24 results for Technical Project Manager in Solana Beach, CA

Office Manager

Fallbrook, CA
onsite
Temporary
36.00 - 40.00 USD / Hourly
In a project-driven environment, organization is everything. A growing construction company is hiring an Office Manager to oversee administrative operations, support project teams, and ensure that documentation, scheduling, and communication stay aligned across multiple active projects. This is a role for someone who thrives in fast-paced, deadline-driven environments and knows how to keep moving pieces under control.Key Responsibilities<ul><li>Coordinate office operations and project-based administrative workflows</li><li>Manage project documentation, contracts, and compliance records</li><li>Support communication between field teams, vendors, and leadership</li><li>Oversee scheduling, reporting, and office coordination</li><li>Track project timelines and administrative deliverables</li><li>Ensure organization across multiple active projects</li></ul>
2026-03-27T19:04:02Z

Administrative Coordinator – Operations

Carlsbad, CA
onsite
Temporary
27.00 - 32.00 USD / Hourly
Some roles keep things organized. Others quietly shape how an entire organization functions. A growing company in Carlsbad is seeking an Administrative Coordinator – Operations who can bring structure, clarity, and follow-through to daily business processes. This is not a purely task-based role — it is a position for someone who understands how moving pieces connect and takes ownership of keeping them aligned. In this role, you will work at the center of operations, supporting internal teams, coordinating workflows, and ensuring that projects, communication, and documentation stay on track. The right candidate will be someone who notices inefficiencies, asks thoughtful questions, and takes initiative to improve processes rather than simply maintain them.This opportunity is ideal for someone who enjoys problem-solving, process improvement, cross-functional coordination, and operational support within a fast-paced, evolving environment. Key Responsibilities<ul><li>Coordinate day-to-day operational workflows and internal processes</li><li>Support cross-functional teams with scheduling, tracking, and communication</li><li>Maintain and improve process documentation, SOPs, and internal systems</li><li>Assist with project coordination, timelines, and deliverables tracking</li><li>Prepare reports, dashboards, and operational summaries</li><li>Manage data entry, system updates, and administrative workflows</li><li>Identify process gaps and contribute to efficiency improvements</li><li>Support leadership with operational initiatives and special projects</li></ul>
2026-03-30T18:08:43Z

Scheduling Coordinator

San Diego, CA
remote
Temporary
23.00 - 26.00 USD / Hourly
About the Company: Our client is a reputable construction company committed to delivering high-quality projects safely and on schedule. They value organization, communication, and teamwork, and are looking for a Scheduling Coordinator to ensure efficient project planning and seamless field operations.Position Overview: The Scheduling Coordinator will manage and maintain project schedules, coordinating resources, subcontractors, and internal teams to ensure projects are completed on time and within scope. This role requires strong organizational skills, attention to detail, and the ability to communicate effectively with both office and field teams.Key Responsibilities:<ul><li>Develop, maintain, and update project schedules, ensuring alignment with project timelines and milestones.</li><li>Coordinate with project managers, field staff, subcontractors, and vendors to schedule work, deliveries, and inspections.</li><li>Track project progress and communicate schedule changes or delays to relevant stakeholders.</li><li>Maintain accurate scheduling records and reports, ensuring documentation is up to date.</li><li>Assist with resource allocation and planning to optimize productivity and minimize downtime.</li><li>Support project teams with administrative tasks related to scheduling, including meeting coordination and reporting.</li><li>Ensure compliance with company policies, safety standards, and project requirements.</li></ul>
2026-03-13T19:04:02Z

