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728 results for Office Manager in
- Annapolis, MD
- onsite
- Temporary / Contract
- 25.3365 - 29.337 USD / Hourly
- We are looking for an organized and resourceful Administrative Assistant to support client-facing and business development activities in Annapolis, Maryland. This Long-term Contract position blends day-to-day administrative coordination with event support, internal communications, and marketing-related tasks, making it ideal for someone who enjoys variety and collaboration. The person in this role will help keep reports, schedules, materials, and communications running smoothly while working with multiple internal teams and external partners.<br><br>Responsibilities:<br>• Maintain and organize client-facing documents, briefing materials, reports, presentation content, and tracking tools to ensure information remains accurate and accessible.<br>• Coordinate travel plans, process expense documentation, and help manage team calendars while providing dependable administrative coverage when needed.<br>• Offer scheduling and operational support to senior leadership and department teams to keep priorities aligned and meetings well organized.<br>• Oversee conference and event records within the company tracking platform, support user adoption, and prepare attendance and performance reporting.<br>• Manage event-related logistics such as partner deliverables, registration arrangements, room reservations, and attendee support requests.<br>• Partner with internal stakeholders to confirm event commitments are completed on time and available resources are used effectively.<br>• Monitor memberships, association participation, and related budgets while tracking annual obligations and deliverables.<br>• Coordinate branded merchandise and promotional material fulfillment, including inventory oversight, storage planning, shipping, and vendor support.<br>• Assist with intranet content updates, monitor engagement data, and work with communications partners to strengthen employee awareness and participation.
- 2026-11-11T00:00:00Z
- Kent, WA
- onsite
- Temporary / Contract
- 23 - 25 USD / Hourly
- We are looking for a detail-oriented Administrative Assistant to support daily office operations in Kent, Washington. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes organized, providing attentive front-desk support, and handling a variety of clerical tasks with accuracy. The role will involve managing incoming calls, maintaining records, assisting with business license documentation, and supporting payment-related administrative activities.<br><br>Responsibilities:<br>• Manage front-office administrative work by greeting visitors, directing inquiries, and providing dependable day-to-day office support.<br>• Respond to inbound phone calls courteously, route messages accurately, and ensure timely communication with internal and external contacts.<br>• Enter, update, and verify information in company records and databases while maintaining a high level of accuracy.<br>• Organize physical and digital documents by scanning, filing, and retrieving records as needed for business operations.<br>• Assist with preparing, tracking, and maintaining business license paperwork and related administrative documentation.<br>• Support payment processing tasks by compiling information, checking records, and coordinating administrative follow-up.<br>• Perform general clerical duties such as preparing correspondence, handling paperwork, and completing additional assigned tasks.<br>• Help maintain an orderly office environment by prioritizing administrative requests and supporting workflow efficiency.
- 2026-11-11T00:00:00Z
- Hopkins, MN
- onsite
- Temporary to Hire
- 20 - 25 USD / Hourly
- <p>We are seeking a highly organized and proactive Administrative Assistant to support daily office operations, employee needs, and departmental initiatives. This role serves as a central resource for administrative coordination, helping ensure business operations run efficiently and teams receive the support they need to succeed. The ideal candidate enjoys managing multiple priorities, solving problems independently, and providing excellent internal customer service.</p><p><br></p><p>Key Responsibilities</p><ul><li>Serve as a primary point of contact for employee and departmental administrative requests.</li><li>Coordinate business travel arrangements, itineraries, and travel-related support.</li><li>Assist with expense reporting, receipt collection, and documentation reconciliation.</li><li>Schedule meetings, coordinate calendars, and reserve meeting spaces as needed.</li><li>Organize team meetings, departmental events, and employee engagement activities.</li><li>Prepare meeting materials, notes, and follow-up documentation.</li><li>Track requests and ensure timely completion of assigned tasks and projects.</li></ul><p><br></p>
