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413 results for Sr Executive Assistant in Accountemps
- Carlsbad, CA
- onsite
- Temporary / Contract
- 20.00 - 25.00 USD / Hourly
- <p>A local government department is seeking a dependable Office Assistant to support daily clerical operations, document management, and internal service requests. This opportunity is ideal for someone who enjoys organized, detail-oriented work and wants to gain experience in a structured public-sector environment. The successful candidate will help maintain records, process incoming correspondence, assist with data entry, and provide general administrative support to department staff. Experience in a city office, public agency, school district, or other regulated administrative setting is a plus.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Sort, scan, file, and retrieve documents for electronic and physical recordkeeping.</li><li>Enter information into departmental databases and verify records for accuracy.</li><li>Route incoming mail, invoices, forms, and correspondence to the appropriate staff.</li><li>Assist with records requests by locating and organizing responsive documents for review.</li><li>Answer routine phone calls and direct inquiries to the appropriate department.</li><li>Maintain spreadsheets, filing systems, supply inventories, and office logs.</li><li>Prepare documents, labels, forms, and basic reports using Microsoft Office.</li><li>Assist with meeting preparation, room scheduling, and document distribution.</li><li>Track paperwork requiring signatures, approvals, or additional information.</li><li>Follow established procedures for document retention and confidential information.</li><li>Provide backup clerical support to other administrative staff as needed.</li></ul><p><br></p>
- 2026-10-26T23:28:41Z
- Los Angeles, CA
- onsite
- Temporary / Contract
- 23.00 - 27.00 USD / Hourly
- <p>A healthcare company is looking for an <strong>Administrative Assistant</strong> to support daily operations across multiple programs. This Administrative Assistant plays a key role in keeping administrative processes organized, responsive, and efficient while working closely with operational leadership and program teams. The Administrative Assistant brings strong coordination skills, sound judgment with confidential information, and the flexibility to assist across locations and events as business needs evolve.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>• Coordinate schedules, arrange meetings and conference calls, and capture clear meeting notes to support follow-up actions.</p><p>• Draft, format, and distribute clear communications, internal documents, reports, and forms in a timely manner.</p><p>• Maintain organized digital records and shared files using business applications such as Teams, SharePoint, and contract management platforms.</p><p>• Monitor office supply levels, place orders, compare vendor options, and help track inventory to ensure uninterrupted operations.</p><p>• Process incoming and outgoing mail, prepare check request documentation, and submit materials to the finance team for review and payment handling.</p><p>• Reconcile company credit card activity by gathering receipts, matching transactions, and organizing supporting bank statement documentation.</p><p>• Assist program managers with administrative tracking for equipment upkeep, service schedules, and specialty disposal pickups.</p><p>• Support event logistics by coordinating requests, updating monthly calendars, and traveling between sites when on-site administrative assistance is needed.</p><p>• Uphold confidentiality standards, follow organizational procedures, and contribute to reports, presentations, and other operational materials as assigned.</p><p><br></p><p><strong>Benefits:</strong> Health, Dental, Vision, 401k, and Sick Time Off. </p>
- 2026-11-06T22:43:42Z
- Worcester, MA
- onsite
- Temporary / Contract
- 19.00 - 22.00 USD / Hourly
- We are looking for a detail-oriented Administrative Assistant to support daily office operations for a Contract position based in Worcester, Massachusetts. This role is ideal for someone who enjoys keeping information organized, assisting leadership, and handling a steady flow of administrative tasks in a fast-paced setting. The position begins at 30 hours per week with a typical schedule of 8:00 a.m. to 2:00 p.m., with flexibility to remain later when business needs require. This assignment is expected to last approximately two months and may be extended based on workload and performance.<br><br>Responsibilities:<br>• Maintain accurate records by entering call activity and operational information into internal CRM and tracking systems<br>• Update project-related details in company databases to help keep reporting current and organized<br>• Perform high-volume data entry with strong attention to accuracy and completeness<br>• Provide day-to-day administrative support to supervisors, helping to keep priorities and documentation on track<br>• Handle incoming calls professionally and route or document information as needed<br>• Prepare, organize, and manage spreadsheets in Microsoft Excel to support team reporting and coordination<br>• Assist with general front-office and receptionist-style tasks to ensure smooth daily operations
