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Workplace Experience Coordinator - Level 1

Chicago, IL
onsite
Temporary / Contract
23 - 23.99 USD / Hourly
This is an in-person Long-term Contract opportunity for a detail-oriented individual who enjoys creating a welcoming office experience for employees, visitors, and vendors. The person in this role will help maintain smooth day-to-day operations by coordinating guest services, managing service requests, and assisting with onsite events in a fast-paced office setting. Responsibilities:• Welcome employees, guests, and service providers while maintaining a detail-oriented and service-focused front desk presence.• Coordinate workplace support activities such as mail distribution, office supply requests, and onboarding logistics for new team members.• Receive questions, concerns, or service issues from building occupants and respond with timely, practical solutions.• Submit and track janitorial and maintenance requests to help ensure the office remains organized, functional, and presentable.• Plan and support onsite meetings and events by arranging rooms, organizing materials, and overseeing setup and breakdown activities.• Follow building security protocols and emergency procedures, escalating concerns to the appropriate contacts when needed.• Work closely with external vendors to schedule services, confirm deliveries, and support office-related needs.• Handle routine administrative tasks using established procedures and communicate important updates clearly to team members and management.
2026-10-14T00:00:00Z

Workplace Experience Coordinator - Level 1

San Jose, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are looking for a Workplace Experience Coordinator - Level 1 to support day-to-day front desk and workplace services for an onsite team in San Jose, California. This Contract position is ideal for someone who enjoys creating a welcoming environment, assisting employees and visitors, and keeping office operations organized and responsive. The person in this role will help manage guest services, reservations, events, vendor coordination, and general workplace support while following established procedures and security guidelines. Responsibilities: • Welcome employees, visitors, and guests with a detail-oriented approach while managing check-in activities, visitor credentials, and parking access in line with site security practices. • Oversee meeting calendars, room bookings, and reservation requests to help teams use workplace space efficiently. • Coordinate office support services such as mail distribution, supply replenishment, and onboarding logistics to maintain smooth daily operations. • Arrange workplace events and hosted activities, including reserving space, organizing room setup and breakdown, and ensuring materials arrive on time. • Respond to questions, service requests, and routine concerns from staff and guests, providing timely solutions with a customer-focused mindset. • Submit and monitor janitorial and maintenance requests, working with internal teams or service providers to resolve facility-related needs. • Partner with external vendors for workplace goods and services, helping confirm schedules, deliveries, and service expectations. • Follow building emergency and safety procedures and escalate issues promptly to protect employees, visitors, and the workplace environment. • Prepare and share clear information with team members and visitors, including basic presentations or updates when needed.
2026-10-15T00:00:00Z

Workplace Experience Coordinator - Level 1

Miami, FL
onsite
Temporary / Contract
22 - 23 USD / Hourly
We are looking for a service-oriented Workplace Experience Coordinator - Level 1 to support daily front desk and workplace operations in New Jersey. This long-term contract opportunity is ideal for someone who enjoys creating a welcoming environment, coordinating office services, and ensuring employees and visitors receive responsive support. The position plays an important role in maintaining smooth site operations through strong organization, clear communication, and dependable follow-through. Responsibilities: • Welcome employees, guests, and visitors with a detail-oriented approach while managing check-in procedures, visitor credentials, and parking access in line with site security expectations. • Coordinate meetings, workplace activities, and on-site events by arranging room setup, confirming logistics, organizing supplies, and supporting breakdown after completion. • Handle service requests related to facility upkeep, including janitorial and maintenance needs, and track follow-up to help maintain an efficient work environment. • Support day-to-day office services such as mail distribution, supply coordination, and onboarding preparation to ensure employees have the resources they need. • Respond to questions, concerns, and workplace issues from staff, guests, and colleagues with a customer-focused mindset and practical solutions. • Work closely with external vendors and internal partners to schedule services, confirm deliveries, and maintain consistent workplace support. • Follow building-specific safety, security, and emergency procedures and escalate issues promptly to protect occupants and visitors. • Prepare basic communications or presentations and share information clearly with team members and small or large groups as needed.
2026-10-22T00:00:00Z

