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1239 results for Administrative Coordinator in Accountemps
- New York, NY
- onsite
- Temporary / Contract
- 57.00 - 66.00 USD / Hourly
- We are looking for an IT Manager to support a Financial Services organization in New York, New York through a Contract engagement. This position will oversee core end-user technology operations, coordinate external service providers, and strengthen access, device, and productivity systems across the environment. The role is well suited for someone who can balance day-to-day IT administration with process improvement, security-minded oversight, and planning for continued office growth.<br><br>Responsibilities:<br>• Direct the work of third-party managed service providers to ensure reliable delivery of IT support and infrastructure services.<br>• Oversee employee onboarding and offboarding by preparing equipment, assigning system access, and removing permissions in a timely manner.<br>• Administer Windows-based desktops and laptops, maintaining performance, configuration standards, and user readiness.<br>• Support a workplace where employees operate across multiple devices and endpoints, ensuring consistent access and functionality.<br>• Manage Microsoft 365 applications and related collaboration tools, including account administration and user support.<br>• Evaluate and organize administrative privileges, user roles, and security settings to improve control across systems.<br>• Contribute to governance of AI-enabled tools by managing access permissions and helping define appropriate usage controls.<br>• Lead efforts to move legacy or remotely managed environments toward cloud-based identity and access management solutions, including Microsoft Entra ID.<br>• Create and refine IT policies, documentation, and operational procedures while recommending technology improvements to support expansion.
- 2026-10-20T18:53:49Z
- Dallas, TX
- onsite
- Permanent / Full Time
- - USD / Yearly
- <p>An urgent search is on!!! An exceptional Litigation Legal Assistant is needed immediately for 3 Partners at one of the finest firms in Uptown! This role is ideal for someone with significant experience in litigation support and a strong understanding of legal procedures. If you excel in managing complex tasks, thrive under deadlines, and are passionate about supporting attorneys and clients, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to attorneys specializing in Business Litigation cases.</p><p>• Prepare, format, and manage legal documents to ensure accuracy and compliance with court requirements.</p><p>• Handle electronic filing systems for submitting court documents efficiently and in a timely manner.</p><p>• Coordinate schedules and manage calendars to track court dates, deadlines, and appointments.</p><p>• Maintain confidentiality of sensitive client and case information while adhering to high standards of professionalism.</p><p>• Utilize case management software and tools like Adobe Acrobat to organize and track case details.</p><p>• Communicate effectively with clients, attorneys, and team members to facilitate smooth operations.</p><p>• Prioritize and manage multiple tasks simultaneously while meeting strict deadlines.</p><p>• Stay updated on litigation procedures and assist in keeping the team informed of any changes or updates.</p><p>Things will be so much better than ok if you look into this open position. Confidentially send your resume to rosemarie.jones< at >roberthalf.< com ></p>
- 2026-10-23T23:33:45Z
- Houston, TX
- onsite
- Temporary to Hire
- 38.00 - 38.00 USD / Hourly
- <p>We are looking for a Bilingual Human Resources Generalist to support a growing workforce in Houston, Texas as part of a contract opportunity with permanent potential. This role partners closely with leaders across multiple regions, providing day-to-day HR guidance while helping maintain a positive, compliant, and well-supported employee experience. The position offers broad exposure to core HR functions in a fast-moving environment, making it well suited for someone who wants to expand their expertise and contribute across a wide range of people-related initiatives.</p><p><br></p><p>Responsibilities:</p><p>• Provide HR support for a multi-region employee population of approximately 350 team members, responding to workforce needs with accuracy and professionalism.</p><p>• Serve as a trusted resource to about 25 managers by offering guidance on employee relations matters, performance concerns, policy interpretation, and HR best practices.</p><p>• Lead onboarding activities for new team members, helping create a smooth start while ensuring required documentation and processes are completed properly.</p><p>• Support benefits-related questions and administrative tasks, coordinating with employees and internal partners to help resolve issues efficiently.</p><p>• Conduct employee investigations and assist with sensitive workplace matters, documenting findings and helping drive appropriate follow-up actions.</p><p>• Maintain personnel records, HR documentation, and audit-ready files in alignment with company standards and regulatory requirements.</p><p>• Help administer HR policies and procedures, ensuring consistent application and compliance with federal, state, and company guidelines.</p><p>• Contribute to employee engagement efforts and broader HR initiatives designed to support organizational growth in a high-volume environment.</p>
- 2026-11-12T00:08:50Z
- Seattle, WA
- onsite
- Permanent / Full Time
- 85000.00 - 110000.00 USD / Yearly
