Add your latest resume to match with open positions.
801 results for Office Assistant in Accountemps
- Los Angeles, CA
- onsite
- Permanent / Full Time
- 90000.00 - 120000.00 USD / Yearly
- <p>A large national law firm is seeking a Trial Paralegal with 5+ years of civil litigation experience. The ideal paralegal will have experience with trial prep and attending trial. This paralegal will work on commercial litigation matters and handle discovery, eDiscovery (Relativity), legal research, trial preparation, and trial attendance. A true team player who can come in and hit the ground running is a must! If you are a strong Trial Paralegal seeking to join a high-achieving team, this might be the perfect position for you, so apply today!</p><p><br></p><p><strong>The firm is VERY flexible, and the paralegal can work mostly remote. The paralegal will only need to go in the Downtown LA office for trial preparation.</strong></p><p><br></p><p>Benefits include medical, dental, vision, life insurance, short-term and long-term disability insurance, 401K, profit sharing, paid time off, paid holidays, and more!</p><p><br></p><p>For immediate consideration for this exciting litigation paralegal opportunity, please send your resume directly to Assistant Vice President of Direct Hire, Tess Poliakin: Tess.Poliakin< at >RobertHalf.< com ></p>
- 2026-10-23T14:18:44Z
- New York, NY
- onsite
- Temporary / Contract
- 20.00 - 20.00 USD / Hourly
- We are looking for an Office Services Associate (Repro) to support daily back-office operations for a client site. This is a Contract position focused on document production, mail handling, and related office services in a fast-paced, detail-focused environment. The ideal candidate brings strong customer service, sound judgment, and the ability to manage time-sensitive requests with accuracy and discretion.<br><br>Responsibilities:<br>• Maintain accurate service records and confirm all required job details are complete before starting assignments.<br>• Handle day-to-day reprographics, document intake, scanning, copying, and mailroom activities in line with established service standards.<br>• Sequence and prioritize incoming work to ensure deadlines are met for receipt, production, and delivery.<br>• Communicate proactively with clients and leadership regarding turnaround times, workload changes, or issues affecting completion.<br>• Resolve routine copier, scanner, and mail equipment issues and escalate more complex problems when necessary.<br>• Check completed work for quality, accuracy, and presentation, including reviewing output produced by team members when needed.<br>• Replenish paper, toner, and other production materials while using supplies carefully and efficiently.<br>• Follow client-site and company policies, including confidentiality, safety, and workplace expectations.
- 2026-10-30T15:38:45Z
- Atlanta, GA
- remote
- Temporary to Hire
- 35.00 - 40.00 USD / Hourly
- <p><strong>Overview</strong></p><p>We are seeking an experienced, customer-focused IT Support Specialist to support attorneys, legal assistants, and business professionals in a fast-paced law firm environment. This role is responsible for resolving hardware, software, Microsoft 365, and legal technology issues while delivering exceptional customer service and supporting the adoption of new technologies.</p><p>The ideal candidate will have strong experience with <strong>Microsoft 365, iManage Cloud, Litera products, Windows endpoint support, and legal technology platforms</strong>. Prior law firm experience is required.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Provide remote and onsite technical support to attorneys, legal assistants, and business professionals.</li><li>Troubleshoot hardware, software, endpoint devices, plugins, peripherals, networking, VPN, Wi-Fi, and connectivity issues.</li><li>Manage incidents and service requests through the ticketing system, escalating when appropriate.</li><li>Support Microsoft 365 applications, identity services, collaboration tools, Microsoft Copilot, MFA, device enrollment, user access, and account administration.</li><li>Perform basic Azure AD/Active Directory administration, including password resets and user account support.</li><li>Configure, deploy, maintain, and troubleshoot Windows laptops and desktops.</li><li>Support legal technology platforms including <strong>iManage Cloud, Litera products, BigHand, Docket Enterprise, DocuSign, Adobe Acrobat Pro, and Harvey AI</strong>.</li><li>Assist attorneys and staff with document management, document creation, workflow tools, and software integrations.</li><li>Coordinate with software vendors to troubleshoot and resolve application issues.</li><li>Create and maintain technical documentation, knowledge base articles, ticket notes, and support procedures.</li><li>Participate in technology rollouts, office upgrades, and continuous process improvement initiatives.</li></ul>
- 2026-11-06T15:23:43Z
- Walnut Creek, CA
- onsite
- Temporary to Hire
- 25.00 - 35.00 USD / Hourly
- <p>Legal Secretary</p><p>We are seeking a Legal Secretary to support attorneys with a variety of administrative and legal support duties. The ideal candidate will be organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced legal environment.</p><p><strong>Responsibilities:</strong></p><ul><li>Provide administrative support to attorneys</li><li>Manage calendars, schedule meetings, and track deadlines</li><li>Prepare, format, revise, and proofread legal documents</li><li>Communicate with clients, courts, and outside parties</li><li>Maintain electronic and physical client files</li><li>Assist with document management and filing</li><li>Support general office and legal administrative functions</li></ul><p><strong>Qualifications:</strong></p><ul><li>2+ years of legal secretary, legal assistant, or related legal support experience</li><li>Strong Microsoft Word and document formatting skills</li><li>Experience with calendaring and deadline management</li><li>Professional written and verbal communication skills</li><li>Highly organized with strong attention to detail</li><li>Experience in Trusts & Estates (T& E), estate planning, or probate is a plus</li></ul><p>This role is ideal for someone who enjoys supporting attorneys, handling client interactions, and keeping legal matters organized and moving forward.</p><p><br></p>
