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Administrative Assistant

Bronx, NY
onsite
Temporary / Contract
23.75 - 24 USD / Hourly
We are looking for a bilingual Administrative Assistant to support daily office operations for a busy real estate and property environment in Bronx, New York. This Long-term Contract position calls for someone who can serve as a dependable point of contact for staff, visitors, and vendors while keeping front-office activity organized and efficient. The ideal candidate is comfortable managing multiple administrative tasks, providing a welcoming experience for guests, and helping the office run smoothly each day. Responsibilities: • Serve as the main front-desk resource for employees, visitors, and external contacts, responding to requests promptly and professionally. • Coordinate meal deliveries and lunch scheduling, including confirming orders and monitoring arrival times. • Oversee conference room usage by arranging bookings, preparing spaces, and supporting meeting logistics. • Manage visitor check-in procedures by recording guest information, maintaining security protocols, and directing guests to the appropriate meeting areas. • Welcome guests upon arrival and provide hospitality support such as offering beverages and ensuring they are settled comfortably. • Prepare outbound shipments by creating FedEx labels, assembling packages, and arranging dispatch as needed. • Sort and distribute incoming mail and deliveries to the appropriate recipients across the office. • Provide administrative support to a large office population, including assisting in-person staff and hybrid team members who request help throughout the day.
2026-07-17T00:00:00Z

Customer Service Representative

Jackson Heights, NY
onsite
Temporary / Contract
18 - 21 USD / Hourly
We are looking for a Customer Service Representative to support airport guest assistance operations for a Contract position based in Queens, New York. In this role, you will help create a smooth and welcoming experience for travelers and event attendees by providing responsive, detail-oriented service at designated airport locations. This opportunity is ideal for someone who communicates clearly, stays organized in fast-paced environments, and is comfortable assisting guests throughout scheduled daily coverage periods. Responsibilities: • Welcome arriving guests at assigned airport meeting points and provide clear guidance for next steps in their travel or event experience. • Deliver friendly, detail-oriented customer support by answering questions, resolving routine concerns, and directing individuals to the appropriate contacts when needed. • Manage high-volume interactions efficiently while maintaining accuracy and a positive service attitude in busy airport settings. • Handle inbound and outbound communication related to guest coordination, schedule updates, and service support as needed. • Record and relay important attendee information to ensure seamless handoffs between airport support staff and event teams. • Assist with order or service-related data entry and maintain organized, up-to-date records of customer interactions. • Follow coverage schedules and assignment instructions for support at designated airport locations, including LaGuardia Airport and John F. Kennedy International Airport. • Escalate urgent service issues promptly and support operational adjustments when traveler needs or schedules change.
2026-07-17T00:00:00Z

Sr. Accountant

Allentown, PA
onsite
Temporary / Contract
0 - 0 USD / Yearly
Job SummaryWe are seeking a detail-oriented SR. Accountant to support day-to-day accounting operations and month-end close activities. This role will focus on maintaining accurate financial records, reconciliations, and supporting reporting needs across the organization. The ideal candidate has a strong accounting foundation, is process-driven, and comfortable working in a fast-paced environment.Key Responsibilities<ul><li>Prepare and maintain journal entries, account reconciliations, and general ledger activity</li><li>Assist with month-end and year-end close processes</li><li>Analyze financial data to ensure accuracy and compliance</li><li>Support preparation of financial statements and internal reports</li><li>Assist with audits and respond to auditor requests</li><li>Maintain documentation and ensure adherence to internal controls</li><li>Collaborate with internal departments to resolve accounting discrepancies</li><li>Support process improvements and accounting best practices</li></ul>
2026-07-09T00:00:00Z

