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728 results for Office Manager in
- Chesterbrook, PA
- onsite
- Temporary / Contract
- 0 - 0 USD / Yearly
- <p><strong>Payroll Manager</strong></p><p>A client of ours is looking for a Payroll Manager for a contract role to lead and oversee all payroll operations for a large, multi-site workforce of approximately 3,000 employees. This role requires strong expertise in union payroll administration, payroll compliance, team leadership, and high-volume payroll processing. The ideal candidate will have extensive experience managing both weekly and bi-weekly payroll cycles and be highly proficient with ADP payroll systems.</p><p><br></p><p><strong>Responsibilities of Payroll Manager </strong></p><ul><li>Manage end-to-end payroll processing for approximately 3,000 employees across multiple payroll groups.</li><li>Oversee and ensure accurate processing of weekly and bi-weekly payrolls.</li><li>Administer complex union payrolls, including contract interpretation, wage calculations, deductions, and benefit contributions.</li><li>Lead, mentor, and develop payroll staff while establishing departmental goals and performance standards.</li><li>Ensure compliance with federal, state, local, and union payroll regulations.</li><li>Audit payroll data, earnings, deductions, taxes, and garnishments to ensure accuracy.</li><li>Partner with HR, Finance, Benefits, and Operations teams to support payroll initiatives and resolve employee payroll inquiries.</li><li>Manage year-end payroll activities, including W-2 processing and payroll reconciliations.</li><li>Develop and improve payroll procedures, internal controls, and reporting processes.</li><li>Prepare payroll-related reports and analytics for leadership.</li></ul><p><br></p>
- 2026-10-20T00:00:00Z
- Chapel Hill, NC
- onsite
- Permanent / Full Time
- 105000 - 110000 USD / Yearly
- <p>We are looking for a Payroll Manager to lead payroll operations and HR systems management for a growing organization in Chapel Hill, North Carolina. This role combines hands-on payroll leadership with oversight of HR technology, helping ensure accurate multi-state payroll processing, reliable data integrity, and strong service for employees and internal stakeholders. The ideal candidate brings deep expertise in payroll administration, system optimization, and cross-functional collaboration with finance, HR, and IT teams.</p><p><br></p><p>Responsibilities:</p><p>• Lead end-to-end processing of bi-weekly payroll, ensuring timely and accurate pay for employees across multiple states.</p><p>• Oversee payroll records, general ledger coordination, and cash-related payroll activities in close partnership with accounting stakeholders.</p><p>• Support financial administration tied to employee benefits, including invoice review, retirement plan transactions, and audit-related documentation.</p><p>• Manage relationships with payroll and HR technology vendors to maintain dependable service, resolve issues, and improve system performance.</p><p>• Work with IT and internal partners to maintain seamless integrations between HR, payroll, and related business systems while protecting data accuracy.</p><p>• Enhance the HR technology environment by expanding digital workflows, encouraging employee and manager self-service, and identifying automation opportunities.</p><p>• Collaborate with finance and technology teams to develop reporting dashboards and metrics that support workforce insights and decision-making.</p><p>• Administer related payroll functions such as leave balance tracking, banking transactions, and workers’ compensation records.</p><p>• Monitor applicable payroll and HR compliance requirements to help ensure adherence to federal, state, and company standards.</p>
- 2026-11-05T00:00:00Z
- Chicago, IL
- onsite
- Permanent / Full Time
- 130000 - 140000 USD / Yearly
- <p><em>The salary range for this position is $130,000 - $140,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected].</em></p><p><br></p><p><strong>Role Overview:</strong></p><p>Primary responsibility for the oversight, governance, and execution of payroll operations across non-US jurisdictions. This role ensures compliant, accurate, and timely payroll processing while managing complex cross-border matters such as expatriate payrolls, tax protection, and multi-country reporting. This position serves as the central point of coordination for internal stakeholders (HR, Finance, Tax, and Legal) and external payroll providers for all cross-border and non-US payroll-related matters, ensuring alignment with global payroll strategy, regulatory requirements, and internal controls.</p><p><br></p><p><b>Job Description:</b></p><ul><li>Ensure end-to-end payroll processing for Canada and APAC</li><li>Coordinate with European colleagues to ensure consistency in all global payrolls</li><li>Ensure timely and accurate payroll execution, including earnings, deductions, statutory filings, payments, and income allocations</li><li>Monitor payroll calendars and coordinate multi-country payroll cycles</li><li>Lead payroll support for internally mobile employees, including cross-border travel, expatriates, split payrolls, and tax gross-up calculations</li><li>Partner with Global Mobility and Tax to ensure alignment on cross-border compliance and reporting</li><li>Prepare IRS Forms 1042/1042-S, treaty-based return filings, and other similar tax forms</li><li>Coordinate with Tax on ad-hoc cross-border matters, such as strategic opportunities, expansion and permanent establishment analyses</li><li>Maintain strong internal controls and SOX compliance over payroll processes</li><li>Establish and maintain standardized global payroll policies, procedures and documentation</li><li>Drive process improvements, automation and harmonization across jurisdictions</li><li>Assemble clear and concise workpapers</li><li>Respond to inquiries from tax authorities</li><li>Assist in various payroll-related tasks with a great attitude and willingness to contribute</li></ul><p><br></p>
