We are looking for a Medical Receptionist to join our team in Taunton, Massachusetts. In this Contract-to-Permanent position, you will play a vital role in ensuring the smooth operation of our outpatient services by managing patient interactions, scheduling, and administrative tasks. This role is ideal for someone with strong organizational skills and a passion for providing excellent customer service in a healthcare setting.<br><br>Responsibilities:<br>• Verify patient insurance coverage and demographic information to ensure all records are accurate and up-to-date.<br>• Manage clinician calendars within the electronic health record system, coordinating schedules to optimize patient care.<br>• Collect copayments and other cost-sharing amounts from patients at the time of their appointments.<br>• Provide administrative support to clinicians, including assistance with Section 12 procedures and other required tasks.<br>• Facilitate patient check-ins and maintain a welcoming and organized front desk environment.
<p><strong>*Permanent* Tax Administrative Assistant</strong></p><p> <strong>Location:</strong> New Haven, CT (Onsite, Full-Time)</p><p> <strong>Salary:</strong> $60,000–$70,000 (paid hourly) -Depending on Experience</p><p><br></p><p><br></p><p><br></p><p>We are currently seeking a dedicated <strong>Tax Administrative Assistant</strong> to join our client's team in <strong>New Haven, CT</strong>. This is a <strong>full-time, onsite</strong> role offering a blend of front desk responsibilities and critical back-end administrative support for the firm's tax professionals.</p><p>As one of the first point of contact for clients, you’ll play a key role in representing the firm’s professionalism and customer-first approach, while also managing sensitive tax-related documentation with accuracy and discretion.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Front Desk Duties:</strong></p><ul><li>Answer and route incoming phone calls professionally</li><li>Greet clients and visitors with a welcoming demeanor</li><li>Assist clients with general inquiries and follow-up items</li><li>Manage appointment scheduling and client check-ins</li></ul><p><strong>Administrative & Back-End Support:</strong></p><ul><li>Collect, organize, and verify tax documents for preparers</li><li>Maintain client records and ensure accurate data entry</li><li>Utilize Microsoft Excel to manage and track financial data</li><li>Support office operations and help ensure deadlines are met</li></ul><p><br></p><p><strong>Qualifications:</strong></p><ul><li><strong>3+ years of administrative experience</strong> in a professional office setting </li><li>Strong proficiency in <strong>Microsoft Excel</strong> is required</li><li>High attention to detail with the ability to manage multiple priorities</li><li>Adaptable and comfortable in a <strong>fast-paced environment</strong></li><li>Excellent communication and organizational skills</li><li>Experience in a tax or financial services environment is a plus</li></ul><p><br></p><p><strong>Compensation/Benefits/Highlights:</strong></p><ul><li>Competitive salary based on experience ($60K–$70K)</li><li>Full benefits package including 401k</li><li>Supportive, employee-focused work culture</li><li>Opportunity for long-term stability and professional growth</li></ul><p><br></p><p><strong>To Apply:</strong></p><p> Please submit your resume here or email to Daniele.Zavarella@roberthalf com!</p>
We are looking for a dedicated Administrative Assistant to join our team on a long-term contract basis in Providence, Rhode Island. The ideal candidate will provide crucial support by managing daily administrative tasks, maintaining organizational systems, and ensuring smooth operations. This position offers an opportunity to work in a dynamic environment where attention to detail and multitasking are highly valued.<br><br>Responsibilities:<br>• Perform a variety of administrative tasks based on daily and weekly priorities.<br>• Utilize organizational systems, such as Allvue, to pull reports and manage data effectively.<br>• Ensure accurate and timely data entry to support overall business operations.<br>• Communicate professionally via email, coordinating with team members and external stakeholders.<br>• Manage multiple tasks simultaneously while maintaining high levels of accuracy and dependability.<br>• Assist in maintaining and updating CRM systems to ensure data integrity.<br>• Organize and prioritize workloads to meet deadlines and business needs.<br>• Provide dependable support to enhance team efficiency and workflow.
