390 Results for Administrative Coordinator Jobs in

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Human Resources Coordinator

Centennial, CO
onsite
Permanent / Full Time
54080 - 58240 USD / Yearly
We are looking for a Human Resources Coordinator to support day-to-day recruitment and onboarding activities for our team. This role focuses on recruitment coordination, new employee administration, orientation support, and accurate recordkeeping across the employee lifecycle. The ideal candidate is organized, detail-oriented, and comfortable working with managers and candidates to ensure a smooth and consistent hiring experience. Responsibilities: • Manage and refresh position descriptions and employment advertisements in partnership with HR team members, securing leadership approval before publication. • Review historical workforce trends and collaborate with department leaders to anticipate staffing volume, timing, and seasonal workforce demands. • Advertise open roles across internal and external channels and apply a range of sourcing methods to attract applicants with relevant experience. • Arrange interviews between candidates and hiring managers while maintaining complete and accurate updates in recruiting and applicant tracking systems. • Present employment offers to selected candidates, respond to questions about benefits and onboarding steps, and assist with completion of pre-employment and onboarding documents. • Support background screening activities, identify cases requiring additional review, and monitor required licenses or certifications to ensure compliance. • Organize orientation schedules and coordinate each employee’s start date and first-day logistics with the appropriate department supervisor. • Lead orientation sessions for new employees and rehires, explain workplace policies, facilitate required training content, and coordinate safety training as needed. • Maintain digital and paper personnel files in accordance with document retention requirements and assist with approved uniform and onboarding-related purchases.
2026-10-23T00:00:00Z

Conference Coordinator

New York, NY
onsite
Temporary / Contract
23.75 - 25 USD / Hourly
We are looking for an experienced and service-driven Coordinator to support a high-visibility conference and executive reception environment in New York, New York. This Contract position is ideal for someone who excels at creating a welcoming on-site experience, managing meeting logistics, and responding quickly to changing needs with discretion. The role combines front-desk presence, event coordination, and day-to-day operational support for employees, executives, and guests using shared meeting and event spaces. Responsibilities: • Create a welcoming arrival experience for executives, employees, visitors, and event participants at the reception area. • Coordinate meeting room and event space reservations, maintain accurate schedules, and respond promptly to booking inquiries. • Partner with administrative staff, facilities teams, and security personnel to keep daily operations organized and running smoothly. • Support event execution by arranging room layouts, confirming setup details, and ensuring spaces are fully prepared well before scheduled start times. • Provide hands-on assistance with catering, beverage service, room turnover, and post-event cleanup as needed. • Troubleshoot basic audiovisual and virtual meeting issues to help meetings and presentations proceed without disruption. • Handle sensitive information and executive activity with sound judgment, confidentiality, and a calm, thoughtful approach. • Offer guidance on site amenities and assist guests or facilitators with directions and general event-related questions. • Monitor the condition of conference areas and submit service or maintenance requests when issues arise. • Take on additional operational or customer support duties as assigned to meet business needs.
2026-10-28T00:00:00Z

Technical Project Coordinator/Admin

Naperville, IL
onsite
Temporary / Contract
20 - 24 USD / Hourly
Technical Project Coordinator/AdminOnsite in Naperville, IL (Mon-Fri)Long-term Contract We are looking for a Technical Project Coordinator to oversee overnight field service activity and keep installation work on track from dispatch through completion. This is a contract position based in Naperville, supporting coordination across technicians, project teams, vendors, and customer contacts. The person in this role will help maintain schedule alignment, resolve day-of-service issues in real time, and ensure each work event is properly documented and closed out. Responsibilities:• Coordinate overnight service activity from initial technician dispatch through final release of the work order, ensuring each job stays aligned with scope, timing, and customer expectations.• Confirm technician readiness before work begins by reviewing arrival plans, site access details, required materials, and understanding of the technical assignment.• Act as the main point of contact among field personnel, dispatch, project leadership, vendors, and customer stakeholders during active service events.• Provide live support to technicians during installations, upgrades, specialized services work, and remediation tasks to help resolve operational or technical issues quickly.• Track progress against scheduled milestones and implementation targets, escalating concerns when delays or risks could affect delivery.• Maintain accurate status reporting throughout the service window by entering timely updates into designated project tracking platforms and related tools.• Verify that all required completion items, such as test results, supporting records, and site photos, are collected, reviewed, and submitted to the appropriate portals within required timelines.• Monitor service execution quality and day-of-job performance metrics to support successful outcomes and consistent customer satisfaction.
2026-10-09T00:00:00Z