- 2026-11-11T00:00:00Z
- Oklahoma City, OK
- onsite
- Temporary to Hire
- 16.15 - 17 USD / Hourly
- <p><strong>Administrative Assistant</strong></p><p><strong>Location:</strong> Oklahoma City, OK 73129</p><p><strong>Pay:</strong> $17.00 per hour</p><p><strong>Schedule:</strong> Monday–Friday, 9:00 AM–5:00 PM</p><p><strong>Work Arrangement:</strong> 100% On-Site</p><p><strong>Start Date:</strong> ASAP</p><p><br></p><p><strong>Position Overview</strong></p><p>We are seeking a dependable, organized, and detail-oriented Administrative Assistant with strong office management experience and <strong>hands-on experience using QuickBooks Online (required)</strong>. The ideal candidate is proactive, professional, and comfortable managing daily office operations while supporting accounting and administrative functions. Bilingual candidates are a plus!</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Oversee daily office operations and maintain an organized, efficient work environment.</li><li>Perform general administrative duties, including data entry, filing, document preparation, and recordkeeping.</li><li>Use QuickBooks Online to assist with bookkeeping, invoice processing, expense tracking, and other accounting-related tasks.</li><li>Maintain accurate financial and administrative records.</li><li>Answer phone calls, respond to emails, and communicate professionally with customers, vendors, and team members.</li><li>Monitor office supplies, coordinate requests, and assist with scheduling as needed.</li><li>Support additional office and accounting tasks to help ensure smooth daily operations.</li></ul>
- 2026-11-11T00:00:00Z
- Woodbury, NY
- onsite
- Permanent / Full Time
- 80000 - 95000 USD / Yearly
- <p><strong>Administrative Assistant, Woodbury, Long Island, NY</strong> </p><p><strong>Anna Parson at Robert Half </strong>is working with a rapidly growing and fast-moving real estate organization seeking a sharp, highly organized and detail-oriented <strong>Administrative Assistant</strong> to support daily operations and help keep the office running efficiently. This Administrative Assistant role will support a sharp, successful, fast paced executive and is an excellent opportunity for someone who enjoys working in a collaborative environment, managing multiple priorities, and serving as a key resource to leadership and staff.</p><p><strong>As the Administrative Assistant,</strong> you will: </p><ul><li>Provide administrative support to management while helping coordinate daily office activities and workflow</li><li>Manage schedules, appointments, meetings, and related logistics to ensure smooth operations</li><li>Prepare, edit, and distribute business correspondence, reports, and other professional documents</li><li>Serve as a point of contact for internal teams, vendors, tenants, and business partners</li><li>Maintain accurate records, databases, and filing systems while handling sensitive information with discretion</li><li>Assist with office administration, including supplies, data management, and special projects as needed</li></ul><p><strong>Contact Anna Parson at Robert Half for confidential consideration or Apply Now!!!</strong></p>
- 2026-11-11T00:00:00Z
- Houston, TX
- onsite
- Temporary / Contract
- 19 - 22 USD / Hourly
- We are looking for a detail-oriented Administrative Assistant to support daily office operations. This is a Contract position suited for someone who can manage front-desk activity, maintain accurate records, and provide responsive administrative support across multiple tasks. The ideal candidate brings strong organizational skills, sound judgment, and the ability to handle communications and clerical work efficiently in a busy office environment.<br><br>Responsibilities:<br>• Manage incoming phone calls and greet visitors with attention to detail, ensuring inquiries are directed promptly to the appropriate contacts.<br>• Provide day-to-day administrative support by preparing documents, organizing files, and maintaining orderly office records.<br>• Enter and update information in internal databases and spreadsheets with a high level of accuracy and attention to detail.<br>• Coordinate general front-office activities to help keep daily operations running smoothly and efficiently.<br>• Assist with scheduling, correspondence, and routine clerical tasks to support team productivity.<br>• Maintain office documentation and track administrative information so materials remain current and accessible.
