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439 results for Mailroom Assistant in
- Hollywood, CA
- onsite
- Temporary / Contract
- 22 - 27 USD / Hourly
- <p><strong>Job Title:</strong> HR Assistant</p><p><strong>Location:</strong> Hollywood, CA</p><p><strong>Job Type:</strong> Long-Term Contract</p><p><strong>Job Description:</strong></p><p>We are seeking an organized and detail-oriented <strong>HR Assistant</strong> for a <strong>long-term contract opportunity in Hollywood</strong>. This role will support the Human Resources team with key onboarding functions and <strong>I-9 employment verification processing</strong>. The ideal candidate will have at least <strong>1 year of HR experience</strong> and be comfortable handling sensitive employee information with accuracy and professionalism. Based on general knowledge.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist with new hire onboarding, including preparing and collecting onboarding documents</li><li>Coordinate and process <strong>Form I-9 verifications</strong> in compliance with federal requirements</li><li>Track onboarding progress and ensure all pre-employment paperwork is completed on time</li><li>Maintain accurate and confidential employee records</li><li>Communicate with new hires regarding onboarding steps, documentation, and start dates</li><li>Support HR with data entry, file management, and general administrative tasks</li><li>Partner with internal teams to ensure a smooth and positive new hire experience</li><li>Help ensure compliance with company policies and HR procedures</li></ul><p><br></p>
- 2026-11-04T00:00:00Z
- Dallas, TX
- onsite
- Temporary / Contract
- 19 - 25 USD / Hourly
- <p>We are seeking reliable, professional, and customer-focused Receptionists available for temporary assignments with our clients. These opportunities can range from same-day coverage and one-week assignments to several weeks or months, depending on client needs.</p><p>This role is ideal for individuals who enjoy meeting new people, adapting quickly to different office environments, and providing exceptional front desk support.</p><p>Key Responsibilities</p><ul><li>Greet and assist visitors, clients, and vendors in a professional manner.</li><li>Answer and route incoming phone calls using multi-line phone systems.</li><li>Manage incoming and outgoing mail, deliveries, and packages.</li><li>Maintain a clean and organized reception area.</li><li>Provide administrative support including data entry, filing, scanning, and document preparation.</li><li>Schedule appointments, conference rooms, and meetings as needed.</li><li>Assist with office projects and general office support duties.</li><li>Handle confidential information with professionalism and discretion.</li></ul><p>Schedule</p><ul><li>Monday-Friday opportunities</li><li>Part-time and full-time assignments available</li><li>Same-day, next-day, and short-term placement opportunities</li><li>Flexible scheduling options based on availability</li></ul><p>Why Consider Temporary Work?</p><ul><li>Gain exposure to a variety of industries and office environments.</li><li>Build your professional network and administrative experience.</li><li>Earn income while exploring long-term career opportunities.</li><li>Many assignments can lead to contract-to-hire opportunities.</li></ul><p><br></p>
- 2026-11-11T00:00:00Z
- Boulder, CO
- onsite
- Temporary / Contract
- 21 - 23 USD / Hourly
- We are looking for an Office Services Associate to support daily administrative operations for a client site. This is a contract position focused on document handling, copy and mail services, and front-line office support in a fast-moving environment. The role also assists with related service needs such as hospitality, reception, and basic audio/visual coordination while maintaining high standards for accuracy, confidentiality, and client service.<br><br>Responsibilities:<br>• Manage incoming office service requests by reviewing job instructions, confirming details, and recording work through the appropriate tracking methods.<br>• Complete copying, scanning, document intake, and mailroom tasks in accordance with site procedures and required turnaround times.<br>• Organize assignments by urgency and workflow demands to ensure materials are processed and delivered on schedule.<br>• Communicate promptly with supervisors or client contacts regarding deadlines, special handling needs, or issues that may affect completion.<br>• Perform routine quality checks on finished work to verify accuracy, completeness, and clear presentation.<br>• Support day-to-day operation of office equipment by replenishing paper, toner, and other supplies and addressing minor equipment issues when they arise.<br>• Handle sensitive documents with discretion and follow all company and client policies related to security, confidentiality, and records management.<br>• Provide additional operational assistance as needed, including reception coverage, hospitality support, and basic coordination for audio/visual or meeting-related services.