Project Accounting Assistant

Carlsbad, CA
onsite
Temporary
27.00 - 30.00 USD / Hourly
Construction is a fast-moving, project-based environment — where organization, timing, and cost tracking are critical to keeping everything on schedule. A construction company in North County San Diego is hiring a Project Accounting Assistant to support financial and administrative functions across active projects. This role is ideal for someone who enjoys structured work but also wants visibility into how projects come together from start to finish. This position supports both the accounting team and project managers, helping keep financial records accurate and projects running smoothly. The right candidate will be detail-oriented, reliable, and comfortable juggling multiple priorities. Key Responsibilities<ul><li>Assist with job costing and project expense tracking</li><li>Support invoicing, billing, and accounts payable processes</li><li>Maintain project financial records and documentation</li><li>Help track budgets and monitor project costs</li><li>Coordinate with project managers and vendors</li><li>Support contract documentation and filing</li><li>Assist with reporting and administrative tasks</li><li>Ensure organization across project files and systems</li></ul>
2026-03-30T23:18:42Z

Service Coordinator

San Diego, CA
remote
Temporary
23.00 - 27.00 USD / Hourly
About the Company: Our client is a growing construction company known for delivering high-quality projects on time and within budget. They value teamwork, communication, and a commitment to excellence. The Service Coordinator will play a key role in ensuring smooth project execution and exceptional client service.Position Overview: The Service Coordinator will act as the central point of contact between clients, project teams, and subcontractors, ensuring timely and efficient service delivery. This role requires strong organizational skills, excellent communication, and the ability to manage multiple priorities in a fast-paced construction environment.Key Responsibilities:<ul><li>Coordinate service requests, work orders, and project schedules between clients, field teams, and subcontractors.</li><li>Serve as the primary contact for client inquiries, providing timely updates and solutions.</li><li>Monitor project progress, ensuring deadlines and quality standards are met.</li><li>Prepare and maintain service documentation, reports, and records.</li><li>Collaborate with project managers and field staff to anticipate needs and resolve issues proactively.</li><li>Assist with ordering materials, tracking inventory, and managing vendor relationships.</li><li>Support administrative tasks, including invoicing, data entry, and reporting as needed.</li><li>Promote a culture of safety, compliance, and professionalism across all service interactions.</li></ul>
2026-03-13T19:04:02Z

Business Systems Manager

San Diego, CA
onsite
Permanent
130000.00 - 165000.00 USD / Yearly
We are looking for a skilled Business Systems Administrator/Manager to oversee and optimize enterprise IT systems for a dynamic organization in San Diego, California. In this role, you will manage and integrate key platforms, including NetSuite, ServiceNow, and Salesforce, while ensuring seamless operations across logistics, sales, and customer service workflows. This is an excellent opportunity for someone with a strong attention to detail, a solid technical background, and a deep understanding of business processes. Responsibilities:• Administer and maintain NetSuite systems, ensuring seamless integration with warehouse, shipping, finance, and operational tools.• Configure and support ServiceNow workflows, integrations, and support processes to enhance system functionality.• Oversee Salesforce administration, including user management, data flow support, and customizations.• Manage and troubleshoot integrations across platforms using tools like Boomi, MuleSoft, and Microsoft Fabric.• Develop and implement custom solutions utilizing SuiteScript, SuiteFlow, SuiteQL, RESTlets, and automation tools.• Translate business requirements from logistics, operations, and sales into scalable technical solutions.• Diagnose and resolve issues related to data quality, workflows, and cross-platform integrations.• Perform testing, quality assurance, and validation for system updates and enhancements.• Create comprehensive documentation and training materials for end-users.• Collaborate with cross-functional teams to drive technology initiatives and align systems with business goals.• Exercise vendor relations to assist when needed
2026-03-17T22:14:06Z