- 2026-11-11T00:00:00Z
- Palo Alto, CA
- onsite
- Temporary / Contract
- 24.7 - 28.6 USD / Hourly
- <ul><li>Coordinate and support the processing of Memoranda of Understanding (MOUs) and Affiliation Agreements, including document tracking, routing, and follow-up with internal and external partners.</li><li>Assist with Provost’s Office communications, including drafting, editing, organizing, and distributing correspondence.</li><li>Maintain accurate and organized electronic files and documentation while ensuring confidentiality.</li><li>Partner with the Provost’s Executive Assistant to provide backup scheduling support for the Provost’s calendar, meetings, and events.</li><li>Support the planning and execution of Academic Affairs meetings, workshops, ceremonies, and special events.</li><li>Assist with special projects and other related administrative duties as assigned.</li></ul>
- 2026-11-11T00:00:00Z
- Los Angeles, CA
- onsite
- Temporary / Contract
- 28 - 32 USD / Hourly
- We are looking for an Administrative Assistant to support daily office operations. This contract position is ideal for someone who enjoys keeping administrative processes organized, providing attentive front-desk support, and handling a variety of coordination tasks with accuracy. The person in this role will help maintain efficient communication, manage routine office activities, and ensure information is entered and tracked correctly.<br><br>Responsibilities:<br>• Greet visitors and provide courteous reception support while helping direct inquiries to the appropriate contacts.<br>• Answer incoming calls promptly, respond to general questions, and route messages accurately to team members.<br>• Perform a range of administrative tasks to keep office operations running smoothly and efficiently.<br>• Enter, update, and maintain records with a high level of accuracy and attention to detail.<br>• Organize files, documents, and routine correspondence to support day-to-day business activities.<br>• Assist with scheduling, coordination, and other clerical duties as needed across the office.<br>• Monitor administrative workflows and help ensure information is handled in a timely and organized manner.
- 2026-11-12T00:00:00Z
- Naples, FL
- onsite
- Temporary / Contract
- 20 - 23 USD / Hourly
- <p>We are looking for an experienced Administrative Assistant to support daily office operations for a tax consulting firm. This long-term contract position is ideal for someone who enjoys creating an organized, welcoming environment while handling front desk coordination, document processing, and general administrative support. The role combines client-facing responsibilities with behind-the-scenes assistance that helps professionals stay focused on service delivery. Success in this position requires strong attention to detail, sound judgment, and the ability to manage multiple priorities with professionalism.</p><p><br></p><p>Responsibilities:</p><p>• Welcome clients and visitors, maintain a tidy reception area, and provide helpful front desk support throughout the day.</p><p>• Route incoming calls appropriately, capture accurate messages, and address routine administrative questions whenever possible.</p><p>• Receive, sort, and distribute client paperwork, ensuring documents are directed to the right team members in a timely manner.</p><p>• Scan, copy, organize, and file electronic and physical records so information remains accessible, accurate, and professionally presented.</p><p>• Coordinate appointment scheduling and assist with preparing letters, signature packets, tax return folders, audit materials, and other client-facing documents.</p><p>• Manage outgoing and incoming mail, including courier shipments, standard mail preparation, and afternoon mail distribution.</p><p>• Maintain client records within data management systems by setting up new profiles, updating information, and organizing digital files for easy retrieval.</p><p>• Provide day-to-day support to staff with administrative projects, report preparation, document review, and basic in-office technical troubleshooting.</p><p>• Oversee recurring annual administrative activities such as client mailings, organizer distribution, license renewals, and deadline-related reporting.</p><p>• Track office and kitchen inventory, replenish supplies as needed, verify incoming orders, and coordinate purchases to support smooth office operations.</p>
- 2026-11-09T00:00:00Z
- Worcester, MA
- onsite
- Temporary / Contract
- 19 - 22 USD / Hourly
- We are looking for a detail-oriented Administrative Assistant to support daily office operations for a Contract position based in Worcester, Massachusetts. This role is ideal for someone who enjoys keeping information organized, assisting leadership, and handling a steady flow of administrative tasks in a fast-paced setting. The position begins at 30 hours per week with a typical schedule of 8:00 a.m. to 2:00 p.m., with flexibility to remain later when business needs require. This assignment is expected to last approximately two months and may be extended based on workload and performance.<br><br>Responsibilities:<br>• Maintain accurate records by entering call activity and operational information into internal CRM and tracking systems<br>• Update project-related details in company databases to help keep reporting current and organized<br>• Perform high-volume data entry with strong attention to accuracy and completeness<br>• Provide day-to-day administrative support to supervisors, helping to keep priorities and documentation on track<br>• Handle incoming calls professionally and route or document information as needed<br>• Prepare, organize, and manage spreadsheets in Microsoft Excel to support team reporting and coordination<br>• Assist with general front-office and receptionist-style tasks to ensure smooth daily operations
- 2026-11-10T00:00:00Z
- Newark, DE
- onsite
- Temporary / Contract
- 21 - 21 USD / Hourly