<p>Robert Half's client is looking for a few Administrative Coordinator's to assist with a 4-6 month engagement within the Medical space!</p><p><br></p><p>Responsibilities:</p><p>-Processing incoming/outgoing correspondence</p><p>-Review paperwork</p><p>-Tracking status of deliverables</p><p>-Handle medical records</p><p>-Follow HIPAA guidelines</p><p>-Proficient in MS Office / data entry</p><p>-Follow-up calls to clients</p><p><br></p><p>Start date: Asap!</p><p>Duration: ~4-6 months</p><p>Hours: M-F | 8:30am-5pm</p><p>Work type: Remote</p><p><br></p><p>*If interested, APPLY now!</p>
We are looking for a detail-oriented Admissions Administrative Assistant to join our team on a long-term contract basis. In this role, you will support the admissions process by ensuring the accurate handling and processing of applications. This position is based in Smithfield, Rhode Island, and offers an excellent opportunity to contribute to a dynamic and fast-paced environment.<br><br>Responsibilities:<br>• Accurately review and process admission applications in accordance with established guidelines.<br>• Input applicant data into the admissions database with precision and attention to detail.<br>• Verify information submitted by applicants to ensure completeness and compliance with requirements.<br>• Maintain records and documentation related to prospective students and applicants.<br>• Collaborate with team members to address discrepancies or missing information in applications.<br>• Adapt quickly to new software systems used in the admissions process.<br>• Assist with administrative tasks, such as scheduling and correspondence, to support the admissions office.<br>• Ensure confidentiality and security of applicant information throughout the admissions cycle.<br>• Provide excellent customer service when interacting with applicants and stakeholders.<br>• Contribute to the continuous improvement of admissions procedures and processes.
<p>Robert Half's client is looking for a few Administrative Coordinator's to assist with a 4-6 month engagement within the Medical space!</p><p><br></p><p>Responsibilities:</p><p>-Processing incoming/outgoing correspondence</p><p>-Review paperwork</p><p>-Tracking status of deliverables </p><p>-Handle medical records</p><p>-Follow HIPAA guidelines</p><p>-Proficient in MS Office / data entry</p><p>-Follow-up calls to clients</p><p><br></p><p>Start date: Asap!</p><p>Duration: ~4-6 months</p><p>Hours: M-F | 8:30am-5pm</p><p>Work type: Remote</p><p><br></p><p>Pay Rate: $19-$24</p><p><br></p><p>*If interested, APPLY now!</p>
We are seeking a detail-oriented and detail oriented Sr. Administrative Assistant to join our dynamic team! This role is focused on surgical scheduling, expense management, calendar coordination, and providing high-level administrative support to academic providers. The ideal candidate is organized, adaptable, and can maintain an excellent balance of professionalism and personable demeanor in an office setting while supporting 1-2 academic providers. <br> Key Responsibilities: Surgical Scheduling: Efficiently coordinate surgery appointments, ensuring accuracy and prompt communication with relevant stakeholders. Expense Management: Handle expense reporting and reimbursements for providers, adhering to organization policies and timelines. Calendar Management: Perform extensive scheduling duties, including managing complex calendars, appointments, and meetings for academic providers. Administrative Support: Provide general office support with a focus on professionalism, confidentiality, and attention to detail. Delivery Network Coordination: Collaborate with internal teams and external networks for seamless communication and workflow. <br> Preferred Skills & Experience: Prior experience with Workday and EPIC (not required but considered a plus). Proven ability to multi-task in a fast-paced environment while maintaining a high level of accuracy and productivity. Demonstrated expertise in creating organized workflows for scheduling, expenses, and administrative tasks. Strong interpersonal skills, with the ability to be personable but maintain focus in detail oriented interactions. <br> Qualifications: Previous experience in administrative support, particularly in surgical scheduling or in academic settings, is a strong advantage. Exceptional organizational and time-management skills. Proficiency in Microsoft Office Suite and other productivity tools. Excellent verbal and written communication skills. <br> Work Arrangement & Hours: Hybrid Role: Enjoy a mix of remote and on-site work for optimal flexibility and balance Standard office hours apply, with the possibility of occasional adjustments based on scheduling needs.
<p><strong>About the Company:</strong></p><p>Our client is a well-established organization in the real estate/property management industry, known for its commitment to excellence and fostering a supportive, collaborative workplace culture. <strong>Yardi</strong> experience is required</p><p><br></p><p><strong>Job Responsibilities:</strong></p><p>As an Administrative Assistant, you will play a critical role in supporting day-to-day operations. Your key responsibilities will include:</p><ul><li>Utilizing <strong>Yardi</strong> to manage property information, tenant records, and financial data.</li><li>Assisting with <strong>data entry</strong>, report generation, and maintaining accurate databases.</li><li>Coordinating and scheduling meetings, managing calendars, and handling communication.</li><li>Supporting property management teams with lease administration and compliance tracking.</li><li>Organizing and maintaining files, both digital and physical.</li><li>Responding to client inquiries and assisting with administrative projects as needed.</li><li>Providing general office support to ensure smooth business operations.</li></ul><p><strong>Requirements:</strong></p><p>To succeed in this role, candidates should have:</p><ul><li><strong>Proven experience</strong> in an administrative support role, preferably in a property management or real estate setting.</li><li>Proficiency with <strong>Yardi software</strong> is a <strong>must</strong>.</li><li>Strong computer skills, including Microsoft Office Suite (Excel, Word, Outlook).</li><li>Excellent organizational skills and <strong>high attention to detail</strong>.</li><li>Strong communication and interpersonal abilities.</li><li>A customer-service mindset with the ability to manage multiple priorities effectively.</li></ul>