Payroll Specialist

San Diego, CA
onsite
Contract / Temporary to Hire
33.25 - 38.50 USD / Hourly
We are looking for a detail-oriented Payroll Specialist to manage payroll processes and ensure compliance with federal, state, and project-specific labor regulations. This role requires expertise in certified payroll reporting, timekeeping accuracy, and regulatory compliance, with a focus on public works and prevailing wage projects. This is a Contract position based in San Diego, California. Responsibilities: • Accurately process and verify weekly employee timecards to ensure completeness and compliance. • Collaborate with field staff and supervisors to address and resolve discrepancies in time reporting. • Prepare and submit certified payroll reports in line with prevailing wage requirements using platforms like LCPtracker and eComply. • Perform manual certified payroll reporting when necessary and ensure proper classification of workers and wages. • Track and report compliance with federal and state prevailing wage laws, including the Davis-Bacon Act and California labor regulations. • Maintain organized and audit-ready payroll records in adherence to company and regulatory standards. • Compile and submit monthly reports for Owner Controlled Insurance Programs () and project-specific labor compliance. • Monitor and document workforce eligibility and compliance status for Skilled and Trained Workforce and Section 3 requirements. • Respond to internal and external audit requests and ensure all payroll documentation is accurately stored. • Coordinate with project managers and insurance administrators to address project-specific labor compliance needs.
2026-03-30T20:34:04Z

Network Engineer

San Diego, CA
onsite
Temporary
40.00 - 50.00 USD / Hourly
We are seeking a talented Network Engineer to drive innovation and operational excellence. In this vital role, you will plan, deploy, and optimize modern Cisco solutions, including Cisco ISE and 9800 Series Wireless Controllers, and support SD-WAN technologies to enhance multi-site connectivity. Key Responsibilities:• Network Design and Implementation: Plan, deploy, and optimize modern Cisco network architecture, including Cisco ISE and Cisco 9800 Series Wireless Controllers, ensuring secure, high-performing, and scalable network solutions.• SD-WAN Expertise: Support, monitor, and enhance SD-WAN technologies to improve connectivity and operational efficiency across multiple sites.• Network Security: Collaborate with IT and security teams to maintain data security and compliance, ensuring adherence to healthcare regulations (e.g., HIPAA).• Project Management: Lead end-to-end network initiatives, from design and deployment to testing and documentation. Effectively manage stakeholder communications and timelines.• Troubleshooting and Maintenance: Monitor network performance and resolve issues proactively to minimize downtime and disruptions.• Documentation and Reporting: Produce and maintain clear, concise documentation on network configurations, processes, and updates.• Collaboration and Support: Work with cross-functional teams, including IT support staff, clinical teams, and external vendors, to meet organizational needs and goals.
2026-03-28T00:04:21Z

Administrative Assistant – Construction Company

Vista, CA
onsite
Temporary
23.00 - 28.00 USD / Hourly
A growing construction company in Vista is seeking an Administrative Assistant to support project coordination, documentation management, and daily office operations. This role is well-suited for candidates who thrive in a fast-paced, deadline-driven environment and are comfortable supporting both office and field teams. The Administrative Assistant will play a critical role in maintaining accurate project documentation, coordinating schedules, and ensuring that operational workflows are executed efficiently. This position requires strong organizational skills and the ability to manage multiple tasks while maintaining accuracy. Key Responsibilities<ul><li>Support project managers with documentation, scheduling, and coordination</li><li>Maintain project files, contracts, permits, and compliance records</li><li>Process invoices, purchase orders, and expense tracking</li><li>Coordinate communication between field teams, vendors, and internal staff</li><li>Track project timelines, deliverables, and administrative milestones</li><li>Assist with reporting, data entry, and documentation management</li><li>Manage incoming calls, emails, and office correspondence</li><li>Provide general administrative support across departments</li></ul>
2026-03-23T16:38:46Z