Human Resources (HR) Coordinator

Los Banos, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a bilingual Human Resources Coordinator who is fluent in Spanish and English to support HR operations for a food processing organization in California. This Long-term Contract opportunity is ideal for someone who brings strong experience in recruiting, onboarding, employee support, and HR record management. The position will play a key role in creating a smooth hiring experience, maintaining compliance, and assisting employees with benefit-related questions. Responsibilities: • Manage the full front-end hiring process by evaluating applications, screening candidates, and helping move suitable talent through the recruitment pipeline. • Arrange interviews and coordinate communication between candidates, hiring managers, and site leadership to keep hiring activities on schedule. • Oversee pre-employment steps such as background-related requirements, testing appointments, and orientation planning to ensure timely onboarding. • Monitor staffing needs on a regular basis and partner with operational leaders to identify openings and hiring priorities. • Lead onboarding sessions for new employees, prepare orientation logistics, and ensure employment paperwork is completed accurately and on time. • Enter and maintain employee information in the HRIS, including new employee data, while supporting accurate documentation and recordkeeping. • Review work authorization documents and maintain I-9 compliance in accordance with company policy and legal standards. • Explain workplace policies, required notices, and key procedures to new employees so they begin employment with clear expectations. • Respond to employee questions regarding health, retirement, and wellness programs, and assist with benefits-related forms and disability documentation. • Support recruiting events such as job fairs and maintain organized HR files and personnel records for ongoing compliance and audit readiness.
2026-11-02T00:00:00Z

Human Resources (HR) Coordinator

San Mateo, CA
onsite
Temporary to Hire
28.5 - 33 USD / Hourly
Robert Half is partnering with a rapidly growing AI company seeking a highly organized, proactive Recruiting Coordinator to support its expanding talent acquisition team. This is an exciting opportunity to join a fast-paced, innovative environment where recruiting operations play a critical role in scaling the business and attracting top talent. The ideal candidate will take ownership of the interview coordination process from start to finish, ensuring a seamless candidate experience while keeping recruiting activities organized, efficient, and moving forward. This role is well suited for someone who thrives in a high-volume environment, communicates exceptionally well, and approaches every task with urgency, accuracy, and a strong sense of accountability. Key Responsibilities<ul><li>Interview Coordination: Own end-to-end interview scheduling across multiple roles, coordinating technical interviews, recruiter screens, take-home assignments, and multi-stage interview processes.</li><li>Candidate Experience: Serve as the primary point of contact for candidates, providing timely communication, clear instructions, interview confirmations, and follow-up throughout the recruiting process.</li><li>Onsite Interview Logistics: Coordinate onsite interviews, including reserving conference rooms, preparing interview materials, ensuring interviewer readiness, and welcoming candidates.</li><li>Recruiting Operations: Monitor candidate and interviewer communications, proactively resolve scheduling conflicts, and keep interview processes moving without unnecessary delays.</li><li>Applicant Tracking System (ATS): Maintain accurate recruiting records, update candidate statuses, manage tags and documentation, and ensure requisitions and candidate pipelines remain organized.</li><li>Process Improvement: Develop and maintain scheduling guides, checklists, templates, and process documentation to improve consistency and efficiency across recruiting operations.</li><li>Recruiter and Hiring Manager Support: Partner closely with recruiters, hiring managers, and interviewers to coordinate priorities, align schedules, and ensure everyone is prepared for upcoming interviews.</li><li>Recruiting Events: Assist with recruiting event preparation, logistics, materials, candidate follow-ups, and other coordination activities.</li><li>Compliance and Documentation: Support recruiting compliance efforts, data integrity, and consistent recordkeeping.</li><li>Additional Support: Assist with other recruiting and People Operations initiatives as needed to support the company's continued growth.</li></ul> What Makes This Opportunity Exciting?<ul><li>Join a high-growth AI company at an exciting stage of expansion.</li><li>Play a meaningful role in building the recruiting infrastructure needed to attract exceptional talent.</li><li>Work closely with recruiters, hiring managers, and technical interview teams across the organization.</li><li>Make a direct impact on candidate experience, recruiting efficiency, and the company's ability to scale.</li></ul>
2026-11-04T00:00:00Z