- <p>We are looking for an <strong>Administrative Assistant</strong> to support academic and operational activities in Newark, Delaware. This Long-term Contract position is fully onsite and offers the opportunity to play a central role in student support, faculty coordination, event logistics, and administrative recordkeeping. The ideal candidate will bring strong organizational skills, sound judgment, and the ability to manage multiple priorities in a fast-paced educational environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Coordinate student supply requests and help ensure essential program materials, identification badges, and branded items are prepared and distributed on time.</p><p>• Provide administrative support for orientation activities by helping organize logistics, materials, schedules, and participant communication.</p><p>• Develop and format presentations, reports, and other documents to support faculty, program leadership, and departmental initiatives.</p><p>• Prepare and process state-related credentialing documentation while maintaining accurate licensure and employment records.</p><p>• Support faculty with administrative tasks such as drafting guest lecturer agreements, proofreading written materials, and assembling correspondence or academic documents.</p><p>• Oversee exam proctoring operations at the Christiana campus and organize proctor coverage for both Christiana and Glenside locations.</p><p>• Compile and maintain survey and evaluation information from lectures to assist with program review and continuous improvement efforts.</p><p>• Track and update preceptor credentials, including board certifications, licenses, and curriculum vitae, to help maintain compliance and readiness.</p><p>• Respond to questions from students, faculty, and visitors by providing information, locating needed materials, and assisting with general office support activities.</p>
- 2026-11-10T00:00:00Z
- Reading, PA
- onsite
- Temporary / Contract
- 18 - 22 USD / Hourly
- <p>Are you an organized professional who enjoys supporting teams and keeping day-to-day operations running smoothly? Robert Half is working with a reputable local employer who is seeking an Administrative Assistant to join their team.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage calendars, scheduling, and meeting coordination</li><li>Answer and direct phone calls and emails</li><li>Prepare reports, spreadsheets, and correspondence</li><li>Maintain filing systems and accurate records</li><li>Support daily operations and special projects</li><li>Assist with data entry and document management</li><li>Provide exceptional customer and internal support</li></ul><p><br></p>
- 2026-10-30T00:00:00Z
- Wilmington, DE
- onsite
- Temporary / Contract
- 23 - 23 USD / Hourly
- <p>We are looking for an organized <strong>Administrative Assistant</strong> to provide essential operational and executive support for a youth-focused nonprofit in Wilmington, Delaware. This Long-term Contract position plays a key role in keeping daily office functions running smoothly while strengthening communication, coordination, and internal processes. The ideal candidate brings strong administrative experience, sound judgment, and the ability to manage multiple priorities in a fast-paced onsite environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Build and refine office procedures that improve consistency, efficiency, and day-to-day administrative operations.</p><p>• Maintain organized recordkeeping, filing practices, and support systems for office and basic financial administration.</p><p>• Manage scheduling for leadership, including calendars, meeting logistics, and travel arrangements as needed.</p><p>• Prepare and distribute communications such as internal updates, newsletters, and social media content support.</p><p>• Provide administrative coordination for events and assist with operational needs tied to youth programs.</p><p>• Capture meeting discussions, organize notes, and help assemble reports, agendas, and planning documents.</p><p>• Assist with onboarding paperwork and other human resources-related administrative tasks.</p><p>• Serve as a point of coordination between leadership, staff, and external partners to support smooth organizational workflow.<strong></strong></p>
- 2026-10-08T00:00:00Z
- Ft. Myers, FL
- onsite
- Temporary / Contract
- 26 - 27 USD / Hourly
- We are looking for an Administrative Assistant to support daily office and project coordination for an engineering-focused environment in Ft. Myers, Florida. This Long-term Contract position is ideal for someone who is organized, detail-oriented, and comfortable balancing financial, clerical, and document support duties. The role will contribute to smooth office operations by assisting with billing, recordkeeping, staff support, and project-related administrative work.<br><br>Responsibilities:<br>• Create and maintain client and project records within company systems, ensuring information is accurate and up to date.<br>• Process project-related billing activities, including invoice preparation, purchase order documentation, and change order administration.<br>• Support financial operations by handling accounts receivable, following up on outstanding balances, and assisting with accounts payable tasks.<br>• Track project budgets and maintain current financial data to help teams monitor job performance.<br>• Provide timesheet support to employees by assisting with electronic entry, checking submissions for accuracy, and encouraging timely completion.<br>• Maintain vendor files and organize supporting documentation to keep records complete and accessible.<br>• Assist with onboarding administration by preparing employment forms and coordinating related paperwork for new hires.<br>• Oversee office supply levels, including general, field, and safety materials, and place orders as needed.<br>• Coordinate incoming and outgoing mail, courier requests, and other day-to-day office logistics while also preparing and formatting reports, proposals, and project documents.