- 2026-11-10T18:48:44Z
- Elyria, OH
- onsite
- Permanent / Full Time
- 37000.00 - 37500.00 USD / Yearly
- <p>We are looking for a dependable Administrative Assistant to support daily office activities and help keep order fulfillment running smoothly in Elyria, Ohio. This position combines administrative coordination with hands-on support for preparing and shipping smaller product orders. The ideal candidate is comfortable using computers and Excel, works well independently, and maintains accuracy in a fast-paced service environment.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate routine office support tasks to help maintain efficient day-to-day operations.</p><p>• Process smaller product requests such as banners, drapes, and promotional materials with close attention to detail.</p><p>• Gather ordered items, organize them for dispatch, and package shipments securely.</p><p>• Prepare outgoing deliveries through shipping platforms, including FedEx, UPS, and ensure packages are sent accurately and on time.</p><p>• Track quantities and verify order information using basic calculations to maintain inventory and shipping accuracy.</p><p>• Enter and update order-related information in computer systems and portal-based software.</p><p>• Provide general administrative assistance, including data entry, reception coverage, and support for inbound communications.</p><p>• Provide customer support and communication in regard to all facets of the orders</p><p><br></p>
- 2026-11-06T20:48:47Z
- East Hanover, NJ
- onsite
- Temporary to Hire
- 25.00 - 35.00 USD / Hourly
- <p>We are looking for a dependable Office Assistant to support daily administrative operations for a growing pharmaceutical organization in Whippany, New Jersey. This Contract to permanent position is ideal for someone who enjoys keeping an office running smoothly while assisting leaders and internal teams with coordination, communication, and documentation. The role offers broad exposure across office administration, employee support, and operational activities, making it a strong fit for a highly organized individual who can manage shifting priorities with care and consistency.</p><p><br></p><p>Responsibilities:</p><p>• Oversee routine office activities to maintain an organized, efficient, and well-run workplace environment.</p><p>• Provide administrative support to company leadership, including calendar coordination, meeting logistics, travel planning, and follow-up on assigned projects.</p><p>• Arrange meeting spaces, prepare materials for internal gatherings, and help coordinate company events and cross-functional activities.</p><p>• Track office supply levels, place orders as needed, and assist with purchasing and expense-related documentation.</p><p>• Receive, sort, and distribute mail and deliveries while serving as a point of contact for incoming calls and general inquiries.</p><p>• Assist with onboarding and offboarding tasks, maintain employee records, and respond to routine questions related to policies, benefits, and administrative processes.</p><p>• Support business operations by helping with purchase order processing, shipment coordination, inventory documentation, and reimbursement-related activities.</p><p>• Monitor designated business and compliance inboxes, route messages to the appropriate teams, and contribute to accurate, timely internal communication.</p><p>• Help maintain business information across communications channels, including support for website updates and other administrative reporting needs.</p>
- 2026-10-28T20:33:42Z
- Indianapolis, IN
- onsite
- Temporary / Contract
- 22.00 - 25.00 USD / Hourly
