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517 results for Receptionist in Accountemps
- Parsippany, NJ
- onsite
- Permanent / Full Time
- 50000.00 - 65000.00 USD / Yearly
- <p>Our client, a growing healthcare and life sciences organization, is seeking a highly organized Office Assistant to support daily business operations. This is an excellent opportunity for someone who enjoys variety in their day, takes initiative, and is eager to learn. The role will support multiple departments including Operations, HR, Finance, and Executive Leadership while helping keep a small, collaborative office running smoothly.</p><p>Responsibilities</p><ul><li>Provide general administrative and office support</li><li>Answer phones, greet visitors, and receive packages</li><li>Manage outgoing mail, checks, bank deposits, and office shipments</li><li>Coordinate executive travel arrangements, client meetings, and reservations</li><li>Assist with expense reports and expense tracking</li><li>Support employee onboarding, benefits administration, and other HR-related tasks</li><li>Maintain files, records, and office documentation</li><li>Assist with contract renewals and various business reporting activities</li><li>Take detailed meeting notes and follow through on action items</li><li>Order office supplies and help maintain inventory</li><li>Partner with team members across multiple departments on special projects and administrative needs</li></ul><p><br></p>
- 2026-10-16T15:13:42Z
- San Diego, CA
- remote
- Temporary / Contract
- 22.00 - 25.00 USD / Hourly
- <p>We are seeking a detail-oriented <strong>Tax Administrative Assistant</strong> to support our tax team with administrative, client service and document management responsibilities. This role is ideal for someone who is organized, deadline-driven and comfortable working in a fast-paced environment, especially during peak tax season.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to tax professionals and department leadership</li><li>Prepare, organize and maintain tax files, client records and engagement documents</li><li>Manage incoming and outgoing client correspondence, including email, mail and phone communications</li><li>Track deadlines for tax returns, extensions, client deliverables and internal workflows</li><li>Assist with assembling tax returns, client packets and related documentation</li><li>Schedule appointments, manage calendars and coordinate meetings</li><li>Enter and update client information in tax software, databases and internal systems</li><li>Monitor document collection and follow up with clients regarding missing information</li><li>Scan, file and archive confidential tax and financial documents</li><li>Support billing, invoicing and other office administrative tasks as needed</li></ul><p><br></p><p><br></p>
- 2026-11-07T00:18:50Z
- Salt Lake City, UT
- onsite
- Temporary / Contract
- 26.00 - 29.00 USD / Hourly
- <p>We are looking for a detail-focused Administrative Assistant to support daily office activities and help keep operations running smoothly. This Contract position is ideal for someone who enjoys staying organized, managing competing priorities, and providing attentive support across a busy team environment. The successful candidate will contribute to scheduling, documentation, communication, and record management while delivering reliable service to both internal stakeholders and external contacts.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate calendars, appointments, and meeting logistics to ensure schedules remain accurate and well organized.</p><p>• Provide administrative support for team members and leadership by handling routine office tasks efficiently and effectively.</p><p>• Create, update, and organize records, reports, and other business documents with a strong focus on accuracy.</p><p>• Enter and maintain information in company databases and systems to support dependable recordkeeping.</p><p>• Prepare materials for meetings, assist with follow-up actions, and help keep related tasks on track.</p><p>• Maintain both digital and physical filing systems so documents are easy to retrieve and properly stored.</p><p>• Monitor office supply levels, place orders as needed, and help maintain an orderly workspace.</p><p>• Communicate with clients, vendors, and coworkers in a clear, courteous, and attentive manner.</p><p>• Assist with additional administrative assignments and special projects while handling sensitive information with discretion.</p>
- 2026-10-08T22:08:42Z
- Silver Spring, MD
- onsite
- Temporary / Contract
- 21.00 - 25.00 USD / Hourly