Human Resources (HR) Coordinator

Knightdale, NC
onsite
Temporary / Contract
33 - 35 USD / Hourly
We are looking for a Human Resources Coordinator to support day-to-day HR operations for a fully onsite team in North Carolina. This Long-term Contract position is ideal for someone who enjoys being highly engaged with employees, contributing to a collaborative workplace, and providing dependable administrative and people-focused support. The role will work closely with leaders and staff to assist with onboarding coordination, training support, employee communication, and efforts that strengthen workplace culture and engagement. Responsibilities: • Serve as a visible onsite HR presence by assisting employees and managers with routine questions, guidance, and day-to-day support. • Coordinate onboarding activities in partnership with the central team to help new hires complete required steps and transition smoothly into the organization. • Collect candidate information from recruiting partners and update relevant talent or profile details for designated openings. • Support training-related activities by helping employees understand when to involve HR and by reinforcing established people processes. • Promote a positive and inclusive work environment through regular employee interaction, active listening, and approachable support. • Contribute to engagement and recognition efforts by helping organize activities that celebrate employees and encourage team connection. • Assist with HR administrative tasks tied to compliance, screening processes, and accurate employee record maintenance within HR systems. • Partner with internal HR contacts on benefit and renewal-related coordination when employee follow-up or local support is needed.
2026-10-15T00:00:00Z

Human Resources (HR) Coordinator

Lincolnwood, IL
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Human Resources (HR) Coordinator to support a high-volume HR operations project for a Contract position based in the Northern Suburbs of Chicago. This role will focus on tracking background checks and onboarding activity for a large employee acquisition, maintaining accurate data in Excel and HR systems, and helping ensure critical hiring milestones are completed on schedule. The ideal candidate brings strong Excel skills, solid HR experience, and the ability to manage confidential information with accuracy and urgency. Responsibilities:• Coordinate end-to-end onboarding activities to help new hires transition into the organization smoothly and on schedule.• Manage background screening processes, track results, and follow up on outstanding items to support timely hiring decisions.• Maintain employee data within HRIS platforms and ensure records remain accurate, current, and properly documented.• Provide administrative support across HR functions, including preparing employment paperwork, updating files, and responding to routine inquiries.• Monitor HR processes for alignment with company policies and applicable employment regulations.• Partner with hiring managers and internal stakeholders to collect required onboarding documents and resolve process-related issues.• Assist with audits, reporting, and recordkeeping activities to support compliance and operational readiness.
2026-11-02T00:00:00Z

Human Resources (HR) Coordinator

Houston, TX
remote
Temporary / Contract
22 - 24 USD / Hourly
We are looking for an organized Human Resources (HR) Coordinator to support onboarding operations for a Contract position based in Houston, Texas (77021). In this role, you will guide new employees through each step of the pre-employment and start-date process while helping maintain compliance and a positive employee experience. The ideal candidate brings strong administrative ability, clear communication skills, and a detail-focused approach to managing multiple onboarding activities at once. Responsibilities:• Oversee the onboarding journey from accepted offer through first-day readiness, ensuring each milestone is completed on schedule.• Administer pre-employment steps such as background screenings, drug testing, employment verification, and collection of required paperwork.• Lead new employee orientation activities and provide timely guidance so employees are prepared for a smooth start.• Complete and review Form I-9 documentation and employment eligibility verification in accordance with required deadlines and compliance standards.• Maintain accurate employee and onboarding information within HR systems and related records management tools.• Track the progress of onboarding tasks, follow up on pending items, and resolve issues that could affect scheduled start dates.• Assist with internal compliance reviews, I-9 audit support, and reporting related to onboarding activity and documentation status.• Update onboarding resources, procedural documents, and checklists while recommending improvements that increase efficiency and consistency.
2026-11-05T00:00:00Z

Human Resources (HR) Coordinator

Chicago, IL
onsite
Temporary / Contract
25 - 30 USD / Hourly
Our client in the real estate industry is seeking a Part-Time HR & Benefits Coordinator (20-25 hrs per week) to support day-to-day HR operations for a small, established team. This role is ideal for a hands-on professional who can step in quickly, manage benefits and payroll processes, support onboarding, and help ensure HR compliance. This contract-to-hire opportunity is based in downtown Chicago and may offer 1–2 remote workdays per week.Key Responsibilities:<ul><li>Administer employee benefits, including experience working with BCBS</li><li>Process payroll through ADP for employees and contractors</li><li>Support onboarding and new hire processing</li><li>Help maintain HR compliance and ensure timely completion of employee-related processes</li><li>Serve as a resource for HR-related questions and administrative support</li><li>Assist with general office and employee support activities as needed</li></ul>
2026-10-27T00:00:00Z