Project Manager

Union, NJ
onsite
Permanent / Full Time
100000 - 120000 USD / Yearly
We are looking for a Project Manager to oversee construction projects (commercial projects) in Union, NJ from early planning through final delivery. This role requires a detail-oriented individual who can coordinate budgets, schedules, contracts, and field execution while maintaining strong communication with clients and project partners. The ideal candidate brings General Contracting industry experience, sound financial judgment, and the ability to guide teams toward successful project outcomes. Responsibilities:· Capable of performing estimating & project takeoffs with no guidance.· Has the ability to carry out the entire project bidding process.· Able to build, understand and maintain a project budget.· Has a complete understanding of the RFI process.· Able to keep & maintain RFI logs.· Able to assist in the preparation of prime contracts, subcontracts & purchase orders.· Understands the difference between a payment bond & a performance bond.· Able to request & execute bonding as needed.· Has a complete understanding of the submittal process.· Capable of maintaining a submittal log.· Knows how to keep & maintain a project schedule.· Schedule, hold & attend project meetings as required by the owner, GC or as the project requires.· Complete understanding of blueprints/drawings· Understands specifications/efficient in finding information in a spec book.· Able to understand the CSI format as they relate to cost codes.· Complete understanding of project addendums.· Able to execute & process change orders & change events.· Able to process invoices from vendors, subcontractors, etc.· Able to process billings to owners and/or General Contractors (AIA., lien waivers, etc.).· Able to perform the punch list process- create & maintain associated list & schedule.· Knows & understands the as-build & closeout process.· Complete understanding of insurance requirements, limits & who should be listed as insured.· Understands local construction tax laws.· Able to read through the front end of contracts & identify red flags or any cautionary items.· Able to maintain working relationships and open lines of communication with field personnel.· Maintain QA/QC on projects.· Able to cultivate sales & new prospective clients/customers.· Has a growing network. Able to maintain & build both customer & contractor relationships.· Understands project safety as it relates to OSHA 1926.
2026-07-17T00:00:00Z

Administrative Assistant

Eatontown, NJ
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support operations in an office environment. This role is well suited to someone who brings strong organizational skills, confidence with Microsoft Office, and an interest in working closely with tax and accounting-related teams while remaining focused on administration. The position offers the opportunity to build expertise over time and grow within a stable, collaborative office setting. Salary: $65,000 - $75,000Benefits: Medical, Dental, Vision, 401k with match, 2-3 weeks PTO, flex days when needed, all major holidays off. Responsibilities:• Manage calendars, coordinate schedules, and arrange internal meetings to keep daily operations organized and efficient.• Prepare, update, and maintain benefits-related records, administrative documents, and correspondence with a high degree of accuracy.• Use Excel and other Microsoft Office applications to track information, compile reports, and support routine office processes.• Respond to email inquiries professionally and ensure timely follow-up with employees, vendors, and internal stakeholders.• Provide administrative support to teams in an office setting, helping maintain smooth communication and workflow.• Assist with benefits administration tasks, including organizing documentation, monitoring deadlines, and supporting related office procedures.• Coordinate meeting logistics, distribute materials, and help ensure participants are informed and prepared.• Contribute to process improvements and take on additional administrative responsibilities as the role expands over time.
2026-07-17T00:00:00Z

Tax Staff - Public

Bridgewater, NJ
onsite
Permanent / Full Time
70000 - 110000 USD / Yearly
70,000 - 110,000 benefits:<ul><li>health</li><li>401k</li><li>paid time off</li></ul>Responsibilities<ul><li>Prepare individual, corporate, partnership, fiduciary, and other tax returns.</li><li>Assist with tax planning, projections, and research for clients.</li><li>Gather, organize, and analyze financial data provided by clients.</li><li>Identify and communicate potential tax issues or opportunities to senior team members.</li></ul>
2026-06-29T00:00:00Z

Senior Accountant

Stroudsburg, PA
onsite
Permanent / Full Time
80000 - 95000 USD / Yearly
We are looking for an experienced Senior Accountant to support financial operations at our Stroudsburg, Pennsylvania site. This role is responsible for maintaining accurate plant-level accounting, delivering timely reporting, and partnering with operational and finance leaders to strengthen cost visibility. The ideal candidate brings strong close-process discipline, sound general ledger knowledge, and the ability to manage fixed assets and reconciliations in a manufacturing environment. If you are already in contact with one of our Recruiting Managers, please reach out to them directly to discuss this opportunity. If not, for immediate consideration, please apply or call Warren Knight at 484-214-2624 Responsibilities:• Lead the plant’s monthly and quarterly closing activities by preparing journal entries, recording accruals, recognizing prepaid expenses, and completing balance sheet reconciliations.• Produce and share site financial reports, including profit-and-loss statements and cost analysis, to support decision-making for plant leadership and executive finance stakeholders.• Oversee the fixed asset records for the facility, maintain depreciation schedules, and process asset additions, transfers, and retirements related to production equipment.• Apply organization accounting standards to site transactions and reporting to ensure consistent financial compliance.• Partner with shared services teams to resolve coding discrepancies, support accrual-related items, and address vendor or customer account questions tied to accounts payable and receivable.• Review general ledger activity and investigate variances to improve the accuracy and completeness of plant financial results.• Perform account and bank reconciliations and follow through on outstanding items in a timely manner.
2026-07-14T00:00:00Z