Workplace Experience Coordinator - Level 1

Houston, TX
onsite
Temporary / Contract
28 - 28 USD / Hourly
We are seeking a customer-focused Workplace Experience Coordinator to support daily office operations and create a welcoming environment for employees, clients, and visitors. This role serves as the front-line representative of the workplace, providing reception, hospitality, event coordination, and administrative support while ensuring a high level of service throughout the office. Key Responsibilities<ul><li>Serve as the first point of contact for visitors, employees, and vendors.</li><li>Welcome guests, issue visitor badges and parking passes, and follow security procedures.</li><li>Answer and direct incoming calls. </li><li>Provide reception and hospitality support, including conference room setup and breakdown.</li><li>Coordinate catering orders, workplace events, meetings, and employee onboarding activities.</li><li>Manage office services such as mail distribution, office supplies, and vendor coordination.</li><li>Submit and track maintenance, janitorial, and facility-related work orders.</li><li>Respond to employee and guest inquiries and resolve issues with a customer-service mindset.</li><li>Support property-specific safety, security, and emergency procedures.</li><li>Assist with presentations, communications, and general administrative tasks as needed.</li></ul>
2026-10-30T00:00:00Z

Workplace Experience Coordinator

Louisville, TN
onsite
Temporary / Contract
23.75 - 25 USD / Hourly
We are looking for a Workplace Experience Coordinator to support daily front-of-house operations at a secure client site in Louisville, Tennessee. This Contract position is ideal for someone who enjoys creating a welcoming environment while maintaining strong site security and smooth workplace services. The role combines reception support, visitor coordination, and onsite hospitality tasks to help employees and guests have an organized and welcoming experience. Responsibilities: • Manage the front desk by greeting visitors, answering incoming calls, and directing inquiries to the appropriate contacts. • Monitor site entry procedures and help ensure guests and vendors follow established access guidelines within authorized areas only. • Provide day-to-day pantry support by keeping shared spaces stocked, orderly, and ready for use. • Prepare meeting areas before scheduled events and restore rooms afterward so spaces remain presentable and functional. • Coordinate catering setup and cleanup for onsite meetings and workplace events. • Support workplace operations at a smaller, security-conscious delivery center with consistent attention to detail and service standards. • Respond to general administrative and reception needs to help maintain efficient daily site coverage.
2026-10-26T00:00:00Z

Workplace Experience Coordinator

New York, NY
onsite
Temporary / Contract
25.65 - 27 USD / Hourly
We are looking for a Workplace Experience Coordinator to support daily front desk operations and create a welcoming, organized environment for employees and visitors in New York. This long-term contract opportunity is ideal for someone who enjoys delivering attentive reception support, managing high-volume communications, and ensuring smooth day-to-day workplace experience services. The role follows a Tuesday through Thursday schedule and offers the potential for extended engagement based on business needs. Responsibilities:• Welcome guests, employees, and vendors with an attentive and service-oriented approach while maintaining an orderly front desk presence.• Manage incoming calls through a multi-line phone system, direct inquiries to the appropriate contacts, and relay messages accurately and promptly.• Coordinate visitor check-in procedures and provide general workplace support to help daily office operations run efficiently.• Monitor the reception area and shared spaces to ensure they remain presentable, functional, and ready for use throughout the day.• Respond to routine questions from internal and external contacts, offering clear information and timely assistance.• Support administrative and workplace coordination tasks such as scheduling, basic record upkeep, and communication follow-up as needed.• Maintain a dependable on-site presence during the assigned Monday through Friday schedule to ensure consistent front desk coverage.
2026-10-29T00:00:00Z

Workplace Experience Coordinator

Chicago, IL
onsite
Temporary / Contract
20 - 23 USD / Hourly
We are looking for an experienced and service-oriented Workplace Experience Coordinator to support daily front desk and office operations in Chicago, Illinois. This is a Long-term Contract position where you will help create a welcoming, organized, and efficient environment for employees, guests, and vendors. The ideal candidate is comfortable managing multiple administrative and workplace support tasks while maintaining strong attention to detail and clear communication throughout the workday. Responsibilities: • Welcome employees, visitors, and service providers with a courteous presence while overseeing check-in procedures, visitor credentials, and parking access in alignment with site security practices. • Coordinate front desk and workplace support activities, including mail distribution, office supply replenishment, and new employee setup to keep daily operations running smoothly. • Respond to questions, requests, and concerns from building occupants and guests, resolving routine issues promptly and escalating matters when appropriate. • Plan and support on-site meetings and events by arranging space preparation, coordinating room setup and breakdown, and ensuring materials and supplies are available. • Submit and track janitorial and facility-related service requests, following through with internal teams or vendors to ensure timely completion. • Work closely with external suppliers and service partners to schedule deliveries, confirm services, and maintain a consistent workplace experience. • Communicate site-specific safety, security, and emergency procedures when needed and alert the appropriate contacts to protect the well-being of everyone in the building. • Prepare basic reports, presentations, and updates for the team, and carry out assigned tasks according to established processes and manager direction.
2026-10-15T00:00:00Z