- 2026-10-23T00:00:00Z
- Sandy, UT
- onsite
- Permanent / Full Time
- 100000 - 125000 USD / Yearly
- <p>We are looking for a Payroll Manager to lead accurate, compliant payroll operations for a multi-state workforce in the Salt Lake City area. This position oversees end-to-end payroll review and approval, strengthens internal controls, and ensures payroll data is validated before each processing cycle. The role also partners across HR, finance, and compliance functions to support reporting, tax filings, audits, and continuous improvement within Paycom.</p><p><br></p><p>Responsibilities:</p><p>• Oversee each payroll cycle by validating employee data changes, pay calculations, hours worked, deductions, and special wage requirements before final submission.</p><p>• Act as the primary approval authority for payroll processing, including regular, bonus, off-cycle, manual, and corrected payments.</p><p>• Reconcile payroll-related accounting activity by confirming journal entries are posted correctly and balancing payroll general ledger accounts during pay periods and month-end close.</p><p>• Review court-ordered deductions and tax-related withholdings to ensure setup accuracy, proper priority, and compliance with applicable regulations.</p><p>• Manage payroll operations in Paycom by clearing audit reports, reviewing pre-processing registers, monitoring imports, and maintaining reporting that supports compliance and internal review.</p><p>• Administer payroll system controls by overseeing user access, permission structures, approval workflows, and periodic access audits to reduce risk.</p><p>• Coordinate quarterly and annual payroll tax activities, including review of filings, wage statements, corrections, and jurisdictional tax setup for multiple states and localities.</p><p>• Support certified and prevailing-wage payroll requirements by reviewing required reports and maintaining documentation aligned with contract and regulatory standards.</p><p>• Lead or assist with internal and external payroll audits, investigate discrepancies to identify root causes, and implement corrective actions that improve long-term accuracy.</p><p>• Supervise payroll support staff by setting priorities, providing training and coaching, and facilitating regular team communication to maintain service quality and accountability.the </p>
- 2026-10-26T00:00:00Z
- Chino, CA
- onsite
- Temporary / Contract
- 65 - 75 USD / Hourly
- <p>Our client is seeking a hands-on Payroll Manager / Consultant with experience in Workforce Software (WFS) and SAP Payroll to lead the end-to-end payroll function. This individual will also play a key role in payroll accounting, including general ledger reconciliations, payroll accruals, and month-end close activities. The ideal Payroll Consulting candidate combines strong payroll operations knowledge with solid accounting experience to ensure payroll accuracy, compliance, and financial reporting integrity. This project will be located onsite in Chino, CA. </p><p><br></p><p>Responsibilities</p><p>-Ensure accurate and timely payroll processing (400+ employees), tax withholdings, deductions, garnishments, and benefits administration</p><p>-Maintain compliance with federal, state, and local payroll regulations</p><p>-Coordinate year-end payroll activities, including W-2 processing and tax reporting</p><p>-Reconcile payroll, benefits, taxes, and accrued compensation accounts within the general ledger</p><p>-Monitor payroll accruals including PTO, bonus, commission, and incentive compensation liabilities</p>
- 2026-11-09T00:00:00Z
- Ridgefield, WA
- remote
- Permanent / Full Time
- 90000 - 105000 USD / Yearly
- <p>Charlie Gilmur with Robert Half is searching for an experienced Payroll Manager to oversee end-to-end payroll operations for a multi-state workforce. This position plays a key role in ensuring employees are paid accurately and on schedule while maintaining compliance with applicable wage and tax regulations. The ideal candidate brings strong leadership skills, deep payroll expertise, and the ability to collaborate effectively with accounting, benefits, and HR teams.</p><p><br></p><p>Responsibilities:</p><p>• Direct full-cycle payroll processing across multiple states, business entities, and locations to ensure timely and accurate employee compensation.</p><p>• Manage the payroll schedule from timekeeping approvals through final validation, funding coordination, and post-payroll balancing activities.</p><p>• Review compensation changes, incentive payments, deductions, garnishments, overtime, final pay, and manual entries, resolving discrepancies before payroll submission.</p><p>• Reconcile payroll results by entity and location and work closely with accounting on journal entries, accruals, and payroll-related liability accounts.