Human Resources (HR) Coordinator

Minneapolis, MN
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for a Human Resources Coordinator to support core HR operations for an education-focused organization. This Long-term Contract position will play a key role in creating a smooth employee experience by managing onboarding activities, maintaining accurate records, and helping ensure compliance with hiring and employment processes. The ideal candidate brings at least 2 years of related experience, strong organizational skills, and confidence working with HR systems and spreadsheet tools. Responsibilities: • Coordinate end-to-end onboarding tasks to help new hires transition into their roles efficiently and on schedule. • Review, track, and help facilitate pre-employment screening processes while maintaining accuracy and confidentiality. • Maintain employee information in HR systems and personnel records, ensuring documentation is complete and up to date. • Provide day-to-day administrative support for HR operations, including data entry, file management, and process follow-through. • Use Workday and other HRIS tools to update employment data, monitor transactions, and support routine reporting needs. • Prepare and manage spreadsheets in Microsoft Excel, including the use of formulas to organize and validate HR data. • Assist with HR compliance activities by tracking required documents and helping align processes with established policies and regulations. • Respond to internal HR-related inquiries and support employees and managers with timely, clear communication.
2026-10-20T00:00:00Z

Human Resources (HR) Coordinator

Boulder, CO
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an organized Human Resources (HR) Coordinator to support core people operations for a Contract position based in Boulder, Colorado. This role focuses on creating a smooth employee onboarding experience, maintaining accurate HR records, and helping ensure recruitment and administrative processes stay compliant and on schedule. The ideal candidate brings at least 2 years of relevant experience and is comfortable working across HR systems, background screening, and interview coordination in a fast-paced environment. Responsibilities: • Coordinate pre-employment and onboarding activities, including onboarding steps, documentation collection, and orientation scheduling. • Manage background screening workflows and follow up on required employment verification items in a timely manner. • Maintain accurate employee data within HRIS and applicant tracking systems while supporting routine HR administrative tasks. • Schedule interviews, meetings, and appointments by partnering with applicants, recruitment teams, and internal stakeholders to align calendars. • Support compliance-focused recordkeeping by organizing personnel documents and helping ensure HR processes follow company and regulatory standards. • Assist with staffing and workforce scheduling needs by tracking timelines, availability, and key recruitment milestones. • Respond to routine employee and applicant inquiries related to onboarding status, HR documentation, and scheduling logistics.
2026-11-04T00:00:00Z

Human Resources (HR) Coordinator

Kent, WA
onsite
Temporary / Contract
25 - 28 USD / Hourly
We are looking for a Human Resources (HR) Coordinator to support day-to-day HR operations and office administration onsite in Kent, WA. This Long-term Contract position is ideal for someone who thrives in a fast-paced environment, handles sensitive information with discretion, and enjoys providing responsive support to employees and leadership. The role will contribute to hiring coordination, onboarding, record management, benefits support, and employee-focused programs while helping keep administrative processes organized and efficient. Responsibilities:• Coordinate hiring activities by managing job postings, reviewing incoming applications, arranging interviews, and keeping candidates informed throughout the process.• Facilitate onboarding and separation activities, including new employee documentation, orientation scheduling, and exit-related administrative tasks.• Maintain accurate employee files and HR records in both digital and paper formats, ensuring documentation is complete and properly organized.• Assist with benefits administration by supporting enrollments, answering routine questions, and preparing related employee communications and forms.• Help organize training sessions, development efforts, and engagement initiatives that enhance the employee experience.• Support HR compliance efforts by preparing reports, maintaining required records, and following document retention standards.• Contribute to employee recognition and workplace events by assisting with planning, coordination, and communication.• Manage office supply inventory and provide general administrative support to help maintain smooth daily office operations.• Handle confidential employee and company information with professionalism, sound judgment, and a high level of discretion.• Provide support for additional HR and administrative projects as business needs evolve.
2026-11-05T00:00:00Z

