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1237 results for Administrative Coordinator in Accountemps
- Baltimore, MD
- onsite
- Temporary to Hire
- 27.00 - 32.00 USD / Hourly
- We are looking for a Legal Assistant to provide high-level administrative and case support to a busy bankruptcy practice in Baltimore, Maryland. This contract-to-permanent opportunity is ideal for someone who thrives in a deadline-driven legal environment and is interested in building deeper experience within bankruptcy matters. The role requires strong organizational skills, sound judgment, and the ability to coordinate a wide range of case activities while supporting attorneys and clients effectively.<br><br>Responsibilities:<br>• Prepare, revise, and submit legal filings for bankruptcy matters while ensuring accuracy and compliance with court procedures, including electronic filing platforms.<br>• Track case activity through docket review and maintain awareness of upcoming deadlines, hearings, and required submissions.<br>• Coordinate attorney schedules by arranging meetings, court appearances, and other case-related commitments in a timely manner.<br>• Serve as a point of contact for clients, trustees, court representatives, and opposing counsel, handling communications in a thorough and responsive way.<br>• Organize and maintain electronic matter files so that pleadings, correspondence, exhibits, and related documents remain current and accessible.<br>• Assist with new matter intake by gathering client information, supporting conflict review processes, and opening files accurately.<br>• Provide administrative support related to billing, expense reporting, and other day-to-day legal support functions.<br>• Assemble hearing binders, supporting exhibits, and attorney case materials in preparation for court proceedings and related meetings.
- 2026-11-10T20:58:44Z
- Cambridge, MN
- onsite
- Temporary / Contract
- 19.00 - 20.00 USD / Hourly
- <p>We are looking for a dependable Project Assistant to support a contract event assignment in Cambridge, Minnesota. In this Contract position, you will help attendees move smoothly through event check-in by confirming registration details, scanning lockboxes, and guiding guests to the appropriate training sessions. This role is well suited to someone who is detail oriented, comfortable using a computer, and able to learn new processes quickly in a fast-paced setting.</p><p><br></p><p>Responsibilities:</p><p>• Welcome attendees and provide organized, courteous support throughout the event check-in process.</p><p>• Verify participant information using first and last names to confirm registration accurately.</p><p>• Direct guests to the correct training classes or event areas based on their registration status.</p><p>• Work closely with onsite team members to keep operations efficient and resolve questions as they arise.</p><p>• Follow event procedures carefully while adapting quickly to updates and real-time needs.</p><p>• Support a well-organized event environment by communicating clearly and assisting attendees promptly.</p>
- 2026-11-06T21:33:46Z
- Carlsbad, CA
- onsite
- Temporary / Contract
- 23.00 - 26.00 USD / Hourly
- We are looking for a detail-oriented Accounting Assistant to support day-to-day accounting and back-office operations for a growing team in Carlsbad, California. This is a Long-term Contract opportunity with a part-time schedule, offering hands-on exposure to core accounting processes and the chance to contribute to special projects. The role is best suited for someone who enjoys accurate, manual financial work, stays organized in a busy environment, and is eager to build experience across multiple accounting functions.<br><br>Responsibilities:<br>• Manage weekly accounts payable activity by entering and reviewing vendor invoices, including freight and manufacturer billing, while helping maintain accurate accounts receivable records.<br>• Support month-end accounting activities by assisting with reconciliations, reviewing financial data, and completing routine close-related tasks.<br>• Audit credit card transactions by downloading statements, checking expense details, assigning proper general ledger coding, and resolving manual sync or categorization issues.<br>• Assist with sales order administration by entering orders, monitoring fulfillment progress, and coordinating related vendor billing updates.<br>• Use NetSuite to maintain financial records, process transactions, and support reporting accuracy across accounting workflows.<br>• Contribute to back-office improvement initiatives by helping organize processes, strengthening separation of duties, and participating in special projects as needed.<br>• Work closely with accounting and operations stakeholders to keep financial and order-related information current and well documented.