- <p><strong>Robert Half</strong> is partnering with a well-established law firm seeking an experienced <strong>Business Legal Assistant/Paralegal </strong>to support attorneys handling commercial real estate transactions, corporate matters, and mergers & acquisitions. This hybrid role offers a unique blend of traditional legal assistant responsibilities and substantive paralegal work, providing meaningful exposure to sophisticated transactions and direct client interaction. The ideal candidate will have experience supporting commercial real estate or business law practices and possess strong organizational skills, excellent attention to detail, and the ability to manage multiple deadlines in a fast-paced environment.</p><p><br></p><p>Key Responsibilities</p><ul><li>Assist attorneys with commercial real estate transactions, including acquisitions, dispositions, leasing, financing, and related business matters.</li><li>Draft, revise, proofread, and format leases, purchase agreements, deeds, organizational documents, correspondence, and other transaction-related materials.</li><li>Review and organize title reports, surveys, liens, deeds, leases, and other property-related documentation.</li><li>Maintain transaction and due diligence checklists, track deliverables, and monitor key deadlines.</li><li>Coordinate with clients, title and escrow companies, lenders, opposing counsel, and other parties involved in transactions.</li><li>Conduct UCC, lien, and public records searches and assist with related filings.</li><li>Prepare signature packets, facilitate document execution, and assemble final closing documents and binders.</li><li>Assist with entity formations and preparation of corporate governance documents, including resolutions, consents, annual reports, and organizational records.</li><li>Provide support on mergers, acquisitions, and other corporate transactions.</li><li>Assist with client intake, conflict checks, engagement documentation, and matter opening procedures.</li><li>Manage attorney calendars, meetings, transaction timelines, and follow-up items.</li><li>Maintain electronic files and document management systems.</li><li>Enter attorney time and assist with billing and administrative tasks as needed.</li></ul><p>Compensation & Benefits</p><ul><li><strong>Salary Range:</strong> $85,000 - $110,000 annually</li><li>Hybrid schedule with <strong>up to</strong> <strong>three days in-office per week</strong></li><li><strong>Benefits packet includes healthcare coverage with fully paid premiums by the firm, 17 days PTO, WA Paid Sick Leave, 401K, profit sharing bonuses, end of year bonuses, hybrid work options, parking stipend and more!</strong></li><li>Opportunity to work on sophisticated commercial real estate and business transactions</li><li>Collaborative and professional work environment</li><li>Strong long-term growth potential within a respected law firm platform</li></ul><p>If you're an experienced transactional legal professional seeking a dynamic role with substantial responsibility and exposure to complex matters, we'd welcome the opportunity to discuss this position confidentially.</p>
- 2026-10-21T21:58:44Z
- Bloomington, MN
- onsite
- Temporary / Contract
- 35.00 - 45.00 USD / Hourly
- <p>We are looking for an experienced EPC Project Procurement Manager Contractor to join a long-term contract opportunity supporting our client in renewable energy initiatives in Bloomington, Minnesota. This role will focus on managing commercial and legal coordination across major project procurement activities, helping move solar, wind, and battery storage projects from planning through contract award and execution. The position works closely with cross-functional teams to guide sourcing activities, support negotiations, maintain contract records, and ensure procurement decisions align with schedule, budget, and governance requirements.</p><p><br></p><p>Responsibilities:</p><p>• Partner with internal project teams to define package scope, delivery timelines, budget considerations, and procurement priorities for assigned energy projects.</p><p>• Develop and maintain detailed procurement roadmaps that track milestones, approval points, long-lead items, resource needs, and commercial risks.</p><p>• Organize and administer competitive sourcing events, including bid invitations, bidder communications, clarifications, and controlled distribution of tender materials.</p><p>• Review and compare vendor submissions to identify pricing differences, contractual exceptions, schedule impacts, and potential execution risks.</p><p>• Support commercial negotiations for construction and project-related agreements, working with legal and business stakeholders to finalize acceptable terms.</p><p>• Maintain complete documentation for sourcing decisions, negotiation activity, approvals, contract versions, and award records within approved company systems.</p><p>• Coordinate contract interface requirements involving owner-supplied equipment, including responsibilities tied to delivery, storage, installation, testing, and commissioning.</p><p>• Prepare transition and handoff materials for downstream project teams, summarizing obligations, key dates, risk areas, and responsibility assignments for execution support.</p>
- 2026-11-10T20:23:47Z
- Irvine, CA
- onsite
- Permanent / Full Time
- 85000.00 - 95000.00 USD / Yearly
