improve administrative and project workflows, recommending practical changes that strengthen efficiency and support delivery goals.
- 2026-10-26T16:34:05Z
- Oakland, CA
- onsite
- Temporary / Contract
- 23.00 - 26.00 USD / Hourly
- <p><strong>Office Assistant</strong></p><p><strong>Brief Job Description</strong></p><p>We are seeking an Office Assistant to support daily administrative operations and help maintain an organized, efficient office environment.</p><p><strong>Responsibilities</strong></p><ul><li>Answer phones, greet visitors, and route communications</li><li>Manage filing, data entry, and office correspondence</li><li>Order office supplies and maintain inventory</li><li>Schedule meetings and assist with calendars</li><li>Support document preparation and record maintenance</li><li>Provide general administrative support to staff as needed</li></ul>
- 2026-11-06T21:48:44Z
- Honolulu, HI
- onsite
- Temporary / Contract
- 21.00 - 25.00 USD / Hourly
- <p>We are looking for an <strong>onsite</strong> <strong>Administrative Assistant</strong> to support a Financial Services team in Honolulu, Hawaii. This Long-term Contract position is ideal for someone who thrives in a busy office setting and can keep operations organized, accurate, and on schedule. The role focuses on handling day-to-day administrative coordination, maintaining records, preparing documents and reports, and providing responsive support for incoming office needs.</p><p><br></p><p>Oahu residents are preferred due to the <strong><em>onsite </em></strong>nature of this opportunity. To apply to this role, please call us at 808-531-0800.</p><p><br></p><p>Responsibilities:</p><p>• Provide day-to-day administrative support to the department, ensuring tasks are completed accurately and on time.</p><p>• Review and confirm licensure information while maintaining organized and up-to-date documentation.</p><p>• Enter, update, and manage records within internal systems to support data accuracy and accessibility.</p><p>• Prepare routine and ad hoc reports for departmental tracking and operational needs.</p><p>• Create correspondence, forms, and other business documents with a high level of accuracy.</p><p>• Handle general office duties such as filing, scanning, faxing, copying, and typing to support smooth workflow.</p><p>• Respond to inbound calls and direct inquiries professionally while assisting with front-office or receptionist-related tasks.</p><p>• Assist with special assignments and additional administrative projects as business needs arise.</p>
- 2026-11-06T18:43:44Z
- Allentown, PA
- onsite
- Temporary to Hire
- 19.00 - 22.00 USD / Hourly
- <p>We are looking for an Administrative Assistant with relevant experience to support front desk operations in Pennsylvania. This position is ideal for someone who enjoys creating a welcoming experience for visitors while keeping daily administrative tasks organized and on schedule. The person in this role will manage communications, assist with office coordination, and provide dependable support across a range of clerical activities.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and serve as the first point of contact at the reception area, ensuring a detail-oriented and friendly experience.</p><p>• Manage incoming phone calls, direct inquiries to the appropriate contacts, and handle routine outbound communication when needed.</p><p>• Coordinate calendars and arrange appointments to support efficient daily operations.</p><p>• Prepare, update, and maintain records through accurate data entry and organized document handling.</p><p>• Respond to email inquiries in a timely manner and support general written correspondence for the office.</p><p>• Use Microsoft Word, Excel, Outlook, and PowerPoint to create documents, track information, and manage communication.</p><p>• Provide administrative assistance for day-to-day office needs while helping maintain an orderly front desk environment.</p>
- 2026-11-11T21:13:46Z
- San Mateo, CA
- remote
- Temporary / Contract
- 23.00 - 28.00 USD / Hourly
- <p>Robert Half is seeking a dependable and detail-oriented Office Assistant to support daily administrative operations and help maintain an organized, efficient workplace. This role is ideal for someone who enjoys variety in their day, takes initiative, and thrives in a collaborative office environment. The Office Assistant will play a key role in supporting staff, managing administrative tasks, and ensuring day-to-day operations run smoothly.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Answer and direct incoming phone calls, emails, and inquiries</li><li>Greet visitors and provide a professional first impression</li><li>Perform data entry and maintain accurate records and databases</li><li>Organize and maintain electronic and physical filing systems</li><li>Assist with scheduling meetings, appointments, and conference rooms</li><li>Prepare, format, and distribute correspondence and documents</li><li>Manage office supplies and coordinate inventory replenishment</li><li>Process mail, shipments, and deliveries</li><li>Support various departments with administrative projects and tasks</li><li>Assist with scanning, copying, filing, and other general office duties</li><li>Maintain confidentiality of sensitive company information</li></ul><p><br></p><p><br></p>