Human Resources (HR) Coordinator

Blue Bell, PA
onsite
Temporary to Hire
23 - 23 USD / Hourly
We are looking for an organized Human Resources (HR) Coordinator to support key employee and candidate processes for an engineering organization in Pennsylvania. This Long-term Contract position blends HR administration, onboarding coordination, reporting, and candidate-facing support in a hybrid work environment. The ideal candidate brings strong attention to detail, clear communication skills, and hands-on experience with HR systems and data tracking. Responsibilities:• Coordinate onboarding activities for new hires, ensuring required documentation, pre-employment steps, and start-date readiness are completed accurately and on time.• Manage background screening and clearance-related tasks while maintaining compliance with hiring policies and established procedures.• Serve as an initial HR point of contact for candidates, providing timely updates and a thorough experience throughout the hiring and onboarding process.• Prepare and maintain HR reports, dashboards, and analytics to support operational tracking and workforce decisions.• Assist with time reporting processes by reviewing entries, resolving discrepancies, and helping ensure accurate records.• Maintain employee and candidate information within HR systems, supporting data integrity across platforms such as Oracle, iCIMS, and related tools.• Support recruiting and HR operations workflows by coordinating documentation, process steps, and follow-up communication with internal stakeholders.• Contribute to HRIS-related activities, including support for system updates or process changes when needed.
2026-11-06T00:00:00Z

Human Resources (HR) Coordinator

Cleburne, TX
onsite
Temporary to Hire
24.7 - 28.6 USD / Hourly
We are looking for a detail-oriented Human Resources Coordinator to support day-to-day HR operations. This contract opportunity with potential for a permanent role is ideal for someone who enjoys balancing employee support, administrative accuracy, and coordination across multiple HR functions. In this role, you will partner with leaders and the HR team to help maintain employee records, assist with recruitment and onboarding, and contribute to a positive and compliant workplace environment. Responsibilities: • Maintain and update employee information in the HRIS, including attendance records and other personnel-related data. • Support recruiting efforts by coordinating recruitment activities, assisting with onboarding tasks, and helping new employees transition into their roles. • Respond to employee questions related to benefits enrollment, payroll concerns, and general HR processes. • Compile requested HR reports and organize documentation for personnel and medical files in accordance with recordkeeping standards. • Process attendance documentation, personnel action forms, and other routine HR administrative paperwork with accuracy and timeliness. • Help monitor leave requests and provide administrative support to ensure proper tracking and follow-up. • Assist with employee relations matters by supporting investigations and documenting relevant information as needed. • Coordinate annual performance review activities and provide support for employee recognition initiatives. • Use standard office technology, including computers, printers, scanners, and common business software, to complete daily tasks efficiently.
2026-11-05T00:00:00Z

Human Resources (HR) Coordinator

Culver City, CA
onsite
Temporary / Contract
50 - 60 USD / Hourly
Robert Half Management Resources is recruiting for a strong Mobility Manager to support our large, publicly traded entertainment client based on West Los Angeles. This is a high-visibility role within the HR organization, responsible for managing domestic and international employee mobility programs, ensuring compliance with immigration, tax, employment, and labor regulations for employees relocating to the U.S. on both temporary assignments and permanent transfers. The ideal candidate brings strong cross-functional partnership skills and can manage sensitive mobility matters with accuracy, discretion, and a high level of service. Responsibilities:• Lead mobility coordination for employees relocating domestically and internationally, from initial planning through assignment completion or permanent transfer.• Act as the central point of contact among Human Resources, Legal, Payroll, Tax, Finance, and external service providers involved in relocation and immigration support.• Help maintain compliance with immigration, employment, labor, and tax obligations tied to workforce movement across locations.• Work closely with legal partners and outside counsel to support visa processing, work authorization matters, and permanent residency cases.• Provide guidance to HR partners and business leaders on mobility policies, relocation support options, assignment structures, and potential compliance considerations.• Oversee relocation-related vendors and benefits while helping deliver a smooth and well-supported employee experience throughout each move.• Partner with payroll and tax stakeholders to address compensation treatment, reporting needs, and cross-border tax considerations associated with employee transfers.• Track regulatory developments that may affect mobility programs and update documentation, procedures, and internal practices as needed.• Maintain organized records, policy materials, and audit-ready documentation to support company standards and program governance.• Contribute to workforce planning efforts by supporting international hiring strategies and employee movement initiatives across the organization.
2026-10-20T00:00:00Z