Executive Assistant

San Diego, CA
remote
Temporary
19.79 - 22.91 USD / Hourly
About the Role We are seeking a highly organized, proactive Executive Assistant to support the Executive Director and help manage day-to-day operations. This is a part-time, remote position ideal for someone who enjoys wearing multiple hats, thrives in a fast-paced environment, and is comfortable handling a mix of administrative, communications, and project-based tasks. Flexibility and responsiveness are key, as some needs may arise on short notice.Key Responsibilities<ul><li>Calendar & Scheduling SupportCoordinate meetings, appointments, and event logistics</li><li>Assist with large-scale scheduling (e.g., coordinating attendance and preferences for annual events and conferences)</li><li>Inbox & Communication ManagementHelp organize, prioritize, and manage the Executive Director’s inbox</li><li>Monitor and respond to inquiries from shared inboxes (e.g., general info email)</li><li>Ensure timely follow-up and clear communication</li><li>Event & Administrative SupportAssist with planning and coordination for organizational events</li><li>Track RSVPs, collect attendee information, and support logistics</li><li>Data & CRM ManagementInput and maintain data in spreadsheets and CRM systems (EveryAction)</li><li>Ensure data accuracy and organization across platforms</li><li>Content & CommunicationsSupport social media posting, often on short notice</li><li>Update website content, including posting news, updates, and announcements</li><li>Media & Research TrackingMonitor and track media mentions of the organization and Executive Director</li><li>Maintain organized records of news clippings and relevant coverage</li><li>File & Document ManagementOrganize and maintain shared folders and internal documentation systems</li><li>General Administrative & Project SupportAssist with ad hoc projects and tasks as they arise</li><li>Provide flexible support across various operational needs</li></ul>
2026-03-30T20:28:48Z

Collections Specialist — Construction / Commercial Services

Vista, CA
onsite
Temporary
24.00 - 30.00 USD / Hourly
Construction operates on tight timelines and cash flow — where consistent follow-up and strong relationships are key to keeping projects moving. A construction services company in North County San Diego is hiring a Collections Specialist to manage accounts receivable and support cash flow across multiple active projects. This role is ideal for someone who is persistent, organized, and comfortable communicating with clients and project teams. This position plays a key role in ensuring invoices are tracked, payments are collected, and accounts remain current. The right candidate will be proactive, detail-oriented, and able to balance multiple priorities. Key Responsibilities<ul><li>Monitor accounts receivable and follow up on outstanding invoices</li><li>Communicate with clients regarding payment status and timelines</li><li>Coordinate with project managers on billing and contract details</li><li>Maintain accurate records of collections activity</li><li>Assist with resolving billing discrepancies and disputes</li><li>Support cash application and reconciliation processes</li><li>Track aging reports and provide status updates</li><li>Help improve collections processes and workflows</li></ul>
2026-04-01T18:33:42Z

Sr. Administrative Assistant

San Diego, CA
onsite
Contract / Temporary to Hire
26.00 - 30.00 USD / Hourly
We are looking for a highly organized Senior Administrative Assistant to join our team in San Diego, California. This Contract to permanent position offers the opportunity to work closely with high-level stakeholders, manage board activities, and streamline administrative processes. The ideal candidate will thrive in a fast-paced nonprofit environment and demonstrate exceptional communication and coordination skills. Responsibilities: • Coordinate all aspects of board meetings, including scheduling, drafting agendas, and preparing comprehensive board packets. • Maintain and update board member bios and ensure website content is current and accurate. • Take detailed meeting minutes and distribute notes promptly to relevant parties. • Support multiple committees by facilitating communication, gathering feedback, and ensuring timely dissemination of updates. • Manage virtual and in-person meetings, including annual retreats and onboarding sessions for new board members. • Utilize tools such as Zoom, Google Workspace, shared drives, and Asana to organize and track tasks effectively. • Establish a consistent routine for board and committee operations while adhering to documented policies and procedures. • Collaborate closely with organizational leaders and directors to align administrative activities with strategic goals. • Provide administrative assistance with scheduling, calendar management, and travel arrangements as needed. • Foster positive relationships with board members and committee chairs, ensuring clear and effective communication.
2026-04-01T23:33:44Z

Administrative Assistant

Carlsbad, CA
onsite
Temporary
22.50 - 24.50 USD / Hourly
A rapidly growing biotech company in Carlsbad is seeking an Administrative Assistant to support daily operations, team coordination, and executive scheduling. This role offers exposure to a fast-paced, innovation-driven environment and is ideal for candidates who are highly organized and detail-oriented. Key Responsibilities<ul><li>Manage calendars, meetings, and internal scheduling</li><li>Coordinate cross-functional team communications</li><li>Prepare reports, presentations, and documentation</li><li>Assist with project tracking and administrative workflows</li><li>Maintain organized records and internal systems</li><li>Support leadership with day-to-day administrative tasks</li></ul>
2026-03-23T16:34:06Z

