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623 results for Human Resources Hr Assistant in
- Vero Beach, FL
- onsite
- Temporary / Contract
- 17.4135 - 20.163 USD / Hourly
- We are looking for a dependable Facilities Assistant to support day-to-day operations at a residential community in Florida. This Long-term Contract opportunity is well suited for someone who enjoys balancing resident support, property coordination, and hands-on facility oversight in a multifamily environment. The position begins on a part-time schedule of three days per week, including Tuesdays, and may expand into a permanent schedule based on business needs. Success in this role requires strong organization, sound judgment, and the ability to coordinate smoothly with residents, vendors, and internal stakeholders.<br><br>Responsibilities:<br>• Manage routine property administration by assisting with rent collection, deposit tracking, and lease extension paperwork.<br>• Guide prospective residents through available units and provide clear, detailed communication about the community.<br>• Coordinate resident transitions by supporting move-in preparations, move-out activities, and annual renewal processes.<br>• Create, monitor, and follow through on maintenance requests to help ensure issues are resolved in a timely manner.<br>• Perform regular walkthroughs of apartments and common areas to identify operational, safety, or maintenance concerns.<br>• Support basic preventative maintenance activities such as checking air filters and confirming smoke detectors are functioning properly.<br>• Maintain consistent communication with residents and service providers to keep daily operations organized and responsive.<br>• Assist with planning and coordination efforts tied to upcoming property improvement or rehabilitation work.<br>• Contribute to general facilities and operational support needs as they arise across the community.
- 2026-11-03T00:00:00Z
- Menlo Park, CA
- onsite
- Temporary / Contract
- 25 - 30 USD / Hourly
- <p>AI/Start-up Environment</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Support daily office and facilities operations</li><li>Respond to employee facility requests and work orders</li><li>Coordinate with vendors, building management, and service providers</li><li>Assist with office moves, conference room setups, and event support</li><li>Monitor and replenish office, kitchen, and facilities supplies</li><li>Conduct routine office walkthroughs to ensure a clean and functional workplace</li><li>Support safety, security, and workplace standards</li></ul>
- 2026-11-06T00:00:00Z
- Bethlehem, PA
- onsite
- Temporary / Contract
- 28 - 33 USD / Hourly
- <p>Robert Half is seeking a <strong>Bilingual HR Generalist</strong> to support day-to-day human resources operations and help foster a positive, compliant, and inclusive workplace. This role serves as a key point of contact for employees and managers, providing HR support across areas such as employee relations, onboarding, benefits administration, recruitment coordination, HR compliance, and HRIS updates. The ideal candidate is fluent in <strong>English and Spanish</strong>, highly organized, people-oriented, and able to communicate effectively with a diverse workforce.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Serve as a resource for employees and managers on HR policies, procedures, and programs</li><li>Support employee relations matters by responding to questions, escalating concerns, and assisting with issue resolution</li><li>Coordinate onboarding and offboarding processes, including new hire documentation, orientation, and exit procedures</li><li>Assist with recruitment activities such as posting jobs, scheduling interviews, and communicating with candidates</li><li>Maintain accurate employee records and update HRIS, personnel files, and compliance documentation</li><li>Administer and respond to questions regarding benefits, leave of absence, and other HR programs</li><li>Help ensure compliance with federal, state, and local employment laws and company policies</li><li>Support performance management processes, employee engagement efforts, and training initiatives</li><li>Prepare HR reports, track key metrics, and assist with audits or internal reviews</li><li>Translate HR-related communication and facilitate bilingual communication between employees and management as needed</li></ul>
- 2026-11-13T00:00:00Z
- San Jose, CA
- onsite
- Temporary / Contract
- 50 - 55 USD / Hourly