- 2026-11-05T17:28:45Z
- Raleigh, NC
- onsite
- Temporary to Hire
- 22.80 - 26.40 USD / Hourly
- We are looking for an Accounting Assistant to support day-to-day financial operations for a construction and contractor-focused business. This contract opportunity with permanent potential is ideal for someone who is organized, detail-oriented, and comfortable handling high-volume financial records with accuracy. The person in this role will help maintain smooth accounting processes by working across payables, receivables, data entry, and routine reporting activities.<br><br>Responsibilities:<br>• Enter financial transactions into accounting systems with a high level of accuracy and attention to detail.<br>• Process vendor invoices, match supporting documentation, and assist with timely accounts payable activities.<br>• Record incoming payments and help maintain accurate accounts receivable balances.<br>• Reconcile bank activity and review financial records to identify discrepancies or missing information.<br>• Prepare routine accounting reports and organize documentation for internal review.<br>• Use QuickBooks and related tools to manage daily bookkeeping tasks and transaction processing.<br>• Maintain orderly records for expense vouchers, receipts, and other supporting financial documents.<br>• Assist with general accounting administration to help ensure daily operations run efficiently and correctly.
- 2026-10-14T15:04:11Z
- Melville, NY
- onsite
- Permanent / Full Time
- 80000.00 - 110000.00 USD / Yearly
- We are looking for a Treasury Analyst/Assistant Treasurer to support treasury operations and funding activities in Melville, New York. This position plays a key role in overseeing structured entity transactions, maintaining accurate cash and position reporting, and helping ensure timely execution of financial obligations. The ideal candidate brings strong corporate treasury knowledge, analytical ability, and a disciplined approach to managing funding flows, reconciliations, and reporting.<br><br>Responsibilities:<br>• Oversee daily treasury activity for special purpose entities, including short-term funding instruments, foreign exchange transactions, interest rate hedging activity, investments, and related cash settlements.<br>• Execute fund movements in alignment with established program priorities and distribution structures to support ongoing liquidity needs.<br>• Partner with accounting teams to facilitate accurate recording of daily ledger activity and support month-end analysis of profit and loss results and position changes.<br>• Review asset and liability balances regularly, investigate variances, and complete reconciliations to confirm accuracy across treasury positions.<br>• Prepare and circulate reporting that highlights performance trends, funding activity, exposures, and other key analytical insights for stakeholders.<br>• Collaborate with leadership to identify opportunities to streamline treasury workflows and strengthen operating procedures.<br>• Work closely with internal teams and external sponsor contacts to help shape and manage effective funding strategies.<br>• Process interest payments, fee settlements, and vendor invoice disbursements with a high level of accuracy and timeliness.
- 2026-10-20T18:43:44Z
- Santa Barbara, CA
- onsite
- Temporary to Hire
- 22.50 - 24.00 USD / Hourly
- We are looking for an Accounting Assistant to join a team in California in a contract-to-permanent capacity. This position supports day-to-day accounting operations with a strong focus on cash application, resident account maintenance, and administrative coordination. The ideal candidate is comfortable handling detailed financial records, communicating with clients and banking partners, and keeping documentation organized in a fast-paced environment.<br><br>Responsibilities:<br>• Apply incoming payments accurately, investigate unapplied funds, and ensure deposits are recorded in the appropriate accounts.<br>• Prepare and complete bank deposits while serving as the main point of contact for deposit-related banking questions, equipment concerns, and software issues.<br>• Resolve returned payments, reconcile cash collections such as laundry revenue, and keep account balances current and accurate.<br>• Review resident ledgers, explain account activity to clients with complex billing arrangements, and support timely account corrections.<br>• Complete monthly billing updates, post charge adjustments, and conduct collection outreach when follow-up is needed.<br>• Manage document scanning, electronic and physical filing, and records cleanup in accordance with established retention guidelines.<br>• Coordinate lease setup for new residents and process occupancy changes with accuracy and attention to detail.<br>• Support the property management team with assigned projects and maintain insurance tracking records in spreadsheets and property management systems.<br>• Communicate with insurance carriers to confirm active coverage and verify compliance with management agreement requirements.