- 2026-11-09T00:00:00Z
- Columbus, OH
- onsite
- Permanent / Full Time
- 60000 - 65000 USD / Yearly
- We are looking for a detail-oriented Administrative Assistant to support daily office operations. This position serves as a key point of contact for visitors and callers while helping maintain an organized and efficient workplace. The ideal candidate is detail-oriented, approachable, and comfortable managing multiple administrative tasks in a fast-paced office setting.<br><br>Responsibilities:<br>• Welcome visitors, manage the front desk, and create a positive first impression for clients and guests.<br>• Handle incoming phone calls, direct inquiries appropriately, and relay messages in a timely manner.<br>• Receive, sort, and distribute incoming mail and deliveries to the appropriate recipients.<br>• Maintain office supply inventory and coordinate ordering to ensure the workplace remains fully stocked.<br>• Enter and update information accurately in office records, spreadsheets, or internal systems as needed.<br>• Provide general administrative support to help keep daily office activities organized and running smoothly.
- 2026-11-06T00:00:00Z
- Troy, MI
- onsite
- Temporary / Contract
- 20 - 23 USD / Hourly
- We are looking for an Administrative Assistant to provide dependable support across multiple teams. This Long-term Contract opportunity is well suited for someone who brings strong organizational judgment, excellent written communication, and confidence using Microsoft Office in a fast-paced office setting. The person in this role will help keep office operations running smoothly by managing documents, maintaining accurate records, and assisting staff with day-to-day administrative needs.<br><br>Responsibilities:<br>• Prepare, revise, and format project-related documents in Microsoft Word to ensure materials are accurate, consistent, and presentation-ready.<br>• Provide day-to-day administrative support for several departments, helping coordinate routine office tasks and general clerical activities.<br>• Maintain organized files, records, and documentation so information can be accessed, updated, and stored efficiently.<br>• Enter and update data in internal systems and databases with a high level of accuracy and attention to detail.<br>• Respond to internal inquiries and interact effectively with leadership, team members, and other office contacts.<br>• Retrieve, track, and manage business documents while ensuring records remain current and properly filed.<br>• Support special assignments and departmental initiatives as needed, adapting quickly to changing priorities.<br>• Assist with front-office and general office functions, including phone coverage and basic receptionist support when required.
- 2026-11-10T00:00:00Z
- Sanford, FL
- onsite
- Temporary to Hire
- 18 - 19 USD / Hourly
- We are looking for a dependable Administrative Assistant to support daily office operations. This contract opportunity is ideal for someone who enjoys keeping administrative processes organized, providing attentive front-desk support, and handling a variety of office tasks with accuracy. The right candidate will be comfortable managing calls, maintaining records, and assisting the team with essential coordination and clerical duties.<br><br>Responsibilities:<br>• Manage front-office activities by greeting visitors, answering incoming calls, and directing inquiries to the appropriate team members.<br>• Perform accurate data entry and maintain organized administrative records, files, and documentation for day-to-day business needs.<br>• Provide general clerical support such as preparing correspondence, updating office information, and handling routine administrative requests.<br>• Coordinate office communications and help ensure information is shared promptly and effectively across departments.<br>• Support reception functions by maintaining a welcoming environment and responding to visitors and callers with care and courtesy.<br>• Assist with scheduling, document handling, and other operational tasks that help the office run efficiently.<br>• Contribute to special administrative projects and process updates as needed, including support related to internal system or workflow changes when assigned.