- <p>We are looking for an experienced Sr. HR Business Partner to join a growing organization in San Jose, California on a Contract basis. In this role, you will work closely with leaders to strengthen employee relations practices, support effective people management, and help shape an inclusive and high-performing workplace. This position blends strategic partnership with day-to-day HR execution, making it ideal for someone who can guide change, solve complex people issues, and promote compliance across the organization.</p><p><br></p><p>Responsibilities:</p><p>• Workforce planning with leadership, organization restructuring, utilizing data to back strategic workforce planning and supporting recommendations to leadership.</p><p>• Advise managers and business leaders on workforce matters, offering practical HR guidance that supports business priorities and employee success.</p><p>• Provide coaching to people leaders on performance concerns, workplace conflict, talent development, and team effectiveness.</p><p>• Oversee complex employee relations matters from initial review through resolution, including investigations, corrective actions, and policy interpretation.</p><p>• Analyze recurring employee relations themes and recommend preventive actions to reduce risk and improve the employee experience.</p><p>• Partner with leadership to support organizational planning and help teams navigate business changes and evolving structures.</p><p>• Identify learning needs and deliver training for managers and employees on compliance, leadership practices, and respectful workplace expectations.</p><p>• Help ensure alignment with federal, state, and local employment regulations as well as internal HR policies and standards.</p><p>• Support equity and belonging initiatives by collaborating with leaders, employee groups, and HR partners to improve engagement and workplace culture.</p><p>• Review HR processes and workflows, contributing to operational improvements and cross-functional people initiatives as business needs arise.</p>
- 2026-10-29T00:00:00Z
- San Jose, CA
- onsite
- Temporary / Contract
- 28 - 35 USD / Hourly
- <p>We are seeking an experienced immigration professional to support high-volume employment-based immigration matters, with a primary focus on independently preparing I-140 petitions and assisting with H-1B filings. This role requires a detail-oriented and highly organized Legal Assistant or Paralegal who can manage a substantial case inventory, meet strict deadlines, and work effectively with minimal supervision. This Legal Assistant must work on-site in San Jose, CA.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Independently prepare high-volume I-140 petitions from intake through filing.</li><li>Review supporting documentation for completeness, accuracy, and consistency.</li><li>Conduct case assessments and identify eligibility, documentary, or procedural issues.</li><li>Assemble petitions and filing packages, including forms, exhibits, and supporting evidence.</li><li>Perform quality control reviews to ensure accuracy and compliance before submission.</li><li>Manage filing procedures, including final assembly, shipment, and case tracking.</li><li>Prepare H-1B forms and supporting documentation.</li><li>Coordinate Labor Condition Applications (LCAs) and monitor related timelines.</li><li>Review position details, worksite information, and client-provided data for accuracy.</li><li>Identify missing, incomplete, or inconsistent information and follow up as needed.</li><li>Maintain organized case records and manage matters through submission.</li><li>Prioritize a high-volume caseload while meeting established and compressed deadlines.</li></ul><p><br></p>
- 2026-10-30T00:00:00Z
- San Marcos, CA
- onsite
- Temporary / Contract
- 22 - 28 USD / Hourly
- <p>Robert Half is hiring an Administrative Assistant to support the daily operations of a growing healthcare organization. This role is a great fit for someone who enjoys being the go-to person behind the scenes, helping departments stay organized, maintaining accurate records, and ensuring administrative requests are handled efficiently. Working alongside department leadership and operational staff, this individual will assist with scheduling, employee documentation, reporting, and general office coordination. The organization is looking for someone who is adaptable, service-oriented, and comfortable balancing a variety of responsibilities in a busy healthcare setting.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to department managers and operational leadership.</li><li>Coordinate internal meetings, appointments, schedules, and department calendars.</li><li>Maintain employee files, department records, and confidential documentation.</li><li>Assist with onboarding paperwork, personnel forms, and administrative tracking.</li><li>Prepare spreadsheets, reports, presentations, and internal correspondence.</li><li>Update databases and maintain accurate departmental information.</li><li>Coordinate supply orders, equipment requests, and vendor communications.</li><li>Assist with invoice routing, expense documentation, and purchase requests.</li><li>Respond to internal staff inquiries and help direct requests to the appropriate departments.</li><li>Support special projects, process updates, and ongoing administrative initiatives.</li></ul><p><br></p><p><br></p>
- 2026-11-11T00:00:00Z
- Fredericksburg, VA
- onsite
- Temporary / Contract
- 18 - 19 USD / Hourly