Medical Billing Specialist

Garden City, NY
onsite
Temporary / Contract
27 - 30 USD / Hourly
We are seeking a Medical Accounts Receivable Specialist to support revenue cycle operations for a healthcare organization in Westbury, New York. This contract opportunity with permanent potential is ideal for someone who can manage outstanding balances, apply payments accurately, and follow through on commercial insurance collections in a fast-paced setting. The position plays an important role in maintaining cash flow, resolving billing issues, and reducing aged receivables through consistent follow-up and detailed account review. Key Duties:• Review and manage medical accounts receivable balances to identify unpaid claims and prioritize follow-up activities.• Post and reconcile incoming payments with accuracy, ensuring cash applications are reflected correctly in patient and payer accounts.• Communicate with commercial insurance carriers to research claim status, secure payment, and address outstanding reimbursement issues.• Investigate denied or underpaid claims, determine root causes, and take corrective action to support timely resolution.• Prepare and submit billing corrections when needed to improve claim acceptance and accelerate payment turnaround.• Monitor aging reports and work assigned account inventories to reduce past-due balances and support collection goals.• Maintain complete and organized documentation of collection efforts, account updates, and payer communications.• Collaborate with internal billing and revenue cycle teams to resolve discrepancies that affect account payment or claim processing.
2026-07-10T00:00:00Z

Accounting Clerk

Richlandtown, PA
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for an Accounting Clerk to join our team in Richlandtown, Pennsylvania in a Long-term Contract position. This on-site opportunity supports day-to-day accounting operations and helps maintain continuity across the department through accurate financial processing and dependable administrative support. The role is well suited for someone who enjoys detailed transactional work, stays organized in a fast-paced environment, and is ready to contribute across a range of accounting tasks. Responsibilities:• Process vendor invoices, verify details for accuracy, and assist with timely accounts payable activities.• Support accounts receivable functions by preparing customer invoices, recording payments, and updating account information.• Enter financial and administrative data into accounting records with a high level of precision and consistency.• Maintain organized digital and paper files for invoices, bookkeeping documents, and related records.• Assist with routine bookkeeping tasks to help keep daily accounting operations current and accurate.• Provide general administrative support to the accounting team and adapt to shifting departmental priorities as needed.
2026-07-17T00:00:00Z

Sr. Accountant

Garden City, NY
onsite
Permanent / Full Time
88000 - 100000 USD / Yearly
Project Accountant, Garden City, Long Island, NYAnna Parson at Robert Half is recruiting for a Project Accountant for a growing construction services company seeking a motivated accounting professional with construction services or project accounting experience. Project Accountant role is an excellent opportunity for someone who understands WIP reporting, job costing, and the distinction between customer deposits and earned revenue, and is looking to advance into a future Accounting Manager. As the Project Accountant, you will: <ul><li>Process full cycle day-to-day accounting operations, including AP, AR, collections, project billing, account reconciliations, and maintaining accurate financial records.</li><li>Oversee project accounting activities, including job costing, WIP reporting, revenue recognition, project profitability tracking, and invoicing from deposit stage through project completion.</li><li>Partner with sales and operations teams to reconcile project documentation, track labor reporting, support compliance requirements, and ensure financial information is accurate and up to date.</li><li>Assist with month-end close, journal entries, financial reporting, process improvements, and management analysis to support continued company growth.</li><li>Assist with insurance documentation, including verifying COIs and keeping compliance materials current.</li><li>Utilize construction accounting platforms and Excel to streamline processes and prepare meaningful analyses for management.</li></ul>What's Offered<ul><li>Highly visible role with direct exposure to ownership and leadership.</li><li>Opportunity to build accounting processes and reporting capabilities.</li><li>Diverse responsibilities across accounting and project finance.</li><li>Clear advancement path into a senior accounting leadership role.</li></ul>For immediate consideration, contact Anna Parson at Robert Half or Apply Now!!!
2026-07-10T00:00:00Z