- 2026-10-21T15:58:44Z
- Cedar Falls, IA
- onsite
- Temporary / Contract
- 19.00 - 20.00 USD / Hourly
- <p><strong>Be the person who keeps everything moving.</strong></p><p><br></p><p>If you're the type of person who thrives on organization, loves bringing order to chaos, and takes pride in being the go-to resource for a busy team, this could be the opportunity for you.</p><p>We're looking for an Administrative Coordinator who enjoys wearing multiple hats, solving problems, and making a meaningful impact behind the scenes. In this role, you'll play a key part in supporting daily operations, managing important documents and data, coordinating projects, and helping ensure everything runs smoothly.</p><p><br></p><p><strong>What You'll Do</strong></p><ul><li>Maintain and organize files, records, and critical business documentation</li><li>Track data, update spreadsheets, and generate reports</li><li>Assist with project coordination and follow up on key deliverables</li><li>Serve as a point of contact for employees, vendors, and customers</li></ul><p><br></p><p><br></p>
- 2026-11-06T22:13:44Z
- San Francisco, CA
- onsite
- Temporary / Contract
- 38.00 - 44.00 USD / Hourly
- We are looking for an Executive Assistant to provide high-level support to senior leadership in a fast-paced environment. This long-term contract position is ideal for a highly organized, detail-oriented individual who can manage competing priorities, safeguard sensitive information, and keep executive operations running efficiently. The role will partner closely with internal teams and external stakeholders while helping drive meeting readiness, project follow-through, and seamless travel and event coordination.<br><br>Responsibilities:<br>• Oversee the President’s schedule by organizing appointments, prioritizing requests, and coordinating meetings, calls, and travel plans.<br>• Prepare business materials such as correspondence, presentations, reports, agendas, and meeting documents for executive review and use.<br>• Coordinate internal and external meetings, conferences, and events, including logistics, note-taking, and follow-up on key action items.<br>• Support communication across departments by helping align cross-functional teams, monitoring project activity, and keeping stakeholders informed.<br>• Track important initiatives, deadlines, and deliverables, ensuring updates are accurately maintained in relevant databases and progress is monitored.<br>• Arrange domestic and international travel, including itineraries, travel documentation, schedules, and communication with involved teams.<br>• Process and manage expense reporting for the President and the A& R department with accuracy and timeliness.<br>• Serve as a liaison for A& R activities by attending recurring meetings, monitoring artist project progress, and tracking budgets, paperwork, recording milestones, and creative deliverables.<br>• Partner with A& R and production contacts to help keep artist-related timelines on track, including credits, budgets, invoicing, and supporting documentation.<br>• Identify opportunities to improve administrative workflows and provide support on special assignments and high-priority projects as needed.
- 2026-10-14T23:03:59Z
- Santa Monica, CA
- onsite
- Temporary / Contract
- 19.94 - 20.00 USD / Hourly
- We are looking for an Office Servies Associate to support daily copy, mail, and general back-office operations for a client site in California. This is a contract position suited for someone who enjoys delivering dependable service in a fast-paced work environment and can balance physical and digital document workflows. The role also provides support across related administrative service areas as business needs require, while maintaining high standards for accuracy, responsiveness, and confidentiality.<br><br>Responsibilities:<br>• Maintain accurate service records and confirm all work requests are complete before starting each assignment.<br>• Handle day-to-day reprographics, mail distribution, intake, and document support tasks in accordance with established operating guidelines.<br>• Sequence incoming assignments effectively to keep work moving on schedule and meet committed turnaround times.<br>• Communicate promptly with clients or leadership when priorities shift, deadlines are at risk, or clarification is needed.<br>• Inspect completed work for accuracy and quality, and help uphold service standards across the team.<br>• Resolve routine copier, scanner, and mailroom equipment issues and escalate more complex problems when necessary.<br>• Replenish paper, toner, and other production materials to keep equipment ready for continuous use.<br>• Organize workload based on urgency, volume, and service expectations while using resources efficiently and following site policies.<br>• Support additional office services needs such as hospitality, reception, facilities, or audio/visual coordination when required.<br>• Move and handle boxes, paper, and supplies regularly, including lifting items up to 50 pounds as part of daily operations.