- <p>We are seeking a detail-oriented and organized Office Assistant to support daily administrative operations and help keep the office running efficiently. The ideal candidate will be professional, proactive and comfortable handling a variety of clerical and customer-facing tasks. The Office </p><p><br></p><p>Responsibilities:</p><ul><li>Answer and direct phone calls and greet visitors</li><li>Manage calendars, schedules and meeting coordination</li><li>Maintain filing systems and office records</li><li>Order and stock office supplies</li><li>Assist with data entry, document preparation and correspondence</li><li>Support mail distribution, scanning and copying</li><li>Help coordinate office events and team activities</li><li>Provide general administrative support to leadership and staff</li></ul><p><br></p>
- 2026-10-26T17:54:06Z
- Santee, CA
- remote
- Temporary / Contract
- 22.00 - 25.00 USD / Hourly
- <p>Position Overview</p><p>Our client, a manufacturing company, is seeking a dependable and organized Office Assistant to support daily administrative operations and ensure the office runs efficiently. This individual will assist with data entry, document management, phone coverage, filing, and general office coordination while supporting various departments, including operations, production, and customer service. The ideal candidate is detail-oriented, proactive, and comfortable working in a fast-paced manufacturing environment.</p><p>Key Responsibilities</p><ul><li>Provide general administrative support to ensure smooth day-to-day office operations.</li><li>Answer incoming phone calls, respond to inquiries, and direct calls to the appropriate departments.</li><li>Perform data entry and maintain accurate records, spreadsheets, and internal databases.</li><li>Organize, file, scan, and maintain documents, invoices, purchase orders, and other business records.</li><li>Assist with processing orders, preparing paperwork, and maintaining accurate customer and vendor information.</li><li>Support shipping, receiving, and production teams with administrative documentation and recordkeeping as needed.</li><li>Coordinate office supplies, place orders, and maintain an organized office environment.</li><li>Assist with scheduling meetings, managing calendars, and coordinating internal communications.</li><li>Communicate professionally with vendors, customers, and internal team members to address routine questions and requests.</li><li>Assist with special projects and additional administrative tasks as assigned.</li></ul><p><br></p>
- 2026-10-23T17:38:45Z
- Toledo, OH
- remote
- Temporary / Contract
- 20.00 - 22.00 USD / Hourly
- <p>A Toledo-area organization is seeking a detail-oriented and highly organized Administrative Assistant to support daily office operations. This role is ideal for someone who enjoys managing multiple priorities, providing exceptional customer service, and ensuring administrative processes run smoothly.</p>
- 2026-10-26T14:24:05Z
- Oklahoma City, OK
- onsite
- Temporary / Contract
- 17.00 - 19.00 USD / Hourly
- <p><strong>Administrative Assistant Opportunities</strong></p><p><strong>Oklahoma City, OK | 100% Onsite</strong></p><p><strong>$17-$19/hour DOE</strong></p><p><br></p><p><strong>Temporary 3+ Months | Potential to Extend or Convert to Temp-to-Hire</strong></p><p>Robert Half is partnering with several Oklahoma City-area organizations seeking experienced Administrative Assistants and Administrative Support Professionals. These roles offer the opportunity to support busy departments through a variety of administrative, data entry, customer service, records management, scheduling, and document processing functions.</p><p>We are looking for detail-oriented professionals who thrive in a fast-paced office environment, possess strong communication skills, and can manage multiple priorities while maintaining professionalism and confidentiality.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to departmental teams and leadership.</li><li>Manage incoming phone calls, emails, and correspondence.</li><li>Maintain accurate electronic and physical records.</li><li>Perform data entry, document review, and database updates.</li><li>Verify documentation for completeness, accuracy, and compliance.</li><li>Schedule meetings, coordinate calendars, and assist with reporting.</li><li>Track information and maintain spreadsheets using Microsoft Excel and Microsoft 365 applications.</li><li>Respond to customer, provider, or stakeholder inquiries professionally and efficiently.</li><li>Prepare routine reports, correspondence, and documentation.</li><li>Conduct follow-up outreach by phone and email as needed.</li><li>Maintain confidential and sensitive information in accordance with organizational policies.</li><li>Assist with special projects and other duties as assigned.</li></ul><p><br></p>
- 2026-10-22T16:13:47Z
- Beverly Hills, CA
- onsite
- Temporary / Contract
- 20.00 - 23.00 USD / Hourly