- 2026-11-12T00:18:55Z
- Blaine, MN
- onsite
- Permanent / Full Time
- 120000.00 - 140000.00 USD / Yearly
- We are looking for an experienced finance leader to oversee accounting operations, financial reporting, and internal controls for our Blaine, Minnesota team. This role will guide day-to-day financial activities, strengthen reporting accuracy, and support sound business decisions through disciplined planning and analysis. The ideal candidate brings strong leadership, a hands-on approach to accounting operations, and the ability to improve processes while maintaining compliance and financial integrity.<br><br>Responsibilities:<br>• Direct core accounting activities across payables, receivables, general ledger, cash activity, fixed assets, and expense administration to ensure smooth daily operations.<br>• Lead month-end, quarter-end, and year-end close processes, delivering timely and reliable financial statements and management reporting.<br>• Monitor financial transactions for accuracy, approvals, documentation, and proper period recognition while resolving exceptions and discrepancies promptly.<br>• Oversee billing, cash application, collections, vendor disbursements, reconciliations, and credit-related activities to maintain strong financial controls.<br>• Maintain and enhance accounting policies, close calendars, account structures, and control procedures that support compliance and operational consistency.<br>• Partner with leadership on budgeting, forecasting, cash flow planning, cost center analysis, and intercompany activity to support informed decision-making.<br>• Strengthen internal control practices by managing approval workflows, banking controls, segregation of duties, and audit readiness across finance operations.<br>• Supervise and develop finance team members and external resources, setting priorities, reviewing output, and fostering accountability and cross-functional support.<br>• Support finance system effectiveness through process improvement, automation, testing, integrations, and other changes that affect accounting and reporting.<br>• Coordinate with auditors, tax advisors, banking partners, insurers, and other external providers, including periodic travel for finance-related initiatives when needed.
- 2026-10-09T18:18:46Z
- Durham, NC
- onsite
- Temporary to Hire
- 27.71 - 32.09 USD / Hourly
- We are looking for a detail-oriented Accounting Assistant to support daily financial and administrative operations in North Carolina. This contract opportunity starts on a part-time basis and offers the potential to move into a permanent role based on performance and business needs. The position focuses on maintaining organized project documentation, assisting with accounting processes, and helping the team keep accurate records across field and office activities.<br><br>Responsibilities:<br>• Create and maintain organized files for jobs and projects, ensuring documents are easy to access and kept current.<br>• Monitor insurance certificates and related records so required documentation is complete and properly tracked.<br>• Gather receipts, invoices, and backup materials, then review them for completeness and accurate filing.<br>• Maintain clear project documentation and support thorough recordkeeping for accounting and operational needs.<br>• Provide day-to-day administrative assistance to project leaders and field teams as requested.<br>• Enter financial and project data into internal systems with a high degree of accuracy and consistency.<br>• Scan, file, and organize both digital and physical paperwork in a structured and timely manner.<br>• Assist with accounting support tasks such as coding invoices, handling AP and AR activities, and supporting bank reconciliations.<br>• Help keep records accurate, updated, and aligned with company documentation standards.
- 2026-10-15T12:43:47Z
- Crystal Lake, IL
- onsite
- Temporary / Contract
- 20.00 - 25.00 USD / Hourly
- <p>We are looking for an Part time Accounting Assistant to support day-to-day financial operations for a Contract position based in Crystal Lake, Illinois. This role is ideal for someone who is organized, detail-oriented, and comfortable handling a mix of payables, receivables, and account reconciliation tasks. The selected candidate will help maintain accurate records, support timely transaction processing, and contribute to the smooth operation of the accounting function.</p><p><br></p><p>Responsibilities:</p><p>• Process vendor invoices accurately, assign the appropriate coding, and prepare payments in accordance with established timelines.</p><p>• Monitor incoming customer payments, apply receipts correctly, and follow up on outstanding balances as needed.</p><p>• Reconcile bank activity against financial records to identify discrepancies and ensure account accuracy.</p><p>• Maintain accounting data in QuickBooks, keeping entries current, organized, and audit-ready.</p><p>• Review financial documents for completeness and resolve inconsistencies in coordination with internal stakeholders or external contacts.</p><p>• Assist with routine reporting and provide administrative support for daily accounting operations.</p>
- 2026-10-21T13:53:45Z
- Shelburne, VT
- onsite
- Permanent / Full Time
- 97000.00 - 127000.00 USD / Yearly
- <p>For consideration, please reach out to <strong>Carma Rorke as</strong> soon as possible, ensure to include your most current resume when you apply. <em><u>Connect with me on LinkedIn</u></em> at Carma Rorke.</p><p> </p><p>If you are currently working with a Robert Half recruiter, please reach out to them.</p><p><br></p><p><br></p><p>Our client is looking for an experienced Accounting Manager/Supervisor to lead core accounting operations and ensure timely, accurate financial reporting for the organization in Shelburne, Vermont. This role oversees the monthly close process, supports reporting to affiliated entities, and provides leadership across key transactional and analytical accounting functions. The ideal candidate brings strong technical accounting knowledge, sound judgment in credit and receivables management, and the ability to collaborate effectively across departments.</p><p><br></p><p>Responsibilities:</p><p>• Lead the monthly accounting close by coordinating general ledger activity, preparing journal entries, and completing detailed account reconciliations and analyses.</p><p>• Produce accurate financial statements and deliver required reporting packages, including consolidated results and supporting analysis for parent or affiliated organizations.</p><p>• Direct the daily work and performance of team members responsible for accounts payable, payroll, and financial analysis, while supporting their development and accountability.</p><p>• Oversee accounts receivable and credit operations, including customer credit reviews, maintenance of credit records, cash application, and collection efforts for overdue balances.</p><p>• Make informed decisions on order holds or shipment releases to support credit policy compliance and reduce collection risk.</p><p>• Administer customer-related claims and adjustments, including freight issues, credits, debits, and the preparation of international invoices.</p><p>• Manage retirement plan-related accounting support, including employee change processing, regular reconciliations with the external plan administrator, and annual contribution reporting.</p><p>• Serve as cross-functional backup for accounting and technology-related tasks as needed and contribute to committee participation tied to business systems or IT initiatives.</p><p>• Act as a key point of contact with administrative teams at related entities to facilitate accurate and timely exchange of financial information.</p>