- 2026-11-02T14:18:35Z
- Collierville, TN
- onsite
- Temporary to Hire
- 26.00 - 28.00 USD / Hourly
- We are looking for an Executive Assistant to support leadership in Tennessee. This contract position with permanent potential is ideal for someone who excels at keeping schedules organized, coordinating logistics, and ensuring day-to-day executive operations run efficiently. The right candidate will bring strong judgment, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.<br><br>Responsibilities:<br>• Manage complex executive calendars, prioritizing appointments and resolving scheduling conflicts to keep daily activities on track.<br>• Arrange domestic and international travel plans, including flights, lodging, ground transportation, and detailed itineraries.<br>• Coordinate meeting logistics for executive discussions, ensuring materials, timing, and attendee communication are handled smoothly.<br>• Serve as a central point of administrative support for leadership, helping maintain organization across shifting priorities and deadlines.<br>• Track schedule changes and travel updates proactively, communicating adjustments clearly to relevant stakeholders.<br>• Prepare for executive meetings by confirming agendas, organizing supporting documents, and assisting with follow-up actions.<br>• Handle time-sensitive requests with discretion and professionalism while maintaining a high level of accuracy.<br>• Support operational continuity by assisting with administrative process updates or related coordination needs when required.
- 2026-10-28T18:23:47Z
- Los Angeles, CA
- onsite
- Temporary to Hire
- 30.00 - 30.00 USD / Hourly
- <p>We are looking for an experienced <strong>Executive Assistant </strong>to provide high-level support to the Executive Director for <strong>Non-Profit</strong> in California. This contract-to-permanent opportunity is ideal for a candidate with relevant experience who can manage competing priorities, handle sensitive matters with discretion, and help maintain smooth day-to-day executive operations. The role offers the chance to work closely with senior leadership while contributing to board coordination, administrative planning, and cross-functional projects in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage the Executive Director’s schedule by coordinating appointments, prioritizing requests, and ensuring daily activities run efficiently.</p><p>• Arrange domestic and international travel plans, prepare itineraries, and oversee related logistics to support business needs.</p><p>• Support<strong> Board of Directors</strong> activities by organizing meetings, preparing agendas and materials, documenting minutes, and following up on action items.</p><p>• Process expense reports, track invoices, and assist with administrative documentation to maintain accurate records and timely submissions.</p><p>• Coordinate executive meetings, draft correspondence, and prepare presentations or reports for leadership discussions and decision-making.</p><p>• Serve as a reliable point of contact for internal and external stakeholders while maintaining discretion and confidentiality.</p><p>• Assist with special projects and operational assignments that require strong organization, sound judgment, and independent follow-through.</p>
- 2026-10-20T19:08:48Z
- Denver, CO
- onsite
- Permanent / Full Time
- 70000.00 - 80000.00 USD / Yearly
- Legal Assistant<br><br>A respected Denver-based law firm is seeking a 3 plus years' experienced Transactional & Real Estate Legal Assistant to support a growing practice. This opportunity is ideal for a proactive, highly organized legal support professional who excels in a fast-paced environment, anticipates attorney needs, and is committed to delivering exceptional client service.<br>This role will support attorneys and paralegals on a range of sophisticated matters, including commercial real estate transactions, acquisitions and dispositions, financing transactions, leasing, corporate governance, and general business matters.<br>Key Responsibilities<br>Manage calendars, schedule meetings, conference calls, closings, and other transactional events<br>Prepare, revise, proofread, and finalize correspondence, agreements, closing documents, and entity formation materials<br>Format and edit complex documents in Microsoft Word, including redlines, comparisons, styles, and tables of contents<br>Assist with client intake, new matter setup, and conflict check processes<br>Organize and maintain electronic and physical client files<br>Coordinate due diligence materials, including corporate records, good standing certificates, UCC searches, title commitments, surveys, and zoning reports<br>Support attorneys and paralegals with real estate, finance, leasing, and corporate transactions<br>Prepare signature packets, DocuSign envelopes, closing binders, and post-closing documents<br>File and record documents with Secretaries of State, county offices, and other governmental agencies<br>Draft and coordinate outgoing correspondence, deliveries, and client communications<br>Help manage attorney email inboxes and assist with workflow prioritization<br>Support monthly billing processes, including pre-bill review, edits, and deadline coordination<br>Prepare PowerPoint presentations and other client-facing materials<br>Coordinate travel, meetings, and conference logistics as needed<br>Communicate professionally with clients, lenders, title companies, opposing counsel, and government agencies<br>Qualifications<br>Minimum 3 years of recent legal administrative experience supporting attorneys in a transactional, corporate, finance, or commercial real estate practice<br>Demonstrated experience with commercial real estate transactions and entity formation<br>Advanced proficiency with Microsoft Office, especially Word, Outlook, Excel, and PowerPoint<br>Strong interpersonal skills and ability to build relationships with attorneys, staff, clients, and external partners.<br>The firm offers an excellent pay, benefits, and bonus. If you are qualified for this position, please email your resume to Director, mala.saraogi@roberthalf[dot][com] for immediate consideration!