- <p>We're partnering with a highly respected <strong>Am Law</strong> firm seeking an experienced <strong>Legal Secretary</strong> to join its collaborative team.</p><p><br></p><p>This is an exceptional opportunity to join a prestigious firm that truly values its staff. We've successfully placed multiple legal professionals with this firm, and they consistently speak highly of the supportive culture, professional development opportunities, and long-term career growth.</p><p><br></p><p><strong>Qualifications:</strong></p><ul><li>5+ years of legal secretary experience in a law firm.</li><li>Experience supporting multiple attorneys in a fast-paced legal environment.</li><li>Strong knowledge of state and federal court filings, calendaring, and litigation deadlines.</li><li>Experience preparing pleadings, correspondence, TOAs/TOCs, discovery, and other legal documents.</li><li>Excellent organizational, proofreading, and communication skills.</li><li>Ability to prioritize competing deadlines while maintaining exceptional attention to detail.</li><li>Proficiency with Microsoft Office and legal document management systems.</li></ul><p><strong>What the Firm Offers:</strong></p><ul><li>Hybrid work schedule.</li><li>Competitive compensation.</li><li>Excellent medical, dental, and vision benefits.</li><li>401(k) with employer contribution.</li><li>Generous PTO and paid holidays.</li><li>Annual bonus potential.</li><li>Outstanding firm culture with strong employee retention.</li><li>A collaborative team where legal support staff are valued and recognized.</li></ul><p>We've placed professionals with this firm who continue to thrive and are genuinely happy in their roles—a testament to the firm's culture and commitment to its employees.</p><p>If you're an experienced legal secretary looking to join a top-tier firm with excellent benefits and long-term stability, we'd love to speak with you.</p><p><br></p><p>To apply, submit resumes ONLY to Vice President, Quidana Dove at Quidana.Dove< at >RobertHalf.< com ></p>
- 2026-10-23T22:58:43Z
- Los Angeles, CA
- remote
- Temporary / Contract
- 35.00 - 45.00 USD / Hourly
- Robert Half is seeking an experienced Grant Manager to oversee the full lifecycle of grant management, from proposal development and submission to compliance and reporting. The ideal candidate will have excellent organizational and communication skills, strong attention to detail, and the ability to manage multiple projects simultaneously. If you are a results-driven detail oriented with expertise in research funding and nonprofit or organizational grant development, we encourage you to call our office 213.629.4602. Key Responsibilities: Oversee the grant application process, including identification of funding opportunities, proposal writing, and budgeting. Ensure compliance with all grant requirements, including reporting deadlines, financial tracking, and documentation. Develop timelines, action plans, and deliverables to meet funding objectives and deadlines. Liaise with funding agencies and build strong relationships with donors and stakeholders. Conduct post-award activities, including financial reconciliation, performance measurement, and workflow optimization. Monitor trends in grant funding and maintain a calendar of grant opportunities. Collaborate with internal teams (finance, program managers, development teams) to ensure alignment with organizational goals. Provide training and support for staff regarding policies and procedures related to grants administration.
- 2026-10-23T19:53:44Z
- Dallas, TX
- onsite
- Permanent / Full Time
- - USD / Yearly
- We are looking for an accomplished Accounts Payable Manager to lead and strengthen the accounts payable function in Dallas, Texas. This role will oversee daily payables activity while building effective procedures, reinforcing financial controls, and improving operational efficiency. The ideal candidate brings deep AP expertise, a practical leadership style, and a track record of creating scalable processes that support a growing organization.<br><br>Responsibilities:<br>• Direct the full accounts payable operation, ensuring invoices are reviewed, coded, approved, and paid accurately and on schedule.<br>• Supervise, coach, and develop AP team members by setting clear expectations, supporting skill growth, and promoting strong performance.<br>• Create, document, and refine departmental policies, workflows, and standard operating procedures to improve consistency and efficiency.<br>• Identify opportunities for automation and process enhancement, then lead initiatives that increase accuracy, speed, and scalability.<br>• Monitor aging reports, payment timing, and cash requirements to support effective disbursement planning and vendor satisfaction.<br>• Review complex or high-volume transactions, address exceptions, and resolve escalated issues from vendors and internal business partners.<br>• Maintain a strong control environment by enforcing approval limits, segregation of duties, and adherence to company and regulatory requirements.<br>• Prepare AP-related reporting, reconciliations, and month-end accrual support while analyzing trends in payments and vendor activity.<br>• Partner with Finance, Accounting, Procurement, Treasury, and Operations teams on process alignment, vendor management, and system or automation enhancements.
- 2026-11-06T15:58:44Z
- Philadelphia, PA
- onsite
- Temporary to Hire
- 19.00 - 22.00 USD / Hourly
- Our client is seeking an organized and detail-oriented professional to support their business office. This role is responsible for scanning and indexing documents within the EDM system, managing incoming and outgoing correspondence, and ensuring records are maintained accurately and efficiently.<br><br>Responsibilities<br>Scan, upload, and organize documents within the EDM system.<br>Handle and distribute business office correspondence.<br>Maintain accurate electronic records and filing systems.<br>Perform data entry and general administrative support duties.<br>Ensure the confidentiality and accuracy of company documents.<br><br>Qualifications<br>Strong computer and data entry skills.<br>Excellent organizational skills and attention to detail.<br>Ability to manage multiple priorities in a fast-paced environment.<br>Prior administrative, document management, records management, or office support experience preferred.