Sr. Accountant

North Bergen, NJ
onsite
Permanent / Full Time
100000 - 120000 USD / Yearly
Benefits:<ul><li>bonus </li><li>full comprehensive benefits coverage</li><li>paid time off</li></ul> Multibillion dollar electronics manufacturer with offices in the Meadowlands area seeks Senior Accountant. The Senior Accountant will be part of a 20 person department and primary responsibilities will be the financial management of the company’s global asset base including: <ul><li>End to end lifecycle of capital projects and fixed assets (capitalization, disposals, and retirements)</li><li>Variance analysis of actual vs. budget and forecast</li><li>Act as SME on utilization of fixed assets ledger</li><li>Prepare and review monthly close activities including depreciation, impairment analysis, reconciliations, and rollforwards</li><li>Maintain strong SOX controls around fixed asset processes, including reconciliations, approvals, and system security</li></ul>
2026-07-01T00:00:00Z

Receptionist

New York, NY
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a dependable Receptionist to support front desk operations in New York, New York. This Contract position is ideal for someone who enjoys creating a welcoming environment, helping visitors and staff, and keeping daily office tasks organized. The role includes reception coverage, light kitchen upkeep, mail handling, and general front office support during standard business hours. Responsibilities: • Welcome guests courteously, manage front desk traffic, and provide helpful guidance for routine office inquiries. • Answer and direct incoming calls through a multi-line phone system with accuracy and a courteous demeanor. • Maintain daily reception desk coverage from 8:00 AM to 5:00 PM and ensure the front office remains organized and presentable. • Sort and distribute incoming mail and assist with outgoing deliveries as needed. • Prepare coffee service for the office, clean the coffee machine, and handle related kitchen tasks at the end of the day. • Lift and refill a larger coffee container when needed to keep beverage service available for staff and visitors. • Support badge-related requests and assist with visitor access procedures in alignment with office protocols. • Uphold a business-appropriate appearance and represent the office effectively at all times.
2026-07-16T00:00:00Z

Sr Financial Analyst

Princeton, NJ
onsite
Permanent / Full Time
100000 - 120000 USD / Yearly
Benefits:<ul><li>Medical, Dental, Vision</li><li>Competitive Salary, Annual Bonuses, 401(k) with Company Match, and Business Travel Reimbursement</li><li>Flexible work environment</li><li>Tuition Reimbursement</li><li>PTA</li><li>Casual Fridays</li><li>In house technical training</li></ul> Responsibilities:• Conduct in‑depth financial analysis, including reviewing financial statements, performing scenario modeling, and identifying key trends.• Build and maintain sophisticated financial models to support strategic initiatives and resource planning.• Develop dashboards and standardized reporting tools using Excel, Power BI, and other analytics platforms to produce clear, actionable insights.• Track and evaluate key performance indicators (KPIs) and operational drivers to highlight opportunities for improvement.• Assist in the budgeting process by collaborating with department leaders to align spending with organizational priorities.• Prepare monthly management discussion & analysis (MD&A) reports for senior leadership and relevant stakeholders.• Work across departments to ensure financial data is consistent, accurate, and aligned with reporting standards.• Support the preparation of financial presentations and reports for board meetings and other executive forums.• Contribute to long‑range planning by creating dynamic models and evaluating various growth scenarios.• Identify opportunities to enhance reporting processes and design new tools that improve data visibility and analytical efficiency.
2026-06-23T00:00:00Z

Controller

Brooklyn, NY
onsite
Temporary to Hire
75 - 80 USD / Hourly
We are looking for an experienced Controller to join a nationally recognized non-profit organization in Brooklyn, New York. This contract opportunity with potential for a permanent role is ideal for a finance leader who can guide grant-based accounting operations, support complex audit activities, and strengthen reporting accuracy across a significant segment of the organization. The role will oversee financial management for city-funded programs while leading a team and improving processes through thoughtful use of technology. Responsibilities: • Direct accounting oversight for city-funded grant programs, ensuring financial activity is recorded accurately and aligned with funding requirements • Lead the full year-end audit cycle by coordinating timelines, preparing supporting documentation, and partnering with internal teams and external auditors • Manage a team of six finance professionals, providing guidance, prioritization, and day-to-day leadership across core accounting functions • Oversee monthly and period-end close activities for an approximately $60 million area of operations, including review of entries, reconciliations, and financial reporting • Prepare and review consolidated financial information, including intercompany balancing and elimination entries across related entities or programs • Produce clear and timely financial reports for leadership, with attention to grant compliance, fund activity, and organizational performance • Identify opportunities to improve accounting workflows and reporting efficiency through better use of systems, tools, and internal controls • Support audit requests and develop schedules, analyses, and documentation needed to address internal and external financial review requirements
2026-07-10T00:00:00Z