- 2026-10-12T18:03:46Z
- Waunakee, WI
- onsite
- Permanent / Full Time
- 52000.00 - 62000.00 USD / Yearly
- <p><strong>Hybrid Accounting Assistant AR/AP role in Waunakee, WI. For immediate consideration contact Jon Wright at 608-338-1052.</strong></p><p><br></p><p>Robert Half is looking for an Accounting Assistant AR/AP to support day-to-day financial operations for a manufacturing organization in Waunakee, Wisconsin. This position plays an important role in keeping receivables, payables, and core accounting records accurate, organized, and current. The ideal candidate is dependable, detail-focused, and comfortable managing multiple priorities while handling sensitive financial information with professionalism.</p><p><br></p><p>Responsibilities:</p><p>• Manage incoming invoices, verify supporting documentation, and prepare payments in a timely and accurate manner.</p><p>• Record customer receipts, apply cash to the appropriate accounts, and help maintain accurate accounts receivable balances.</p><p>• Monitor outstanding balances, review aging activity, and assist with payment follow-up to support collections efforts.</p><p>• Process credit card transactions and other incoming payments while ensuring proper entry into accounting records.</p><p>• Reconcile cash activity and account details to identify discrepancies and support accurate financial reporting.</p><p>• Maintain organized accounting files and documentation in accordance with established procedures and recordkeeping standards.</p><p>• Communicate with vendors and internal team members to resolve billing questions, payment issues, and account discrepancies.</p><p>• Provide general accounting support through data entry, account updates, and routine administrative tasks tied to financial operations.</p>
- 2026-11-04T20:28:45Z
- Monterey, CA
- onsite
- Permanent / Full Time
- 100000.00 - 115000.00 USD / Yearly
- Job Title: Finance & Accounting Manager – Retail Services Join a great and growing company that offers excellent development opportunities and employee benefits & perks! Are you seeking to a role in management accounting with a well established local company? Our position has so much to offer for a skilled accountant. Responsibilities: Oversee and direct the Finance, Accounting, and Operational Data programs to support the company in meeting its annual objectives and executing its long-term strategic vision. Lead, manage, and mentor all accounting department functions, including overseeing direct report staff. Develop and supervise retail-oriented financial reporting processes, ensuring timely and accurate sales, inventory, operational, and management data to inform decision-making. Champion continuous process improvement for finance operations, reporting, and internal controls to drive greater accuracy, efficiency, and insight across the retail business. Guide the development and execution of best practices for all administrative and financial functions, ensuring optimal investment and allocation of resources based on retail sector needs. Facilitate companywide goal-setting and annual budget processes, providing leadership and direction that aligns with retail-specific performance metrics. Partner closely with retail operations and business leaders, offering actionable financial insights and recommendations that improve store performance, margin, and growth. Provide leaders with accessible, actionable operational data and performance metrics to achieve sales and profitability targets. Ensure completeness, timeliness, and compliance of all financial information according to GAAP and established retail accounting standards. Provide oversight for financial accounting, tax reporting, and regulatory compliance, including annual audits, tax filings, and retirement plan audits. Drive adoption and optimal use of ERP and POS systems in collaboration with cross-functional teams, promoting data-driven decision-making and leveraging emerging technologies suitable for retail operations. Promote strong communication and documentation standards across all finance and operational teams to ensure business objectives are met effectively and efficiently. Posted by Director of Recruiting Scott Moore (Also connect on LinkedIn)
- 2026-10-27T18:38:45Z
- New York, NY
- onsite
- Temporary / Contract
- 25.65 - 29.70 USD / Hourly
- We are looking for a Marketing Assistant to support a busy healthcare organization in New York, New York through a Contract assignment. This role is ideal for someone who enjoys coordinating campaigns, managing promotional efforts, and contributing to both digital and in-person marketing initiatives. The position offers the opportunity to work across a variety of outreach activities that help strengthen audience engagement and brand visibility.<br><br>Responsibilities:<br>• Assist with the planning, execution, and follow-up of email marketing initiatives to improve audience communication and campaign performance.<br>• Coordinate logistics and on-site support for events, helping ensure promotional activities run smoothly and reflect brand standards.<br>• Contribute to day-to-day marketing operations by organizing materials, tracking timelines, and supporting campaign deliverables.<br>• Help develop and carry out direct marketing efforts designed to increase awareness and reach target audiences effectively.<br>• Support social media activity by preparing content, scheduling posts, and monitoring engagement across relevant platforms.<br>• Collaborate with internal stakeholders to maintain consistency in messaging across multiple marketing channels.<br>• Track campaign outcomes and prepare basic reports to help evaluate the success of marketing activities.<br>• Assist with the creation and distribution of promotional content that aligns with organizational goals in the healthcare sector.