- 2026-10-16T00:00:00Z
- Toledo, OH
- onsite
- Temporary / Contract
- 20 - 22 USD / Hourly
- <p>A Toledo-area organization is seeking a detail-oriented and highly organized Administrative Assistant to support daily office operations. This role is ideal for someone who enjoys managing multiple priorities, providing exceptional customer service, and ensuring administrative processes run smoothly.</p>
- 2026-10-26T00:00:00Z
- Glen Allen, VA
- onsite
- Temporary / Contract
- 17.575 - 20.35 USD / Hourly
- <p>We are looking for a detail-focused Administrative Assistant to join an insurance organization in Glen Allen, Virginia on a Long-term Contract basis. This position supports underwriting operations through accurate data entry, organized file handling, and dependable administrative coordination across routine, high-volume workflows. The ideal candidate brings a service-minded approach, strong computer skills, and the ability to manage repetitive tasks with accuracy and consistency.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Enter application and policy-related information into company systems with a high level of speed and accuracy, ensuring records are complete and properly routed for processing</p><p>• Review incoming documentation for missing or inconsistent details and organize materials so they move efficiently through established underwriting workflows</p><p>• Provide responsive, attentive support to internal teams and external customers by handling inquiries with courtesy and follow-through</p><p>• Coordinate administrative underwriting activities such as arranging premium audits, ordering inspection reports, and tracking related scheduling needs</p><p>• Prepare and process legal notice documentation in accordance with required timelines and internal procedures</p><p>• Set up renewals across multiple product lines and maintain accurate records to support timely policy handling</p><p>• Assist with program-related business activities and contribute to day-to-day operational support as priorities shift</p><p>• Support ongoing process improvement efforts by identifying practical ways to strengthen efficiency and accuracy in routine administrative work</p><p>Shift is 10am - 6pm </p>
- 2026-11-10T00:00:00Z
- Dayton, OH
- onsite
- Temporary / Contract
- 19.95 - 23.1 USD / Hourly
- <p>We are looking for a detail-oriented Administrative Assistant to support daily office operations in Dayton, Ohio. This Long-term Contract position is ideal for someone who can manage competing priorities, communicate professionally with staff and patients, and keep administrative processes running smoothly. The role includes front-office coordination, document preparation, scheduling support, and general clerical assistance across multiple departments.</p><p><br></p><p>Responsibilities:</p><p>• Prepare, edit, and review correspondence, reports, and other administrative documents to ensure accuracy and professionalism.</p><p>• Manage incoming and outgoing mail by sorting, prioritizing, and distributing items to the appropriate recipients in a timely manner.</p><p>• Coordinate calendars for meetings, interviews, and departmental activities while helping maintain organized schedules.</p><p>• Organize materials for meetings, training sessions, and new employee onboarding, including agendas, handouts, and notes.</p><p>• Order and track office supplies to help maintain efficient day-to-day operations.</p><p>• Provide administrative assistance for special projects and attend assigned meetings or training activities as requested.</p><p>• Handle sensitive information with a high level of discretion and maintain confidentiality in all aspects of the role.</p><p><br></p><p>For immediate consideration, call 937.224.8326</p>
- 2026-11-03T00:00:00Z
- Indianapolis, IN
- onsite
- Temporary / Contract
- 18 - 25 USD / Hourly
- <p>We are seeking a highly organized and dependable Administrative Assistant to support daily office operations and help maintain an efficient work environment. </p><p>This role is responsible for handling a variety of administrative tasks, including scheduling, correspondence, filing, and data entry. </p><p>The ideal candidate is detail-oriented, professional, and able to manage multiple priorities in a fast-paced setting.</p><p>They will serve as a key point of contact for internal staff, clients, and visitors while providing excellent customer service. </p><p>This position requires strong communication skills, proficiency with office software, and the ability to work independently as well as part of a team. </p>
- 2026-11-10T00:00:00Z
- Indianapolis, IN
- onsite
- Temporary to Hire
- 22 - 24.2 USD / Hourly
- We are looking for an organized Administrative Assistant to support daily operations for a team in Indianapolis, Indiana. This contract opportunity has the potential to become permanent and is ideal for someone who is detail-oriented, responsive, and comfortable managing documentation, scheduling, and office coordination in a fast-paced environment. The person in this role will help keep financing and client records current, assist with application processing, and provide administrative support that helps internal teams stay efficient and compliant.<br><br>Responsibilities:<br>• Maintain accurate records related to equipment financing, customer accounts, and contract documentation by updating internal databases and company systems.<br>• Support loan and lease application workflows by collecting paperwork, checking files for completeness, and routing materials to the appropriate teams for review.<br>• Coordinate calendars, meetings, client appointments, and team events while ensuring agendas, materials, and supporting documentation are prepared in advance.<br>• Perform day-to-day office administration such as drafting written communications, distributing mail, organizing files, and monitoring supply levels for timely reordering.<br>• Assist the sales organization by creating proposals, following up on active opportunities, and preparing reports that track application progress and performance metrics.<br>• Handle sensitive customer and financial information with discretion while following established policies, security standards, and compliance requirements.<br>• Contribute to special assignments directed by leadership, including audit support, training-related tasks, and administrative process improvement efforts.<br>• Arrange outgoing shipments and deliveries through carriers such as UPS and FedEx as part of general office support activities.