- <p>We are seeking a reliable and organized Part-Time Office Assistant to support daily administrative operations and help maintain an efficient office environment. This role is ideal for someone who is detail-oriented, adaptable and comfortable handling a variety of clerical and front-office responsibilities. This position is onsite 20 hours a week with an immediate start date.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Answer phones, greet visitors and respond to general email inquiries.</li><li>Maintain files, records and office documentation. </li><li>Perform data entry, scanning, copying, filing and other clerical duties. </li><li>Schedule appointments, meetings and assist with calendar coordination. </li><li>Order and track office supplies as needed. </li><li>Support administrative operations and help improve day-to-day workflows. </li><li>Provide front office support and contribute to a positive customer experience.</li></ul><p><br></p>
- 2026-11-09T00:00:00Z
- Oakland, CA
- onsite
- Temporary / Contract
- 24 - 25 USD / Hourly
- <p>We are seeking a detail-oriented Administrative Assistant to support daily office operations. This role will provide administrative support to leadership and team members while ensuring the office runs efficiently.</p><p><strong>Responsibilities:</strong></p><ul><li>Manage calendars and schedules</li><li>Coordinate meetings and travel arrangements</li><li>Prepare reports, correspondence, and presentations</li><li>Maintain filing systems and databases</li><li>Answer and direct incoming calls and emails</li><li>Support special projects as assigned</li></ul><p><br></p>
- 2026-11-06T00:00:00Z
- Ramsey, NJ
- onsite
- Temporary / Contract
- 21.85 - 25.3 USD / Hourly
- <p>We are looking for an organized Administrative Assistant to support daily office operations and provide dependable coordination for the inside sales team near Mahwah, New Jersey. This Long-term Contract position is well suited for someone who enjoys keeping processes on track, handling detailed administrative work, and helping teams stay efficient. The role will focus on documenting routine activities, maintaining accurate records, and contributing to consistent workflow execution in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support that helps the inside sales team stay organized, responsive, and productive throughout daily operations.</p><p>• Observe routine activities and create clear documentation outlining recurring duties, office procedures, and team workflows.</p><p>• Maintain accurate data entry and update internal records to ensure information remains current and easy to access.</p><p>• Review operational tasks and identify practical ways to improve consistency, efficiency, and day-to-day coordination.</p><p>• Capture best practices and process details to support continuity across administrative and sales-related activities.</p><p>• Assist with organizing files, communications, and general office materials needed to keep business functions running smoothly.</p>
- 2026-11-13T00:00:00Z
- Delray Beach, FL
- onsite
- Permanent / Full Time
- 50000 - 55000 USD / Yearly
- <p>Administrative Assistant</p><p>Position Summary</p><p>We are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and provide administrative support to leadership and team members. This role requires strong communication skills, the ability to manage multiple priorities, and a proactive approach to ensuring the office runs efficiently.</p><p>Key Responsibilities</p><ul><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Answer and direct phone calls, emails, and other correspondence.</li><li>Prepare, edit, and format documents, presentations, and reports.</li><li>Maintain organized filing systems, both electronic and physical.</li><li>Coordinate travel arrangements, including flights, hotels, and itineraries.</li><li>Assist with meeting logistics, including agendas, materials, and meeting notes.</li><li>Process expense reports and support basic invoice and purchase order administration.</li><li>Serve as a point of contact for vendors, clients, and internal stakeholders.</li><li>Order and maintain office supplies and equipment.</li><li>Assist with special projects and other administrative tasks as assigned.</li></ul><p><br></p>
- 2026-11-13T00:00:00Z
- Indianapolis, IN
- onsite
- Temporary / Contract
- 19 - 22 USD / Hourly
- <p>We are looking for an Administrative Assistant to support daily office operations while serving as a dependable point of contact for our client's customers and internal teams. This contract-to-permanent position is ideal for someone who enjoys balancing administrative coordination, front-desk support, and clear communication in a service-focused environment. The role requires a hands-on, detail-oriented individual who can stay organized, handle questions confidently, and help others understand processes with patience and accuracy.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Welcome callers and visitors, respond to routine questions, and provide helpful guidance on forms, documents, and general office procedures.</p><p>• Perform data entry and maintain organized records so information remains accurate, current, and easy to retrieve.