- <p>We are looking for a Senior Administrative Assistant to support daily office operations and provide attentive service to staff and the public in Indianapolis, Indiana. This Contract position requires someone who can manage sensitive records, handle administrative tasks with accuracy, and communicate clearly in a fast-paced environment. The ideal candidate brings strong judgment, discretion, and a customer-focused approach while helping maintain efficient badging and access-related processes.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and organize both digital and paper files related to administrative activities, personnel documentation, stakeholder communications, and airport badging records required by federal guidelines.</p><p>• Assist visitors, employees, and new applicants by explaining procedures, answering questions, and guiding them through the badging process with care.</p><p>• Enter, update, and verify information in electronic record systems to ensure data accuracy, completeness, and timely access to documentation.</p><p>• Support front-office operations by handling clerical duties such as correspondence management, document preparation, and general administrative coordination.</p><p>• Represent the airport effectively by delivering attentive customer service and fostering a welcoming experience for internal and external contacts.</p><p>• Use sound judgment when evaluating situations, responding to urgent issues, and escalating concerns appropriately when needed.</p><p>• Build productive working relationships with colleagues, airport personnel, and external agencies to support smooth day-to-day operations.</p><p>• Carry out additional administrative or program-related tasks as assigned to meet department needs.</p>
- 2026-11-09T17:38:39Z
- New Britain, CT
- onsite
- Permanent / Full Time
- 110000.00 - 115000.00 USD / Yearly
- <p><strong>Controller for a Director of Finance role- Small and stable nonprofit organization. </strong></p><p><strong>Hybrid work schedule; work 2-3 days a week once up and running </strong></p><p><strong>Base salary range: $110,000 - $115,000 </strong></p><p><strong>REFERENCE CODE: DS0013527745</strong></p><p><strong>Recruiter contact: Duane Sauer @ duane.sauer@roberthalf com </strong></p><p><br></p><p>Well established and small Nonprofit organization needs a Director of Finance due to a upcoming retirement. This is the top financial position in the organization. They will consider candidates ready for the next step including Senior Accountants, Assistant Controllers and Controllers.</p><p><br></p><p>Job responsibilities include oversight of accounting and finance, month end close, monthly financial reporting, financial presentations to the BOD and Finance Committee, grant reporting and compliance and oversight of the annual external audit. </p><p><br></p><p>Minimum requirements include strong month and close, GAAP reporting, grant reporting, internal controls, implementation of improvements to policies and procedures and experience with Connecticut funders. They are open to Senior Accountants who are ready for the next step. The retiring director of finance will help transition the new one. Candidates coming out of public accounting with strong nonprofit audit experience will also be considered. </p><p><br></p><p>The base salary range is $110,000 - $115,000 plus discretionary bonus, health Insurance (85% employer paid), dental and 100% vision insurance, very generous PTO and holidays and a 4% match on their 403b plan. </p><p><br></p><p>Hybrid wok schedule of 2-3 days from home once you are up and running. </p><p><br></p><p>If you meet the minimum requirements and want to learn more about this opportunity, email your resume as a word document to Duane E. Sauer, CPA at Duane.Sauer@Roberthalf com, reach out to him on LinkedIn and reference DS0013527745 or “apply” below. </p><p>Email duane.sauer@roberthalf com</p><p><br></p><p>Duane Sauer</p>
- 2026-10-18T22:48:46Z
- Woodbury, NY
- onsite
- Permanent / Full Time
- 80000.00 - 95000.00 USD / Yearly
- <p><strong>Administrative Assistant, Woodbury, Long Island, NY</strong> </p><p><strong>Anna Parson at Robert Half </strong>is working with a rapidly growing and fast-moving real estate organization seeking a sharp, highly organized and detail-oriented <strong>Administrative Assistant</strong> to support daily operations and help keep the office running efficiently. This Administrative Assistant role will support a sharp, successful, fast paced executive and is an excellent opportunity for someone who enjoys working in a collaborative environment, managing multiple priorities, and serving as a key resource to leadership and staff.</p><p><strong>As the Administrative Assistant,</strong> you will: </p><ul><li>Provide administrative support to management while helping coordinate daily office activities and workflow</li><li>Manage schedules, appointments, meetings, and related logistics to ensure smooth operations</li><li>Prepare, edit, and distribute business correspondence, reports, and other professional documents</li><li>Serve as a point of contact for internal teams, vendors, tenants, and business partners</li><li>Maintain accurate records, databases, and filing systems while handling sensitive information with discretion</li><li>Assist with office administration, including supplies, data management, and special projects as needed</li></ul><p><strong>Contact Anna Parson at Robert Half for confidential consideration or Apply Now!!!</strong></p>