- <p>We're working with a Beverly Hills based fashion company who are looking for an office assistant to support their team during an upcoming project. </p><p>You'll assist in the mailroom, help to set up events, restock supplies and help with filing and scanning. </p><p>This is an on-site role mon-fri 8am-5pm</p>
- 2026-11-06T23:04:08Z
- Los Angeles, CA
- onsite
- Temporary / Contract
- 23.00 - 27.00 USD / Hourly
- <p>A healthcare company is looking for an <strong>Administrative Assistant</strong> to support daily operations across multiple programs. This Administrative Assistant plays a key role in keeping administrative processes organized, responsive, and efficient while working closely with operational leadership and program teams. The Administrative Assistant brings strong coordination skills, sound judgment with confidential information, and the flexibility to assist across locations and events as business needs evolve.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>• Coordinate schedules, arrange meetings and conference calls, and capture clear meeting notes to support follow-up actions.</p><p>• Draft, format, and distribute clear communications, internal documents, reports, and forms in a timely manner.</p><p>• Maintain organized digital records and shared files using business applications such as Teams, SharePoint, and contract management platforms.</p><p>• Monitor office supply levels, place orders, compare vendor options, and help track inventory to ensure uninterrupted operations.</p><p>• Process incoming and outgoing mail, prepare check request documentation, and submit materials to the finance team for review and payment handling.</p><p>• Reconcile company credit card activity by gathering receipts, matching transactions, and organizing supporting bank statement documentation.</p><p>• Assist program managers with administrative tracking for equipment upkeep, service schedules, and specialty disposal pickups.</p><p>• Support event logistics by coordinating requests, updating monthly calendars, and traveling between sites when on-site administrative assistance is needed.</p><p>• Uphold confidentiality standards, follow organizational procedures, and contribute to reports, presentations, and other operational materials as assigned.</p><p><br></p><p><strong>Benefits:</strong> Health, Dental, Vision, 401k, and Sick Time Off. </p>
- 2026-11-06T22:43:42Z
- Oakland, CA
- onsite
- Temporary / Contract
- 26.00 - 28.00 USD / Hourly
- <p>Are you a passionate property management professional with a drive to make a difference in communities? Do you have a proven track record of successfully managing affordable housing properties while ensuring regulatory compliance and tenant satisfaction? If so, we want to hear from you!</p><p><br></p><p><strong>Position Overview</strong></p><p>We are seeking an experienced and dedicated <strong>Property Administrative Assistant</strong> to oversee day-to-day operations at one or more affordable housing communities. The ideal candidate will bring exceptional management skills, a deep understanding of affordable housing regulations (e.g., LIHTC, HUD, Section 8), and a people-first approach to fostering vibrant and thriving communities.</p><p><br></p><p><strong>Preferred Experience:</strong></p><p><strong>Administrative Support:</strong></p><ul><li>Provide <strong>comprehensive administrative support</strong> to property managers and staff.</li><li>Manage documentation and correspondence efficiently, ensuring all required forms and records are accurately processed.</li><li>Resolve minor tenant inquiries via phone/email or route them to relevant departments.</li><li>Support lease renewals, affordable housing compliance forms, and other operational needs.</li></ul><p><strong>Tenant Relations:</strong></p><ul><li>Act as the <strong>primary point of contact</strong> for tenants, fostering positive relationships and addressing concerns professionally.</li><li>Assist with <strong>tenant onboarding</strong> processes, explaining lease agreements and compliance requirements for affordable housing units.</li></ul><p><strong>Record Keeping & Reporting:</strong></p><ul><li>Maintain <strong>accurate tenant files</strong>, including legal and financial records, ensuring compliance with housing regulations at federal, state, and local levels.</li><li>Prepare <strong>monthly reports</strong> for management, summarizing <strong>occupancy rates</strong>, <strong>rent collections</strong>, <strong>delinquencies</strong>, and <strong>maintenance requests</strong></li></ul>
- 2026-11-05T00:03:57Z
- Carlsbad, CA
- onsite
- Temporary / Contract
- 20.00 - 25.00 USD / Hourly