</p><p>• Support day-to-day administrative activities such as preparing paperwork, monitoring correspondence, and assisting with office follow-up tasks.</p><p>• Use maps and routing information to help explain service details and answer location-related questions clearly.</p><p>• Coordinate communication between office staff, drivers, and customers to help keep daily operations running smoothly.</p><p>• Assist with reception coverage and remain flexible with scheduling when additional support is needed later in the day.</p><p>• Prepare and review documents in Word, Excel, and Outlook to support reporting, communication, and administrative tracking.</p><p>• Build an understanding of the organization’s services from the ground up in order to explain processes effectively and address customer concerns with empathy.</p>
- 2026-11-12T00:00:00Z
- King of Prussia, PA
- onsite
- Temporary / Contract
- 28 - 32 USD / Hourly
- <p>We are seeking an experienced <strong>Office Manager</strong> to support daily office operations within a growing consulting environment in <strong>King of Prussia, PA</strong>. This fully onsite opportunity is ideal for a proactive professional who thrives in a fast-paced office setting and enjoys serving as a key resource for employees, leadership, clients, vendors, and visitors. The role combines office management, executive support, event coordination, onboarding, and administrative operations to help maintain an organized, professional, and welcoming workplace.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Serve as the primary point of contact for employees, clients, vendors, candidates, and visitors, creating a professional and welcoming office environment.</li><li>Independently manage daily office operations, ensuring the office remains organized, efficient, and fully supported.</li><li>Coordinate calendars, meetings, conference room scheduling, travel arrangements, and executive logistics for office leadership.</li><li>Facilitate new hire onboarding activities, including scheduling, welcome materials, and onboarding coordination.</li><li>Organize client meetings, lunch-and-learns, team events, and catering to support collaboration and engagement.</li><li>Maintain office readiness by overseeing supplies, equipment, common areas, parking programs, mail distribution, shipping, and facilities-related needs.</li><li>Track office expenses, assist with budget reconciliation, and support expense reporting processes.</li><li>Prepare presentations, reports, correspondence, and other client-facing documents using Microsoft Office applications.</li><li>Serve as a liaison between the local office and corporate departments while supporting office policies and emergency action plans.</li><li>Proactively identify operational needs, resolve routine issues, and ensure the office runs smoothly with minimal supervision.</li><li>Utilize systems such as Workday, Concur, SharePoint, and Microsoft Office tools to support office operations and administrative processes.</li></ul>
- 2026-11-11T00:00:00Z
- Greenville, SC
- onsite
- Temporary / Contract
- 18 - 22 USD / Hourly
- <p>We are looking for a dependable Administrative Assistant to support operations in Greenville, SC. This contract opportunity with potential for a permanent role is ideal for someone who enjoys keeping logistics activity organized, up to date, and running efficiently. In this role, you will help coordinate shipping and receiving tasks, maintain accurate information, and serve as a key point of contact for drivers and internal teams. Hours are 8:00-5:00pm Monday-Friday and may require occasional weekends.</p><p><br></p><p>Responsibilities:</p><p>• Support daily administrative activity tied to warehouse shipping and receiving functions during weekend operations.</p><p>• Welcome and assist drivers during check-in by reviewing required paperwork and confirming information is complete and accurate.</p><p>• Enter and maintain shipment updates in company systems so records reflect current activity and status changes.</p><p>• Complete shipment closeout tasks carefully to ensure documentation is accurate and fully processed.</p><p>• Help coordinate shipment schedules and monitor movement details using internal tracking tools.</p><p>• Organize records and operational documents so information remains easy to access and up to date.</p><p>• Communicate with warehouse personnel and supervisors to help keep workflow aligned and efficient.</p><p>• Handle general office support duties such as answering incoming calls and performing data entry with accuracy.</p><p>• Work closely with team members in a fast-moving logistics setting to meet timelines and operational needs.</p>
- 2026-11-05T00:00:00Z
- Milford, CT
- onsite
- Temporary / Contract
- 22 - 25 USD / Hourly