</p><p>• Oversee payroll tax payments, filings, and year-end reporting in partnership with the payroll provider, including compliance with W-2 and 1099 requirements.</p><p>• Lead, coach, and support the payroll team by maintaining documented procedures, ensuring cross-coverage, and addressing recurring processing issues.</p><p>• Monitor audit reports and exception findings, investigate errors promptly, and implement corrective actions to improve payroll accuracy.</p><p>• Coordinate retirement contribution matching, support retirement plan audits, and assist with workers’ compensation and financial audit requests.</p><p>• Partner with internal stakeholders to support the onboarding and payroll integration of newly acquired practices into Paylocity when needed.</p><p><br></p><p>Please reach out to Charlie Gilmur with Robert Half to review this position. Job Order: 03600-0013541373</p>
- 2026-11-11T00:00:00Z
- Newton, KS
- onsite
- Temporary / Contract
- 0 - 0 USD / Yearly
- <p>A growing manufacturing organization is seeking an experienced <strong>Interim HR Manager</strong> to provide immediate leadership and stability following the departure of a key HR leader. This professional will serve as a trusted advisor to management while overseeing day-to-day HR operations, employee relations, benefits administration, compliance, payroll support, and organizational initiatives.</p><p>The ideal candidate is a hands-on HR leader who can quickly become the go-to resource for employees and management, maintain operational continuity, and help guide the organization through a period of transformation and change.</p><p>Key Responsibilities</p><p>Human Resources Leadership</p><ul><li>Serve as the primary HR contact for employees and leaders across multiple locations.</li><li>Provide employee relations guidance, coaching, and conflict resolution support.</li><li>Partner with leadership to navigate organizational change and workforce challenges.</li><li>Foster stability and employee engagement during a transitional period.</li></ul><p>Payroll, Benefits & HR Administration</p><ul><li>Support payroll processes and ensure employees are paid accurately and on time.</li><li>Administer employee benefits programs for exempt and non-exempt employees.</li><li>Manage employee onboarding, offboarding, and personnel documentation.</li><li>Maintain HR records and ensure data integrity within ADP and related systems.</li></ul><p>Compliance & Risk Management</p><ul><li>Ensure compliance with federal, state, and local employment laws.</li><li>Partner with operational leaders on workplace safety, compliance, and employee concerns.</li><li>Support workers' compensation, policy administration, and employee handbook updates.</li><li>Assist with investigations and resolution of employee-related matters as needed.</li></ul><p>Organizational Support & Process Improvement</p><ul><li>Evaluate existing HR processes and identify opportunities for greater efficiency.</li><li>Support ongoing HR technology and automation initiatives.</li><li>Provide recommendations to improve employee experience, communication, and HR service delivery.</li><li>Assist leadership with workforce planning, organizational structure, and change management efforts.</li></ul><p>Current Priorities</p><p>The selected consultant will help support the organization through:</p><ul><li>Recent HR leadership turnover.</li><li>Workforce restructuring and employee transitions.</li><li>Benefits and insurance program changes.</li><li>Employee communications and morale initiatives.</li><li>Compliance and safety-related priorities.</li><li>Process improvement and automation opportunities within HR operations.\</li></ul>
- 2026-11-11T00:00:00Z
- Honolulu, HI
- onsite
- Temporary / Contract
- 20 - 22 USD / Hourly
- <p>We are looking for a detail-oriented Document Manager to support a Contract assignment in Honolulu, Hawaii. This role focuses on organizing physical and electronic records, coordinating document digitization efforts, and helping maintain an orderly flow of information across the office. The position also includes calendar support and requires someone who is comfortable working afternoon hours in a detail-oriented office setting.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the preparation, organization, and tracking of files to ensure records are accurate, accessible, and ready for digitization.</p><p>• Partner with an external digital records provider to convert paper documents and select bound materials into electronic formats.</p><p>• Review scanned materials for completeness and clarity, resolving issues so digital files meet quality standards.</p><p>• Compile and arrange documents in a logical structure to support efficient storage, retrieval, and ongoing record maintenance.</p><p>• Manage appointment and scheduling activities using Google Calendar, keeping timelines and meetings properly coordinated.</p><p>• Maintain document control practices that protect confidentiality and support consistent handling of sensitive information.</p><p>• Assist with afternoon office coverage from Monday through Friday, ensuring document-related tasks remain on schedule.</p>
- 2026-11-05T00:00:00Z
- Honolulu, HI
- onsite
- Permanent / Full Time
- 70000 - 85000 USD / Yearly