Client Service Coordinator (General) - Level 1

Indianapolis, IN
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for a Client Service Coordinator to support daily service operations at an in-person site in Indianapolis. This long-term contract position is ideal for someone who enjoys a client-facing environment, can manage multiple tasks independently, and communicates effectively with both vendors and internal partners. The role focuses on coordinating site activities, maintaining accurate asset and inventory information, and helping ensure laboratory support services run smoothly. Responsibilities:• Coordinate vendor visits by arranging schedules, confirming site access, and supporting timely completion of service activities.• Escort external service providers through laboratory and controlled areas while following site protocols and safety expectations.• Maintain accurate records for assets, inventory, and service-related updates, including additions, changes, and removals.• Work with internal teams to address client service needs and help keep operational requests moving forward efficiently.• Support corrective and preventive maintenance activity coordination to help minimize disruptions to site operations.• Monitor daily tasks with a high level of organization and follow-through while working independently within a team environment.• Use Microsoft Office tools to document activity, track requests, and communicate updates clearly to stakeholders.• Provide attentive front-line service to clients, vendors, and colleagues through responsive and courteous communication
2026-10-22T00:00:00Z

Workplace Coordinator

San Francisco, CA
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for a Workplace Coordinator to support daily office operations for a Contract position based in San Francisco, California. This role is ideal for someone who can keep workplace activities organized, respond professionally to incoming requests, and maintain smooth coordination across schedules and administrative processes. The successful candidate will bring a service-oriented mindset, strong attention to detail, and the ability to manage payroll-related tasks while helping the workplace run efficiently. Responsibilities: • Oversee day-to-day workplace coordination to ensure office functions remain organized, responsive, and efficient. • Manage dispatch activities by directing requests to the appropriate teams and following through on timely resolution. • Arrange and maintain schedules, meetings, and operational calendars to support seamless daily workflow. • Handle inbound calls professionally, provide accurate information, and route inquiries to the correct contacts. • Process full-cycle payroll activities with accuracy, timeliness, and careful attention to established procedures. • Support team leads with administrative and coordination tasks that contribute to effective workplace leadership and execution. • Monitor office needs, track recurring tasks, and help maintain a well-supported and productive work environment.
2026-11-02T00:00:00Z

Workplace Coordinator

New York City, NY
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are looking for a Workplace Coordinator to support daily office operations and help create an organized, responsive work environment in New York City . This Long-term Contract position is ideal for someone who can balance administrative coordination, employee support, and time-sensitive operational tasks with professionalism and attention to detail. The role will involve managing schedules, handling incoming communications, supporting payroll activities, and helping keep workplace services running smoothly. Responsibilities:• Oversee day-to-day workplace coordination to ensure office activities and support services operate efficiently.• Manage dispatch-related tasks by routing requests, tracking assignments, and following up to confirm timely completion.• Organize calendars and scheduling needs for meetings, workplace activities, and operational priorities.• Provide front-line support by answering inbound calls, responding to inquiries, and directing requests to the appropriate contacts.• Assist with full-cycle payroll administration, including collecting necessary information, reviewing records, and supporting timely processing.• Take ownership of administrative and leadership support duties that help maintain structure, communication, and accountability across workplace operations.• Maintain accurate records, update operational documentation, and help ensure office procedures are followed consistently.
2026-10-26T00:00:00Z