- <p><strong>Administrative Assistant (Contract) – Consulting Firm | New Haven, CT</strong></p><p>A consulting firm in New Haven, CT is seeking a detail-oriented <strong>Administrative Assistant</strong> on a contract basis. This role is ideal for someone who enjoys supporting daily office operations, managing schedules, and helping a professional team stay organized in a fast-paced business environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Answer and direct incoming calls, emails, and general inquiries</li><li>Schedule meetings, manage calendars, and coordinate appointments</li><li>Prepare, format, and organize correspondence, reports, and other documents</li><li>Maintain electronic and physical filing systems</li><li>Perform data entry and update internal records with accuracy</li><li>Assist with meeting preparation, travel coordination, and follow-up tasks</li><li>Support office organization, supply management, and general administrative workflow</li><li>Provide professional support to internal staff and external contacts as needed</li><li>Handle confidential information with discretion</li></ul><p><br></p>
- 2026-11-13T00:00:00Z
- Montclair, NJ
- onsite
- Temporary to Hire
- 22.8 - 26.4 USD / Hourly
- <p>We are looking for an Administrative Assistant to support day-to-day office operations near Montclair, New Jersey. This contract position is ideal for someone who enjoys keeping materials organized, preparing documents for meetings, and providing dependable front-office support. The role offers an opportunity to contribute in a structured environment where strong communication, accuracy, and responsiveness are highly valued.</p><p><br></p><p>Responsibilities:</p><p>• Prepare, organize, and distribute meeting materials so teams have accurate documents ready in advance.</p><p>• Welcome visitors and provide reception support while maintaining an orderly office environment.</p><p>• Manage inbound phone calls, route inquiries to the appropriate contacts, and relay messages promptly.</p><p>• Enter, update, and maintain information in office records and databases with a high level of accuracy.</p><p>• Provide general administrative support such as filing, scheduling, scanning, and handling routine correspondence.</p><p>• Assist with document management tasks to ensure files are complete, accessible, and properly organized.</p><p>• Support staff with day-to-day office coordination and other clerical needs as priorities shift.</p>
- 2026-11-13T00:00:00Z
- Allentown, PA
- onsite
- Temporary / Contract
- 22 - 26 USD / Hourly
- <p>Robert Half is seeking a reliable and organized <strong>Administrative Assistant</strong> to support daily office operations and help ensure an efficient work environment. This role is responsible for handling administrative tasks, coordinating schedules, managing communications, maintaining records, and providing general support to teams and leadership. The ideal candidate is detail-oriented, professional, and able to manage multiple priorities in a fast-paced setting.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Provide day-to-day administrative support to departments, managers, or leadership</li><li>Answer phones, respond to emails, and direct inquiries to the appropriate team members</li><li>Schedule meetings, manage calendars, and coordinate appointments</li><li>Prepare correspondence, reports, presentations, and other documents</li><li>Maintain filing systems, records, and office documents accurately and confidentially</li><li>Order office supplies and help support general office organization</li><li>Assist with data entry, tracking information, and updating internal systems</li><li>Coordinate travel arrangements, meeting logistics, and other administrative details as needed</li><li>Greet visitors and provide professional front-office support when required</li><li>Support special projects and perform other administrative duties as assigned</li></ul><p><br></p>
- 2026-11-13T00:00:00Z
- Miami Beach, FL
- onsite
- Temporary to Hire
- 0 - 0 USD / Yearly
- We are looking for an experienced Administrative Assistant to support daily office operations in Miami Beach, Florida. This Contract to permanent opportunity is ideal for someone who enjoys creating order, managing front-desk communication, and keeping administrative tasks moving efficiently. The person in this role will serve as a key point of contact for visitors and callers while providing dependable clerical and data support across the office.<br><br>Responsibilities:<br>• Welcome visitors, handle front-desk activity, and create a detail-oriented first impression for the office.<br>• Manage incoming phone calls, direct inquiries to the appropriate contacts, and relay messages accurately and promptly.<br>• Perform a variety of administrative tasks such as organizing files, preparing documents, and maintaining office records.<br>• Enter, update, and verify information in internal systems with a strong focus on accuracy and timeliness.<br>• Coordinate general office support activities to help ensure smooth day-to-day operations.<br>• Assist with scheduling, correspondence, and routine clerical duties for team members and leadership as needed.<br>• Maintain orderly administrative processes and help track important information, documents, and follow-up items.