- <p><strong>HR Generalist/Office Manager</strong></p><p>Robert Half is partnering with a respected professional services organization to identify an experienced HR Generalist/Office Manager who thrives in a fast-paced, people-focused environment.</p><p><br></p><p>This is a highly visible role responsible for overseeing day-to-day office operations, human resources administration, payroll processing, vendor management, technology coordination, and employee support. The ideal candidate is resourceful, proactive, and comfortable wearing multiple hats while serving as a trusted internal resource for leadership and staff.</p><p><br></p><p><u>Key Responsibilities</u></p><p>Human Resources & Payroll</p><ul><li>Manage the full employee lifecycle, including recruiting, onboarding, benefits administration, performance management, employee relations, and offboarding.</li><li>Prepare and process semi-monthly payroll through ADP and ensure accurate payroll records and reporting.</li><li>Coordinate payroll adjustments such as terminations, final paychecks, leave-related pay, garnishments, and benefits deductions.</li><li>Maintain HR records and support compliance with applicable employment laws and company policies.</li><li>Assist leadership with employee engagement initiatives, policy updates, and HR-related projects.</li></ul><p>Office Operations</p><ul><li>Oversee daily office functions to ensure a productive and professional work environment.</li><li>Manage office procedures, documentation, and operational processes.</li><li>Support leadership with special projects, reporting, and administrative initiatives.</li><li>Serve as a key point of contact for employee questions and operational support.</li></ul><p>Vendor Management & Procurement</p><ul><li>Coordinate relationships with office, technology, and service vendors.</li><li>Support contract renewals and identify opportunities for cost savings and operational improvements.</li><li>Research products, software platforms, and service providers, presenting recommendations, costs, and implementation considerations to leadership.</li><li>Resolve vendor-related issues and advocate for the organization's interests when service or contract concerns arise.</li><li>Monitor vendor performance and identify alternative solutions when necessary.</li></ul><p>Team & Administrative Support</p><ul><li>Provide guidance and oversight to administrative support staff.</li><li>Help establish priorities, workflows, and service expectations across the office.</li><li>Foster a collaborative, customer-service-oriented workplace culture.</li><li>Support company meetings, communications, presentations, and internal initiatives.</li></ul><p>Technology Coordination & End-User Support</p><ul><li>Serve as the first point of contact for common technology issues and employee troubleshooting needs.</li><li>Assist employees with basic software, hardware, mobile device, email, video conferencing, and connectivity issues.</li><li>Coordinate with external IT providers on escalated support requests, system updates, and technology projects.</li><li>Research technology solutions and make recommendations to improve efficiency and user experience.</li><li>Maintain technology-related documentation and assist with user training when needed.</li></ul>
- 2026-11-02T00:00:00Z
- Trevose, PA
- onsite
- Permanent / Full Time
- 65000 - 80000 USD / Yearly
- <p>We are seeking a detail-oriented and highly organized <strong>Billing & Administrative Coordinator</strong> to join our growing construction/service team in the Trevose, PA area. This role is ideal for a professional who thrives in a fast-paced environment and has experience supporting billing operations, order processing, contract compliance, and administrative coordination.</p><p>The ideal candidate will play a key role in ensuring customer purchase orders align with contract terms, invoices are accurate and timely, and all supporting documentation is maintained with precision. This position requires strong communication skills, a high level of accuracy, and the ability to collaborate effectively with both internal stakeholders and customers.</p><p><strong>Key Responsibilities</strong></p><ul><li>Partner with the Senior Manager and Regional CFO to ensure customer purchase orders align with signed contract terms</li><li>Maintain complete and organized documentation for all orders, including approvals, customer-specific instructions, and special requirements</li><li>Compile all supporting documentation needed to secure customer approval for invoices</li><li>Prepare and issue accurate invoices based on processed orders, ensuring customer information, pricing, discounts, and applicable taxes are correctly applied</li><li>Submit and upload invoices into customer billing platforms, including systems such as <strong>Ariba</strong>, and maintain current billing records</li><li>Review and cross-check invoice details against purchase orders and contract terms to identify and resolve discrepancies</li><li>Ensure invoices comply with applicable tax requirements and internal company billing policies</li><li>Communicate with customers regarding special billing requests, including split invoicing, advance payments, and other account-specific needs</li><li>Provide administrative support related to billing, documentation, and order processing activities</li><li>Assist with problem resolution involving billing, order entry, shipping documentation, and customer requirements</li></ul><p><br></p>