- <p>A local government department is seeking a dependable Office Assistant to support daily clerical operations, document management, and internal service requests. This opportunity is ideal for someone who enjoys organized, detail-oriented work and wants to gain experience in a structured public-sector environment. The successful candidate will help maintain records, process incoming correspondence, assist with data entry, and provide general administrative support to department staff. Experience in a city office, public agency, school district, or other regulated administrative setting is a plus.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Sort, scan, file, and retrieve documents for electronic and physical recordkeeping.</li><li>Enter information into departmental databases and verify records for accuracy.</li><li>Route incoming mail, invoices, forms, and correspondence to the appropriate staff.</li><li>Assist with records requests by locating and organizing responsive documents for review.</li><li>Answer routine phone calls and direct inquiries to the appropriate department.</li><li>Maintain spreadsheets, filing systems, supply inventories, and office logs.</li><li>Prepare documents, labels, forms, and basic reports using Microsoft Office.</li><li>Assist with meeting preparation, room scheduling, and document distribution.</li><li>Track paperwork requiring signatures, approvals, or additional information.</li><li>Follow established procedures for document retention and confidential information.</li><li>Provide backup clerical support to other administrative staff as needed.</li></ul><p><br></p>
- 2026-10-26T23:28:41Z
- Greenville, SC
- onsite
- Temporary / Contract
- 18.00 - 22.00 USD / Hourly
- <p>We are looking for a dependable Administrative Assistant to support operations in Greenville, SC. This contract opportunity with potential for a permanent role is ideal for someone who enjoys keeping logistics activity organized, up to date, and running efficiently. In this role, you will help coordinate shipping and receiving tasks, maintain accurate information, and serve as a key point of contact for drivers and internal teams. Hours are 8:00-5:00pm Monday-Friday and may require occasional weekends.</p><p><br></p><p>Responsibilities:</p><p>• Support daily administrative activity tied to warehouse shipping and receiving functions during weekend operations.</p><p>• Welcome and assist drivers during check-in by reviewing required paperwork and confirming information is complete and accurate.</p><p>• Enter and maintain shipment updates in company systems so records reflect current activity and status changes.</p><p>• Complete shipment closeout tasks carefully to ensure documentation is accurate and fully processed.</p><p>• Help coordinate shipment schedules and monitor movement details using internal tracking tools.</p><p>• Organize records and operational documents so information remains easy to access and up to date.</p><p>• Communicate with warehouse personnel and supervisors to help keep workflow aligned and efficient.</p><p>• Handle general office support duties such as answering incoming calls and performing data entry with accuracy.</p><p>• Work closely with team members in a fast-moving logistics setting to meet timelines and operational needs.</p>
- 2026-11-05T21:28:42Z
- Omaha, NE
- onsite
- Temporary / Contract
- 18.21 - 21.09 USD / Hourly
- <p><strong>Key Responsibilities</strong></p><ul><li><strong>Data Entry & Client Information Management:</strong> Accurately enter, update, and maintain client records and information within internal databases and workflow systems.</li><li><strong>Document Review:</strong> Review financial, tax, and client documentation to ensure completeness, accuracy, and compliance with internal procedures before processing.</li><li><strong>Document Management:</strong> Manage the intake, organization, scanning, filing, and electronic storage of client documents. Ensure documentation is complete, secure, and readily accessible when needed.</li><li><strong>Client Research & Issue Resolution:</strong> Retrieve client information upon request and assist with resolving client questions related to digital platforms, document submissions, and electronic processes.</li><li><strong>Return Processing & Filing Support:</strong> Prepare completed returns and related documents for electronic submission and distribution while adhering to established procedures and deadlines.</li><li><strong>Workflow Monitoring:</strong> Monitor processing statuses, identify exceptions or errors, and perform follow-up activities to ensure timely completion of work and adherence to service expectations.</li><li><strong>Client Communication & Support:</strong> Assist clients with document requests, onboarding activities, electronic signatures, secure document exchange, and return delivery processes.</li><li><strong>Shared Mailbox & Request Management:</strong> Manage incoming requests through shared communication channels, route inquiries appropriately, process routine requests, and follow up as needed.</li><li><strong>Quality Assurance:</strong> Conduct reviews to ensure compliance with company policies, regulatory requirements, and established procedures. Verify the accuracy and consistency of information prior to final processing.</li></ul><p><br></p>