Care Coordinator

Syracuse, NY
onsite
Temporary to Hire
19 - 19 USD / Hourly
We are looking for a Care Coordinator to support care management operations for a healthcare organization in Syracuse, New York. This contract-to-permanent position plays an important role in keeping referral, authorization, and service coordination activities organized and timely. The person in this role will work closely with clinical staff, community partners, and members to help ensure services are arranged efficiently and administrative processes run smoothly. Responsibilities: • Review authorization details for accuracy and enter information into internal databases with a high level of precision. • Track approvals approaching expiration and follow up to help maintain uninterrupted service arrangements. • Partner with case management and clinical staff to organize appointments, coordinate services, and support member care plans. • Maintain regular communication with members and outside agencies to confirm services and address coordination needs. • Contribute ideas during team discussions to improve workflows, reporting practices, and day-to-day operational efficiency. • Prepare, monitor, and distribute assigned reports to support departmental oversight and service tracking. • Complete administrative support tasks such as document management, correspondence, message handling, and record upkeep as needed. • Assist with quality improvement efforts and carry out additional duties assigned by leadership to support team goals.
2026-10-29T00:00:00Z

Office/HR Coordinator

Noblesville, IN
onsite
Temporary / Contract
26.6 - 28 USD / Hourly
We are looking for an organized and people-focused HR Coordinator to support both human resources and office operations. This contract position is a part-time opportunity for someone who can balance employee support, administrative coordination, and day-to-day workplace organization. The role will help maintain efficient office functions, accurate HR processes, and a positive experience for employees and visitors alike. Responsibilities:• Oversee daily workplace administrative needs, including ordering and maintaining office supplies to keep operations running smoothly.• Coordinate with external service providers such as cleaning, catering, security, maintenance, and technical support to ensure the facility is properly supported.• Enter project-related information accurately and on schedule while maintaining organized records for contracts, sales materials, and related documentation.• Welcome and assist guests, vendors, and other visitors by providing attentive on-site support and direction.• Organize employee learning initiatives, including safety-related instruction, and keep training documentation current and complete.• Arrange internal events and off-site gatherings such as team celebrations, meetings, and conferences.• Support employee relations efforts by responding to workplace concerns and helping leadership address issues effectively.• Manage HR administration activities such as onboarding, benefits updates, payroll input, employee file maintenance, and compliance with applicable employment regulations.
2026-11-04T00:00:00Z

Member Services Coordinator/Admin assistant

Franklin, MA
onsite
Permanent / Full Time
50000 - 54000 USD / Yearly
We are looking for a proactive Member Services Coordinator/Admin Assistant to support daily member service activities and front office operations. This role combines administrative coordination, customer support, and data management to help keep member records, communications, and event logistics organized and accurate. The ideal candidate brings a service-focused mindset, strong attention to detail, and the flexibility to assist across multiple office functions in a collaborative team environment. This rle is in the greater MIlfrod MA area and is 100% in office. Responsibilities:• Guide new members through the onboarding process and help create a positive, well-organized introduction to the organization.• Keep member-facing documents, website content, and communications current by coordinating updates from internal teams and external partners.• Enter and maintain product and membership data, ensuring records, categories, and status details remain accurate in internal systems.• Support members with service-related requests, including assistance with backorder cancellation needs and other account updates.• Prepare reports related to promotions and data entry activities to support tracking, review, and process improvement efforts.• Coordinate logistics for member events, shows, meetings, training sessions, and board gatherings, including ordering materials and supplies as needed.• Manage front desk and reception responsibilities by greeting visitors, handling incoming deliveries, and maintaining an organized office presence.• Update the shared office calendar and assist with general administrative tasks such as supply ordering and keeping common areas organized and stocked. For immediate consideration please reach out to me directly! Eric Lebow 508-205-2127
2026-10-29T00:00:00Z

Program Coordinator

Oakland, CA
onsite
Temporary / Contract
27 - 29 USD / Hourly
We are seeking a Program Coordinator to support operational and administrative aspects of programs and initiatives.Responsibilities:<ul><li>Coordinate program activities and schedules</li><li>Track deliverables and project timelines</li><li>Prepare program reports and documentation</li><li>Communicate with stakeholders and participants</li><li>Support event planning and logistics</li></ul>
2026-11-06T00:00:00Z