- 2026-11-06T21:53:45Z
- Corona, CA
- onsite
- Temporary to Hire
- 38.00 - 44.00 USD / Hourly
- We are looking for a Project Manager to support heavy civil construction work in California. This contract opportunity has the potential to become permanent and is ideal for someone who can keep project documentation, schedules, coordination efforts, and cost-related activities moving efficiently from preconstruction through field execution. The role works closely with clients, subcontractors, field teams, and public agency stakeholders to help deliver transportation and roadway projects with strong organization, communication, and follow-through.<br><br>Responsibilities:<br>• Oversee project records by managing submittals, requests for information, correspondence, and other essential construction documentation.<br>• Maintain and revise project timelines, coordinate trade partner sequencing, and communicate any changes that could affect key milestones.<br>• Support planning for traffic control measures, roadway access restrictions, and freeway closure activities in coordination with project needs.<br>• Attend coordination meetings with owners, subcontractors, agency representatives, and internal teams, while capturing decisions and tracking follow-up items.<br>• Facilitate procurement activities for materials and equipment, ensuring deliveries and resource availability align with construction schedules.<br>• Prepare monthly pay applications, monitor installed quantities, and assist with billing progress and subcontractor payment support.<br>• Contribute to cost control efforts by organizing change order records, contract revisions, and other project financial documentation.<br>• Partner with field personnel to confirm work is performed according to plans, specifications, quality expectations, and reporting requirements.<br>• Help address jobsite issues by coordinating timely solutions with project teams, subcontractors, and stakeholders.
- 2026-11-05T19:14:07Z
- Burlingame, CA
- remote
- Temporary / Contract
- 24.00 - 28.00 USD / Hourly
- <p>A growing company in Burlingame is seeking a Bilingual AR/ Billing Coordinator who is fluent in Mandarin or Cantonese. This role is ideal for someone who enjoys supporting clients, managing administrative processes, and ensuring accurate billing and payment activities. Experience in Accounts Receivable (AR) and billing is highly preferred.</p><p><br></p><p>Responsibilities</p><ul><li>Serve as a primary point of contact for Mandarin and/or Cantonese-speaking clients</li><li>Assist with billing inquiries, account questions, and payment follow-up</li><li>Generate invoices and process billing transactions accurately</li><li>Support accounts receivable activities, including collections and payment tracking</li><li>Maintain customer records and update account information</li><li>Communicate professionally with clients via phone, email, and in person</li><li>Collaborate with internal teams to resolve billing discrepancies</li><li>Perform general administrative and customer support duties as needed</li></ul><p><br></p><p><br></p>
- 2026-11-03T23:04:13Z
- Boston, MA
- onsite
- Permanent / Full Time
- 70000.00 - 130000.00 USD / Yearly
- We are looking for a dependable Legal Assistant to support attorneys with a broad range of legal and administrative work. This role is ideal for someone who can manage competing priorities, handle sensitive information with discretion, and produce high-quality work in a deadline-driven environment. The successful candidate will bring strong court filing knowledge, excellent organizational skills, and the ability to collaborate effectively across litigation and transactional matters.<br><br>Responsibilities:<br>• Prepare, revise, and finalize legal documents such as pleadings, agreements, correspondence, and case-related materials with a high level of accuracy.<br>• File documents electronically in federal and state courts while ensuring all submissions meet applicable court rules and deadlines.<br>• Support appellate matters by organizing filings, verifying citations, and assisting with the assembly of submission materials.<br>• Coordinate meetings and appointments by managing schedules, reserving conference space, arranging virtual access, and handling related logistics.<br>• Maintain attorney calendars, track key dates, and provide timely reminders for hearings, filings, meetings, and other commitments.<br>• Handle day-to-day administrative support for assigned attorneys, including time entry, expense processing, travel coordination, and client matter intake.<br>• Organize and maintain electronic and physical files, including document version comparisons and records management within document storage systems.<br>• Respond professionally to attorneys, clients, and internal staff while preserving confidentiality and supporting a collaborative team environment.