- 2026-11-05T18:24:04Z
- Delray Beach, FL
- onsite
- Permanent / Full Time
- 50000.00 - 55000.00 USD / Yearly
- <p>Administrative Assistant</p><p>Position Summary</p><p>We are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and provide administrative support to leadership and team members. This role requires strong communication skills, the ability to manage multiple priorities, and a proactive approach to ensuring the office runs efficiently.</p><p>Key Responsibilities</p><ul><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Answer and direct phone calls, emails, and other correspondence.</li><li>Prepare, edit, and format documents, presentations, and reports.</li><li>Maintain organized filing systems, both electronic and physical.</li><li>Coordinate travel arrangements, including flights, hotels, and itineraries.</li><li>Assist with meeting logistics, including agendas, materials, and meeting notes.</li><li>Process expense reports and support basic invoice and purchase order administration.</li><li>Serve as a point of contact for vendors, clients, and internal stakeholders.</li><li>Order and maintain office supplies and equipment.</li><li>Assist with special projects and other administrative tasks as assigned.</li></ul><p><br></p>
- 2026-10-20T12:38:43Z
- Mclean, VA
- onsite
- Temporary / Contract
- 25.00 - 25.00 USD / Hourly
- <p>We are seeking an Administrative Assistant for a long-term contract opportunity. The ideal candidate will have strong administrative experience, excellent communication skills, and advanced proficiency with the Microsoft Office Suite.</p><p><br></p><p>Responsibilities:</p><ul><li>Strong executive/administrative support experience.</li><li>Excellent written business communication skills with minimal editing required.</li><li>Exceptional attention to detail and proofreading ability.</li><li>Experience working independently in professional office environments.</li><li>Ability to follow instructions, manage tasks with limited supervision, and anticipate needs.</li><li>Strong organizational and program coordination skills.</li><li>Professional maturity and judgment when interacting with client stakeholders. </li></ul><p><br></p>
- 2026-11-03T19:58:43Z
- Rockville, MD
- onsite
- Temporary / Contract
- 23.00 - 27.00 USD / Hourly
- <p>We are seeking a highly organized Administrative Coordinator to support daily office operations by managing schedules, documentation, and cross-department coordination.. The ideal candidate is detail-oriented, proactive and skilled at managing multiple priorities in a fast-paced environment. </p><p><br></p><p>Responsibilities:</p><p>• Coordinate calendars, meetings, and administrative workflows</p><p>• Prepare reports, correspondence, and presentations</p><p>• Maintain records, databases, and confidential files</p><p>• Support vendor coordination and supply ordering</p><p>• Track deadlines and follow up on action items</p><p><br></p>
- 2026-10-26T17:24:06Z
- Los Angeles, CA
- onsite
- Temporary / Contract
- 20.00 - 23.00 USD / Hourly
- <p>A rapidly growing fintech company in East Los Angeles is looking for an Office Assistant to support their team on a contract basis. </p><p>You’ll be responsible for greeting guests and clients, ordering and restocking office supplies, assisting with outbound and inbound mail and provide back up clerical support to multiple teams. </p>
- 2026-10-30T17:58:45Z
- Salem, OR
- remote
- Temporary / Contract
- 20.00 - 25.00 USD / Hourly
- <p>We are seeking a reliable Administrative Assistant to support daily office operations and provide administrative assistance across departments.</p><p><strong>Responsibilities</strong></p><ul><li>Answer and route phone calls.</li><li>Schedule meetings and appointments.</li><li>Draft correspondence and maintain records.</li><li>Organize filing systems and office documentation.</li><li>Manage office supplies and vendor orders.</li><li>Support managers and team members with administrative tasks.</li></ul><p><br></p>
- 2026-10-23T23:38:42Z
- Columbia, SC
- onsite
- Permanent / Full Time
- 45000.00 - 55000.00 USD / Yearly
- <p>We are looking for an Administrative Assistant to support advancement operations for a local not for profit organization in Columbia, South Carolina. This position will be responsible for producing timely and accurate data input within the donor database. Creating and producing reports, mailings and donor follow up. You will ensure optimal database performance by analyzing database issues and monitoring database performance. Additionally, working with team members to provide general administrative support and coordination with planned events and other activities. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple administrative priorities in a fast-paced environment.</p><p> </p><p><br></p>