- 2026-11-10T18:08:45Z
- Denver, CO
- onsite
- Permanent / Full Time
- 85000.00 - 90000.00 USD / Yearly
- <p>Legal Assistant</p><p><br></p><p>Our client, leading premier regional law firm is seeking a 3 plus years' litigation legal secretary for their Denver office. The Litigation Legal Assistant will have strong knowledge of MS Outlook, Word, Excel, Adobe Acrobat and accurate typing of 60 wpm required. This position will support partners and associates in the litigation practice supporting the commercial litigation group. Advanced knowledge of litigation required with a minimum of 3 years' experience. Employment law experience would be preferred for this position. Colorado State and Federal filings experience is required for this position. Specific competencies include strong attention to detail; dependable; good interpersonal skills; ability to work well with clients and the team; a high level of organizational abilities; ability to multi-task, schedule meetings, conferences, travel and other administrative work; ability to exercise good judgment and problem solve; be self-motivated and flexible; and work effectively under pressure to meet tight deadlines. The client has gained a reputation for providing its clientele with the highest quality legal services. They offer excellent salaries, paid RTD, hybrid work, profit sharing, a very generous time off policy, other outstanding benefits, and a very professional work environment. If you are qualified, please e-mail your resume and professional references to Director, mala.saraogi@roberthalf [dot] [com] for immediate consideration.</p>
- 2026-11-03T05:04:26Z
- Oakland, CA
- remote
- Permanent / Full Time
- 120000.00 - 140000.00 USD / Yearly
- <p><strong>Interested? Connect with me on LinkedIn — Mahmoud Adam, CPA — and send me your resume directly!</strong></p><p><br></p><p>💰 <strong>Associate Advisor | $120K–$140K Stretch + DOE</strong></p><p><br></p><p>🔥 <strong>Want to build a career as a Financial Planner without sacrificing your work-life balance?</strong></p><p><br></p><p>I’m working on an opportunity with an established, fee-based wealth management firm serving high-net-worth clients with comprehensive investment management and financial planning services.</p><p>They’re looking for an <strong>Associate Advisor</strong> to work directly with Lead Advisors, gaining hands-on exposure to sophisticated financial planning while developing the skills to eventually manage client relationships independently.</p><p><br></p><p>This is an ideal opportunity for an early-career advisor who wants to deepen their expertise in <strong>tax, estate, retirement, and investment planning</strong> while following a clear path toward becoming a Lead Advisor.</p><p><br></p><p><strong>💡 What You’ll Do</strong></p><ul><li>Support Lead Advisors in delivering comprehensive financial planning for high-net-worth clients</li><li>Prepare and update financial plans covering retirement, investments, taxes, and estate planning</li><li>Research planning strategies and prepare client meeting materials</li><li>Participate in client meetings and gain valuable relationship-management experience</li><li>Track follow-ups and ensure client action items are completed</li><li>Build your technical planning expertise and progress toward a future Financial Planner role</li></ul><p><br></p>
- 2026-11-09T06:18:42Z
- San Francisco, CA
- remote
- Permanent / Full Time
- 120000.00 - 140000.00 USD / Yearly
- <p><strong>Interested? Connect with me on LinkedIn — Mahmoud Adam, CPA — and send me your resume directly!</strong></p><p><br></p><p>💰 <strong>Associate Advisor | $120K–$140K Stretch + DOE</strong></p><p><br></p><p>🔥 <strong>Want to build a career as a Financial Planner without sacrificing your work-life balance?</strong></p><p><br></p><p>I’m working on an opportunity with an established, fee-based wealth management firm serving high-net-worth clients with comprehensive investment management and financial planning services.</p><p>They’re looking for an <strong>Associate Advisor</strong> to work directly with Lead Advisors, gaining hands-on exposure to sophisticated financial planning while developing the skills to eventually manage client relationships independently.</p><p><br></p><p>This is an ideal opportunity for an early-career advisor who wants to deepen their expertise in <strong>tax, estate, retirement, and investment planning</strong> while following a clear path toward becoming a Lead Advisor.</p><p><br></p><p><strong>💡 What You’ll Do</strong></p><ul><li>Support Lead Advisors in delivering comprehensive financial planning for high-net-worth clients</li><li>Prepare and update financial plans covering retirement, investments, taxes, and estate planning</li><li>Research planning strategies and prepare client meeting materials</li><li>Participate in client meetings and gain valuable relationship-management experience</li><li>Track follow-ups and ensure client action items are completed</li><li>Build your technical planning expertise and progress toward a future Financial Planner role</li></ul><p><br></p>
- 2026-11-09T06:18:42Z
- Novi, MI