Part-Time Administrative Assistant

San Diego, CA
remote
Temporary
20.00 - 22.00 USD / Hourly
We are seeking a detail-oriented and reliable Part-Time Administrative Assistant to support daily office operations within the education/non-profit industry. This role is ideal for someone who is organized, proactive, and enjoys working in a fast-paced environment while managing multiple priorities. This is a contract opportunity running from April-August. Key Responsibilities<ul><li>Provide general administrative support including scheduling, filing, and data entry</li><li>Manage calendars, appointments, and meeting coordination</li><li>Respond to emails, phone calls, and internal communications in a timely and professional manner</li><li>Maintain and organize digital and physical records</li><li>Assist with document preparation, reporting, and correspondence</li><li>Support team members with special projects and operational tasks</li><li>Order office supplies and manage inventory as needed</li><li>Ensure accuracy and confidentiality of sensitive information</li></ul>
2026-03-25T22:13:40Z

HR Coordinator

San Diego, CA
remote
Temporary
23.00 - 27.00 USD / Hourly
About the Organization: Our client is a mission-driven nonprofit. They value collaboration, inclusivity, and professional growth, and are seeking a dedicated HR Coordinator to support their people operations and foster a positive workplace culture.Position Overview: The HR Coordinator will provide comprehensive human resources support across the organization, ensuring smooth HR operations and assisting with employee relations, recruitment, onboarding, and benefits administration. This role is ideal for a highly organized professional with a passion for supporting staff and advancing the mission of a nonprofit organization.Key Responsibilities:<ul><li>Assist with full-cycle recruitment, including posting job openings, reviewing applications, coordinating interviews, and onboarding new employees.</li><li>Maintain accurate employee records and HR databases in compliance with federal, state, and local employment regulations.</li><li>Support benefits administration, including enrollments, changes, and employee communications.</li><li>Assist with employee relations issues, ensuring HR policies are communicated clearly and applied consistently.</li><li>Coordinate performance management processes, including review schedules, tracking goals, and supporting managers.</li><li>Prepare HR reports and analytics to support organizational decision-making.</li><li>Support HR projects and initiatives to improve employee engagement, retention, and overall organizational effectiveness.</li><li>Serve as a resource for staff questions regarding HR policies, procedures, and programs.</li></ul>
2026-03-13T18:58:43Z

Data Entry Clerk

San Diego, CA
onsite
Temporary
22.00 - 25.00 USD / Hourly
We are looking for a detail-oriented Data Entry Clerk to join our team on a contract basis for approximately 5-6 weeks. This role is based in San Diego, California, and involves supporting a data cleanup project that requires precision and organizational skills. Ideal candidates will have strong computer proficiency, an ability to manage data effectively, and excellent attention to detail. Responsibilities:• Input and update project-related data into Excel spreadsheets with accuracy.• Research and verify location details to ensure data integrity.• Utilize internal software tools such as ServiceTrade and QuickBooks to manage and organize information.• Collaborate with team members to ensure timely completion of the data cleanup project.• Maintain records and documentation in compliance with company standards.• Identify and resolve discrepancies in data entries.• Follow established guidelines and processes for data management.• Provide excellent customer service when interacting with internal or external stakeholders.• Ensure confidentiality and security of sensitive information.• Support team efforts by completing tasks efficiently and meeting deadlines.
2026-04-02T20:43:45Z