- 2026-10-17T00:00:00Z
- Charlotte, NC
- onsite
- Temporary / Contract
- 30 - 40 USD / Hourly
- <p>We are looking for an experienced Operations Executive Assistant to provide dependable support to senior leaders, the CEO and VP of People sitting in California. This Contract position is ideal for someone who thrives in a fast-moving environment, stays organized amid changing priorities, and brings a detail-oriented, service-focused approach to executive support. The role combines high-level coordination, operational follow-through, and cross-functional partnership to help leadership teams stay efficient and well prepared.</p><p><br></p><p>Responsibilities:</p><p>• Deliver day-to-day administrative and operational support for executive leadership, ensuring priorities are addressed accurately and on time.</p><p>• Oversee complex scheduling needs across multiple time zones, balancing shifting demands and maintaining well-structured calendars.</p><p>• Arrange business travel, meeting logistics, and related coordination for frequent domestic trips and executive events.</p><p>• Prepare, track, and reconcile expense submissions while maintaining accurate reporting through designated internal tools.</p><p>• Serve as a central point of coordination for executives by monitoring action items, anticipating needs, and keeping important tasks moving forward.</p><p>• Assist with onboarding activities, including coordination of access, setup, and integration into team processes.</p><p>• Partner closely with leaders and internal stakeholders to resolve issues quickly and provide practical support in a changing business environment.</p><p>• Use platforms such as Google Workspace, Slack, and Ramp to manage communication, documentation, scheduling, and expense workflows.</p>
- 2026-11-05T00:00:00Z
- Montclair, NJ
- onsite
- Temporary to Hire
- 22.8 - 26.4 USD / Hourly
- <p>We are looking for an Administrative Assistant to support day-to-day office operations near Montclair, New Jersey. This contract position is ideal for someone who enjoys keeping materials organized, preparing documents for meetings, and providing dependable front-office support. The role offers an opportunity to contribute in a structured environment where strong communication, accuracy, and responsiveness are highly valued.</p><p><br></p><p>Responsibilities:</p><p>• Prepare, organize, and distribute meeting materials so teams have accurate documents ready in advance.</p><p>• Welcome visitors and provide reception support while maintaining an orderly office environment.</p><p>• Manage inbound phone calls, route inquiries to the appropriate contacts, and relay messages promptly.</p><p>• Enter, update, and maintain information in office records and databases with a high level of accuracy.</p><p>• Provide general administrative support such as filing, scheduling, scanning, and handling routine correspondence.</p><p>• Assist with document management tasks to ensure files are complete, accessible, and properly organized.</p><p>• Support staff with day-to-day office coordination and other clerical needs as priorities shift.</p>
- 2026-11-03T00:00:00Z
- Perrysburg, OH
- onsite
- Temporary to Hire
- 19 - 20 USD / Hourly
- <p>We are looking for a dependable Administrative Assistant to support daily office operations and contribute to a well-organized team environment. This contract opportunity with the potential to become permanent is ideal for someone who is comfortable handling a variety of administrative tasks while also assisting with basic account-related activities. The role requires strong attention to detail, clear communication, and the ability to manage multiple priorities efficiently.</p><p><br></p>
- 2026-11-03T00:00:00Z
- Northwood, OH
- onsite
- Temporary to Hire
- 16 - 18 USD / Hourly
- We are looking for an Administrative Assistant to support daily office operations while serving as a dependable point of contact for customers and internal teams. This contract-to-permanent position is ideal for someone who enjoys balancing administrative coordination, front-desk support, and clear communication in a service-focused environment. The role requires a hands-on, detail-oriented individual who can stay organized, handle questions confidently, and help others understand processes with patience and accuracy.<br><br>Responsibilities:<br>• Welcome callers and visitors, respond to routine questions, and provide helpful guidance on forms, documents, and general office procedures.<br>• Perform data entry and maintain organized records so information remains accurate, current, and easy to retrieve.<br>• Support day-to-day administrative activities such as preparing paperwork, monitoring correspondence, and assisting with office follow-up tasks.<br>• Use maps and routing information to help explain service details and answer location-related questions clearly.<br>• Coordinate communication between office staff, drivers, and customers to help keep daily operations running smoothly.<br>• Assist with reception coverage and remain flexible with scheduling when additional support is needed later in the day.<br>• Prepare and review documents in Word, Excel, and Outlook to support reporting, communication, and administrative tracking.<br>• Build an understanding of the organization’s services from the ground up in order to explain processes effectively and address customer concerns with empathy.