Workplace Coordinator

San Mateo, CA
onsite
Temporary / Contract
23 - 27 USD / Hourly
Robert Half is working with one of our top technology companies in San Mateo to help them during the holidays with office events. We are seeking an enthusiastic Workplace Coordinator to provide hands-on office and facilities support with a variety of tasks. This is an excellent entry-level opportunity for someone who enjoys helping people, staying organized, and creating a welcoming, productive workplace. In this role, you will help manage day-to-day office needs, support employee and visitor requests, maintain common areas, and assist with workplace activities and special projects. The ideal candidate is proactive, dependable, and comfortable jumping in wherever needed to ensure the office operates efficiently. Key Responsibilities<ul><li>Provide day-to-day administrative and operational support for workplace and office activities.</li><li>Maintain clean, organized, and welcoming office spaces, conference rooms, kitchens, and common areas.</li><li>Assist with meeting room preparation, including arranging furniture, organizing supplies, and ensuring rooms are ready for employees and guests.</li><li>Help coordinate office events, employee gatherings, team meetings, and other workplace activities.</li><li>Monitor office, kitchen, and breakroom supplies; restock materials and communicate when inventory needs replenishment.</li><li>Assist with receiving, organizing, and distributing incoming mail, packages, and office deliveries.</li><li>Support visitor check-in and help ensure guests are directed to the appropriate employees or meeting spaces.</li><li>Respond to employee requests and route facilities or maintenance issues to the appropriate team members.</li><li>Assist with vendor coordination, service requests, and general office upkeep as needed.</li><li>Provide additional hands-on support during high-volume periods, special events, office initiatives, and other workplace projects.</li><li>Help ensure employees and visitors have a positive, professional experience while in the office.</li></ul>
2026-10-21T00:00:00Z

Workplace Coordinator

San Francisco, CA
onsite
Temporary / Contract
23 - 23 USD / Hourly
We are looking for a Workplace Coordinator to support a well-run, welcoming office environment in San Francisco, California. This is a Contract position focused on coordinating daily workplace services, maintaining facility readiness, and helping create a positive employee experience. The ideal candidate is organized, proactive, and comfortable balancing operational tasks, vendor coordination, and on-site event support. Responsibilities: • Perform routine opening inspections each morning to confirm shared spaces are orderly, operational, and safe for employees and visitors. • Coordinate core workplace services, including mail distribution, incoming deliveries, refreshments, supply inventory, and cleaning support. • Partner with property management and external service providers to arrange building access, resolve maintenance issues, and address facility-related needs. • Assist with planning and delivering on-site programs and events in collaboration with workplace, marketing, and cross-functional partners. • Support workspace changes and office reconfigurations by helping organize moves, additions, and updates with minimal disruption to staff. • Serve in workplace safety support duties, including emergency response participation and required first aid readiness. • Monitor vendor performance and follow up as needed to ensure janitorial, porter, and food service standards are consistently met. • Lead employee engagement activities such as social gatherings and workplace experience initiatives that strengthen office culture. • Create and maintain clear operating procedures, reference materials, and training documents to improve consistency and team effectiveness. • Provide backup coverage for workplace leadership when needed to help maintain smooth day-to-day operations.
2026-11-04T00:00:00Z

Employee Experience & Engagement Coordinator

Solana Beach, CA
onsite
Temporary / Contract
26 - 30 USD / Hourly
A growing lifestyle and wellness company is looking for an Employee Experience & Engagement Coordinator to help create a positive, organized, and engaging workplace. This is a great opportunity for someone who enjoys working with people, coordinating events, and bringing creative ideas to life while keeping day-to-day employee programs running smoothly. This position blends people operations with internal communications and employee engagement. The ideal candidate is approachable, highly organized, and comfortable coordinating several projects at once. What You’ll Be Doing<ul><li>Coordinate employee events, team-building activities, recognition programs, and company celebrations.</li><li>Manage employee announcements, internal newsletters, and engagement communications.</li><li>Assist with new-hire welcome activities and employee milestone celebrations.</li><li>Track employee feedback and help coordinate engagement surveys.</li><li>Maintain calendars, event budgets, vendor details, and attendance records.</li><li>Partner with HR and department leaders to support workplace initiatives.</li><li>Coordinate catering, event materials, meeting spaces, and other logistics.</li><li>Help maintain employee resource documents and internal communication platforms.</li><li>Support wellness initiatives and company culture projects.</li><li>Recommend ways to improve participation and the overall employee experience.</li></ul>
2026-10-21T00:00:00Z

Employee Experience & Engagement Coordinator

Solana Beach, CA
onsite
Temporary / Contract
28 - 34 USD / Hourly
A growing professional education company is looking for an Employee Experience & Engagement Coordinator to help develop employee learning initiatives, coordinate internal training, and support career development programs. This role is ideal for someone who enjoys organizing people-focused projects and making sure employees have the resources they need to succeed. Rather than focusing primarily on company parties and social events, this position centers on learning opportunities, employee development, and internal program coordination. You’ll work with HR, department managers, and outside training partners to keep programs organized and participation on track. Key Responsibilities<ul><li>Coordinate employee training sessions, professional development workshops, and onboarding programs.</li><li>Maintain training calendars, registration lists, attendance records, and completion reports.</li><li>Communicate program details, deadlines, and resources to employees and managers.</li><li>Coordinate external instructors, training vendors, meeting spaces, and virtual sessions.</li><li>Track employee certifications, required courses, and renewal dates.</li><li>Gather participant feedback and help identify opportunities to improve training programs.</li><li>Assist with career development initiatives, mentorship programs, and internal learning campaigns.</li><li>Prepare program summaries and participation reports for HR leadership.</li><li>Maintain employee learning resources and training documentation.</li><li>Support the rollout of new employee development initiatives across departments.</li></ul>
2026-10-22T00:00:00Z