Sr. Software Engineer

San Diego, CA
remote
Permanent
100000.00 - 160000.00 USD / Yearly
Robert Half is hiring! We are looking for a skilled and innovative Senior Software Engineer to join our team. In this role, you will play a critical part in developing and enhancing our software solutions by working on both front-end and back-end systems. This is a unique opportunity to contribute to cutting-edge projects while collaborating with a talented team dedicated to delivering high-quality results. Responsibilities:• Develop and test software for both front-end and back-end components of our applications.• Identify and resolve inefficiencies or bottlenecks in existing code and implement solutions.• Collaborate with stakeholders to analyze feature requests and define precise requirements.• Design and implement software architecture for new features based on technical and business needs.• Modify and optimize database schemas as needed to support development efforts.• Ensure seamless integration of our system with third-party software products.• Conduct thorough code reviews to ensure quality and maintainability.• Stay updated on emerging technologies and incorporate them into our software solutions.• Actively participate in team communication using tools like Slack and Jira.• Support QA efforts by deploying builds and addressing issues identified during testing.
2026-03-24T14:58:43Z

Accounts Payable Specialist – Construction Industry

Vista, CA
onsite
Temporary
28.00 - 32.00 USD / Hourly
A busy construction company in Vista is hiring an Accounts Payable Specialist to support high-volume invoice processing, vendor management, and financial operations. This role is ideal for candidates with experience in construction accounting, job costing, and vendor coordination. The AP Specialist will ensure that invoices, payments, and financial records are processed accurately and efficiently while maintaining strong relationships with vendors and internal teams.Key Responsibilities<ul><li>Process high-volume vendor invoices and payment cycles</li><li>Match invoices to purchase orders, contracts, and job costing data</li><li>Reconcile vendor statements and resolve discrepancies</li><li>Maintain accurate accounts payable records and documentation</li><li>Communicate with vendors regarding payment status and inquiries</li><li>Support month-end close and financial reporting</li><li>Ensure compliance with company policies and accounting procedures</li></ul>
2026-03-23T16:53:44Z

Administrative Assistant

San Diego, CA
onsite
Temporary
25.00 - 28.00 USD / Hourly
Our client, a respected nonprofit organization, is seeking a dedicated and detail-oriented Administrative Assistant to support their mission-driven team. This is an excellent opportunity for a proactive professional who thrives in a collaborative work environment and is passionate about making a positive impact in the community. Key Responsibilities:<ul><li>Provide high-level administrative support to directors and program staff, including calendar management, meeting coordination, and document preparation.</li><li>Handle day-to-day office operations: answering phones, managing correspondence, organizing files, and maintaining office supplies.</li><li>Assist with event planning and logistics, including scheduling, registrations, and vendor communication.</li><li>Draft and edit donor letters, reports, presentations, and other organizational communications.</li><li>Manage confidential information with discretion and integrity.</li><li>Track invoices, process expense reports, and support basic bookkeeping tasks.</li><li>Support fundraising initiatives and help maintain donor databases.</li><li>Coordinate travel arrangements and accommodations as needed.</li><li>Contribute to a positive, mission-centric team culture.</li></ul>
2026-03-31T22:28:47Z

Executive Assistant

Valley Center, CA
onsite
Temporary
33.00 - 36.00 USD / Hourly
The best Executive Assistants don’t just manage schedules — they manage priorities, protect time, and create leverage for leadership. A growing organization is seeking a highly capable Executive Assistant to support senior leadership in a fast-paced, high-performance environment. This role requires someone who can operate with discretion, precision, and strong business judgment while handling complex scheduling, communication, and coordination responsibilities.Key Responsibilities<ul><li>Manage complex executive calendars, travel, and scheduling priorities</li><li>Prepare presentations, reports, and executive-level communications</li><li>Coordinate high-level meetings, agendas, and follow-ups</li><li>Act as a liaison between executives and internal/external stakeholders</li><li>Handle confidential information with discretion and professionalism</li><li>Support strategic initiatives and special projects</li></ul>
2026-03-27T19:08:44Z