- 2026-10-13T00:00:00Z
- Raleigh, NC
- onsite
- Temporary / Contract
- 23 - 26 USD / Hourly
- We are looking for an organized Administrative Assistant to support daily office operations. This Long-term Contract position is ideal for someone who communicates clearly, manages routine administrative tasks efficiently, and keeps information accurate and up to date. The role will serve as a key point of contact for incoming calls and front-office activity while helping maintain smooth internal workflows.<br><br>Responsibilities:<br>• Manage front-desk and general office support activities to ensure day-to-day operations run smoothly.<br>• Respond to incoming phone calls in a courteous and timely manner, directing inquiries to the appropriate contacts.<br>• Enter, update, and maintain records with a high level of accuracy across administrative documents and databases.<br>• Provide clerical assistance such as preparing correspondence, organizing files, and supporting routine office needs.<br>• Welcome visitors and handle receptionist-related tasks while maintaining a detail-focused office environment.<br>• Coordinate administrative details, track information, and assist team members with general operational support.
- 2026-10-20T00:00:00Z
- Rochester, NY
- onsite
- Temporary / Contract
- 17.4135 - 21 USD / Hourly
- We are looking for an Administrative Assistant to support daily office operations for a business services team in Rochester, New York. This Long-term Contract position is well suited for someone who is organized, responsive, and comfortable managing a steady flow of administrative tasks in a detail-oriented setting. The person in this role will help maintain efficient workflows by handling communications, processing records, and providing dependable day-to-day support across office activities.<br><br>Responsibilities:<br>• Manage front-end administrative duties by organizing office tasks, maintaining records, and supporting routine operational needs.<br>• Respond to incoming phone calls courteously, direct inquiries to the appropriate contacts, and relay accurate information in a timely manner.<br>• Enter, update, and verify data in internal files and office systems to help keep information complete and current.<br>• Scan, label, and file documents to maintain accessible digital and physical records.<br>• Provide general administrative support such as preparing correspondence, coordinating paperwork, and assisting with document handling.<br>• Support legal or compliance-related administrative tasks by organizing materials and maintaining documentation with attention to detail.<br>• Monitor office communications and follow up on outstanding items to help ensure smooth daily operations.
- 2026-11-10T00:00:00Z
- Indianapolis, IN
- onsite
- Temporary / Contract
- 19 - 22 USD / Hourly
- <p>We are looking for an Administrative Assistant to support daily office operations while serving as a dependable point of contact for our client's customers and internal teams. This contract-to-permanent position is ideal for someone who enjoys balancing administrative coordination, front-desk support, and clear communication in a service-focused environment. The role requires a hands-on, detail-oriented individual who can stay organized, handle questions confidently, and help others understand processes with patience and accuracy.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Welcome callers and visitors, respond to routine questions, and provide helpful guidance on forms, documents, and general office procedures.</p><p>• Perform data entry and maintain organized records so information remains accurate, current, and easy to retrieve.</p><p>• Support day-to-day administrative activities such as preparing paperwork, monitoring correspondence, and assisting with office follow-up tasks.</p><p>• Use maps and routing information to help explain service details and answer location-related questions clearly.</p><p>• Coordinate communication between office staff, drivers, and customers to help keep daily operations running smoothly.</p><p>• Assist with reception coverage and remain flexible with scheduling when additional support is needed later in the day.</p><p>• Prepare and review documents in Word, Excel, and Outlook to support reporting, communication, and administrative tracking.</p><p>• Build an understanding of the organization’s services from the ground up in order to explain processes effectively and address customer concerns with empathy.</p>
- 2026-10-23T00:00:00Z
- Delray Beach, FL
- onsite
- Permanent / Full Time
- 50000 - 55000 USD / Yearly
- <p>Administrative Assistant</p><p>Position Summary</p><p>We are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and provide administrative support to leadership and team members. This role requires strong communication skills, the ability to manage multiple priorities, and a proactive approach to ensuring the office runs efficiently.</p><p>Key Responsibilities</p><ul><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Answer and direct phone calls, emails, and other correspondence.</li><li>Prepare, edit, and format documents, presentations, and reports.</li><li>Maintain organized filing systems, both electronic and physical.</li><li>Coordinate travel arrangements, including flights, hotels, and itineraries.</li><li>Assist with meeting logistics, including agendas, materials, and meeting notes.</li><li>Process expense reports and support basic invoice and purchase order administration.</li><li>Serve as a point of contact for vendors, clients, and internal stakeholders.</li><li>Order and maintain office supplies and equipment.</li><li>Assist with special projects and other administrative tasks as assigned.</li></ul><p><br></p>
- 2026-10-20T00:00:00Z
- Detroit, MI
- onsite
- Temporary / Contract
- 19 - 22 USD / Hourly
- We are looking for a bilingual Administrative Assistant to provide high-level support to a Vice President at a college in Detroit, Michigan. This Long-term Contract position is ideal for someone who is detail oriented and can keep executive priorities organized, coordinate meetings and travel, and handle day-to-day administrative operations effectively. The role requires strong communication skills in both languages, sound judgment, and the ability to manage changing priorities in a higher education environment.<br><br>Responsibilities:<br>• Coordinate the Vice President’s calendar, organize appointments, and adjust schedules as priorities shift.<br>• Arrange travel plans, prepare itineraries, and ensure all related logistics are handled accurately and on time.<br>• Support meetings and events by scheduling conference space, preparing materials, and overseeing room setup and cleanup.<br>• Draft, format, and distribute correspondence, presentations, and other business documents using standard office software.<br>• Manage email communications, respond to routine inquiries, and route important matters to the appropriate parties.<br>• Perform data entry, record maintenance, copying, and general office support to keep administrative processes running smoothly.<br>• Assist with conference coordination by tracking details, confirming attendance, and preparing supporting documentation.<br>• Maintain organized files, supplies, and office systems while supporting daily operational needs for the executive office.