- 2026-10-08T14:38:43Z
- St. Louis, MO
- remote
- Temporary / Contract
- - USD / Hourly
- Sales Assistant About the Role: Our company is seeking a motivated, detail-oriented Sales Assistant to support our sales team and help drive business growth. This role is ideal for someone who thrives in a fast-paced environment, is eager to learn, and enjoys working with both team members and customers. As a Sales Assistant, you’ll play a key part in ensuring the smooth execution of our sales operations and help deliver an exceptional customer experience. Key Responsibilities: Support the sales team with day-to-day administrative tasks, such as managing schedules, preparing sales reports, and processing orders. Assist with customer inquiries in a detail oriented and timely manner. Help maintain CRM and sales databases, ensuring accurate and up-to-date records. Prepare quotes, proposals, and other sales documents as needed. Coordinate with internal departments to facilitate order fulfillment and resolve client concerns. Help organize sales events, prepare meeting materials, and contribute to promotional activities. Perform additional tasks as required to support the team's success. Why Join Us? At our company, we value growth, collaboration, and detail oriented development. You’ll gain hands-on experience, work alongside experienced sales professionals, and have the opportunity to advance your skills for future career opportunities. Please apply online of through our Robert Half app
- 2026-11-06T14:48:43Z
- Lake Forest, IL
- onsite
- Permanent / Full Time
- 130000.00 - 160000.00 USD / Yearly
- We are looking for an experienced IT Manager/Director to lead digital workplace operations in Lake Forest, Illinois. This role is responsible for maintaining reliable end-user technology services, improving the employee technology experience, and guiding day-to-day service delivery across core workplace platforms. The ideal candidate brings strong operational leadership, technical depth, and the ability to coordinate effectively with both internal stakeholders and external service partners.<br><br>Responsibilities:<br>• Oversee the daily delivery of digital workplace services, including endpoint administration, desktop standards, collaboration platforms, and identity-related solutions.<br>• Maintain dependable and consistent IT services by tracking uptime, responsiveness, and overall platform performance against defined service targets.<br>• Partner with internal support groups and third-party providers to align priorities, resolve issues efficiently, and sustain high-quality service delivery.<br>• Direct the handling of incidents, user requests, root cause investigations, and change activities in accordance with established operational procedures.<br>• Review service metrics regularly and lead remediation efforts when performance trends fall short of expected outcomes.<br>• Establish and refine workstation and device management practices to support secure, standardized, and efficient user environments.<br>• Drive operational improvements across digital workplace support processes to enhance service quality and user satisfaction.
- 2026-10-22T20:54:06Z
- Saint Louis, MO
- onsite
- Permanent / Full Time
- 50000.00 - 60000.00 USD / Yearly
- <p>We are seeking an IT Support Specialist to join a collaborative technology team supporting a professional office environment. This role is ideal for someone who enjoys helping users, troubleshooting technical issues, and expanding their knowledge across a variety of technologies. This role works closely with the IT Manager, and will provide day-to-day end-user support while gaining exposure to infrastructure, security, and systems administration projects. This position offers the opportunity to build technical skills beyond traditional help desk responsibilities.</p><p><br></p><p>Responsibilities</p><ul><li>Respond to and resolve technical support requests through the IT ticketing system.</li><li>Provide support for desktops, laptops, mobile devices, printers, and office technology.</li><li>Configure, deploy, upgrade, and troubleshoot Windows-based systems.</li><li>Manage user accounts, permissions, and groups within Active Directory and Microsoft 365.</li><li>Support conference room technology and virtual meeting platforms.</li><li>Perform device setup, imaging, deployment, replacement, and repair.</li><li>Coordinate employee onboarding and offboarding activities, including equipment provisioning and recovery.</li><li>Support mobile devices, including setup, troubleshooting, and redeployment.</li><li>Maintain hardware inventory and IT asset records.</li><li>Coordinate device repairs, recycling activities, and equipment tracking.</li><li>Package and ship technology equipment as needed.</li><li>Document procedures and maintain accurate technical records.</li><li>Collaborate with internal teams to resolve issues and improve IT services.</li><li>Assist with infrastructure and technology projects as opportunities arise.</li></ul><p><br></p>
- 2026-11-04T22:23:38Z
- Baltimore, MD
- onsite
- Temporary / Contract
- 22.00 - 26.59 USD / Hourly
- <p>We are looking for an HR Assistant to support talent acquisition and onboarding efforts for a credit union in Baltimore, Maryland. This exciting position is expected to begin on a part-time schedule of approximately 30 hours per week and will play an important role in creating an organized, responsive hiring experience for candidates and new employees. The person in this role will work closely with the Talent Acquisition team to coordinate recruiting activities, manage hiring documentation, and keep candidate information accurate and up to date. Success in this position will require strong communication skills, sound judgment with confidential information, and the ability to stay organized while balancing multiple priorities.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate interview calendars, candidate outreach, and assessment distribution to keep the hiring process moving efficiently.</p><p>• Review resumes, track applicant progress in recruiting systems, and maintain accurate updates on screenings, references, background checks, and credit checks.</p><p>• Prepare recruiting materials such as templates, correspondence, binders, and event items needed for hiring activities and job fairs.</p><p>• Support onboarding by organizing documents for new employees, monitoring completion of required paperwork, and assisting with welcome activities for incoming employees.</p><p>• Maintain candidate and personnel files with a high level of accuracy, organization, and confidentiality.</p><p>• Update spreadsheets and internal records in real time to ensure the Talent Acquisition team has current hiring status information.</p><p>• Provide day-to-day administrative support to the recruiting function, including document preparation, copies, and coordination of follow-up tasks.</p><p>• Attend periodic onsite events and recruitment activities, including job fairs and designated in-office support days.</p><p>• Identify opportunities to improve recruiting coordination and onboarding workflows after gaining familiarity with team processes.</p>