- 2026-11-03T00:00:00Z
- Boulder, CO
- onsite
- Temporary / Contract
- 21.85 - 23 USD / Hourly
- We are looking for an Office Services Associate to support daily administrative operations for a client site. This is a contract position focused on delivering dependable copy, mail, scanning, reception, and office support services in a fast-paced, detail-oriented environment. The ideal candidate brings strong customer service skills, sound judgment, and the ability to manage time-sensitive requests with accuracy and care.<br><br>Responsibilities:<br>• Manage incoming office service requests by reviewing instructions, confirming required details, and tracking assignments through established logs.<br>• Provide day-to-day support for copying, scanning, digital document handling, mail distribution, and intake activities while following site procedures.<br>• Organize work based on urgency and service commitments to ensure completed materials are processed and delivered on schedule.<br>• Communicate proactively with clients and leadership regarding job status, turnaround expectations, and any issues that could affect deadlines.<br>• Perform basic troubleshooting on office equipment and restock paper, toner, and other supplies to keep operations running smoothly.<br>• Check completed work for accuracy and presentation quality, including reviewing your own output and assisting with quality control for team deliverables.<br>• Support additional front-of-house and workplace services such as hospitality, reception, audio/visual coordination, and multi-line phone coverage as needed.<br>• Handle confidential documents with discretion and follow company and client policies related to security, compliance, and daily operations.<br>• Lift and move materials weighing up to 50 pounds as part of mailroom, copy, and document production responsibilities.
- 2026-10-12T00:00:00Z
- Dallas, TX
- onsite
- Temporary / Contract
- 17.1 - 18 USD / Hourly
- We are looking for an Office Services Associate to provide dependable operational support across a busy office in Texas. This Contract position is ideal for someone who enjoys a varied workday and can deliver high-quality service across document production, mail handling, meeting support, and front-of-house office functions. The successful candidate will bring strong attention to detail, sound judgment, and a customer-focused approach while helping maintain efficient day-to-day workplace operations.<br><br>Responsibilities:<br>• Produce, scan, copy, bind, print, and distribute business documents with a high degree of accuracy while safeguarding confidential information.<br>• Support meeting and event readiness by arranging conference rooms, preparing audio/visual equipment, coordinating furniture setups, and organizing catering and kitchen areas.<br>• Monitor incoming service requests through tracking tools to help ensure assignments are completed accurately and within expected timeframes.<br>• Manage daily office services priorities by organizing workload, adjusting to changing business demands, and keeping leadership informed of operational issues.<br>• Perform basic troubleshooting on office and production equipment, inspect completed work for quality, and escalate unresolved problems when needed.<br>• Maintain stocked supplies for copiers, printers, mail, and hospitality areas to promote smooth and uninterrupted office operations.<br>• Assist with mailroom and related support tasks as needed, contributing to efficient distribution and handling of internal office materials.<br>• Deliver responsive customer service to employees, clients, and visitors while supporting a well-organized workplace environment.
- 2026-11-06T00:00:00Z
- Los Angeles, CA
- onsite
- Temporary / Contract
- 19 - 20 USD / Hourly
- We are looking for an Office Services Associate to support daily back-office operations and provide high-quality service to internal and client-facing teams. This is a Contract position suited for someone who thrives in a fast-moving work setting and can balance administrative support, document handling, and service coordination with accuracy and discretion. The ideal candidate brings strong communication skills, sound judgment, and the ability to keep multiple workflows moving efficiently while maintaining a dependable presence.<br><br>Responsibilities:<br>• Coordinate day-to-day office support activities across functions such as copy and print services, mail handling, document intake, reception, hospitality, and other administrative service areas as needed.<br>• Guide workflow for assigned service lines by prioritizing incoming requests, distributing tasks effectively, and helping ensure deadlines are met in a busy environment.<br>• Produce, scan, copy, and organize physical and electronic documents with close attention to quality, completeness, and confidentiality.<br>• Support mailroom operations by receiving, sorting, distributing, and processing inbound and outbound deliveries in a timely and accurate manner.<br>• Assist with front-desk and phone coverage, including answering a multi-line phone system, directing inquiries, and providing courteous assistance to employees and visitors.<br>• Monitor service standards and help reinforce established procedures, policy compliance, and consistent execution of office processes among team members.<br>• Handle sensitive business materials with discretion while maintaining organized records and dependable administrative support across departments.<br>• Identify service issues, resolve routine operational problems independently, and escalate more complex matters when additional leadership support is needed.