- 2026-10-19T15:13:45Z
- Asheville, NC
- onsite
- Temporary / Contract
- 15.20 - 15.70 USD / Hourly
- We are looking for a dependable Office Assistant to support daily test center operations in Asheville, North Carolina. This Long-term Contract opportunity is ideal for someone who is comfortable in a structured, customer-facing environment and can balance administrative support with close attention to security procedures. The role involves assisting candidates throughout the testing process, maintaining an organized and detail-focused setting, and responding quickly to issues as they arise. Candidates who are flexible, detail-oriented, and confident working in a fast-paced setting will be well suited for this position.<br><br>Responsibilities:<br>• Welcome test takers upon arrival, confirm their identity, and guide them through the check-in process.<br>• Carry out required security procedures, including the use of screening tools, to protect the integrity of the testing environment.<br>• Monitor candidates during exams through routine walkthroughs and observation to ensure compliance with testing rules.<br>• Provide basic support for testing equipment and help address minor technical issues experienced by candidates.<br>• Respond promptly to candidate concerns, document incidents clearly, and escalate matters when needed.<br>• Maintain secure handling of exam materials and uphold testing center standards at all times.<br>• Create a fair, calm, and consistent experience for each candidate from arrival through completion of the exam.<br>• Record irregular activity or policy exceptions accurately and report concerns that fall outside established guidelines.<br>• Complete fingerprint scanning and digital recordkeeping when required for candidate identification.<br>• Assist with general office and site tasks during slower testing periods, including clerical support and preparation of materials or equipment.
- 2026-10-18T09:53:42Z
- Baton Rouge, LA
- onsite
- Permanent / Full Time
- 70000.00 - 90000.00 USD / Yearly
- <p>We are looking for a highly organized legal support specialist to contribute to complex corporate, real estate, and finance matters in downtown Baton Rouge, LA. This position supports attorneys through all stages of transactional work, from document preparation and due diligence coordination to closing execution and post-closing follow-up. The ideal candidate brings strong judgment, attention to detail, and the ability to keep multiple time-sensitive matters moving efficiently in a demanding legal environment.</p><p><br></p><p>Responsibilities:</p><p>• Draft, format, edit, and proofread a broad range of transactional materials, including agreements, financing documents, leases, entity records, and closing-related paperwork.</p><p>• Coordinate transactions from opening to completion by building closing checklists, monitoring outstanding items, organizing signature packages, and assembling final binders.</p><p>• Track deadlines and deal progress closely, keeping attorneys informed of pending tasks, missing documents, and upcoming milestones.</p><p>• Maintain accurate electronic and physical matter files, including document repositories and data rooms, in alignment with firm and client requirements.</p><p>• Oversee document execution workflows by circulating signature pages, managing electronic signing tools, and confirming proper release and storage of completed documents.</p><p>• Communicate with clients, opposing counsel, lenders, title representatives, and other external parties to support scheduling, document exchange, and transaction flow.</p><p>• Handle business entity filings, status certificate requests, and related submissions with state agencies and other regulatory bodies.</p><p>• Support due diligence efforts by collecting, organizing, indexing, and reviewing materials needed for active transactions.</p><p>• Assist with administrative legal processes such as conflict checks, matter intake documentation, engagement materials, billing support, and attorney scheduling or travel coordination when needed.</p><p><br></p><p>Our client is a well-established firm and known for taking excellent care of their team. We have made multiple placements with them and our candidates love working there! If you have 7+ years of strong legal assistant and/or paralegal experience, this could be an excellent career move for you! For confidential consideration, please apply directly and call Carrie Lewis at 504-383-0612. Thank you for your interest in Robert Half!</p>
- 2026-11-02T21:23:39Z
- Hillsboro, OR
- remote
- Temporary / Contract
- 70.00 - 75.00 USD / Hourly
- We are looking for an experienced Compensation Manager to lead a high-impact engagement supporting a nonprofit healthcare organization in Hillsboro, Oregon. This Long-term Contract position is ideal for a senior consultant who can assess, redesign, and elevate compensation programs through sound market insight, practical structure, and strategic guidance. The person in this role will partner closely with HR and executive leaders to shape a competitive and sustainable pay approach across the organization.<br><br>Responsibilities:<br>• Evaluate the current compensation framework and recommend improvements that strengthen consistency, competitiveness, and alignment with organizational goals.<br>• Conduct market pricing and benchmarking for a wide range of roles, using reliable survey data and external market intelligence to support pay decisions.