- 2026-11-02T23:04:19Z
- Parsippany, NJ
- onsite
- Permanent / Full Time
- 50000.00 - 65000.00 USD / Yearly
- <p>Our client, a growing healthcare and life sciences organization, is seeking a highly organized Office Assistant to support daily business operations. This is an excellent opportunity for someone who enjoys variety in their day, takes initiative, and is eager to learn. The role will support multiple departments including Operations, HR, Finance, and Executive Leadership while helping keep a small, collaborative office running smoothly.</p><p>Responsibilities</p><ul><li>Provide general administrative and office support</li><li>Answer phones, greet visitors, and receive packages</li><li>Manage outgoing mail, checks, bank deposits, and office shipments</li><li>Coordinate executive travel arrangements, client meetings, and reservations</li><li>Assist with expense reports and expense tracking</li><li>Support employee onboarding, benefits administration, and other HR-related tasks</li><li>Maintain files, records, and office documentation</li><li>Assist with contract renewals and various business reporting activities</li><li>Take detailed meeting notes and follow through on action items</li><li>Order office supplies and help maintain inventory</li><li>Partner with team members across multiple departments on special projects and administrative needs</li></ul><p><br></p>
- 2026-10-16T15:13:42Z
- Coalinga, CA
- onsite
- Temporary / Contract
- 19.00 - 22.00 USD / Hourly
- <p>We are looking for an Administrative Assistant to support daily office operations for a non-profit organization in Coalinga, California. This Long-term Contract position is ideal for someone who brings strong organization, attention to detail, and a service-oriented approach to administrative support. The role focuses on keeping front-office activities running smoothly, managing communication, and maintaining accurate records in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors and serve as a detail-oriented first point of contact for callers, directing inquiries to the appropriate staff members.</p><p>• Provide day-to-day administrative support by preparing documents, organizing files, and assisting with general office coordination.</p><p>• Enter, update, and maintain data in internal records with close attention to accuracy and completeness.</p><p>• Monitor incoming phone lines, respond to routine questions, and relay messages promptly to ensure effective communication.</p><p>• Support reception activities by managing front-desk coverage and helping maintain an orderly office setting.</p><p>• Assist with scheduling, correspondence, and other clerical tasks that help teams stay organized and on track.</p><p>• Track office information and handle routine administrative processes in alignment with established procedures.</p>
- 2026-10-30T19:28:43Z
- Raleigh, NC
- onsite
- Temporary / Contract
- 19.00 - 22.00 USD / Hourly
- We are looking for an Administrative Assistant to support daily office operations in Raleigh, North Carolina. This Contract position is ideal for someone who enjoys creating structure, managing front-desk activity, and keeping administrative processes running smoothly. The role calls for strong communication, accuracy, and the ability to handle multiple priorities in an organized office setting.<br><br>Responsibilities:<br>• Manage front-office activities by greeting visitors, directing inquiries, and maintaining an organized reception area.<br>• Handle incoming calls efficiently, route messages to the appropriate team members, and respond to routine requests with professionalism.<br>• Provide day-to-day administrative support through scheduling, document preparation, filing, and coordination of office tasks.<br>• Enter and update information in internal systems with a high level of accuracy and attention to detail.<br>• Organize records and maintain administrative documents so information is accessible and current.<br>• Support general office operations by assisting with correspondence, tracking tasks, and following up on routine administrative needs.