Office Services Coordinator - Level 3

Charlotte, NC
onsite
Temporary / Contract
24 - 24 USD / Hourly
We are looking for a dependable Office Services Coordinator - Level 3 to support daily operations in our office. This contract to hire opportunity is ideal for someone who enjoys being the first point of contact in a busy corporate setting and can keep workplace services running efficiently with a high level of consistency. The role is fully onsite and involves close interaction with employees, visitors, vendors, and leadership while balancing administrative support, front desk coverage, and office coordination duties. Responsibilities:• Welcome employees, guests, and service providers at the front desk and create a detail-oriented, service-oriented experience for everyone entering the office.• Manage incoming office requests, respond to day-to-day workplace needs, and help maintain an organized and efficient onsite environment.• Coordinate routine administrative support activities, including document preparation, scheduling assistance, and follow-up on operational tasks.• Prepare requested reports and assist with expense-related documentation, ensuring accuracy and timely completion.• Oversee the readiness of conference rooms, shared spaces, and office service areas so they remain functional and presentable throughout the day.• Identify workplace issues proactively and take appropriate action or escalate concerns to office leadership when needed.• Partner with managers and internal teams to support special assignments and operational priorities as they arise.• Maintain a consistent onsite presence in a fast-moving office setting that requires frequent movement between sitting, standing, and walking.• Provide general support for office operations while working independently and managing multiple interruptions effectively.
2026-11-03T00:00:00Z

Receptionist - Level 1

Sandy Springs, GA
onsite
Temporary / Contract
18 - 19 USD / Hourly
We are looking for a detail-oriented Receptionist - Level 1 to provide front desk support for a short-term Contract assignment in Sandy Springs, Georgia. In this in-person role, you will serve as the first point of contact for visitors, employees, and vendors while helping maintain an organized and welcoming office environment. This opportunity is ideal for someone with strong customer service skills, confidence handling calls and guest interactions, and the ability to manage day-to-day reception activities with care and professionalism. Responsibilities: • Welcome visitors, employees, candidates, and business guests in a courteous manner and oversee the sign-in and badging process. • Manage incoming phone calls, respond to routine inquiries, and route messages to the appropriate contacts. • Maintain a neat, orderly, and well-kept reception area throughout the workday. • Support employees with basic workplace-related requests and provide general front desk assistance. • Coordinate vendor arrivals and promptly notify the appropriate team members of their presence. • Identify and report maintenance, janitorial, or safety concerns to the Workplace Team for follow-up. • Track and communicate unresolved front desk or facility-related issues to ensure continuity of support. • Handle badge activation and deactivation tasks as needed for access management. • Prepare and place signage and assist with daily front desk setup activities. • Check in interview candidates and external visitors efficiently while ensuring a positive arrival experience.
2026-10-20T00:00:00Z