Project Coordinator

Greenville, SC
onsite
Temporary to Hire
24 - 28 USD / Hourly
We are looking for a Project Coordinator to support complex infrastructure and field installation initiatives. This contract position offers the potential to become permanent and is ideal for a detail-oriented individual who can keep multiple projects moving by aligning schedules, vendors, budgets, and site activity. The role requires close coordination with contractors, customers, and internal stakeholders to ensure deployments are completed safely, efficiently, and according to plan. Responsibilities: • Coordinate multiple field deployment and installation projects from planning through completion, ensuring milestones, deliverables, and timelines remain on track. • Work closely with third-party contractors, construction partners, and vendors to organize site activity, confirm scope, and monitor execution quality. • Review technical drawings, site layouts, and installation requirements to support accurate planning and effective field coordination. • Support bid and proposal evaluation by gathering contractor information, comparing options, and helping determine the best fit for project needs. • Track project costs, purchase orders, and contractor-related documentation to help maintain budget awareness and procurement compliance. • Collaborate with stakeholders and customer-facing teams to communicate updates, address issues, and resolve scheduling or site-related challenges. • Oversee coordination of site preparation activities such as excavation, concrete work, electrical tasks, and embedded hardware installation sequencing. • Identify project risks early and take action to minimize delays, contractor conflicts, or field execution issues across concurrent deployments.
2026-10-21T00:00:00Z

Project Coordinator

Menlo Park, CA
onsite
Temporary / Contract
33 - 51 USD / Hourly
We are looking for a Program Coordinator to support cross-functional initiatives that strengthen operations, service delivery, and stakeholder engagement in Menlo Park, California. This Long-term Contract position is ideal for someone who can coordinate multiple projects, keep teams aligned, and ensure programs move forward with clear documentation and consistent communication. The role partners with clinical, administrative, and service teams to help organize workflows, support business development efforts, and contribute to a high standard of customer service. Responsibilities: • Coordinate projects that enhance departmental operations and support program growth by defining goals, tracking progress, and keeping stakeholders informed. • Organize meetings and working groups to address operational needs, document outcomes, and distribute follow-up communication to relevant teams. • Support care coordination activities by understanding service workflows and helping facilitate patient-related inquiries and visit logistics when needed. • Oversee the development and distribution of marketing collateral, event materials, and other communications for internal and external audiences. • Assist with vendor, consultant, and contractor engagement by supporting evaluation, selection, and coordination processes. • Monitor program activities for adherence to organizational, hospital, and university policies through quality review and process oversight. • Analyze existing business processes, document findings, and recommend improvements that help achieve project objectives. • Build productive relationships with customers, clients, vendors, and community partners while representing the organization in an attentive and inclusive manner.
2026-11-06T00:00:00Z

Project Coordinator

Tigard, OR
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
Charlie Gilmur with Robert Half is searching for a Project Coordinator to support post-sale project execution and help keep service work organized, on schedule, and accurately documented in Tigard, Oregon. This position works closely with operations, field technicians, vendors, and customers to monitor progress, communicate updates, and maintain essential records tied to project and financial activity. The ideal candidate brings strong organizational skills, a service-minded approach, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities:• Coordinate service schedules with operations staff and field technicians to ensure project work is planned efficiently and completed on time.• Maintain accurate project records by entering customer details, order information, milestone updates, and related financial data into company systems.• Communicate with customers throughout the project lifecycle, providing status updates and helping address scheduling or delivery questions.• Prepare and issue purchase orders for replacement parts and vendor support, then follow through to help ensure materials arrive when needed.• Assist with invoice coding, bookkeeping support, and the documentation of financial information in partnership with accounting and internal administrative teams.• Track active projects across multiple workstreams, helping teams stay aligned on deadlines, deliverables, and service commitments.• Provide day-to-day office and operational support to help maintain smooth coordination across business functions.• Support process updates and administrative improvements related to project tracking, reporting, and service documentation when needed. Please reach out to Charlie Gilmur with Robert Half to review this position. Job Order: 03600-0013507087
2026-10-19T00:00:00Z