- 2026-11-12T00:00:00Z
- Middletown, DE
- onsite
- Temporary / Contract
- 19 - 22 USD / Hourly
- <p>We are looking for a dependable <strong>Administrative Assistant </strong>to provide part-time remote support for a busy financial services environment based in Middletown, Delaware. This Contract position is ideal for someone who is organized, responsive, and comfortable balancing administrative coordination with occasional event support, including travel for book signings and meet-and-greet setup 1–2 times per month. The role offers a long-term contract opportunity and is well suited to someone who is detail oriented and can manage details accurately while communicating effectively across office and social media channels.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Manage day-to-day administrative tasks, including document handling, scheduling support, and general office coordination in a remote setting.</p><p>• Respond to inbound calls and messages professionally, directing inquiries and ensuring timely follow-up when needed.</p><p>• Enter, update, and maintain records with a high level of accuracy to support ongoing business operations.</p><p>• Coordinate logistics for occasional in-person events, including preparation and onsite setup for book signings and meet-and-greet activities.</p><p>• Assist with calendar organization and meeting arrangements to help keep priorities and commitments on track.</p><p>• Prepare correspondence, reports, and other business materials using Microsoft Office applications.</p><p>• Support basic social media activity on platforms such as Instagram and Facebook to help maintain consistent communication and visibility.</p><p>• Provide general receptionist-style support by serving as a reliable first point of contact for routine administrative needs.</p>
- 2026-11-11T00:00:00Z
- Mount Pleasant, SC
- onsite
- Temporary to Hire
- 20 - 22 USD / Hourly
- <p>We are looking for an Administrative Assistant to join a professional services team in Mount Pleasant, South Carolina in a contract-to-permanent capacity. This position supports daily office operations while serving as a welcoming and dependable point of contact for clients, visitors, and internal staff. The ideal candidate brings strong organizational skills, sound judgment, and a strong presence in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors and manage front desk activity with a courteous, thoughtful approach that reflects the organization well.</p><p>• Handle incoming phone calls, direct inquiries appropriately, and ensure messages are relayed accurately and promptly.</p><p>• Provide day-to-day administrative support by preparing documents, maintaining records, and assisting with general office coordination.</p><p>• Enter and update information in internal records with a high level of accuracy and attention to detail.</p><p>• Support client-facing activities by coordinating communications, tracking engagement-related information, and helping maintain strong service standards.</p><p>• Prepare routine reports and assist with compiling client-related documentation for internal and external use.</p><p>• Monitor office supply levels, place orders as needed, and help keep the workplace organized and fully stocked.</p><p>• Work closely with colleagues across the office, contributing to a collaborative team environment and helping priorities stay on track.</p>
- 2026-11-04T00:00:00Z
- Louisville, KY
- onsite
- Permanent / Full Time
- 60000 - 70000 USD / Yearly
- <p>Confidential Client Operations Associate</p><p><strong>Louisville, KY | $60,000-$70,000 + Excellent Benefits</strong></p><p>Are you a sharp, polished professional looking to launch a long-term career in wealth management or investment advisory services? Our client, a growing and highly respected investment management firm in Louisville, is seeking a <strong>Client Operations Associate</strong> to join its close-knit team.