Workplace Experience Support Specialist

Dubuque, IL
onsite
Temporary / Contract
17 - 19 USD / Hourly
Help Create an Exceptional Workplace Experience- We're seeking a Workplace Experience Support Specialist to help deliver a best-in-class experience for employees, clients, and visitors within a professional office environment. This role is responsible for supporting daily office operations, hospitality services, facilities coordination, reception activities, and workplace culture initiatives. The ideal candidate enjoys being the go-to resource for office support, thrives in a fast-paced environment, and takes pride in creating a welcoming, organized, and efficient workplace. If you enjoy creating exceptional experiences, staying organized, and being the person who helps keep an office running smoothly, we'd love to hear from you. Apply today or give our team a call at 563-359-3995! What You'll Do<ul><li>Serve as a primary point of contact for employees, visitors, clients, and vendors</li><li>Create a welcoming and professional experience for all office guests</li><li>Manage visitor check-in processes and reception responsibilities</li><li>Answer and direct calls through a multi-line phone system</li><li>Coordinate meeting rooms, hospitality services, and office-related events</li><li>Support daily office operations to ensure the workplace remains organized, functional, and professional</li><li>Partner with building management and service vendors regarding facility needs and maintenance requests</li><li>Help maintain a safe, clean, and well-maintained office environment</li><li>Coordinate office equipment, furniture, telephones, security badges, and workplace resources</li><li>Manage office and breakroom supply inventory, ordering, and replenishment</li><li>Prepare presentations, meeting materials, reports, handouts, charts, graphics, and supporting documentation</li><li>Support employee engagement and workplace culture initiatives</li><li>Assist with special projects and operational requests across multiple business areas</li><li>Serve as a liaison between office leadership and workplace support functions as needed</li></ul>Why You'll Love This Opportunity<ul><li>Diverse responsibilities that blend office operations, employee experience, hospitality, and facilities coordination</li><li>High-visibility role supporting employees, leadership, clients, and visitors</li><li>Opportunity to contribute to a positive and engaging workplace culture</li><li>Collaborative, professional, and team-oriented environment</li></ul>If you enjoy creating exceptional experiences, staying organized, and being the person who helps keep an office running smoothly, we'd love to hear from you.
2026-11-02T00:00:00Z

Project Coordinator - Level 2

Greensboro, NC
onsite
Temporary / Contract
30 - 32 USD / Hourly
We are looking for a detail-oriented Project Coordinator - Level 2 to support active facility renovation and improvement projects in Greensboro, North Carolina. This long-term contract position will partner with site teams, contractors, suppliers, and internal stakeholders to coordinate physical projects such as facility renovations, building improvements, equipment replacements, and mechanical or infrastructure upgrades. The ideal candidate will have experience supporting projects within existing facilities and be comfortable coordinating vendors, schedules, materials, project documentation, and on-site activities from planning through completion. This role is fully in-person and is well suited for someone who communicates effectively, stays organized in a fast-paced environment, and can balance administrative coordination with hands-on project support. Responsibilities:• Coordinate physical renovation, facility improvement, and building-related projects by tracking schedules, reviewing work priorities, and helping align contractors, labor, materials, and equipment with current project needs.• Work directly with contractors, vendors, suppliers, site teams, and client contacts to confirm project status, resolve follow-up items, and support successful completion and closeout.• Conduct on-site check-ins to monitor project progress, identify issues or delays, and communicate next steps to appropriate stakeholders.• Maintain and update project plans, schedules, timelines, work orders, and related documentation to reflect current milestones, risks, changes, and outstanding tasks.• Support coordination of projects involving renovations, repairs, equipment replacements, mechanical/building-system upgrades, and other physical improvements to existing facilities.• Participate in project meetings with internal teams, contractors, vendors, and client stakeholders to review progress and identify required follow-up.• Prepare and distribute progress summaries, status reports, and downtime updates so project participants remain informed and aligned.• Organize meetings, manage calendars, and handle logistical arrangements such as travel coordination, time entry, and expense documentation when needed.• Provide broad administrative and coordination support to project managers and project teams to keep deliverables on schedule and project documentation complete.
2026-10-30T00:00:00Z

Human Resources Coordinator

San Marcos, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
A public-sector support organization is looking for a highly organized HR Coordinator to keep recruitment, onboarding, and employee records running smoothly. This role is a great fit for someone who enjoys coordinating details, assisting employees with HR questions, and ensuring personnel documentation is complete and accurate. You’ll partner with HR leadership and department managers to support a range of employee lifecycle activities.What You’ll Do:<ul><li>Coordinate interview scheduling, candidate communications, and recruitment documentation.</li><li>Prepare onboarding materials and track required employment forms and acknowledgments.</li><li>Maintain personnel files and update employee information in the HRIS.</li><li>Assist with background checks, reference checks, and pre-employment requirements.</li><li>Track probationary periods, performance review deadlines, training completion, and employee status changes.</li><li>Support benefits enrollment and route employee questions to the appropriate HR contact.</li><li>Assist with leave documentation and maintain confidential records.</li><li>Prepare employment letters, personnel change forms, and routine HR correspondence.</li><li>Help compile staffing reports, headcount updates, and compliance documentation.</li><li>Coordinate orientation sessions and communicate onboarding schedules to new hires.</li><li>Respond to routine employee questions regarding policies, forms, and HR processes.</li></ul>
2026-11-03T00:00:00Z