- 2026-10-23T14:38:42Z
- Honolulu, HI
- onsite
- Temporary / Contract
- 20.00 - 21.00 USD / Hourly
- <p>A private educational organization in Honolulu is seeking a reliable Office Assistant to support daily administrative operations. This is a great opportunity for someone who enjoys providing excellent customer service and keeping an office running efficiently. Preference will be given to Hawaii residents due to the onsite nature of this role. To apply, please call us at 808-531-0800.</p><p><br></p><p>Responsibilities:</p><ul><li>Answer and direct incoming phone calls professionally</li><li>Greet students, parents, and visitors</li><li>Perform data entry and maintain accurate records</li><li>Schedule appointments and coordinate meetings</li><li>Assist with filing, scanning, and document management</li><li>Process incoming and outgoing mail</li><li>Provide general administrative support to office staff</li></ul><p><br></p>
- 2026-11-02T19:48:45Z
- New Orleans, LA
- onsite
- Temporary to Hire
- 17.00 - 19.00 USD / Hourly
- <p>We are looking for an Administrative Assistant to support affordable housing and residential leasing operations in New Orleans, Louisiana. This contract opportunity with potential for a permanent role is ideal for someone who can balance front-desk coordination, resident communication, and detailed administrative work in a mission-driven non-profit environment. The person in this role will help maintain organized records, assist with leasing-related activities, and provide responsive service to applicants, residents, and internal staff.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily administrative activities, including document preparation, file maintenance, and general office support for housing and leasing operations.</p><p>• Welcome visitors and handle incoming calls professionally, directing inquiries and providing accurate information to residents, applicants, and partners.</p><p>• Enter, update, and verify data in tracking systems and spreadsheets to maintain accurate leasing, resident, and case-related records.</p><p>• Support leasing processes by coordinating appointments, preparing paperwork, and assisting with application and occupancy documentation.</p><p>• Maintain organized resident files and ensure records align with affordable housing program guidelines, including LIHTC-related documentation.</p><p>• Use Microsoft Excel to track property, applicant, and administrative information, create reports, and monitor key details with accuracy.</p><p>• Assist with case management coordination by organizing correspondence, scheduling follow-ups, and helping staff maintain timely communication.</p><p>• Provide receptionist and front-office coverage while helping the team sustain efficient day-to-day operations.</p>
- 2026-11-06T16:54:07Z
- Torrance, CA
- onsite
- Temporary / Contract
- 20.00 - 23.00 USD / Hourly
- We are looking for a highly organized Administrative Assistant to provide day-to-day support for a department in Torrance, California. This Long-term Contract opportunity is ideal for someone who is comfortable handling detailed administrative work, managing records, and keeping information accurate across multiple systems. The position offers the chance to contribute to core operational activities while supporting reporting, order processing, and data-related projects.<br><br>Responsibilities:<br>• Maintain and update departmental records, databases, and internal files to ensure information remains complete and current.<br>• Review inventory, pricing, quotation, and product details to identify discrepancies and improve data accuracy.<br>• Support the transfer of information into inventory management tools by preparing, entering, and verifying data.<br>• Process purchase orders and assist with related documentation to help keep transactions organized and on schedule.<br>• Perform high-volume data entry, generate routine reports, and provide general administrative assistance to the team.<br>• Partner with department leaders to confirm records are correct, organized, and aligned with current business needs.<br>• Contribute to special assignments and take on additional office support duties as priorities change.<br>• Assist with general front-office and communication tasks, including handling inbound calls when needed.
- 2026-11-06T01:08:47Z
- Columbus, OH
- onsite
- Permanent / Full Time
- 60000.00 - 65000.00 USD / Yearly
- We are looking for a detail-oriented Administrative Assistant to support daily office operations. This position serves as a key point of contact for visitors and callers while helping maintain an organized and efficient workplace. The ideal candidate is detail-oriented, approachable, and comfortable managing multiple administrative tasks in a fast-paced office setting.<br><br>Responsibilities:<br>• Welcome visitors, manage the front desk, and create a positive first impression for clients and guests.<br>• Handle incoming phone calls, direct inquiries appropriately, and relay messages in a timely manner.<br>• Receive, sort, and distribute incoming mail and deliveries to the appropriate recipients.<br>• Maintain office supply inventory and coordinate ordering to ensure the workplace remains fully stocked.<br>• Enter and update information accurately in office records, spreadsheets, or internal systems as needed.<br>• Provide general administrative support to help keep daily office activities organized and running smoothly.
- 2026-11-06T16:43:45Z