- 2026-11-05T00:00:00Z
- Salem, NH
- onsite
- Permanent / Full Time
- 44000 - 45000 USD / Yearly
- We are looking for an Administrative Assistant to support daily office operations. This role is ideal for someone who enjoys keeping workstreams organized, communicating effectively with staff and customers, and ensuring administrative tasks are completed accurately and on time. The position offers the opportunity to contribute across scheduling, documentation, office coordination, and financial support activities while handling sensitive information with discretion.<br><br>Responsibilities:<br>• Coordinate schedules for managers and team members, arranging meetings, appointments, and related logistics to keep daily operations running smoothly.<br>• Create, update, and organize business records, reports, and correspondence while maintaining accurate filing systems in both digital and paper formats.<br>• Perform routine office support tasks such as data entry, document scanning, filing, and record tracking with a strong focus on accuracy and timeliness.<br>• Monitor office supply levels, help arrange equipment needs, and support the overall readiness of the workplace for employees and visitors.<br>• Serve as a reliable point of contact for incoming calls and general inquiries, delivering courteous service to internal teams and external customers.<br>• Review and process administrative documents, including invoices and expense submissions, and provide support for payables and receivables activities when needed.<br>• Assist with employee-related administrative tasks such as onboarding documentation and the upkeep of personnel records in accordance with company standards.<br>• Help plan and organize internal meetings, team events, and occasional travel arrangements, ensuring details are communicated and completed effectively.<br>• Handle confidential business and employee information responsibly while supporting additional administrative assignments and special projects as priorities evolve.
- 2026-11-10T00:00:00Z
- Carmel, IN
- onsite
- Temporary to Hire
- 16.15 - 18.7 USD / Hourly
- <p>We are looking for a reliable Administrative Assistant to support daily operations across several teams in our insurance organization in Carmel, Indiana. This contract opportunity with permanent potential is ideal for someone who thrives in a fast-paced office, communicates professionally, and manages competing priorities with care and accuracy. The role involves a blend of administrative coordination, customer-facing support, and records management while handling confidential information with discretion. This position is on-site Monday-Friday 8am-4pm.</p><p><br></p><p>Responsibilities:</p><p>• Provide day-to-day administrative support for departments such as Member Services, Accounting, New Business, Filing, Shipping/Receiving, and Reception.</p><p>• Manage office documentation by entering data, organizing files, scanning materials, and maintaining orderly records.</p><p>• Assist with front-desk and inbound call coverage, directing inquiries appropriately and delivering courteous service.</p><p>• Respond to routine customer questions and help resolve issues by coordinating with internal teams.</p><p>• Maintain accurate information in office systems and review documents for completeness and consistency.</p><p>• Balance multiple assignments at once, adjusting priorities as business needs change to meet deadlines.</p><p>• Learn new office tools and software platforms quickly to support department workflows effectively.</p><p>• Handle sensitive business and member information with professionalism, confidentiality, and sound judgment.</p>
- 2026-11-04T00:00:00Z
- Durham, NC
- onsite
- Temporary / Contract
- 19 - 21 USD / Hourly
- We are looking for a detail-oriented Administrative Assistant to support daily office operations for a healthcare-focused organization in Durham, North Carolina. This Contract position is ideal for someone who enjoys keeping administrative processes organized, providing attentive front-desk support, and ensuring accurate information flow across the office. The role will involve handling communications, maintaining records, and assisting with routine clerical tasks that help the team operate efficiently.<br><br>Responsibilities:<br>• Manage day-to-day administrative activities to keep office functions running smoothly and efficiently.<br>• Respond to incoming calls in a courteous and attentive manner, directing inquiries to the appropriate contacts.<br>• Welcome visitors and provide front-desk support while maintaining a well-organized office environment.<br>• Enter, update, and review information in office records with a strong focus on accuracy and timeliness.<br>• Prepare, organize, and maintain documents, files, and other administrative materials for team use.<br>• Coordinate general office support tasks such as scheduling, correspondence, and routine follow-up activities.
- 2026-11-05T00:00:00Z