- 2026-10-22T19:18:46Z
- Baltimore, MD
- onsite
- Temporary / Contract
- 75.00 - 85.00 USD / Hourly
- <p>We are looking for an accomplished financial executive to provide onsite leadership for a Long-term Contract opportunity in Baltimore, Maryland. This role is well suited for an experienced, detail-oriented individual who can guide budgeting, accounting, payroll, procurement, and compliance activities in a public sector or similarly regulated setting. The selected leader will help maintain strong fiscal oversight, support reporting obligations, and ensure day-to-day financial operations run effectively during this extended assignment.</p><p><br></p><p>Responsibilities:</p><p>• Lead the planning, development, and administration of the operating budget while aligning financial priorities with departmental needs.</p><p>• Review spending activity, authorize appropriate expenditures, and produce clear budget status updates for leadership review.</p><p>• Oversee core fiscal functions, including accounting operations, purchasing activity, payment processing, and payroll administration.</p><p>• Maintain oversight of financial controls tied to grant-supported programs to promote compliance and proper use of funds.</p><p>• Establish and refine fiscal procedures, documentation, and internal forms to strengthen accuracy and consistency across operations.</p><p>• Direct, mentor, and evaluate finance, administrative, and support personnel to ensure effective team performance.</p><p>• Prepare and deliver financial statements and other required submissions for city, state, and federal stakeholders.</p><p>• Coordinate audit support activities by compiling records, responding to inquiries, and assisting with reviews.</p>
- 2026-11-03T15:58:42Z
- Salinas, CA
- onsite
- Temporary / Contract
- 40.00 - 45.00 USD / Hourly
- We are looking for an experienced Human Resources (HR) Manager to join a public sector organization in Salinas, California on a Contract basis through the end of December, with possible extension. This position will provide hands-on support across employee relations, onboarding, recruitment, leave administration, and day-to-day HR operations for a busy workforce. The ideal candidate brings strong knowledge of California employment practices, confidence handling workplace concerns, and the ability to guide managers and employees through complex HR matters.<br><br>Responsibilities:<br>• Serve as a primary HR resource for employee relations matters, including addressing complaints, supporting investigations, and advising leaders on appropriate next steps.<br>• Oversee onboarding activities for new hires, ensuring required documentation, orientation steps, and a smooth transition into the organization.<br>• Manage leave-related processes and coordinate compliance with applicable federal and California regulations, accommodations, and workers’ compensation matters.<br>• Support recruiting efforts from opening requisitions through candidate selection, offer coordination, pre-employment steps, and onboarding processing.<br>• Provide practical guidance to employees and supervisors on HR policies, workplace expectations, and employment-related procedures.<br>• Maintain accurate personnel records and HR data within designated systems while helping ensure regulatory compliance and audit readiness.<br>• Partner with leadership on performance-related concerns, employee development efforts, and HR initiatives that strengthen the workplace environment.<br>• Use HR technology platforms such as Paylocity and Yardi to support reporting, employee information management, and administrative workflow efficiency.
- 2026-11-09T23:28:42Z
- Houston, TX
- onsite
- Permanent / Full Time
- 125000.00 - 150000.00 USD / Yearly
- <p>HYBRID! 3 DAYS IN OFFICE! </p><p><br></p><p>We are looking for an experienced Controller to oversee accounting operations and financial reporting for a multi-entity organization in Houston, Texas. This position is suited for a hands-on finance leader who can translate complex financial data into practical business insight while maintaining strong accounting discipline. The role will partner closely with operational and executive leadership to strengthen reporting accuracy, guide planning efforts, and support continued growth in a fast-moving oilfield services environment.</p><p><br></p><p>Responsibilities:</p><p>• Oversee day-to-day accounting and consolidated financial reporting activities across multiple business entities.</p><p>• Direct month-end, quarter-end, and year-end close cycles to deliver complete and timely financial statements.</p><p>• Evaluate operating results, margin trends, and key variances to provide meaningful recommendations to leadership.</p><p>• Prepare and review management reports and financial presentations used for business planning and executive decision-making.</p><p>• Manage general ledger accuracy through oversight of journal entries, reconciliations, and balance sheet reviews.</p><p>• Maintain strong internal controls and ensure accounting practices align with applicable standards and company policies.</p><p>• Partner with operations and senior leadership on budgeting, forecasting, cash flow planning, and financial performance improvement.</p><p>• Lead, coach, and develop accounting and administrative staff to build a dependable and high-performing team.</p><p>• Support acquisitions, entity consolidations, process improvements, and other special projects as business needs evolve.</p>
- 2026-10-09T16:44:06Z
- Honolulu, HI
- onsite
- Permanent / Full Time
- 55000.00 - 70000.00 USD / Yearly