<br>• Design or refine salary structures, pay ranges, and compensation guidelines that reflect industry standards and internal equity considerations.<br>• Help define and formalize the organization’s compensation philosophy, ensuring it supports talent attraction, retention, and long-term workforce planning.<br>• Review job architecture and role leveling to create a clearer foundation for compensation administration and career progression.<br>• Advise HR and senior leadership on compensation strategy, best practices, and governance for salary administration across the organization.<br>• Analyze compensation data and trends to identify gaps, risks, and opportunities for improvement within the overall pay program.<br>• Provide subject matter expertise on healthcare and physician compensation considerations where applicable, supporting informed and compliant pay practices.
- 2026-11-12T17:58:44Z
- Memphis, TN
- onsite
- Permanent / Full Time
- 75000.00 - 85000.00 USD / Yearly
- <p>We are looking for a Human Resources / Payroll Manager to oversee core HR operations and ensure accurate, timely payroll administration for our team in Memphis, Tennessee. This role blends employee support, compliance-focused recordkeeping, benefits coordination, and payroll execution into a hands-on leadership position. The ideal candidate brings strong organizational skills, sound judgment, and the ability to manage sensitive information with accuracy and professionalism.</p><p><br></p><p>Responsibilities:</p><p>• Manage weekly payroll ensuring all pay data is reviewed, validated, and submitted within strict processing deadlines.</p><p>• Coordinate manager timecard approvals, confirm accuracy of reported hours, and address discrepancies before payroll is finalized.</p><p>• Administer paid time off requests and payroll deductions, maintaining current records and applying updates correctly in each pay cycle.</p><p>• Lead hiring-related administrative steps such as pre-employment screenings and employment documentation when needed.</p><p>• Oversee onboarding and orientation activities to help new employees transition smoothly into the organization.</p><p>• Partner with leaders to support performance review cycles, wage adjustments, and employee separation processing.</p><p>• Maintain complete and organized personnel files while safeguarding confidential employee information.</p><p>• Support benefits administration by coordinating annual open enrollment and working with third-party providers on plan-related processes.</p><p>• Handle additional HR compliance and administrative duties, including unemployment claims, candidate screening coordination, handbook updates, safety policy administration, licensing renewals, monthly communications, and weekly certified payroll reporting.</p>
- 2026-10-20T13:13:43Z
- Greenville, NC
- onsite
- Temporary / Contract
- 13.00 - 13.40 USD / Hourly
- <p><br></p><p><br></p><p>Responsibilities:</p><p>• Welcome examinees, confirm their identity, and guide them through the check-in process with care and attention to detail.</p><p>• Carry out required test center security procedures, including screening protocols and the use of handheld security devices when needed.</p><p>• Provide basic troubleshooting support for testing equipment and escalate issues quickly when candidates need assistance.</p><p>• Monitor the testing room through regular walkthroughs and observation to help preserve exam integrity and a calm environment.</p><p>• Respond promptly to candidate concerns, document incidents accurately, and communicate exceptions in accordance with site procedures.</p><p>• Protect confidential materials and maintain strict control of the testing area to support a secure and compliant operation.</p><p>• Deliver a consistent and respectful candidate experience by helping create an organized, fair, and comfortable testing setting.</p><p>• Complete additional administrative tasks during slower testing periods, such as scanning documents, handling clerical work, and supporting general office needs.</p><p>• If required at the site, capture and record biometric identification information such as digital fingerprints in accordance with established guidelines.</p>
- 2026-11-09T21:08:45Z
- Sarasota, FL
- onsite
- Temporary to Hire
- 23.75 - 25.00 USD / Hourly
- <p>We are seeking an <strong>Accounting Assistant / Bookkeeper</strong> for a temp-to-hire opportunity with a well-established HOA community in Sarasota. This is a great opportunity for someone with a strong accounting foundation who enjoys variety, working independently, and interacting with people throughout the day.</p><p><br></p><p>Responsibilities</p><ul><li>Process accounts payable and accounts receivable</li><li>Perform account and bank reconciliations</li><li>Assist with general ledger activity</li><li>Maintain accounting records in <strong>QuickBooks Online</strong></li><li>Process ACH payments and transfers</li><li>Handle light payroll through <strong>ADP</strong></li><li>Assist with annual maintenance fee updates and related accounting</li><li>Answer incoming phone calls and assist with general office needs</li><li>Greet and assist residents, vendors, and prospective buyers/renters</li><li>Maintain and help improve office procedures and documentation</li><li>Provide additional bookkeeping and administrative support as needed</li></ul><p><br></p>
- 2026-10-30T12:53:43Z
- Minneapolis, MN
- remote
- Temporary / Contract
- 22.00 - 25.00 USD / Hourly