</p><p>This is an outstanding opportunity for a recent graduate, early-career professional, or someone making a career change from a similar industry that wants to make a change and who thrives in a professional environment, enjoys working with clients, and wants exposure to investments, financial planning, wealth management, and portfolio operations. </p><p><br></p><p>The firm is committed to developing talent and offers a clear path for long-term growth.</p><p><br></p><p>What You'll Do</p><ul><li>Assist with new account openings and account maintenance</li><li>Coordinate rollovers, transfers, and investment account paperwork</li><li>Process client documents and ensure accurate recordkeeping</li><li>Communicate with clients regarding account updates and follow-up items</li><li>Support advisors and operations staff with administrative and operational tasks</li><li>Maintain organized documentation and ensure compliance with internal processes</li></ul><p>What We're Looking For</p><ul><li>Bachelor's degree <strong>required</strong></li><li>Strong attention to detail and organizational skills</li><li>Professional verbal and written communication abilities</li><li>Excellent follow-through and time management</li><li>Comfortable learning new technology and systems</li><li>Proficiency in Microsoft Office, particularly Excel, preferred</li><li>Previous financial services experience is welcome but not required</li></ul><p>Ideal Backgrounds</p><p>We are open to candidates from a variety of professional environments, including:</p><ul><li>Business or Finance graduates</li><li>Insurance or financial services</li><li>Professional services</li><li>Administrative or office management</li><li>Education</li><li>Customer-facing professional roles</li></ul><p>Why This Opportunity?</p><ul><li>Newly created position due to company growth</li><li>Strong mentorship and training environment</li><li>Exposure to investment management, financial planning, and client advisory services</li><li>Support for obtaining investment industry licensing, including the Series 65</li><li>Potential career path into operations leadership or financial advisory roles</li><li>Stable, privately owned organization with a collaborative culture</li><li>Looking for someone who wants to build a long-term career and grow alongside the firm</li></ul><p>Benefits</p><ul><li>Medical, dental, and vision insurance with 100% employee coverage</li><li>Employer-paid life and disability insurance</li><li>Parental leave</li><li>Bereavement leave</li><li>PTO package</li><li>Simple IRA with company match</li><li>Competitive compensation: <strong>$60,000-$70,000</strong></li></ul><p>If you're seeking a career, not just a job, and want to gain hands-on exposure to the wealth management industry while working alongside experienced professionals, we'd love to hear from you.</p>
- 2026-11-13T00:00:00Z
- Rochester, NY
- onsite
- Temporary / Contract
- 17.4135 - 21 USD / Hourly
- We are looking for an Administrative Assistant to support daily office operations for a business services team in Rochester, New York. This Long-term Contract position is well suited for someone who is organized, responsive, and comfortable managing a steady flow of administrative tasks in a detail-oriented setting. The person in this role will help maintain efficient workflows by handling communications, processing records, and providing dependable day-to-day support across office activities.<br><br>Responsibilities:<br>• Manage front-end administrative duties by organizing office tasks, maintaining records, and supporting routine operational needs.<br>• Respond to incoming phone calls courteously, direct inquiries to the appropriate contacts, and relay accurate information in a timely manner.<br>• Enter, update, and verify data in internal files and office systems to help keep information complete and current.<br>• Scan, label, and file documents to maintain accessible digital and physical records.<br>• Provide general administrative support such as preparing correspondence, coordinating paperwork, and assisting with document handling.<br>• Support legal or compliance-related administrative tasks by organizing materials and maintaining documentation with attention to detail.<br>• Monitor office communications and follow up on outstanding items to help ensure smooth daily operations.