Contract Attorney

San Diego, CA
onsite
Temporary
70.00 - 85.00 USD / Hourly
We are looking for an experienced Contract Attorney to join our team in San Diego, California. This long-term contract position offers an opportunity to contribute to meaningful legal work within the nonprofit sector. The ideal candidate will bring expertise in corporate and nonprofit transactional law, along with a commitment to delivering high-quality client support. Responsibilities: • Provide legal support to the organization's nonprofit assistance program, ensuring compliance and effective service delivery. • Conduct client intake interviews and prepare detailed summaries to facilitate case management. • Draft key legal documents, including opening letters and legal services agreements. • Develop and prepare materials for community presentations that address relevant legal topics. • Collaborate with internal teams to ensure seamless execution of legal services and program initiatives.
2026-03-31T23:03:47Z

HR Specialist

Escondido, CA
onsite
Temporary
27.00 - 31.00 USD / Hourly
We are looking for an experienced HR Specialist to join our team in Escondido, California. As part of a non-profit organization, you will play a vital role in supporting the Human Resources department and ensuring compliance with agency and safety regulations. This is a long-term contract position that offers the opportunity to contribute to organizational growth and employee well-being. Responsibilities: • Respond to employee inquiries and provide timely support on HR-related topics. • Track and maintain records of training, testing, and licensure requirements to meet agency and grant compliance. • Manage the learning management system, including distributing required training and troubleshooting system issues. • Coordinate the worker’s compensation program, including filing claims, tracking cases, and guiding managers on safety protocols. • Organize agency-wide safety initiatives, including committee meetings and communication of safety policies. • Maintain and update the Workplace Violence Prevention Plan and ensure staff training on related procedures. • Process change of status forms accurately and ensure updates to pay and benefits are reflected promptly. • Administer employee leave programs, including processing requests and tracking leave periods. • Maintain confidential files, employee records, and HR department documentation in both physical and electronic formats. • Provide guidance to managers and senior HR leadership on trends related to safety, worker’s compensation, and employee leave programs.
2026-03-30T20:18:46Z

Part-Time Administrative Assistant

San Diego, CA
onsite
Temporary
20.00 - 22.00 USD / Hourly
We are looking for an experienced Part-Time Administrative Assistant to join our team in San Diego, California. This role is ideal for someone who thrives in a dynamic office environment and has a background in nonprofit organizations. As part of a long-term contract position, you will play a key role in ensuring smooth daily operations while supporting our team effectively. Responsibilities: • Provide general administrative support by managing schedules, handling correspondence, and maintaining records. • Answer and direct inbound calls professionally, ensuring excellent communication and customer service. • Perform data entry tasks with accuracy and attention to detail to maintain organized office systems. • Greet visitors and manage receptionist duties to ensure a welcoming atmosphere. • Coordinate office activities, including scheduling meetings and organizing events. • Assist with preparing reports and presentations as needed. • Maintain inventory of office supplies and reorder items to ensure operational efficiency. • Support the executive director and other team members with special projects or tasks. • Ensure compliance with organizational policies and procedures in all administrative activities.
2026-03-27T15:04:33Z

Sr. Accountant

Laguna Beach, CA
onsite
Permanent
70000.00 - 100000.00 USD / Yearly
We are looking for an experienced Senior Property Accountant to join our team in Laguna Beach, California. This role is ideal for a detail-oriented individual with a strong foundation in commercial real estate accounting and financial management. You will play a key role in managing diverse property portfolios, ensuring accurate reporting, and maintaining compliance with regulatory standards. Responsibilities: • Oversee property tax records, process payments, and track assessed values to ensure accurate reporting. • Approve and initiate wire transfers while maintaining detailed cash management documentation. • Review and document lease provisions using Yardi and Excel, ensuring compliance and accuracy. • Calculate retail and percentage rent, prepare reconciliations, and coordinate tenant communications. • Process internal management fee payments and ensure adherence to local and state regulations for all entities. • Generate journal entries, perform monthly bank reconciliations, and review balance sheet accounts such as accounts receivable, accounts payable, and prepaid expenses. • Assist in budgeting for taxes, insurance, and licenses while supporting property acquisitions and onboarding. • Provide backup support for accounts payable and receivable teams and contribute to policy development. • Participate in software implementation projects and complete ad-hoc assignments as required.
2026-03-20T23:13:41Z