- 2026-10-23T23:28:42Z
- Honolulu, HI
- onsite
- Temporary / Contract
- 20.00 - 22.00 USD / Hourly
- <p>Robert Half has a rewarding <strong><em>Sales Assistant</em></strong> position available at a leading Real Estate company dedicated to providing exceptional service and expertise in Honolulu, Hawaii. If you enjoy contributing to a company’s success by providing excellent administrative support, then this may be the <strong><em>Sales Assistant</em></strong> opportunity that you are looking for! </p><p> </p><p>Responsibilities: </p><p>- Greet and assist visitors in a business-minded and friendly manner. </p><p>- Manage a multi-line phone system, directing calls and taking messages as needed. </p><p>- Assist with ad hoc projects and administrative tasks to support the smooth operation of the office. </p><p>- Maintain organized records and documentation related to real estate transactions. </p><p>- Coordinate appointments and assist in scheduling meetings for the sales team. </p><p>- Provide excellent customer service to clients and visitors both in person and over the phone.</p>
- 2026-11-09T23:58:41Z
- San Diego, CA
- remote
- Temporary / Contract
- 22.00 - 24.00 USD / Hourly
- <p>We are seeking a detail-oriented Administrative Assistant to support daily office operations and help keep our team organized and efficient. The ideal candidate is professional, dependable and skilled at managing multiple priorities in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage calendars, schedule meetings and coordinate appointments</li><li>Answer phones, respond to emails and greet visitors</li><li>Prepare correspondence, reports and presentations</li><li>Maintain filing systems and office records</li><li>Order office supplies and support general office operations</li><li>Assist with data entry, expense reports and other administrative tasks</li><li>Support internal teams with special projects as needed</li></ul><p><br></p>
- 2026-11-07T00:08:44Z
- San Jose, CA
- onsite
- Temporary / Contract
- 25.00 - 25.00 USD / Hourly
- <p>National immigration law firm has an immediate opening for an entry level Legal Assistant! This Legal Assistant will perform challenging, substantive legal work with a focus on preparing immigration applications. The firm provides comprehensive training and support to ensure your success, including ongoing workshops, legal practice meetings, and a client service team structure that facilitates mentoring from senior professionals. This is a great opportunity for individuals looking to build a rewarding career in immigration law and the legal field. This Legal Assistant must be able to work on-site full-time in San Jose, CA. The ideal candidate will be a recent college graduate or have 1-2+ years of experience working in the legal field.</p><p><br></p><p><u>Responsibilities:</u></p><p><br></p><ul><li>Organize and maintain legal documents detailing eligibility for visa classification.</li><li>Handle clerical tasks such as copying, printing, and scanning documents.</li><li>Create electronic and physical client files for efficient case management.</li><li>Track and monitor the status of immigration cases, ensuring timely updates.</li><li>Circulate incoming mail according to specified procedures.</li><li>Learn to analyze case documents and prepare immigration applications for filing.</li><li>Draft specialized support letters detailing eligibility for visa classification and other immigration benefits.</li><li>Interface with corporate representatives and foreign nationals.</li><li>Participate in legal practice meetings and alerts for updates on current events, advanced topics, and client relationship building skills.</li><li>Projects as assigned.</li></ul><p><br></p>
- 2026-11-10T17:53:45Z
- Indianapolis, IN
- remote
- Temporary / Contract
- 18.00 - 25.00 USD / Hourly
- <p>We are seeking a highly organized and dependable Administrative Assistant to support daily office operations and help maintain an efficient work environment. </p><p>This role is responsible for handling a variety of administrative tasks, including scheduling, correspondence, filing, and data entry. </p><p>The ideal candidate is detail-oriented, professional, and able to manage multiple priorities in a fast-paced setting.</p><p>They will serve as a key point of contact for internal staff, clients, and visitors while providing excellent customer service. </p><p>This position requires strong communication skills, proficiency with office software, and the ability to work independently as well as part of a team. </p>
- 2026-11-10T15:28:45Z
- Springfield, MA
- onsite