- <p>We are currently seeking an enthusiastic HR Assistant who will be an integral part of our human resources department. The successful candidate will assist in organizing, coordinating, and carrying out all human resource department projects and processes for the company. </p><p> </p><p><strong>Responsibilities:</strong></p><ul><li>Assist with day-to-day operations of the HR functions and duties.</li><li>Provide administrative support to the HR department.</li><li>Process paperwork and maintain all employee records.</li><li>Coordinate HR projects and meetings.</li><li>Assist in payroll preparation by providing relevant data.</li><li>Communicate with public services when necessary.</li><li>Support the recruitment/hiring process.</li><li>Compile and update employees' records (hard and soft copies).</li><li>Income and benefits administration.</li><li>Coordinate training sessions and seminars.</li><li>Perform orientations, onboarding, and update records with new hires.</li><li>Produce and submit reports on general HR activity.</li></ul><p><br></p>
- 2026-10-30T20:53:47Z
- New Orleans, LA
- onsite
- Permanent / Full Time
- 150000.00 - 200000.00 USD / Yearly
- <p>We are looking for an experienced Relationship Manager to support clients in New Orleans, Louisiana through attentive service, strong account oversight, and responsive communication. This position plays a key role in strengthening long-term client partnerships while coordinating timely follow-up, resolving service matters, and supporting investment-related activities. The ideal candidate brings deep financial services knowledge, sound judgment, and the ability to manage both routine and complex client needs with professionalism.</p><p><br></p><p>Responsibilities:</p><p>• Build and strengthen ongoing relationships with clients by delivering consistent, high-quality support and personalized service.</p><p>• Record client conversations accurately and share critical updates with the appropriate team members in a timely manner.</p><p>• Manage a wide range of account administration tasks, including more advanced activities that require careful review and follow-through.</p><p>• Address daily client inquiries and service requests, ensuring complex or escalated matters are handled efficiently and with care.</p><p>• Evaluate service concerns, determine appropriate next steps, and resolve issues directly or escalate them when needed.</p><p>• Contribute ideas that improve the overall client experience and support enhancements to the firm’s service approach.</p><p>• Support internal projects and cross-functional initiatives that affect service operations, advisory teams, and broader business support functions.</p><p>• Execute trades based on client direction when appropriately registered, and prepare investment reports and related materials for client use.</p><p>• Assist with Merrill One activities at the client’s direction, including trade corrections, solution reviews, and enrollment-related tasks.</p><p>• Participate in client review meetings, capture detailed notes, update Salesforce with follow-up actions, and monitor outstanding items to completion.</p><p><br></p><p>Our client is well-established and known for taking excellent care of this well-tenured team that work side by side to support each other and provide stellar customer service to their clients. If you have a business/finance or accounting degree and 10+ years of strong accounting and finance experience in corporate accounting or wealth management, this could be an excellent career move for you! For confidential consideration, please apply directly and call Carrie Lewis at 504-383-0612. Thank you for your interest in Robert Half!</p>
- 2026-11-02T17:08:48Z
- Chicago, IL
- onsite
- Permanent / Full Time
- 70000.00 - 85000.00 USD / Yearly
- We are looking for an experienced Legal Assistant to provide dedicated litigation support in our office. This position plays an important role in helping attorneys and paralegals manage case activity, maintain organized records, and prepare legal materials with accuracy and discretion. The ideal candidate brings strong judgment, excellent communication skills, and the ability to handle multiple priorities in a fast-paced legal environment while delivering dependable service to internal and external stakeholders.<br><br>Responsibilities:<br>• Support litigation attorneys and paralegals with day-to-day administrative and case-related tasks, while remaining available to assist other legal teams when needed.<br>• Prepare, revise, and proofread legal correspondence, memoranda, and other case documents using approved technology and document management tools.<br>• Track court dates, filing deadlines, and other critical milestones to help ensure matters move forward on schedule.<br>• Coordinate electronic court submissions and assist with the drafting and formatting of filings and related legal documents.<br>• Communicate effectively with court staff, attorneys, clients, and internal personnel to gather information, respond to inquiries, and help resolve routine issues.<br>• Handle payment requests and reimbursement submissions in a timely and accurate manner.<br>• Organize, maintain, archive, and retire legal files in accordance with established records and information governance practices.<br>• Transcribe dictated material and convert it into clear, well-structured documents.<br>• Protect sensitive information at all times and exercise sound discretion when managing confidential legal matters.