- 2026-10-23T20:23:48Z
- Costa Mesa, CA
- onsite
- Permanent / Full Time
- 65000.00 - 70000.00 USD / Yearly
- <p><strong>Administrative Assistant</strong></p><p><strong>Location:</strong> Costa Mesa or Los Angeles, CA</p><p><strong>Compensation:</strong> $65,000-$70,000 DOE</p><p><strong>Schedule:</strong> Full-time, onsite</p><p><br></p><p>A well-established Southern California law firm is seeking an organized and tech-savvy Administrative Assistant to support a busy litigation team handling a high-volume caseload. This is an excellent opportunity to join a collaborative, long-tenured team known for its strong culture, complex matters, and commitment to employee support.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Maintain and audit large volumes of case files and documents</li><li>Organize, rename, and manage electronic files and records</li><li>Ensure documents are accurately stored, easily accessible, and up to date</li><li>Support a litigation team handling a high-volume client portfolio</li><li>Assist with administrative and overflow projects as needed</li></ul><p><strong>Why You'll Love This Opportunity</strong></p><ul><li>Stable firm with exceptional employee retention</li><li>Collaborative, team-oriented environment</li><li>Exposure to sophisticated, high-profile matters</li><li>Opportunity for growth and additional legal support responsibilities over time</li><li>Supportive leadership team that values employee well-being</li></ul><p><strong>Compensation & Benefits</strong></p><ul><li>$65,000-$70,000 base salary</li><li>Medical, dental, and vision coverage</li><li>401(k) plan</li><li>Paid holidays, vacation, and sick time</li><li>Free parking</li><li>FSA, life insurance, and long-term disability coverage</li></ul>
- 2026-10-14T18:28:47Z
- Westbury, NY
- onsite
- Temporary / Contract
- 23.75 - 27.50 USD / Hourly
- <p>We are looking for an Administrative Assistant to support daily office operations for a company specializing in access control and video security solutions. This Long-term Contract position is ideal for someone who enjoys helping customers, coordinating service needs, and keeping administrative processes accurate and organized. The role combines front-office support, order coordination, billing assistance, and scheduling tasks to help ensure smooth service delivery and a positive client experience.</p><p><br></p><p>Responsibilities:</p><p>• Respond to incoming calls and emails, identify customer concerns, and direct each request to the appropriate next step.</p><p>• Enter and manage client orders with accuracy, ensuring account details, access card requests, and related information are properly recorded.</p><p>• Provide administrative support for billing activities by preparing and sharing the information needed for invoicing.</p><p>• Coordinate service requests and assist with scheduling appointments to support installation, maintenance, and repair activities.</p><p>• Maintain organized office records, customer files, and service documentation for easy tracking and follow-up.</p><p>• Oversee recurring maintenance calendars and anniversary-based scheduling to help ensure timely service planning.</p><p>• Perform general clerical duties such as updating data, handling correspondence, and supporting day-to-day office workflow.</p>
- 2026-11-04T20:18:44Z
- Rochester, NY
- onsite
- Temporary / Contract
- 17.41 - 21.00 USD / Hourly
- We are looking for an Administrative Assistant to support daily office operations for a business services team in Rochester, New York. This Long-term Contract position is well suited for someone who is organized, responsive, and comfortable managing a steady flow of administrative tasks in a detail-oriented setting. The person in this role will help maintain efficient workflows by handling communications, processing records, and providing dependable day-to-day support across office activities.<br><br>Responsibilities:<br>• Manage front-end administrative duties by organizing office tasks, maintaining records, and supporting routine operational needs.<br>• Respond to incoming phone calls courteously, direct inquiries to the appropriate contacts, and relay accurate information in a timely manner.<br>• Enter, update, and verify data in internal files and office systems to help keep information complete and current.<br>• Scan, label, and file documents to maintain accessible digital and physical records.<br>• Provide general administrative support such as preparing correspondence, coordinating paperwork, and assisting with document handling.<br>• Support legal or compliance-related administrative tasks by organizing materials and maintaining documentation with attention to detail.<br>• Monitor office communications and follow up on outstanding items to help ensure smooth daily operations.