Payroll Clerk

Bethlehem, PA
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are seeking a detail-oriented and reliable Payroll Specialist to manage end-to-end payroll processing and support payroll-related compliance and reporting. This role will work closely with HR, Finance, and internal stakeholders to ensure accurate, timely payroll execution while maintaining compliance with federal, state, and local regulations.Key Responsibilities<ul><li>Process end-to-end payroll on a [weekly/bi-weekly/semi-monthly] basis for [hourly and salaried] employees</li><li>Ensure accurate calculation of wages, overtime, bonuses, commissions, and deductions</li><li>Maintain payroll records in compliance with federal, state, and local regulations</li><li>Process new hires, terminations, garnishments, and benefit deductions</li><li>Conduct payroll audits and reconcile payroll reports</li><li>Respond to employee payroll inquiries and resolve discrepancies</li><li>Prepare and file payroll tax payments and reports (W-2s, 941s, state filings)</li><li>Partner with HR on benefits, timekeeping, and employee data changes</li><li>Support year-end payroll activities and audits</li><li> </li></ul>
2026-07-09T00:00:00Z

Assistant Controller

New Hyde Park, NY
onsite
Permanent / Full Time
130000 - 150000 USD / Yearly
We are looking for an Assistant Controller to join a logistics organization. This role plays a central part in maintaining accurate financial operations, strengthening controls, and supporting reliable reporting across the business. The position also serves as a key partner to leadership by overseeing tax coordination, assisting with audit activities, and guiding the accounting team through critical close and compliance processes. Responsibilities:• Help drive monthly, quarterly, and year-end close activities to ensure financial results are completed accurately and on schedule.• Evaluate journal entries, reconciliations, variance reviews, and supporting workpapers prepared by the accounting team to maintain reporting quality.• Oversee key balance sheet areas by confirming proper support, documentation, and accountability for items such as accruals, reserves, prepaids, fixed assets, and leases.• Work closely with FP&A to align accounting outputs with forecasting needs, management reporting, and explanation of business performance changes.• Support the Controller in upholding accounting policies, internal controls, and standardized procedures across multiple entities.• Apply U.S. GAAP consistently in areas including lease accounting, revenue treatment, intercompany transactions, accruals, and asset capitalization.• Lead coordination of tax-related activities with outside advisors, including review of filings, management of notices, and support for audits and compliance requirements.• Partner with operations, accounts payable, and procurement teams to strengthen sales and use tax practices, exemption tracking, and audit readiness.• Assist with external audit preparation by organizing requested materials, supporting disclosures, and ensuring timely responses from the accounting team.• Provide day-to-day direction and coaching to accounting staff while reinforcing accountability, documentation standards, and high-quality execution.
2026-06-19T00:00:00Z

Financial Data Analyst

Trenton, NJ
remote
Temporary / Contract
18 - 18.5 USD / Hourly
We are looking for a detail-oriented Financial Data Analyst to join a financial services team in New Jersey. This Long-term Contract opportunity is well suited for an early-career candidate or entry-level applicant who is eager to build hands-on experience in financial analysis, data review, and market-focused research. The role calls for strong Excel capabilities, comfort working with financial applications, and the ability to evaluate complex or unstructured information with accuracy and sound judgment. Responsibilities: • Review financial data sets and perform analysis to identify trends, inconsistencies, and meaningful business insights. • Organize, validate, and enter numeric information with a high degree of accuracy across financial records and reporting tools. • Examine unstructured written content and convert key details into clear, usable data for analysis and reporting purposes. • Support market-focused research by gathering relevant information and summarizing findings for internal stakeholders. • Build and maintain spreadsheets, models, and reports using advanced Microsoft Excel functions and features. • Work across multiple financial systems and software platforms to compile data and help ensure reporting consistency. • Assist with routine financial reporting activities by preparing summaries, reconciling figures, and checking data quality. • Collaborate with team members to address data-related questions and contribute to process improvements within analytical workflows.
2026-07-08T00:00:00Z

Office Services Associate 3 (5+ years)