- 2026-11-10T00:00:00Z
- Raleigh, NC
- onsite
- Temporary / Contract
- 23 - 26 USD / Hourly
- We are looking for an organized Administrative Assistant to support daily office operations. This Long-term Contract position is ideal for someone who communicates clearly, manages routine administrative tasks efficiently, and keeps information accurate and up to date. The role will serve as a key point of contact for incoming calls and front-office activity while helping maintain smooth internal workflows.<br><br>Responsibilities:<br>• Manage front-desk and general office support activities to ensure day-to-day operations run smoothly.<br>• Respond to incoming phone calls in a courteous and timely manner, directing inquiries to the appropriate contacts.<br>• Enter, update, and maintain records with a high level of accuracy across administrative documents and databases.<br>• Provide clerical assistance such as preparing correspondence, organizing files, and supporting routine office needs.<br>• Welcome visitors and handle receptionist-related tasks while maintaining a detail-focused office environment.<br>• Coordinate administrative details, track information, and assist team members with general operational support.
- 2026-10-20T00:00:00Z
- Perrysburg, OH
- onsite
- Temporary to Hire
- 19 - 20 USD / Hourly
- <p>We are looking for a dependable Administrative Assistant to support daily office operations and contribute to a well-organized team environment. This contract opportunity with the potential to become permanent is ideal for someone who is comfortable handling a variety of administrative tasks while also assisting with basic account-related activities. The role requires strong attention to detail, clear communication, and the ability to manage multiple priorities efficiently.</p><p><br></p>
- 2026-11-03T00:00:00Z
- Austin, TX
- onsite
- Permanent / Full Time
- 50000 - 55000 USD / Yearly
- We are looking for an organized and personable Administrative Assistant to support daily office operations at our location within a mission-driven non-profit environment. This fully in-office role serves as a central point of coordination for visitors, staff, facilities, and administrative activities, helping the workplace run smoothly and efficiently. The ideal candidate brings strong communication skills, sound judgment, and the ability to manage competing priorities with care and attention to detail.<br><br>Responsibilities:<br>• Oversee day-to-day reception and office support activities, creating a welcoming and efficient experience for employees, guests, and partners.<br>• Receive visitors, answer general inquiries, and direct individuals to the appropriate staff members or resources in a thoughtful and organized manner.<br>• Process incoming and outgoing mail, including package distribution and shipment coordination through certified mail and courier services.<br>• Maintain orderly shared spaces by monitoring office, lobby, and breakroom supplies and replenishing inventory as needed.<br>• Coordinate meeting room readiness by arranging room setups, updating schedules, and resolving booking conflicts throughout the day.<br>• Partner with internal teams to track administrative items related to loan documentation, including insurance requirement updates.<br>• Liaise with building and service vendors to address maintenance, safety, access, cleaning, storage, and other facility-related needs.<br>• Support workplace operations by assisting with employee onboarding setups, identification badges, business card orders, and office access requests.<br>• Help organize internal events, meal coordination for meetings, vehicle-related administrative tasks, and special projects across departments.
- 2026-10-27T00:00:00Z
- Plymouth, WI
- onsite
- Temporary to Hire
- 18.2115 - 21.087 USD / Hourly
- We are looking for an Administrative Assistant to support daily office operations in Plymouth, Wisconsin. This contract opportunity has the potential to become permanent and is ideal for someone who enjoys creating an organized, welcoming workplace while providing dependable administrative and front-desk support. The person in this role will contribute to office coordination, document preparation, and selected HR-related projects while helping the team stay efficient and responsive.<br><br>Responsibilities:<br>• Welcome guests, employees, customers, and service providers with a courteous and attentive approach at the front desk.<br>• Provide administrative support for HR initiatives and assist with special projects that require coordination and follow-up.<br>• Draft, format, and prepare business documents such as letters, reports, and external communications.<br>• Keep digital records and paper files accurate, accessible, and well organized for daily business use.<br>• Manage incoming and outgoing mail, packages, and shipments to ensure timely distribution and processing.<br>• Monitor office and breakroom supplies, track inventory levels, and place orders to maintain availability.<br>• Coordinate routine office purchases and assist with meeting logistics, including room setup and catering arrangements.<br>• Maintain a neat, welcoming reception area and support an orderly office environment throughout the day.<br>• Step in to provide additional administrative coverage when needed to support uninterrupted office operations.
- 2026-11-12T00:00:00Z