- 2026-11-09T00:00:00Z
- Boston, MA
- onsite
- Temporary / Contract
- 18 - 19.35 USD / Hourly
- We are looking for a detail-oriented Office Services Associate to support daily back-office operations for a client site. This is a Contract position focused on copy, scanning, mail handling, and related office support services in a detail-oriented, fast-paced environment. The ideal candidate brings strong customer service skills, sound judgment, and the ability to manage time-sensitive requests with accuracy and care.<br><br>Responsibilities:<br>• Manage incoming office service requests by reviewing work details, confirming instructions, and maintaining accurate service logs.<br>• Complete high-volume copying, scanning, document intake, and mailroom tasks in line with site procedures and client expectations.<br>• Organize assignments by urgency and deadline to ensure materials are processed and delivered on schedule.<br>• Communicate proactively with clients and leadership regarding job status, special handling needs, or timing concerns.<br>• Perform basic troubleshooting on copiers, scanners, and related equipment, escalating issues when additional support is needed.<br>• Conduct quality checks on finished work to ensure accuracy, completeness, and clear presentation.<br>• Replenish paper, toner, and other production supplies while helping maintain efficient equipment readiness.<br>• Handle confidential documents with discretion and follow company and client policies at all times.<br>• Support additional office functions such as reception, hospitality, facilities, or audio/visual coordination as business needs require.
- 2026-11-09T00:00:00Z
- Miami, FL
- onsite
- Temporary / Contract
- 19.44 - 22 USD / Hourly
- We are looking for an Office Services Associate to support daily document production, mail handling, and related back-office operations for a client site in Miami, Florida. This is a Contract position suited for someone who thrives in a fast-paced, detail-oriented setting and takes pride in delivering accurate, timely service. The role also provides cross-functional support across office operations, including intake, hospitality, reception, facilities, and basic audio/visual assistance as needed.<br><br>Responsibilities:<br>• Maintain accurate records and tracking logs for incoming assignments and completed office services work.<br>• Review service requests for completeness before starting projects to ensure instructions, timing, and output expectations are clear.<br>• Handle copy, scanning, document intake, and mailroom tasks in accordance with site procedures and service standards.<br>• Sequence assignments effectively so urgent and deadline-driven work is processed in the correct order.<br>• Coordinate with clients and leadership when priorities shift, deadlines are at risk, or clarification is needed on a request.<br>• Deliver completed work within established turnaround times for acceptance, production, and distribution.<br>• Resolve routine copier, scanner, and mail equipment issues and escalate more complex problems when necessary.<br>• Replenish paper, toner, and other production materials while using supplies responsibly and efficiently.<br>• Perform quality checks on finished output to confirm accuracy, presentation, and completeness.<br>• Support a physically active work environment by standing for extended periods and moving materials weighing up to 50 pounds as part of daily operations.