New York, NY
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for an experienced Office Services Associate to support daily administrative operations in New York, New York. This Long-term Contract position is ideal for someone who thrives in a fast-paced office setting and can manage records, mail distribution, and customer-facing communication with accuracy and professionalism. The role requires strong organizational skills, attention to detail, and the ability to handle physical tasks such as moving and transporting boxed materials when needed. Responsibilities: • Respond to inquiries from staff, customers, and other contacts by providing clear information and resolving routine issues professionally. • Organize, copy, sort, and maintain office documents related to operational activities and business records. • Enter, review, and verify data for accuracy in reports, logs, and other office documentation. • Keep filing systems, mailing records, inventory lists, and databases current and well organized. • Receive, sort, and distribute incoming mail and other materials across the office in a timely manner. • Support payroll-related recordkeeping and assist with basic check handling and administrative processing tasks. • Monitor office supply levels and help track inventory to ensure materials are available when needed. • Move, lift, and transport boxes weighing up to 50-70 lbs. using carts and safe handling practices.
2026-07-15T00:00:00Z

Sr. Financial Analyst

New York, NY
remote
Temporary / Contract
55 - 75 USD / Hourly
We are looking for an experienced Sr. Financial Analyst to join a high-profile market data and information services organization. This Contract position will partner with commercial finance and client-focused teams to deliver actionable insights, support business planning, and strengthen decision-making through detailed financial evaluation. The ideal candidate brings strong analytical judgment, a consultative mindset, and the ability to translate complex data into clear business recommendations. Responsibilities:• Partner with commercial and cross-functional stakeholders to evaluate financial performance and support strategic planning initiatives.• Build and refine financial models that assess revenue trends, business opportunities, and client-related performance drivers.• Conduct variance reviews to explain results against forecasts, budgets, and prior periods, highlighting key risks and opportunities.• Perform ad hoc analysis in response to leadership requests, using data to inform pricing, investment, and operational decisions.• Extract, organize, and interpret large data sets to identify patterns, measure performance, and support fact-based recommendations.• Develop reporting and presentations that communicate financial insights clearly to business leaders and finance partners.• Support forecasting and budgeting activities by providing analytical input across multiple commercial finance workstreams.• Collaborate with client strategy and business teams to assess outcomes, improve planning accuracy, and guide decision support efforts
2026-07-17T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an organized and dependable Administrative Assistant to support daily office operations. This is a Contract position suited for someone who is comfortable managing front-desk activities, handling incoming calls, and keeping administrative tasks on track. The ideal candidate brings strong attention to detail, a clear communication style, and the ability to maintain accurate records in a fast-paced office environment. Responsibilities: • Manage day-to-day administrative support activities to help the office run efficiently and stay organized. • Receive and direct inbound phone calls courteously, ensuring messages and inquiries are handled promptly. • Welcome visitors and provide front-desk support while maintaining a welcoming and detail-focused office presence. • Enter, update, and maintain data accurately across office records and administrative documents. • Prepare, organize, and file paperwork, correspondence, and other materials needed for daily operations. • Coordinate routine office tasks such as scheduling, document distribution, and general clerical support. • Monitor administrative processes and assist with updates to records or workflows as needed. • Provide responsive support to team members by handling a variety of office-related requests and priorities.
2026-07-17T00:00:00Z

Receptionist 3

New York, NY
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for an experienced and service-focused Receptionist 3 to support daily front office operations. This is a Contract position offering the opportunity to create a welcoming environment for guests, clients, and vendors while keeping administrative workflows organized and efficient. The ideal candidate brings strong communication skills, sound judgment, and a detail-oriented presence in a fast-paced office setting. Responsibilities: • Welcome visitors, clients, and service providers courteously, direct them appropriately, and ensure a positive arrival experience. • Manage incoming phone traffic, route calls to the correct contacts, and record clear, accurate messages when needed. • Oversee visitor check-in procedures and help maintain adherence to office access and security practices. • Coordinate conference room reservations, schedule appointments, and keep shared calendars current and organized. • Provide clerical support through document preparation, data entry, scanning, filing, copying, and record organization. • Handle incoming and outgoing mail, packages, and shipments, ensuring timely distribution and proper processing. • Partner with facilities and vendors to address maintenance needs, office requests, and supply coordination. • Support travel planning, expense submission, and receipt reconciliation for team members as needed. • Assist with meetings and office events by arranging room setup, catering, and audiovisual needs while communicating details to relevant stakeholders.
2026-07-16T00:00:00Z