- onsite
- Permanent / Full Time
- 60000.00 - 75000.00 USD / Yearly
- <p>We are offering an exciting opportunity for a Legal Assistant to join a client in the Novi area. This role is primarily focused on litigation, providing comprehensive legal support to our team. </p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive support to our legal team, including document preparation and management.</p><p>• Maintain accurate and up-to-date client records, ensuring confidentiality and compliance with legal regulations.</p><p>• Respond to client inquiries in a timely and professional manner.</p><p>• Monitor client cases and take necessary actions when required.</p><p>• Collaborate with team members to ensure efficient and effective legal service delivery.</p><p>• Support the legal team in preparing for court proceedings as needed.</p><p>• Conduct legal research to support ongoing cases and legal projects.</p><p>• Support the continuous improvement of our legal procedures and processes.</p>
- 2026-10-26T17:04:21Z
- Greenville, SC
- onsite
- Temporary to Hire
- 22.80 - 26.40 USD / Hourly
- We are looking for an Administrative Coordinator to support preconstruction efforts for a growing construction team in Greenville, South Carolina. This contract-to-permanent position focuses on identifying subcontractors and vendors with relevant experience, coordinating outreach, and helping keep bid activity on schedule for upcoming projects. The ideal candidate is organized, comfortable communicating with a wide range of contacts, and able to manage deadlines in a fast-paced office environment.<br><br>Responsibilities:<br>• Use internal databases and search tools to identify subcontractors and vendors located near active project opportunities.<br>• Reach out to prospective bidding partners by phone and email to confirm interest, availability, and fit for upcoming work.<br>• Track bid timelines and communicate key submission dates so pricing and proposals are received in time for client deadlines.<br>• Organize contact information, outreach activity, and follow-up details to maintain accurate and accessible records.<br>• Coordinate with estimators and project managers by forwarding relevant responses and supporting the handoff of bid information.<br>• Follow up with existing and new industry contacts to expand participation and strengthen bid coverage for each project.<br>• Assist with scheduling, administrative support, and general office coordination related to pre-bid activities.
- 2026-11-05T15:58:41Z
- Worcester, MA
- onsite
- Permanent / Full Time
- 65000.00 - 85000.00 USD / Yearly
- <p>Our client, a successful full-service law firm, is seeking a <strong>Real Estate Legal Assistant</strong> to support a busy real estate practice in Worcester, Massachusetts. This position plays a central role in helping attorneys coordinate complex property matters, maintain organized documentation, and keep transactions moving on schedule. The ideal candidate is highly attentive to detail, comfortable managing multiple priorities, and confident working in a fast-paced legal setting.</p><p><br></p><p>Role: Real Estate Legal Assistant</p><p>Location: Worcester, MA</p><p>Salary: $65,000 - $85,000 (depending on experience)</p><p>Schedule: Hybrid (4 days in, 1 day remote)</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Prepare, revise, proofread, and format a variety of real estate documents, including purchase and sale agreements, leases, easements, licenses, financing documents, organizational documents, and closing materials.</li><li>Assist attorneys with commercial real estate transactions, including acquisitions, dispositions, financing, refinancing, leasing, and development projects.</li><li>Coordinate due diligence activities, including reviewing title commitments, surveys, zoning information, and corporate documents.</li><li>Prepare closing checklists, organize transaction files, track outstanding items, and coordinate document execution and closings.</li><li>Order, review, and organize title, municipal lien, and other due diligence reports.</li><li>Maintain transaction calendars and monitor critical deadlines for closings, permitting, and financing.</li><li>Prepare signature packages and coordinate execution through electronic and traditional methods.</li><li>File and retrieve documents with state agencies, registries of deeds, and other governmental entities as needed.</li><li>Draft routine correspondence and communicate professionally with clients, lenders, opposing counsel, title companies, consultants, and government agencies.</li><li>Manage attorney calendars, schedule meetings, and coordinate conference calls and project timelines.</li><li>Maintain organized electronic and physical client files in accordance with firm procedures.</li><li>Assist with billing, time entry, expense reporting, and other administrative functions.</li></ul>
- 2026-11-11T14:58:17Z
- Rochester, NY
- onsite
- Temporary to Hire
- 24.00 - 27.00 USD / Hourly