- 2026-10-26T13:24:05Z
- Charlotte, NC
- onsite
- Temporary / Contract
- 30.00 - 40.00 USD / Hourly
- <p>We are looking for an experienced Operations Executive Assistant to provide dependable support to senior leaders, the CEO and VP of People sitting in California. This Contract position is ideal for someone who thrives in a fast-moving environment, stays organized amid changing priorities, and brings a detail-oriented, service-focused approach to executive support. The role combines high-level coordination, operational follow-through, and cross-functional partnership to help leadership teams stay efficient and well prepared.</p><p><br></p><p>Responsibilities:</p><p>• Deliver day-to-day administrative and operational support for executive leadership, ensuring priorities are addressed accurately and on time.</p><p>• Oversee complex scheduling needs across multiple time zones, balancing shifting demands and maintaining well-structured calendars.</p><p>• Arrange business travel, meeting logistics, and related coordination for frequent domestic trips and executive events.</p><p>• Prepare, track, and reconcile expense submissions while maintaining accurate reporting through designated internal tools.</p><p>• Serve as a central point of coordination for executives by monitoring action items, anticipating needs, and keeping important tasks moving forward.</p><p>• Assist with onboarding activities, including coordination of access, setup, and integration into team processes.</p><p>• Partner closely with leaders and internal stakeholders to resolve issues quickly and provide practical support in a changing business environment.</p><p>• Use platforms such as Google Workspace, Slack, and Ramp to manage communication, documentation, scheduling, and expense workflows.</p>
- 2026-10-26T16:43:42Z
- Philadelphia, PA
- onsite
- Temporary / Contract
- 19.00 - 20.00 USD / Hourly
- <p>We are looking for a dependable Mailroom Assistant to support daily shipping, receiving, and internal distribution operations for a contract position based in the Greater Philadelphia Region This role helps keep campus deliveries organized by handling incoming packages, maintaining supply flow, and ensuring materials reach the correct departments in a timely manner. The ideal Mailroom Assistant candidate is comfortable working with mailroom technology, tracking systems, and routine administrative processes while following established safety and service standards.</p><p><br></p><p>What you get to do every single day:</p><p>• Coordinate the intake, sorting, and delivery of incoming packages, cartons, equipment, and supplies to assigned campus locations.</p><p>• Support shipping and receiving activities by completing both digital and paper-based documentation with accuracy.</p><p>• Label and track campus equipment, including items designated for various locations, and provide the required records to leadership.</p><p>• Monitor inventory of stored office and operational supplies and place replenishment orders as needed.</p><p>• Distribute stocked materials such as toner, stationery, and other requested items to departments and designated sites.</p><p>• Use distribution and mailroom software tools to record transactions, process shipments, and maintain reporting data across required platforms.</p><p>• Follow organizational procedures, service expectations, and workplace safety standards in all daily tasks.</p><p>• Operate mailroom and distribution equipment responsibly, including routine cleaning, adjustment, and basic upkeep.</p><p>• Assist with additional departmental tasks and related support duties as assigned.</p>
- 2026-11-11T17:03:47Z
- Los Angeles, CA
- onsite
- Temporary / Contract
- 19.00 - 20.00 USD / Hourly
- We are looking for an Office Services Associate to support daily back-office operations and provide high-quality service to internal and client-facing teams. This is a Contract position suited for someone who thrives in a fast-moving work setting and can balance administrative support, document handling, and service coordination with accuracy and discretion. The ideal candidate brings strong communication skills, sound judgment, and the ability to keep multiple workflows moving efficiently while maintaining a dependable presence.<br><br>Responsibilities:<br>• Coordinate day-to-day office support activities across functions such as copy and print services, mail handling, document intake, reception, hospitality, and other administrative service areas as needed.<br>• Guide workflow for assigned service lines by prioritizing incoming requests, distributing tasks effectively, and helping ensure deadlines are met in a busy environment.<br>• Produce, scan, copy, and organize physical and electronic documents with close attention to quality, completeness, and confidentiality.<br>• Support mailroom operations by receiving, sorting, distributing, and processing inbound and outbound deliveries in a timely and accurate manner.<br>• Assist with front-desk and phone coverage, including answering a multi-line phone system, directing inquiries, and providing courteous assistance to employees and visitors.<br>• Monitor service standards and help reinforce established procedures, policy compliance, and consistent execution of office processes among team members.<br>• Handle sensitive business materials with discretion while maintaining organized records and dependable administrative support across departments.<br>• Identify service issues, resolve routine operational problems independently, and escalate more complex matters when additional leadership support is needed.