- 2026-11-10T00:00:00Z
- New York, NY
- onsite
- Temporary / Contract
- 19 - 20 USD / Hourly
- We are looking for an Office Services Associate to support essential workplace operations in New York, New York. This Contract position plays an important role in keeping mailroom activity, shipping coordination, supply availability, and internal service requests running efficiently each day. The ideal candidate brings a service-minded approach, strong attention to detail, and the ability to stay organized while handling multiple operational priorities in a detail-oriented office setting.<br><br>Responsibilities:<br>• Manage incoming deliveries by receiving, sorting, and routing packages to the appropriate internal recipients in a timely manner.<br>• Prepare outbound shipments by packaging materials, creating labels, completing required documentation, and confirming accurate shipment records.<br>• Perform daily mailroom activities, including processing internal and external mail, monitoring shipment status, and maintaining clear tracking information.<br>• Support domestic and international shipping requests while verifying delivery details, ownership information, and service needs before dispatch.<br>• Maintain stock levels for mailing materials and shared office supplies, and organize storage areas to ensure items are easy to access and properly arranged.<br>• Assist with internal delivery runs by transporting documents, packages, and other business materials according to established schedules and priority timelines.<br>• Complete opening and closing operational tasks, inspect equipment for readiness, and help maintain a clean, secure, and orderly workspace.<br>• Communicate delays, service issues, or inventory needs to leadership promptly while working closely with internal teams to meet service expectations.
- 2026-11-04T00:00:00Z
- Dallas, TX
- onsite
- Temporary / Contract
- 17.1 - 18 USD / Hourly
- We are looking for a dependable Office Services Associate to support daily administrative operations for a client site in Dallas, Texas. This Contract position focuses on document production, mail handling, scanning, and front-of-house support while helping maintain efficient back-office services. The ideal candidate is organized, service-oriented, and comfortable working in a fast-paced environment where accuracy, responsiveness, and professionalism are essential.<br><br>Responsibilities:<br>• Manage incoming office service requests by reviewing logs and confirming all required job details before work begins.<br>• Complete copy, scanning, document intake, and mailroom tasks in line with established site procedures and service expectations.<br>• Organize assignments by urgency and due time to ensure completed materials are delivered within committed turnaround times.<br>• Communicate proactively with clients and leadership regarding deadlines, job status, or issues that may affect completion.<br>• Perform basic troubleshooting on office equipment and replenish paper, toner, and other supplies to keep production running smoothly.<br>• Check finished work for accuracy and quality, while also helping verify output completed by teammates when needed.<br>• Support additional workplace services such as reception, hospitality, and audio/visual coordination based on business demands.<br>• Handle confidential information with discretion and follow company and client policies for security, compliance, and cost-conscious operations.
- 2026-11-09T00:00:00Z
- Amherst, NY
- onsite
- Temporary / Contract
- 22 - 24 USD / Hourly
- <p>We are looking for an organized part-time Administrative Assistant to support daily office operations for a contract assignment based in New York. This in-office role is ideal for someone who communicates clearly, manages administrative tasks efficiently, and provides dependable front-desk support. The position offers the opportunity to contribute immediately in a fast-paced office setting while maintaining accurate records, handling incoming calls, and assisting with general administrative coordination. This is a Contract position with an expected duration of at least one month and may extend up to three months based on business needs.</p><p><br></p><p>Responsibilities:</p><p>• Manage day-to-day administrative activities to keep office operations running smoothly and efficiently.</p><p>• Receive and direct incoming phone calls with care, ensuring timely and accurate communication.</p><p>• Welcome visitors and provide front-desk support while maintaining a detail oriented and business-appropriate office presence.</p><p>• Enter, update, and maintain records with a high level of accuracy and attention to detail.</p><p>• Prepare, organize, and distribute documents, correspondence, and routine office materials as needed.</p><p>• Support staff with scheduling, coordination, and other general clerical tasks to meet daily operational needs.</p><p>• Use Microsoft Office applications to create documents, track information, and assist with reporting or administrative documentation.</p>
- 2026-11-10T00:00:00Z
- Palomar Mountain, CA
- onsite
- Temporary / Contract
- 21 - 26 USD / Hourly