- We are looking for an Accounting Assistant to support day-to-day financial operations for an education-focused organization in Rochester, New York. This contract position with permanent potential is ideal for someone who is organized, detail-oriented, and comfortable handling a mix of payable, receivable, and reconciliation work. The role offers the opportunity to contribute to accurate financial reporting while helping maintain efficient accounting processes.<br><br>Responsibilities:<br>• Process vendor invoices, review supporting documentation, and prepare payments in a timely and accurate manner.<br>• Record incoming payments, update customer account activity, and help keep receivable balances current.<br>• Reconcile bank statements against internal records and investigate discrepancies to ensure financial accuracy.<br>• Maintain accounting data in QuickBooks and verify that transactions are properly entered and categorized.<br>• Code invoices to the appropriate accounts and departments in alignment with established financial procedures.<br>• Assist with routine account reviews and support month-end close activities by organizing and validating financial information.<br>• Communicate with internal staff and external contacts to resolve billing, payment, and account questions efficiently.
- 2026-11-06T11:33:42Z
- Kansas City, KS
- onsite
- Temporary / Contract
- 19.00 - 22.00 USD / Hourly
- We are looking for an organized Human Resources Assistant to support day-to-day HR operations in Kansas City, Kansas. This Long-term Contract position is ideal for someone who can handle administrative tasks with accuracy while helping create a smooth experience for employees throughout onboarding and ongoing HR processes. The role will work closely with internal teams to maintain records, coordinate pre-employment activities, and assist with employee-related matters in a detail-focused and timely manner.<br><br>Responsibilities:<br>• Support daily human resources activities by maintaining employee documentation, updating records, and ensuring information is entered accurately in HR systems.<br>• Coordinate onboarding tasks for new hires, including preparing paperwork, tracking completion steps, and helping employees transition into the organization successfully.<br>• Assist with background screening activities by gathering required information, monitoring progress, and following up to keep hiring timelines on track.<br>• Manage HRIS updates to reflect personnel changes, employment details, and other key data while helping preserve data integrity.<br>• Respond to routine employee questions and provide administrative support related to policies, procedures, and general HR matters.<br>• Help address employee relations concerns by documenting issues, routing inquiries appropriately, and supporting follow-up actions when needed.<br>• Partner with hiring managers and internal stakeholders to ensure HR processes are completed efficiently and in alignment with company standards.
- 2026-10-23T16:04:06Z
- Dallas, TX
- onsite
- Permanent / Full Time
- - USD / Yearly
- <p>We are looking for a detail-oriented Legal Assistant to support attorneys handling criminal tax and complex litigation matters in Dallas, Texas. This role focuses on managing sensitive case materials, maintaining accurate court and deadline tracking, and coordinating filings, discovery, and client documentation with a high degree of discretion. The ideal candidate brings strong federal court filing experience, excellent organizational skills, and the ability to work carefully under attorney guidance in fast-moving legal matters.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain case calendars for criminal tax matters, monitoring key dates related to subpoenas, summons responses, statutes of limitation, court rules, and trial timing requirements for attorney awareness and review.</p><p>• Review federal court dockets regularly, submit filings electronically, and ensure documents are properly served in accordance with court procedures.</p><p>• Draft, organize, and format routine pleadings and other legal documents for attorney review prior to filing.</p><p>• Coordinate the collection of client records responsive to government requests while preserving accurate production logs, chain-of-custody documentation, and Bates-stamped records.</p><p>• Receive and organize government discovery materials, upload and index documents in the designated document management system, and handle restricted materials in compliance with protective orders.</p><p>• Assist with the identification and separation of privileged or work-product content and prepare privilege logs based on attorney direction.</p><p>• Track joint defense and common interest arrangements and help facilitate approved document exchanges with co-counsel.</p><p>• Arrange logistics and assemble materials for proffer meetings, witness or client interviews, and conferences with prosecutors or investigative agents.</p><p>• Support attorneys during pretrial and trial preparation by organizing case files, exhibits, and related materials.</p><p>• Monitor pretrial release conditions, reporting requirements, and court-ordered obligations, and notify attorneys of upcoming deadlines while safeguarding confidential matter access.</p><p>Email your resume directly to --</p><p>rosemarie.jones< at >roberthalf.< com ></p>