- <p>We are looking for a proactive recruiting specialist to support a services organization. This role focuses heavily on full-cycle hiring while also contributing to broader human resources operations that keep the employee experience organized and compliant. The ideal candidate is detail-oriented, comfortable managing competing priorities, and confident handling sensitive information with discretion. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. To learn more about this opportunity, please call Noe Silva at 808.452.0264.</p><p><br></p><p>Responsibilities:</p><p>• Lead end-to-end hiring activities for staff positions, including sourcing candidates, coordinating interviews, and guiding the selection process through the offer stage.</p><p>• Contribute to internship recruiting efforts by helping build and support programs that attract emerging talent to the organization.</p><p>• Facilitate employee onboarding and separation processes, ensuring documentation, communication, and transitions are completed accurately and on time.</p><p>• Help organize daily staffing coverage and provide administrative coordination to support smooth office operations across multiple locations.</p><p>• Review employee time records and assist with payroll-related checks to promote accurate wage processing.</p><p>• Create, update, and maintain internal reports, staff directories, procedural documents, and other HR administrative materials.</p><p>• Support benefits-related administration and assist with planning employee engagement activities and staff events.</p><p>• Maintain personnel documentation and HR records with a high level of confidentiality while adhering to legal and company requirements.</p><p>• Partner with the HR Manager on special assignments and broader departmental initiatives as needed.</p>
- 2026-10-20T22:44:07Z
- Covington, LA
- onsite
- Permanent / Full Time
- 70000.00 - 75000.00 USD / Yearly
- <p>We are looking for an HR Generalist to support day-to-day people operations and help create a positive, well-organized employee experience for our client in Covington, Louisiana. This role will serve as a key partner to leaders and employees by providing guidance on employee matters, administering core HR programs, and maintaining accurate records and processes. The ideal candidate brings practical HR knowledge, strong judgment, and the ability to manage multiple responsibilities across onboarding, benefits, leave administration, and policy support.</p><p><br></p><p>Responsibilities:</p><p>• Advise supervisors on performance discussions, corrective action steps, and appropriate documentation to support consistent employee management practices.</p><p>• Handle employee relations matters by reviewing concerns, conducting workplace inquiries, and helping determine balanced, policy-aligned outcomes.</p><p>• Maintain organized and confidential personnel documentation while ensuring HR records remain accurate and up to date.</p><p>• Lead orientation for both in-office and remote employees to ensure a smooth and informed start to employment.</p><p>• Oversee employee departures, including exit conversations and coordination of final pay details in partnership with internal stakeholders.</p><p>• Administer benefit enrollments, annual enrollment activities, and communication with benefit providers to support employee coverage needs.</p><p>• Manage leave programs and workplace accommodations, including parental leave, state-specific leave, and other protected absences in accordance with applicable requirements.</p><p>• Work closely with Finance each pay cycle to provide payroll-related updates for staffing additions, employee changes, and separations.</p><p>• Update HR policies and the employee handbook as legal requirements and business needs evolve, and support annual performance review and compensation planning activities.</p><p>• Track key people metrics such as staffing levels, turnover, and time-to-fill, while also helping coordinate engagement, recognition, and training initiatives for employees in Covington, Louisiana and remote team members.</p>
- 2026-10-16T15:44:03Z
- Columbia, SC
- onsite
- Permanent / Full Time
- 65000.00 - 85000.00 USD / Yearly
- <p>We are looking for an experienced Accounting Manager/Supervisor to oversee core financial operations for a law firm based in Columbia, South Carolina. This position will be hands on handling day-to-day accounting activities, supporting accurate financial reporting, and providing reliable updates to firm leadership and governance stakeholders. The ideal candidate brings strong accounting knowledge, sound judgment, and the ability to keep billing, receivables, payables, and month-end processes running efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Oversee daily accounting functions to maintain accurate and timely financial records across the firm.</p><p>• Manage client billing processes, monitor incoming payments, and ensure deposits are recorded correctly.</p><p>• Administer accounts receivable and accounts payable activities, including reviewing transactions and resolving discrepancies.</p><p>• Lead month-end close procedures by preparing journal entries, reconciling accounts, and validating general ledger activity.</p><p>• Produce recurring financial reports and summaries to support business decisions and operational planning.</p><p>• Present financial information and key updates to the finance committee and firm shareholders in a clear, thorough manner.</p><p>• Maintain organized accounting documentation and support compliance with internal financial policies and reporting standards.</p><p>• Assist with continuity of finance operations during leadership transition and help preserve consistent accounting practices.</p>
- 2026-10-22T20:13:46Z
- Chicago, IL
- onsite
- Permanent / Full Time
- 100000.00 - 110000.00 USD / Yearly