- 2026-10-13T00:00:00Z
- Miami Beach, FL
- onsite
- Temporary to Hire
- 0 - 0 USD / Yearly
- We are looking for an experienced Administrative Assistant to support daily office operations in Miami Beach, Florida. This Contract to permanent opportunity is ideal for someone who enjoys creating order, managing front-desk communication, and keeping administrative tasks moving efficiently. The person in this role will serve as a key point of contact for visitors and callers while providing dependable clerical and data support across the office.<br><br>Responsibilities:<br>• Welcome visitors, handle front-desk activity, and create a detail-oriented first impression for the office.<br>• Manage incoming phone calls, direct inquiries to the appropriate contacts, and relay messages accurately and promptly.<br>• Perform a variety of administrative tasks such as organizing files, preparing documents, and maintaining office records.<br>• Enter, update, and verify information in internal systems with a strong focus on accuracy and timeliness.<br>• Coordinate general office support activities to help ensure smooth day-to-day operations.<br>• Assist with scheduling, correspondence, and routine clerical duties for team members and leadership as needed.<br>• Maintain orderly administrative processes and help track important information, documents, and follow-up items.
- 2026-11-10T00:00:00Z
- Greenville, SC
- onsite
- Temporary / Contract
- 18 - 22 USD / Hourly
- <p>We are looking for a dependable Administrative Assistant to support operations in Greenville, SC. This contract opportunity with potential for a permanent role is ideal for someone who enjoys keeping logistics activity organized, up to date, and running efficiently. In this role, you will help coordinate shipping and receiving tasks, maintain accurate information, and serve as a key point of contact for drivers and internal teams. Hours are 8:00-5:00pm Monday-Friday and may require occasional weekends.</p><p><br></p><p>Responsibilities:</p><p>• Support daily administrative activity tied to warehouse shipping and receiving functions during weekend operations.</p><p>• Welcome and assist drivers during check-in by reviewing required paperwork and confirming information is complete and accurate.</p><p>• Enter and maintain shipment updates in company systems so records reflect current activity and status changes.</p><p>• Complete shipment closeout tasks carefully to ensure documentation is accurate and fully processed.</p><p>• Help coordinate shipment schedules and monitor movement details using internal tracking tools.</p><p>• Organize records and operational documents so information remains easy to access and up to date.</p><p>• Communicate with warehouse personnel and supervisors to help keep workflow aligned and efficient.</p><p>• Handle general office support duties such as answering incoming calls and performing data entry with accuracy.</p><p>• Work closely with team members in a fast-moving logistics setting to meet timelines and operational needs.</p>
- 2026-11-05T00:00:00Z
- Mount Pleasant, SC
- onsite
- Temporary to Hire
- 20 - 22 USD / Hourly
- <p>We are looking for an Administrative Assistant to join a professional services team in Mount Pleasant, South Carolina in a contract-to-permanent capacity. This position supports daily office operations while serving as a welcoming and dependable point of contact for clients, visitors, and internal staff. The ideal candidate brings strong organizational skills, sound judgment, and a strong presence in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors and manage front desk activity with a courteous, thoughtful approach that reflects the organization well.</p><p>• Handle incoming phone calls, direct inquiries appropriately, and ensure messages are relayed accurately and promptly.</p><p>• Provide day-to-day administrative support by preparing documents, maintaining records, and assisting with general office coordination.</p><p>• Enter and update information in internal records with a high level of accuracy and attention to detail.</p><p>• Support client-facing activities by coordinating communications, tracking engagement-related information, and helping maintain strong service standards.</p><p>• Prepare routine reports and assist with compiling client-related documentation for internal and external use.</p><p>• Monitor office supply levels, place orders as needed, and help keep the workplace organized and fully stocked.</p><p>• Work closely with colleagues across the office, contributing to a collaborative team environment and helping priorities stay on track.</p>
- 2026-11-04T00:00:00Z
- Philadelphia, PA
- onsite
- Temporary / Contract
- 19 - 20 USD / Hourly