- Permanent / Full Time
- 70000.00 - 75000.00 USD / Yearly
- <p>The Accounting Manager will also supervise accounting and payroll staff, maintain fiscal procedures, and provide leadership for the Fiscal Department in the Director’s absence. The ideal candidate has a strong accounting background, experience in a nonprofit environment, excellent analytical skills, and the ability to manage multiple priorities while ensuring accuracy and accountability across financial operations.</p><p><br></p><ul><li>Review accounts payable, accounts receivable, cash receipts, and general ledger entries for accuracy prior to posting.</li><li>Post invoices, process accounting batches, and review supporting documentation.</li><li>Oversee billing processes to ensure invoices are prepared accurately and issued in a timely manner.</li><li>Review billing transactions and supporting documentation for accuracy, completeness, and compliance with established procedures.</li><li>Monitor accounts receivable and follow up on outstanding balances, discrepancies, and billing issues as needed.</li><li>Reconcile billing records to accounts receivable and general ledger accounts, investigating and resolving variances.</li><li>Ensure billing adjustments, credits, and corrections are properly documented and recorded.</li><li>Coordinate with internal departments and external parties to resolve billing discrepancies and respond to inquiries.</li><li>Perform general ledger audits and analyses, review journal entries, and make adjustments as needed.</li><li>Assist in preparing monthly financial statements and reports for the Board.</li><li>Prepare and complete bank reconciliations, including reconciliation of check registers and general ledger accounts.</li><li>Audit petty cash transactions and oversee replenishment procedures.</li><li>Audit and reconcile quarterly payroll tax reports and year-end W-2 forms and reports, coordinating revisions with the payroll service provider as needed.</li><li>Ensure required reports to external entities are completed and submitted accurately and on time.</li><li>Assist with special accounting projects and other financial initiatives as needed.</li><li>Coordinate with the independent auditing firm during the annual audit, prepare general ledger audit workpapers, and provide requested schedules and documentation.</li><li>Assist with audit inquiries and ensure accounting records are properly supported and maintained.</li><li>Support compliance with applicable accounting standards, regulatory requirements, and internal financial controls.</li><li>Assist with financial reporting and documentation requirements related to grants, funding sources, and other nonprofit financial activities, as applicable.</li><li>Perform regular accounting software backups, updates, and maintenance.</li><li>Support consistent accounting practices, internal controls, and accurate financial recordkeeping.</li><li>Assist with recruiting and hiring accounting and payroll personnel in collaboration with the Administration and Finance Director.</li><li>Train, supervise, and support the development of the Accountant and Payroll/Assistant Accountant.</li><li>Conduct performance reviews, regular supervisory meetings, and employee check-ins, addressing performance or disciplinary matters as necessary.</li><li>Oversee Fiscal Department operations in the absence of the Administration and Finance Director.</li><li>Make weekly bank deposits when the Senior Accountant is unavailable.</li></ul><p><br></p><p>Salary range $70-75k + benefits and bonus potential!</p>
- 2026-10-29T19:03:59Z
- Santa Clarita, CA
- onsite
- Temporary / Contract
- 22.00 - 22.00 USD / Hourly
- <p>We are looking for an organized Office Assistant to support daily administrative and front-desk operations for a non-profit organization in Santa Clarita, California. This Long-term Contract position is ideal for someone who enjoys creating a welcoming environment, handling office communications, and keeping records and documents well managed. The role requires strong attention to detail, dependable follow-through, and the ability to assist with a range of clerical tasks in a busy office setting.</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors professionally and provide front-desk support to ensure smooth day-to-day office operations.</p><p>• Manage incoming phone calls, direct inquiries appropriately, and relay messages in a timely manner.</p><p>• Scan, organize, and maintain paper and digital documents with accuracy and care.</p><p>• Perform a variety of administrative tasks such as filing, data entry, and general office coordination.</p><p>• Support staff with routine clerical work to help maintain an efficient and organized workplace.</p>
- 2026-11-11T17:13:46Z
- Bridgton, ME