Property Administrator

New York, NY
onsite
Temporary / Contract
27 - 29 USD / Hourly
We are looking for a Property Administrator to support daily site operations for a Contract position based in New York, New York. This short-term, one-week assignment will help keep administrative and tenant service activities organized, responsive, and on schedule. The person in this role will serve as a key point of coordination for calls, payable entry, work order follow-up, and general office documentation while maintaining a detail-oriented experience for building occupants and internal teams. Responsibilities: • Manage incoming calls and respond to routine property-related inquiries promptly and courteously. • Enter accounts payable items into designated systems and organize supporting documentation for review. • Oversee service requests through the web-based work order platform, assigning issues to the appropriate building personnel and tracking progress through completion. • Confirm completed maintenance activity with on-site teams and update records to reflect final status. • Prepare and distribute an end-of-day summary outlining completed work and upcoming activity for the building team. • Draft manual adjustment forms and other administrative documents as needed to support property operations. • Coordinate meetings or special events when requested and assist with day-to-day office organization. • Maintain records for contracts, certificates of insurance, purchase orders, invoices, and other property management files. • Support reporting activities by compiling work order updates, tenant service information, and other operational data for management review.
2026-07-15T00:00:00Z

Receptionist

New York, NY
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for an experienced and dependable Receptionist to support daily front desk operations. This contract position is ideal for someone who enjoys creating a welcoming experience for visitors while keeping the office organized and responsive. The role requires strong communication skills, a detail-oriented approach, and the flexibility to adapt to shifting scheduling needs in a fast-paced corporate environment. Responsibilities: • Welcome clients, guests, and employees with a courteous and detail-oriented presence at the front desk. • Inform internal team members when visitors arrive and coordinate guest handoffs efficiently. • Guide visitors through sign-in procedures, issue visitor identification badges, and escort guests when appropriate. • Respond to routine questions from visitors and staff, providing accurate information and helpful support. • Manage meeting space reservations and help keep conference rooms prepared, orderly, and ready for use. • Monitor and replenish office and conference room supplies to support daily operations without interruption. • Maintain consistent front desk coverage throughout the day, including extended periods stationed at reception. • Handle inbound calls through a multi-line phone system and direct inquiries to the appropriate contacts. • Adjust to seasonal or business-driven schedule changes as needed to support office requirements.
2026-07-17T00:00:00Z

Accounts Payable Specialist

New York, NY
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
Prominent New York City organization is currently seeking an Accounts Payable Specialist. This position manages a high volume of payments and invoice activity across multiple entities, requiring strong attention to detail and sound judgment when handling expenses. Responsibilities:• Enter and code invoices each week, ensuring accuracy across multiple entities and expense types.• Manage payment processing for credit card charges, vendor invoices, etc.• Prepare and distribute payments, wire transfers, manual checks, and recurring weekly or biweekly check runs.• Communicate directly with vendors to resolve billing questions, confirm payment details, and maintain strong external relationships.• Obtain and organize W-9 documentation and support compliance with required vendor records.• Review prepaid expenses and maintain accurate tracking to support proper accounting treatment.• Assist with month-end close activities by organizing payable records and contributing to reporting accuracy.• Support budget reporting by compiling payment data and helping reconcile spending activity.
2026-06-26T00:00:00Z

IT Manager, Platform Research Systems

Piscataway, NJ
onsite
Temporary to Hire
55.4135 - 64.163 USD / Hourly
We are looking for an experienced IT Manager specializing in platform research systems to join our team in Piscataway, New Jersey. This is a contract position offering an exciting opportunity to lead cutting-edge initiatives in high-performance computing and storage environments. The ideal candidate will possess a strong technical background and proven leadership skills to manage complex IT systems and support research-driven technology needs. Responsibilities: • Oversee the administration and engineering of IT systems, including hardware, virtualization technologies, and large-scale environments. • Lead a team of IT professionals, providing guidance and support to ensure successful project execution. • Manage high-performance computing systems, including Linux at scale, job schedulers, and workload performance optimization. • Implement and maintain high-performance research storage solutions, including parallel file systems and disaster recovery processes. • Configure and optimize high-speed interconnects, GPUs, and node provisioning within clustered environments. • Develop and manage automation and configuration management processes using scripting languages and tools. • Ensure security best practices are adhered to, including identity integrations, access controls, and vulnerability management. • Collaborate with researchers, central IT teams, and vendors to address technical needs and challenges. • Utilize project management skills to plan, execute, and deliver IT initiatives effectively. • Support container technologies and software environment management for research applications.
2026-06-23T00:00:00Z

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