- 2026-11-09T22:24:04Z
- Burlington, MA
- remote
- Temporary / Contract
- 79.16 - 91.66 USD / Hourly
- We are looking for an experienced Contracts Manager to support a fast-moving legal and business environment in Burlington, Massachusetts. This Long-term Contract position will focus on managing a high volume of commercial agreements, with significant interaction across marketing as well as IT, finance, and HR. The ideal candidate will bring strong judgment, organization, and negotiation skills to help the team maintain efficient contract workflows and provide reliable day-to-day support.<br><br>Responsibilities:<br>• Manage a substantial volume of commercial contracts from intake through execution, ensuring timely review and follow-up.<br>• Draft, revise, and negotiate agreements that primarily support marketing initiatives while also addressing needs across IT, finance, and HR.<br>• Partner with internal stakeholders to clarify business terms, identify risk, and align contract language with organizational requirements.<br>• Oversee contract administration activities, including tracking status, maintaining documentation, and supporting compliance with internal procedures.<br>• Review proposed terms and recommend practical solutions that balance legal considerations with business objectives.<br>• Contribute to the ongoing use and optimization of LinkSquares as part of the team’s contract management processes.<br>• Provide additional bandwidth to a high-performing team by helping prioritize requests and keep contract workflows moving efficiently.
- 2026-10-29T15:14:07Z
- Albany, NY
- onsite
- Temporary / Contract
- 28.00 - 35.00 USD / Hourly
- <p>We are looking for a detail-oriented Legal Assistant to support grants, contracts, and administrative operations for a public-sector office in Albany, New York. This 2+ year Long-term Contract position offers the opportunity to work closely with unit leadership on procurement support, documentation review, process coordination, and day-to-day operational activities. The ideal candidate is highly organized, communicates effectively, and can manage multiple priorities in a structured, deadline-driven environment.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate the preparation and organization of grant, contract, and solicitation materials, ensuring documents are complete and tracked through each stage of review.</p><p>• Review proposal submissions for administrative accuracy and help maintain orderly records throughout evaluation and award activities.</p><p>• Support the administration of evaluation processes by organizing documentation, maintaining internal records, and assisting with scheduling and logistics.</p><p>• Update spreadsheets, filing systems, and tracking tools to promote efficient workflows and accurate reporting across the unit.</p><p>• Communicate with internal teams and external partners to gather information, share updates, and help keep projects moving on schedule.</p><p>• Perform a broad range of administrative duties such as scheduling meetings, conducting research, proofreading documents, monitoring compliance-related details, and preparing meeting notes.</p><p>• Provide operational support to the broader contracts and grants management function, helping leadership address routine priorities and special assignments.</p><p>• Assist with ad hoc projects and process-related initiatives as directed, including work involving internal databases and financial or procurement systems.</p>
- 2026-10-19T16:43:45Z
- Scottsdale, AZ
- onsite
- Temporary / Contract
- 31.66 - 36.66 USD / Hourly
- We are looking for a Contracts Manager to join a corporate legal team on a Contract assignment in Scottsdale, Arizona. This assignment is suited for a detail-oriented individual who can manage agreement workflows efficiently while supporting attorneys and internal stakeholders in a fast-moving business environment. The role offers a hybrid schedule and focuses on maintaining accurate contract documentation, coordinating with outside parties, and helping keep legal operations running smoothly during a short-term coverage period.<br><br>Responsibilities:<br>• Manage a steady pipeline of vendor, consultant, and service-related agreements from intake through final execution.<br>• Draft, revise, and polish contract documents using company-approved formats, ensuring accuracy and completeness before release.<br>• Monitor each agreement’s progress, follow up on outstanding items, and keep contract files organized and current.<br>• Partner with internal departments to answer contract-related questions and gather supporting documentation needed for review.<br>• Communicate with vendors, insurers, and other external contacts to resolve agreement requirements and move documents forward.<br>• Support compliance efforts by maintaining records, following retention practices, and assisting with legal administrative tasks.<br>• Contribute to departmental initiatives and provide additional operational support as priorities shift during the assignment.
- 2026-11-09T17:13:42Z