- remote
- Temporary / Contract
- 20.00 - 25.00 USD / Hourly
- <p>Our client is seeking a detail-oriented <strong>Blackbaud Data Entry Specialist</strong> to support database management and administrative operations. This role is responsible for accurately entering, updating, and maintaining information within Blackbaud systems. The ideal candidate will have prior experience working with Blackbaud, strong data entry skills, and a high level of accuracy and confidentiality.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Enter, update, and maintain records in the Blackbaud database</li><li>Review data for accuracy, completeness, and consistency</li><li>Perform routine data cleanup, deduplication, and record audits</li><li>Generate reports and assist with data exports as needed</li><li>Support administrative teams with database-related tasks</li><li>Maintain confidentiality of organizational information</li><li>Assist with scanning, filing, and other administrative support duties as assigned</li></ul><p><br></p>
- 2026-11-09T18:38:41Z
- Syracuse, NY
- onsite
- Temporary / Contract
- 18.00 - 22.00 USD / Hourly
- <p>We are seeking a highly organized and professional Administrative Assistant to provide day-to-day office support for a busy and growing organization in the Syracuse area. The ideal candidate will be detail-oriented, proactive, and able to manage multiple priorities while supporting office operations and ensuring a positive experience for both internal staff and external visitors.</p><p><br></p><p>Key Responsibilities</p><ul><li>Provide administrative support to management and department staff</li><li>Answer and direct incoming phone calls and emails</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare correspondence, reports, presentations, and other documents</li><li>Maintain accurate records and organize electronic and physical files</li><li>Order office supplies and assist with inventory management</li><li>Greet visitors and provide professional customer service</li><li>Coordinate travel arrangements and meeting logistics as needed</li><li>Assist with data entry, reporting, and special projects</li><li>Support general office operations and other duties as assigned</li></ul><p><br></p>
- 2026-10-30T19:28:43Z
- Lillington, NC
- onsite
- Permanent / Full Time
- 110000.00 - 120000.00 USD / Yearly
- <p>We are looking for an Assistant Controller to support the financial operations in Lillington, North Carolina. This role contributes to the accuracy and timeliness of accounting, reporting, payroll oversight, tax compliance, and cash flow planning while helping leadership make informed financial decisions. The position works closely with executive administration, internal departments, and governance stakeholders to maintain strong financial practices and dependable reporting.</p><p><br></p><p>Responsibilities:</p><p>• Lead assigned portions of the annual audit by preparing schedules, supporting documentation, and financial statement details related to areas such as net assets, investments, annuities, and trial balance activity.</p><p>• Create clear financial reports and analytical summaries for executive leadership and the Board of Trustees to support review and decision-making.</p><p>• Direct the monthly recording and reconciliation of investment transactions in the general ledger for the institution’s endowment portfolio.</p><p>• Assist with the preparation and filing of required tax documents, including annual informational returns and other reporting forms tied to payments and withholding.</p><p>• Reconcile intercompany balances and resolve discrepancies to maintain accurate financial records across related entities.</p><p>• Oversee payroll operations through supervision of payroll staff, ensuring pay is processed accurately, on schedule, and in accordance with applicable regulations and internal policies.</p><p>• Prepare recurring cash flow forecasts and provide financial modeling support to senior finance leadership.</p><p>• Partner with IT, management, and support teams on finance and payroll projects, including process testing, workflow improvements, and implementation of more efficient system practices.</p><p>• Support budgeting activities by contributing financial data, projections, and analysis used in planning and resource allocation.</p><p>• Monitor adherence to institutional policies and applicable state and federal requirements, while reinforcing internal controls within the accounting function.</p>
- 2026-11-06T21:08:44Z
- Hopkins, MN
- onsite
- Temporary / Contract
- 20.00 - 25.00 USD / Hourly