- <p>We are looking for an Administrative Assistant to support executive leadership within a mission-driven non-profit organization located in the Greater Philadelphia Region. This long-term contract opportunity is ideal for someone who excels at coordinating schedules, organizing meetings, and maintaining smooth day-to-day office operations. The Administrative Assistant role requires strong attention to detail, effective communication, and the ability to manage multiple administrative priorities with accuracy and discretion.</p><p><br></p><p>What you get to do every single day:</p><p>• Coordinate executive calendars, arrange appointments, and keep meeting schedules organized and up to date.</p><p>• Prepare meeting materials in advance, confirm logistics, and help ensure attendees have the information they need.</p><p>• Record key discussion points during meetings and distribute clear, organized notes to appropriate stakeholders.</p><p>• Handle incoming calls courteously, respond to routine inquiries, and direct messages to the appropriate contacts.</p><p>• Perform a variety of office support tasks, including document preparation, filing, and general administrative coordination.</p><p>• Enter and maintain information in internal records and databases with a high level of accuracy.</p><p>• Support front-desk and reception activities by greeting visitors and helping create a detail-oriented office environment.</p>
- 2026-10-28T00:00:00Z
- Austin, TX
- onsite
- Permanent / Full Time
- 50000 - 55000 USD / Yearly
- We are looking for an organized and personable Administrative Assistant to support daily office operations at our location within a mission-driven non-profit environment. This fully in-office role serves as a central point of coordination for visitors, staff, facilities, and administrative activities, helping the workplace run smoothly and efficiently. The ideal candidate brings strong communication skills, sound judgment, and the ability to manage competing priorities with care and attention to detail.<br><br>Responsibilities:<br>• Oversee day-to-day reception and office support activities, creating a welcoming and efficient experience for employees, guests, and partners.<br>• Receive visitors, answer general inquiries, and direct individuals to the appropriate staff members or resources in a thoughtful and organized manner.<br>• Process incoming and outgoing mail, including package distribution and shipment coordination through certified mail and courier services.<br>• Maintain orderly shared spaces by monitoring office, lobby, and breakroom supplies and replenishing inventory as needed.<br>• Coordinate meeting room readiness by arranging room setups, updating schedules, and resolving booking conflicts throughout the day.<br>• Partner with internal teams to track administrative items related to loan documentation, including insurance requirement updates.<br>• Liaise with building and service vendors to address maintenance, safety, access, cleaning, storage, and other facility-related needs.<br>• Support workplace operations by assisting with employee onboarding setups, identification badges, business card orders, and office access requests.<br>• Help organize internal events, meal coordination for meetings, vehicle-related administrative tasks, and special projects across departments.
- 2026-10-27T00:00:00Z
- Philadelphia, PA
- onsite
- Temporary / Contract
- 19 - 20 USD / Hourly
- <p>We are looking for an Administrative Assistant to provide dependable support for donor communications and day-to-day office operations. This Administrative Assistant contract position is ideal for someone who combines strong organization skills with a detail-oriented, friendly approach when assisting donors and internal staff. The role focuses on keeping administrative tasks on track, handling donation-related coordination with care, and contributing to fundraising support activities throughout the year.</p><p><br></p><p>Here’s how you’ll contribute each day: </p><p>• Respond to incoming donor phone calls courteously, document messages accurately, and direct questions to the appropriate team members.</p><p>• Provide broad administrative support by organizing correspondence, maintaining records, and assisting with routine office tasks.</p><p>• Enter and process donation information with a high degree of accuracy to help ensure timely and reliable recordkeeping.</p><p>• Prepare and print donor acknowledgement letters and related communications in support of stewardship efforts.</p><p>• Help organize materials and items following events to keep supplies, documentation, and follow-up activities in order.</p><p>• Assist with fundraising initiatives by supporting year-end appeal preparation, including hand-addressing envelopes and managing mail-related tasks.</p><p>• Support front-desk and receptionist-style duties as needed to maintain smooth daily office operations.</p>
- 2026-11-05T00:00:00Z