Project Coordinator

Jessup, MD
onsite
Permanent / Full Time
50000 - 55000 USD / Yearly
The Project Coordinator provides administrative and operational support for commercial projects from project initiation through completion. This role serves as a key point of coordination between internal departments, vendors, contractors, and customers, ensuring project documentation, reporting, and communication are managed accurately and efficiently. The ideal candidate is highly organized, detail-oriented, customer-focused, and capable of managing multiple priorities in a fast-paced environment. Key ResponsibilitiesProject Documentation & Coordination<ul><li>Prepare, review, and distribute project documentation to support commercial projects.</li><li>Ensure all project submissions are completed accurately and in accordance with customer requirements and internal procedures.</li><li>Maintain organized electronic and physical project files.</li><li>Monitor project milestones and assist with tracking project progress throughout the lifecycle.</li><li>Coordinate the distribution of project-related materials, technical documentation, and closeout packages.</li><li>Support project startup and closeout activities, ensuring all required documentation is complete and properly archived.</li><li>Assist with maintaining project records and historical documentation for future reference.</li></ul>Reporting & Administrative Support<ul><li>Generate and maintain various project, sales, and operational reports.</li><li>Compile data and prepare reports for management review using spreadsheet and database applications.</li><li>Maintain accurate records of project activity and departmental metrics.</li><li>Support commission processing and administrative tracking functions as needed.</li><li>Assist with document preparation, presentations, marketing materials, and customer-facing communications.</li></ul>Customer & Team Support<ul><li>Provide exceptional customer service to both internal and external stakeholders.</li><li>Act as a liaison between departments to facilitate communication and ensure timely project execution.</li><li>Respond to inquiries and assist with resolving documentation and project-related issues.</li><li>Support general office operations, including reception coverage and phone support when required.</li><li>Assist team members with special projects and administrative tasks as assigned.</li></ul>Systems & Process Support<ul><li>Utilize business software and project management systems to track project information and maintain records.</li><li>Update and manage pricing, vendor, and project-related information as required.</li><li>Identify opportunities to improve administrative processes and workflow efficiency.</li><li>Perform additional duties and responsibilities as assigned.</li></ul>
2026-11-02T00:00:00Z

Project Coordinator

Los Angeles, CA
onsite
Temporary / Contract
27.55 - 31.9 USD / Hourly
We are looking for a highly organized Project Coordinator to support key initiatives for a mission-driven non-profit organization in Los Angeles, California. This Long-term Contract position is ideal for someone who can keep projects moving forward through strong coordination, clear communication, and dependable follow-through in a fully onsite environment. The role will work across teams to maintain schedules, document progress, and help ensure project goals stay aligned with operational needs. Responsibilities: • Coordinate project activities across departments by organizing timelines, monitoring progress, and helping teams stay on track with deliverables and deadlines. • Arrange meetings, prepare agendas, capture detailed notes, and follow up on action items to support consistent project execution. • Maintain project records, trackers, status updates, and supporting documentation to ensure information remains accurate and accessible. • Partner with stakeholders at different levels of the organization to communicate updates, identify needs, and resolve issues that may affect progress. • Support the development and upkeep of standard operating procedures and other operational documents tied to project work. • Assist with initiatives related to technology upgrades, organizational improvements, or process changes when needed. • Provide day-to-day coordination support by anticipating next steps, raising questions proactively, and helping move priorities forward independently.
2026-10-28T00:00:00Z

Project Coordinator

Roseville, CA
onsite
Temporary / Contract
40 - 45 USD / Hourly
We are looking for a Project Coordinator to support Organizational Change Management initiatives for a Contract position based in Roseville, California. This role helps keep cross-functional projects organized by aligning schedules, resources, communications, and training efforts across multiple teams. The ideal candidate brings strong coordination skills, sound judgment, and the ability to keep complex workstreams moving forward in a structured and consistent way. Responsibilities: • Coordinate project activities for change management programs, including timelines, team logistics, meeting arrangements, and onboarding support. • Partner with communications and training teams to organize materials, review content, and help prepare information for broad organizational use. • Schedule workshops, training sessions, and working meetings while ensuring rooms, supplies, and supporting documents are ready in advance. • Track action items, resource needs, and project updates, and communicate progress or constraints to stakeholders in a timely manner. • Maintain project documentation using standardized planning tools and support consistent execution across multiple initiatives. • Help define and monitor program measures related to training, communications, and organizational readiness. • Support presentations and working sessions by preparing agendas, gathering materials, and helping facilitate follow-up on open issues. • Coordinate collaboration across departments, project leads, and team members from different locations to collect input and share decisions effectively. • Follow established change control practices for applicable IT-related processes and identify opportunities to improve procedures when needed.
2026-10-19T00:00:00Z

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