- <p>Position Overview</p><p>We are seeking a professional and detail-oriented Administrative Assistant to support daily office operations and provide administrative support to a busy team. This position requires strong organizational skills, excellent communication abilities, and a proactive approach to managing multiple priorities in a fast-paced environment.</p><p><br></p><p>Key Responsibilities</p><ul><li>Answer and direct incoming phone calls and emails in a professional manner</li><li>Schedule meetings, appointments, and maintain calendars for team members</li><li>Assist with maintaining office supplies and coordinating office-related needs</li><li>Organize and maintain electronic and physical filing systems</li><li>Support special projects and departmental initiatives as assigned</li><li>Greet visitors and assist with general front office responsibilities</li><li>Perform a variety of clerical and administrative tasks to support daily operations</li></ul><p><br></p>
- 2026-11-10T20:53:47Z
- Mount Pleasant, SC
- onsite
- Temporary to Hire
- 20.00 - 22.00 USD / Hourly
- <p>We are looking for an Administrative Assistant to join a professional services team in Mount Pleasant, South Carolina in a contract-to-permanent capacity. This position supports daily office operations while serving as a welcoming and dependable point of contact for clients, visitors, and internal staff. The ideal candidate brings strong organizational skills, sound judgment, and a strong presence in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors and manage front desk activity with a courteous, thoughtful approach that reflects the organization well.</p><p>• Handle incoming phone calls, direct inquiries appropriately, and ensure messages are relayed accurately and promptly.</p><p>• Provide day-to-day administrative support by preparing documents, maintaining records, and assisting with general office coordination.</p><p>• Enter and update information in internal records with a high level of accuracy and attention to detail.</p><p>• Support client-facing activities by coordinating communications, tracking engagement-related information, and helping maintain strong service standards.</p><p>• Prepare routine reports and assist with compiling client-related documentation for internal and external use.</p><p>• Monitor office supply levels, place orders as needed, and help keep the workplace organized and fully stocked.</p><p>• Work closely with colleagues across the office, contributing to a collaborative team environment and helping priorities stay on track.</p>
- 2026-10-28T21:04:02Z
- East Syracuse, NY
- onsite
- Permanent / Full Time
- 43000.00 - 45000.00 USD / Yearly
- Paul Grenga with Robert Half Permanent Placement is partnering with a great company in East Syracuse, NY on their search for a Customer Service Support Representative to join their team. In this role you will be a critical resource and support for a high-impact sales team. This is an in-office role with starting wage of $21 - $23 per hour based on experience and includes a comprehensive total benefits package. Responsibilities include but not limited to: <br> Serve as the primary point of contact for customer inquiries, including answering calls, assisting walk-in customers, and processing fax and e-business orders with accurate pricing and product availability Act as a liaison between customers, the factory, and the sales team to ensure timely communication and resolution of requests Develop and maintain product knowledge to effectively address customer questions and promote services such as free delivery and custom solutions Coordinate inventory availability across the factory and three local WNY offices, ensuring prompt responses to all inquiries within the company’s 4-hour service commitment Manage inventory including restocking products, coordinating deliveries, and maintaining organized storage areas that reflect brand standards Build strong customer relationships by providing consistent support, identifying new product or service opportunities, and assisting with special requests Collaborate with sales, operations, and inside staff to deliver seamless service, promote value-added offerings, and uphold a culture of zero customer disappointments Serve as very occasional backup to small deliveries driver and light warehouse work <br> <br> Benefits / Perks: <br> Comprehensive benefits plan including health/dental/vision and 401K with 3% match Company university training for detail oriented growth
- 2026-10-28T17:43:46Z
- Dayton, OH
- onsite
- Temporary / Contract
- 19.95 - 23.10 USD / Hourly