Human Resources Coordinator

Centennial, CO
onsite
Permanent / Full Time
54080 - 58240 USD / Yearly
We are looking for a Human Resources Coordinator to support day-to-day recruitment and onboarding activities for our team. This role focuses on recruitment coordination, new employee administration, orientation support, and accurate recordkeeping across the employee lifecycle. The ideal candidate is organized, detail-oriented, and comfortable working with managers and candidates to ensure a smooth and consistent hiring experience. Responsibilities: • Manage and refresh position descriptions and employment advertisements in partnership with HR team members, securing leadership approval before publication. • Review historical workforce trends and collaborate with department leaders to anticipate staffing volume, timing, and seasonal workforce demands. • Advertise open roles across internal and external channels and apply a range of sourcing methods to attract applicants with relevant experience. • Arrange interviews between candidates and hiring managers while maintaining complete and accurate updates in recruiting and applicant tracking systems. • Present employment offers to selected candidates, respond to questions about benefits and onboarding steps, and assist with completion of pre-employment and onboarding documents. • Support background screening activities, identify cases requiring additional review, and monitor required licenses or certifications to ensure compliance. • Organize orientation schedules and coordinate each employee’s start date and first-day logistics with the appropriate department supervisor. • Lead orientation sessions for new employees and rehires, explain workplace policies, facilitate required training content, and coordinate safety training as needed. • Maintain digital and paper personnel files in accordance with document retention requirements and assist with approved uniform and onboarding-related purchases.
2026-10-23T00:00:00Z

Human Resources Coordinator

Bethlehem, PA
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
We are looking for a Human Resources Coordinator to support core HR operations and deliver a smooth experience for candidates, employees, and managers in Bethlehem, Pennsylvania. This role blends recruiting coordination, employee administration, benefits support, and compliance-focused HR tasks in a fast-paced environment. The ideal candidate is organized, detail-oriented, and comfortable handling sensitive information while helping maintain efficient day-to-day HR processes. If you are already in contact with one of our Recruiting Managers, please reach out to them directly to discuss this opportunity. If not, for immediate consideration, please apply or call Warren Knight at 484-214-2624 Responsibilities:• Manage recruitment logistics by advertising openings, arranging interviews, and keeping candidates informed throughout the hiring process.• Complete pre-employment activities such as background screening, employment verification, and onboarding documentation to support timely staffing decisions.• Lead onboarding activities for incoming employees, including orientation scheduling and preparation of required paperwork and resources.• Maintain accurate personnel records and process employee lifecycle updates such as new team members, role changes, transfers, and separations.• Serve as a point of contact for employee questions related to HR policies, benefits, and standard workplace procedures.• Prepare and distribute employment documents, including offer materials, status change records, and verification-related correspondence.• Assist with benefits administration by supporting enrollments, qualifying life event changes, and annual open enrollment activities.• Provide payroll support by reviewing employee data for accuracy, coordinating timely submissions, and tracking leave and time-off records.• Support compliance efforts through HR reporting, audit preparation, policy updates, and careful handling of confidential employee information.• Contribute to engagement initiatives by helping organize training sessions, recognition efforts, wellness activities, and company events.
2026-10-22T00:00:00Z

Human resource coordinator

Mclean, VA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are seeking a detail-oriented Human Resources Coordinator to support daily HR operations and help deliver a positive employee experience. This role will assist with onboarding, employee records, HRIS updates, benefits administration, recruitment coordination, and general HR support. Responsibilities:<ul><li>Coordinate employee onboarding and offboarding processes.</li><li>Maintain accurate employee records and update HRIS systems.</li><li>Support benefits administration and respond to employee questions. </li><li>Assist with scheduling interviews and recruitment logistics. </li><li>Help administer performance management and other HR programs. </li><li>Ensure compliance with company policies and employment regulations. </li><li>Provide administrative support to the HR team and managers as needed.</li></ul>
2026-10-22T00:00:00Z

Human Resource Coordinator

Minneapolis, MN
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for a Human Resources Coordinator to join a growing team and support a variety of HR functions. This position is ideal for someone who enjoys working with people, staying organized, and helping ensure day-to-day HR operations run smoothly. You'll assist with onboarding, employee support, recruiting coordination, and administrative HR tasks while partnering closely with managers and employees across the organization. Responsibilities<ul><li>Support the onboarding process, including new hire paperwork and orientation coordination.</li><li>Schedule interviews and communicate with candidates throughout the hiring process.</li><li>Maintain employee records and ensure documentation is accurate and up to date.</li><li>Respond to employee questions regarding policies, benefits, and HR processes.</li><li>Assist with benefits administration, employment verifications, and other HR-related documentation.</li><li>Track HR metrics, reports, and compliance requirements.</li><li>Provide administrative support for HR projects and department initiatives.</li><li>Help create a positive employee experience through responsive and professional support.</li></ul>
2026-10-21T00:00:00Z