- 2026-11-10T02:28:42Z
- Northbrook, IL
- onsite
- Temporary to Hire
- 24.70 - 28.60 USD / Hourly
- We are looking for an organized Administrative Coordinator to support daily operations for a financial services team in Northbrook, Illinois. This contract opportunity with potential for a permanent role is well suited for someone who enjoys balancing communication, scheduling, and administrative priorities in a fast-paced environment. The role requires strong attention to detail, professionalism in handling inbound inquiries, and the ability to keep calendars, documents, and workflows running smoothly.<br><br>Responsibilities:<br>• Manage daily administrative activities to keep team operations organized and on schedule.<br>• Respond to inbound calls professionally, direct inquiries appropriately, and relay accurate information in a timely manner.<br>• Coordinate calendars, schedule meetings, and help resolve conflicts across multiple priorities.<br>• Prepare, update, and organize documents, correspondence, and shared materials using standard office tools.<br>• Support project tracking and follow-up activities to help deadlines, meetings, and action items stay on course.<br>• Create effective visual or presentation materials with tools such as Canva and assist with AI-enabled administrative tasks when needed.<br>• Maintain orderly Outlook inbox and calendar management practices to improve communication flow and responsiveness.
- 2026-11-11T18:38:43Z
- Carnegie, PA
- onsite
- Temporary / Contract
- 39.59 - 45.84 USD / Hourly
- We are looking for an accomplished Assistant Controller to strengthen the accounting and finance team for a Long-term Contract opportunity based in Carnegie, Pennsylvania. In this role, you will help oversee core financial operations, deliver accurate reporting, and support sound business decisions in a manufacturing setting. The position calls for a hands-on, detail-oriented individual who can balance technical accounting work with process discipline, cross-functional collaboration, and continuous improvement.<br><br>Responsibilities:<br>• Direct the monthly, quarterly, and annual close cycle to ensure timely completion and reliable financial results.<br>• Oversee general ledger activity by reviewing journal entries, reconciling accounts, and investigating variances or unusual balances.<br>• Produce periodic financial statements and management reports that provide clear insight into business performance.<br>• Contribute to budgeting and forecasting activities by analyzing trends, comparing results to plan, and explaining key variances.<br>• Coordinate audit support for internal and external reviews by preparing schedules, gathering documentation, and responding to audit requests.<br>• Maintain compliance with corporate accounting standards and reinforce strong internal control practices across finance processes.<br>• Partner with operations and leadership to evaluate financial outcomes and recommend actions that improve efficiency and profitability.<br>• Support accounting for inventory, fixed assets, accruals, and product-related costs within a manufacturing environment.<br>• Identify opportunities to streamline accounting workflows and implement improvements that enhance accuracy and consistency.<br>• Provide guidance to accounting team members and assist with year-end close and required regulatory reporting activities.
- 2026-11-04T21:04:15Z
- Edmond, OK
- onsite
- Temporary to Hire
- 18.00 - 22.00 USD / Hourly
- <p>We are looking for an experienced and resourceful Executive Assistant to provide <strong><u>part-time</u></strong> support in Edmond, Oklahoma. This <strong>contract-to-permanent</strong> opportunity is ideal for someone who can balance personal and business-related priorities, maintain order in a fast-moving environment, and communicate effectively at all times. The person in this role will help manage schedules, coordinate logistics, and keep important commitments and follow-up items on track with a high level of discretion and attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Manage and update both business and personal calendars, ensuring appointments, meetings, and commitments are accurately scheduled and prioritized.</p><p>• Coordinate travel plans, meeting logistics, and event arrangements while anticipating timing conflicts and adjusting schedules as needed.</p><p>• Track action items and deadlines so the executive remains organized, prepared, and focused on high-priority matters.</p><p>• Handle errands and off-site tasks as assigned, supporting day-to-day needs with reliability and efficiency.</p><p>• Communicate with internal staff and external contacts to confirm plans, share updates, and maintain smooth coordination.</p><p>• Assist with researching speaking engagements and preparing submission materials for relevant opportunities.</p><p>• Monitor follow-up items and proactively confirm that assigned tasks are completed in a timely manner.</p>
- 2026-11-05T16:53:45Z