- <p><em>The salary range for this position is $100,000-$110,000 plus bonus and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p>Join the wave of young finance professionals who are swapping their mundane 9-5s for fresh opportunities with Chicago’s top companies.</p><p><br></p><p>The focus of this position will be on the delivery of financial services to a set of individual clients through accounting, operational activities, and reporting.</p><p><br></p><p><strong>Job Description: </strong></p><ul><li>Manage the personal accounting for a variety of the company’s clients, both individuals and trusts. This includes preparing journal entries and finalizing personal financial statements on a monthly basis. This also includes completing a quarterly reporting package with detailed financial analyses, for example, budget vs. actual spending summaries.</li><li>Within twelve months, recommend a new personal financial report, analysis, or graphic to be included with the quarterly reporting package for the individual or trust clients which you manage.</li><li>Manage the annual financial reporting, administration of grants, and recording of documentation for a private foundation. This includes preparation of federal and state tax filings and calculation of the required minimum charitable distributions.</li><li>Within six months, assume responsibility for the company’s cash management activities. This includes initiating weekly cash transfers on behalf of our business entities and individual clients, reviewing individual investor accounts for liquidity limitations, and coordinating monthly income distributions to individual clients.</li><li>Gather and organize all annual tax information necessary for the preparation of income tax filings for our clients.</li><li>Calculate quarterly estimated tax payments for individuals and trusts.</li><li>Prepare annual extension estimates of taxable income from underlying investments.</li><li>Participate in recurring calls with external service providers (public accounting firms).</li><li>Manage the tax compliance calendar and track the ongoing progress of annual tax returns for all entities.</li><li>Prepare tax returns to be reviewed and signed by the CFO (Individual x1, Trust x1, and a Private Foundation x1). Review tax returns prepared by external service providers (Corporations x2, Partnership x8, Individuals x4, and Trusts x27).</li><li>Work closely with CFO and President in any tax planning/modeling on behalf of our clients (e.g., estate planning, charitable tax planning, etc.)</li><li>Coordinate real estate tax payments, required annual state filings for LLCs, and draft responses to federal and state income tax notices, as needed.</li><li>Within six months, manage the annual calculation of after-tax investment returns for each of our underlying partnership investments (excluding private equity).</li><li>Complete a variety of ad hoc projects working directly with the company’s President, CFO, Client Service Manager, or other team members on an as needed basis. This might include projects related to Corporate and Partnership Accounting, Private Equity & Compliance, Payroll, Administration, Debt and Liquidity Planning, or other analyses requested by the company’s clients.</li></ul><p><br></p>
- 2026-10-21T15:18:46Z
- Maitland, FL
- remote
- Temporary to Hire
- - USD / Hourly
- <p>We are looking for an experienced Product Manager to connect disaster recovery operations with software delivery. This is ideal for someone who can turn complex field processes, compliance obligations, and reimbursement needs into clear product direction for development teams. The role focuses on supporting real-world operational execution by defining practical system functionality that improves service delivery, documentation quality, and regulatory alignment. Need to have detailed knowledge of Stafford act, FEMA, and HUD DR programs.</p><p><br></p><p>Responsibilities:</p><p>• Convert operational priorities from disaster recovery and debris management teams into detailed product requirements, workflows, and implementation-ready documentation.</p><p>• Lead discovery sessions with field personnel, program leadership, contractors, and internal stakeholders to uncover needs, clarify business rules, and define expected outcomes.</p><p>• Build and maintain user stories, acceptance criteria, process diagrams, and backlog items that give developers and QA teams a clear path for execution.</p><p>• Rank product enhancements and feature requests by weighing user impact, compliance exposure, reimbursement considerations, and business value.</p><p>• Act as the central point of coordination between operations teams and software delivery groups throughout planning, development, testing, and release activities.</p><p>• Observe field operations directly to understand how work is performed in practice, identify inefficiencies, and recommend system improvements grounded in actual usage.</p><p>• Ensure product functionality supports documentation, reporting, audit readiness, and program requirements tied to disaster recovery and reimbursement processes.</p><p>• Participate in sprint planning, backlog refinement, user acceptance testing, and release preparation to help deliver solutions that meet operational and regulatory expectations</p>
- 2026-11-04T18:04:25Z
- Bronx, NY
- onsite
- Temporary / Contract
- 47.50 - 55.00 USD / Hourly
- We are looking for an experienced IT Manager/Director to lead technology operations for a legal organization in Bronx, New York. This Long-term Contract position will oversee day-to-day IT service performance, team coordination, and the delivery of reliable technical support across the business. The role requires a hands-on leader who can work closely with stakeholders, strengthen operational processes, and help advance modernization efforts while maintaining strong service and security standards.<br><br>Responsibilities:<br>• Direct daily IT operations and ensure dependable service delivery across the organization.<br>• Guide and mentor technical staff, set clear expectations, and maintain strong performance and accountability standards.<br>• Administer support workflows by supervising ticket activity, escalations, incident resolution, and adherence to internal operational requirements.<br>• Track service metrics, analyze recurring support trends, and identify opportunities to improve stability and responsiveness.<br>• Act as the central liaison between IT and business teams to align technical services with organizational needs.<br>• Oversee user lifecycle activities, including onboarding, offboarding, access administration, asset tracking, and maintenance of accurate technical documentation.<br>• Manage relationships with external vendors, contractors, managed service providers, and other technology partners.<br>• Contribute to technology and business systems improvement initiatives, including modernization, automation, process standardization, and change management efforts.<br>• Enforce IT policies, security expectations, and established operational procedures across the environment.
- 2026-11-02T14:48:40Z