Human Resources (HR) Coordinator

Los Banos, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a bilingual Human Resources Coordinator who is fluent in Spanish and English to support HR operations for a food processing organization in California. This Long-term Contract opportunity is ideal for someone who brings strong experience in recruiting, onboarding, employee support, and HR record management. The position will play a key role in creating a smooth hiring experience, maintaining compliance, and assisting employees with benefit-related questions. Responsibilities: • Manage the full front-end hiring process by evaluating applications, screening candidates, and helping move suitable talent through the recruitment pipeline. • Arrange interviews and coordinate communication between candidates, hiring managers, and site leadership to keep hiring activities on schedule. • Oversee pre-employment steps such as background-related requirements, testing appointments, and orientation planning to ensure timely onboarding. • Monitor staffing needs on a regular basis and partner with operational leaders to identify openings and hiring priorities. • Lead onboarding sessions for new employees, prepare orientation logistics, and ensure employment paperwork is completed accurately and on time. • Enter and maintain employee information in the HRIS, including new employee data, while supporting accurate documentation and recordkeeping. • Review work authorization documents and maintain I-9 compliance in accordance with company policy and legal standards. • Explain workplace policies, required notices, and key procedures to new employees so they begin employment with clear expectations. • Respond to employee questions regarding health, retirement, and wellness programs, and assist with benefits-related forms and disability documentation. • Support recruiting events such as job fairs and maintain organized HR files and personnel records for ongoing compliance and audit readiness.
2026-11-02T00:00:00Z

Human Resources (HR) Coordinator

San Mateo, CA
onsite
Temporary to Hire
28.5 - 33 USD / Hourly
Robert Half is partnering with a rapidly growing AI company seeking a highly organized, proactive Recruiting Coordinator to support its expanding talent acquisition team. This is an exciting opportunity to join a fast-paced, innovative environment where recruiting operations play a critical role in scaling the business and attracting top talent. The ideal candidate will take ownership of the interview coordination process from start to finish, ensuring a seamless candidate experience while keeping recruiting activities organized, efficient, and moving forward. This role is well suited for someone who thrives in a high-volume environment, communicates exceptionally well, and approaches every task with urgency, accuracy, and a strong sense of accountability. Key Responsibilities<ul><li>Interview Coordination: Own end-to-end interview scheduling across multiple roles, coordinating technical interviews, recruiter screens, take-home assignments, and multi-stage interview processes.</li><li>Candidate Experience: Serve as the primary point of contact for candidates, providing timely communication, clear instructions, interview confirmations, and follow-up throughout the recruiting process.</li><li>Onsite Interview Logistics: Coordinate onsite interviews, including reserving conference rooms, preparing interview materials, ensuring interviewer readiness, and welcoming candidates.</li><li>Recruiting Operations: Monitor candidate and interviewer communications, proactively resolve scheduling conflicts, and keep interview processes moving without unnecessary delays.</li><li>Applicant Tracking System (ATS): Maintain accurate recruiting records, update candidate statuses, manage tags and documentation, and ensure requisitions and candidate pipelines remain organized.</li><li>Process Improvement: Develop and maintain scheduling guides, checklists, templates, and process documentation to improve consistency and efficiency across recruiting operations.</li><li>Recruiter and Hiring Manager Support: Partner closely with recruiters, hiring managers, and interviewers to coordinate priorities, align schedules, and ensure everyone is prepared for upcoming interviews.</li><li>Recruiting Events: Assist with recruiting event preparation, logistics, materials, candidate follow-ups, and other coordination activities.</li><li>Compliance and Documentation: Support recruiting compliance efforts, data integrity, and consistent recordkeeping.</li><li>Additional Support: Assist with other recruiting and People Operations initiatives as needed to support the company's continued growth.</li></ul> What Makes This Opportunity Exciting?<ul><li>Join a high-growth AI company at an exciting stage of expansion.</li><li>Play a meaningful role in building the recruiting infrastructure needed to attract exceptional talent.</li><li>Work closely with recruiters, hiring managers, and technical interview teams across the organization.</li><li>Make a direct impact on candidate experience, recruiting efficiency, and the company's ability to scale.</li></ul>
2026-10-26T00:00:00Z

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