- 2026-11-10T20:53:47Z
- Salem, MA
- onsite
- Temporary / Contract
- 19.79 - 22.91 USD / Hourly
- We are looking for an Administrative Assistant to support a legal office on a contract basis. This role combines administrative coordination with legal billing and filing activities, making it ideal for someone who is highly organized, service-minded, and comfortable managing time-sensitive tasks. The position will work closely with attorneys, associates, and clients to help maintain accurate records, support weekly billing operations, and keep office documentation moving efficiently.<br><br>Responsibilities:<br>• Manage weekly invoicing activities for the firm and maintain accurate billing records within the designated software platform.<br>• Prepare and submit electronic court filings while helping ensure documents are processed correctly and on schedule.<br>• Coordinate document storage and retrieval through Dropbox to keep shared files organized and accessible.<br>• Partner with attorneys and associates to address billing requests, updates, and follow-up items in a timely manner.<br>• Contact clients regarding retainer balances and provide attentive service when discussing account status and payment-related questions.<br>• Enter, review, and update billing and matter information in Bill4Time with a strong focus on accuracy and completeness.<br>• Provide administrative office support such as handling inbound calls, data entry, and general front-office assistance as needed.
- 2026-11-12T16:18:41Z
- Honolulu, HI
- onsite
- Temporary / Contract
- 20.00 - 24.00 USD / Hourly
- <p>We are looking for a detail-oriented <strong><em>Administrative Assistant</em></strong> to support daily office operations for an insurance company in Honolulu, Hawaii. This Long-term Contract position is ideal for someone who works accurately, stays organized under deadlines, and can manage a high volume of administrative tasks with professionalism. The role focuses on document handling, mail coordination, data review, and report preparation while ensuring information is complete and accurate.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and organize extensive documentation, ensuring records are complete, accurate, and easy to retrieve.</p><p>• Sort, distribute, and process incoming and outgoing mail in a timely and efficient manner.</p><p>• Prepare routine reports, account statements, and other administrative materials to support business operations.</p><p>• Review and confirm data for accuracy, resolving discrepancies and escalating issues when needed.</p><p>• Enter, update, and manage information across office records and administrative systems with a high level of precision.</p><p>• Support day-to-day office activities by coordinating administrative tasks and keeping workflows on schedule.</p><p>• Use business software and standard office equipment to complete assignments efficiently and meet required deadlines.</p>
- 2026-10-23T19:33:42Z
- Indianapolis, IN
- onsite
- Temporary to Hire
- 22.00 - 27.00 USD / Hourly
- We are looking for a Senior Administrative Assistant to support daily office operations while helping leaders and team members stay organized, informed, and on schedule. This contract position has the potential to become permanent and is ideal for someone who thrives in a fast-paced administrative environment and enjoys balancing communication, coordination, reporting, and document management. The person in this role will serve as a key point of contact for visitors and callers, maintain accurate records, and provide dependable support across a variety of administrative tasks.<br><br>Responsibilities:<br>• Manage front-office communication by answering inbound calls, directing inquiries to the appropriate contact, and handling outgoing calls as needed.<br>• Welcome visitors professionally, determine the purpose of each visit, and connect guests with the right team member.<br>• Review, sort, and distribute incoming mail and other office correspondence in a timely manner.<br>• Prepare routine letters, documents, and other written communications with accuracy and attention to detail.<br>• Maintain organized filing systems and department records, ensuring documents are easy to retrieve and properly stored.<br>• Coordinate calendars, schedule meetings, and book appointments for managers and staff members.<br>• Compile standard reports, track data, and assist with maintaining recurring statistical or operational records.<br>• Respond to internal and external requests for information, materials, or administrative support promptly and professionally.<br>• Handle sensitive information with discretion and maintain confidentiality in all aspects of the role.
- 2026-11-09T21:23:43Z