- <p>We are looking for a detail-oriented Administrative Assistant to support daily office operations in Dayton, Ohio. This Long-term Contract position is ideal for someone who can manage competing priorities, communicate professionally with staff and patients, and keep administrative processes running smoothly. The role includes front-office coordination, document preparation, scheduling support, and general clerical assistance across multiple departments.</p><p><br></p><p>Responsibilities:</p><p>• Prepare, edit, and review correspondence, reports, and other administrative documents to ensure accuracy and professionalism.</p><p>• Manage incoming and outgoing mail by sorting, prioritizing, and distributing items to the appropriate recipients in a timely manner.</p><p>• Coordinate calendars for meetings, interviews, and departmental activities while helping maintain organized schedules.</p><p>• Organize materials for meetings, training sessions, and new employee onboarding, including agendas, handouts, and notes.</p><p>• Order and track office supplies to help maintain efficient day-to-day operations.</p><p>• Provide administrative assistance for special projects and attend assigned meetings or training activities as requested.</p><p>• Handle sensitive information with a high level of discretion and maintain confidentiality in all aspects of the role.</p><p><br></p><p>For immediate consideration, call 937.224.8326</p>
- 2026-11-03T19:28:48Z
- Mclean, VA
- onsite
- Temporary / Contract
- 25.00 - 25.00 USD / Hourly
- <p>We are seeking an Administrative Assistant for a long-term contract opportunity. The ideal candidate will have strong administrative experience, excellent communication skills, and advanced proficiency with the Microsoft Office Suite.</p><p><br></p><p>Responsibilities:</p><ul><li>Strong executive/administrative support experience.</li><li>Excellent written business communication skills with minimal editing required.</li><li>Exceptional attention to detail and proofreading ability.</li><li>Experience working independently in professional office environments.</li><li>Ability to follow instructions, manage tasks with limited supervision, and anticipate needs.</li><li>Strong organizational and program coordination skills.</li><li>Professional maturity and judgment when interacting with client stakeholders. </li></ul><p><br></p>
- 2026-11-03T19:58:43Z
- Salt Lake City, UT
- remote
- Temporary / Contract
- 24.00 - 24.00 USD / Hourly
- <p>We are seeking a highly organized and detail-oriented <strong>Administrative Assistant</strong> to support daily office operations for a growing organization in Salt Lake City. This role is ideal for someone who enjoys a variety of responsibilities, thrives in a fast-paced environment, and takes pride in keeping processes organized and running smoothly.</p><p><br></p><ul><li>Answer and direct incoming phone calls and emails</li><li>Greet visitors and provide professional front-office support</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare correspondence, reports, presentations, and other business documents</li><li>Maintain electronic and physical filing systems</li><li>Perform data entry and record management tasks</li><li>Coordinate office supplies, inventory, and vendor orders</li><li>Assist with onboarding paperwork and employee documentation</li></ul>
- 2026-10-30T17:33:45Z
- Oakland, CA
- remote
- Temporary / Contract
- 24.00 - 25.00 USD / Hourly
- <p>We are seeking a detail-oriented Administrative Assistant to support daily office operations. This role will provide administrative support to leadership and team members while ensuring the office runs efficiently.</p><p><strong>Responsibilities:</strong></p><ul><li>Manage calendars and schedules</li><li>Coordinate meetings and travel arrangements</li><li>Prepare reports, correspondence, and presentations</li><li>Maintain filing systems and databases</li><li>Answer and direct incoming calls and emails</li><li>Support special projects as assigned</li></ul><p><br></p>
- 2026-11-06T20:33:42Z
- Fredericksburg, VA
- onsite
- Temporary / Contract
- 18.00 - 19.00 USD / Hourly
- <p>We are seeking a reliable and organized Part-Time Office Assistant to support daily administrative operations and help maintain an efficient office environment. This role is ideal for someone who is detail-oriented, adaptable and comfortable handling a variety of clerical and front-office responsibilities. This position is onsite 20 hours a week with an immediate start date.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Answer phones, greet visitors and respond to general email inquiries.</li><li>Maintain files, records and office documentation. </li><li>Perform data entry, scanning, copying, filing and other clerical duties. </li><li>Schedule appointments, meetings and assist with calendar coordination. </li><li>Order and track office supplies as needed. </li><li>Support administrative operations and help improve day-to-day workflows. </li><li>Provide front office support and contribute to a positive customer experience.</li></ul><p><br></p>
- 2026-11-09T20:38:44Z