- <p>A small regional distributor is seeking a reliable Shipping & Receiving Clerk to support daily product movement, incoming deliveries, and customer order fulfillment. This role is a good fit for someone who likes practical, hands-on work and takes pride in keeping orders accurate and organized. The ideal candidate is comfortable working independently while coordinating closely with vendors, delivery drivers, and the warehouse team.</p><p><strong>What You’ll Do:</strong></p><ul><li>Receive incoming merchandise and verify quantities against purchase orders and packing slips.</li><li>Pick, pack, label, and prepare customer orders for shipment or local delivery.</li><li>Schedule carrier pickups and coordinate delivery arrangements.</li><li>Inspect incoming products for visible damage and report discrepancies.</li><li>Maintain organized shipping and receiving records.</li><li>Update inventory transactions in the company’s order management system.</li><li>Track outgoing shipments and follow up on missing delivery confirmations.</li><li>Keep shipping supplies stocked and the work area clean and organized.</li><li>Assist with returns, exchanges, and basic inventory counts.</li><li>Communicate order status and shipping issues to the appropriate team members.</li></ul><p><br></p><p><br></p>
- 2026-10-29T00:00:00Z
- Oakland, CA
- onsite
- Temporary / Contract
- 26 - 28 USD / Hourly
- <p>Are you a passionate property management professional with a drive to make a difference in communities? Do you have a proven track record of successfully managing affordable housing properties while ensuring regulatory compliance and tenant satisfaction? If so, we want to hear from you!</p><p><br></p><p><strong>Position Overview</strong></p><p>We are seeking an experienced and dedicated <strong>Property Administrative Assistant</strong> to oversee day-to-day operations at one or more affordable housing communities. The ideal candidate will bring exceptional management skills, a deep understanding of affordable housing regulations (e.g., LIHTC, HUD, Section 8), and a people-first approach to fostering vibrant and thriving communities.</p><p><br></p><p><strong>Preferred Experience:</strong></p><p><strong>Administrative Support:</strong></p><ul><li>Provide <strong>comprehensive administrative support</strong> to property managers and staff.</li><li>Manage documentation and correspondence efficiently, ensuring all required forms and records are accurately processed.</li><li>Resolve minor tenant inquiries via phone/email or route them to relevant departments.</li><li>Support lease renewals, affordable housing compliance forms, and other operational needs.</li></ul><p><strong>Tenant Relations:</strong></p><ul><li>Act as the <strong>primary point of contact</strong> for tenants, fostering positive relationships and addressing concerns professionally.</li><li>Assist with <strong>tenant onboarding</strong> processes, explaining lease agreements and compliance requirements for affordable housing units.</li></ul><p><strong>Record Keeping & Reporting:</strong></p><ul><li>Maintain <strong>accurate tenant files</strong>, including legal and financial records, ensuring compliance with housing regulations at federal, state, and local levels.</li><li>Prepare <strong>monthly reports</strong> for management, summarizing <strong>occupancy rates</strong>, <strong>rent collections</strong>, <strong>delinquencies</strong>, and <strong>maintenance requests</strong></li></ul>
- 2026-11-04T00:00:00Z
- New York, NY
- onsite
- Temporary / Contract
- 21 - 23 USD / Hourly
- We are looking for an Office Services Associate (Repro) to support daily document production and office services operations for a client site. This is a Contract position focused on copy, scanning, mail, and intake activities, while also assisting with related front-of-house and workplace support needs as required. The ideal candidate brings strong customer service, sound judgment, and the ability to manage time-sensitive requests in a fast-paced, detail-focused environment.<br><br>Responsibilities:<br>• Manage incoming office service requests by reviewing instructions, confirming job details, and recording work accurately before production begins.<br>• Complete high-volume reprographics, scanning, mail handling, and document intake tasks in line with established service expectations and site procedures.<br>• Sequence assignments effectively to keep production moving smoothly and ensure materials are processed, finished, and delivered on schedule.<br>• Communicate promptly with clients and leadership regarding priorities, turnaround times, and any issues that could affect deadlines.<br>• Perform basic troubleshooting on copiers, scanners, and related equipment, escalating more complex problems when necessary.<br>• Inspect completed work for accuracy and presentation, while helping maintain quality standards across team output.<br>• Replenish paper, toner, and other supplies, and operate equipment responsibly to minimize waste and support efficient service delivery.<br>• Assist with physically moving boxes, files, and production materials as needed, including lifting items up to 50 pounds on a regular basis.
- 2026-11-06T00:00:00Z