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24 results for Data Entry Clerk in Santa Clara, CA

Data Entry Clerk

San Jose, CA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for a meticulous and organized Data Entry Clerk to join our team in San Jose, California. In this long-term contract position, you will play a vital role in ensuring accurate data management and administrative support for operational processes. The ideal candidate will have a keen eye for detail and a proactive approach to completing tasks efficiently. Responsibilities: • Accurately input and maintain data records in databases and systems. • Perform numerical and alphanumeric data entry tasks with speed and precision. • Organize and manage data to ensure accessibility and reliability. • Generate reports and summaries based on data inputs and operational needs. • Provide administrative support to streamline operations and processes. • Collaborate with team members to ensure data integrity and consistency. • Monitor and verify information to minimize errors and discrepancies. • Handle sensitive data with confidentiality and professionalism. • Assist in maintaining documentation and tracking updates effectively.
2026-08-25T00:00:00Z

Data Entry Clerk

San Leandro, CA
onsite
Temporary / Contract
24.7 - 28.6 USD / Hourly
We are looking for a detail-oriented Data Entry Clerk to support a document-handling project in San Leandro, California. This is a Long-term Contract position focused on high-volume mail preparation and accurate records support in an office setting. The ideal candidate is dependable, organized, and comfortable performing repetitive administrative tasks with consistent accuracy. Responsibilities: • Prepare printed annual statements for mailing by folding documents neatly and placing them into envelopes with proper alignment. • Verify that recipient information is positioned correctly within envelope windows before sealing outgoing mail. • Handle large batches of paperwork efficiently while maintaining accuracy and presentation standards. • Organize physical files, file boxes, and related materials to support smooth document processing. • Scan paper records and upload or route digital copies through appropriate electronic filing methods. • Perform routine clerical support tasks to keep document workflows on schedule and well organized.
2026-08-26T00:00:00Z

Data Entry Specialist

Oakland, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
Data Entry SpecialistJob DescriptionWe are looking for a detail-oriented Data Entry Specialist to accurately enter, verify, and maintain information within company databases.Responsibilities<ul><li>Input and update records with high accuracy</li><li>Verify data integrity and completeness</li><li>Maintain electronic filing systems</li><li>Generate reports as requested</li><li>Support administrative projects</li></ul>
2026-09-04T00:00:00Z

Accounting Clerk

Pleasanton, CA
onsite
Permanent / Full Time
25.5 - 30.5 USD / Hourly
Join Robert Half's Full-Time Engagement Professionals (FTEP) practice as an Accounting Clerk. Build your experience by supporting diverse client projects across accounts payable, accounts receivable, billing, collections, and general accounting. We're seeking candidates with intermediate Excel skills, strong attention to detail, and a degree in accounting, finance, or a related field. For more information, please contact Tawnia Kirshen via LinkedIn and send your resume to my email found there. Key Responsibilities<ul><li>Support AP, AR, billing, collections, and daily accounting operations.</li><li>Process invoices, post payments, and maintain vendor and customer accounts.</li><li>Generate invoices, review aging reports, and follow up on past-due balances.</li><li>Reconcile accounts, research discrepancies, and maintain accurate records.</li><li>Perform high-volume data entry with accuracy and efficiency.</li><li>Assist with cash application, payment tracking, and account updates.</li><li>Respond to vendor, customer, and internal inquiries professionally.</li><li>Maintain documentation, support month-end close, and use Excel for reporting and analysis.</li><li>Adapt quickly to new client systems and processes while providing quality support.</li></ul>
2026-08-31T00:00:00Z

Accounting Clerk

Concord, CA
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an entry-level Accounting Clerk to join a construction-focused team in Contra Costa County, California on a contract basis with the potential for a permanent position. This opportunity is well suited for someone with accounting knowledge or related education who wants to build hands-on experience in project billing and financial support within a busy office setting. The role will contribute to billing accuracy, payroll assistance, and project documentation while working closely with project managers, subcontractors, and internal accounting staff. Responsibilities:• Coordinate daily project billing tasks and help keep invoicing activities accurate, organized, and on schedule.• Review, enter, and monitor change order information to ensure project records remain current and complete.• Provide support for payroll-related processing by gathering documentation and assisting with related administrative tasks.• Maintain billing files, backup records, and supporting financial information with a high degree of accuracy.• Perform large-volume data entry work efficiently while checking details carefully to reduce errors.• Communicate with project managers, subcontractors, and internal departments to address questions tied to billing or account activity.• Investigate discrepancies in billing or payroll information and assist in resolving issues in a timely manner.
2026-09-03T00:00:00Z

Accounting Clerk

Oakland, CA
onsite
Temporary / Contract
30 - 33 USD / Hourly
The Accounting Clerk will work between the various teams to support both teams’ data and administrative duties. <ul><li>Assist with invoices, prepare payment requests, and coordinate approvals.</li><li>Assist with downloading tax returns, state check lists, requirements, and forms from websites.</li><li>Monitor team email, review and forward to appropriate contact.</li><li>Monitor team mailbox and forward to appropriate contact. Track notices received, responses submitted and notice resolution.</li><li>Mail correspondence, check payments and returns, when necessary.</li><li>Coordinate documents for signature with company directors and officers.</li><li>Assist with the preparation of state compliance reports and tax returns.</li><li>Support the data entry process into reporting modules.</li><li>Perform ad hoc responsibilities, as needed.</li></ul>
2026-09-01T00:00:00Z

Accounting Clerk

Hayward, CA
onsite
Permanent / Full Time
25.5 - 30.5 USD / Hourly
Join our Full-Time Engagement Professionals team as an Accounting Clerk, supporting client projects with accounts payable, accounts receivable, billing, collections, and general accounting. Ideal candidates have intermediate Excel skills, strong data entry accuracy, commute flexibility, and a degree in accounting, finance, or a related field. Great opportunity to learn and grow in your career! For more information, please contact Tawnia Kirshen via LinkedIn and send your resume to my email found there. Key Responsibilities<ul><li>Support AP, AR, billing, collections, and daily accounting operations.</li><li>Process invoices, post payments, and maintain vendor and customer accounts.</li><li>Generate invoices, review aging reports, and follow up on past-due balances.</li><li>Reconcile accounts, research discrepancies, and maintain accurate records.</li><li>Perform high-volume data entry with accuracy and efficiency.</li><li>Assist with cash application, payment tracking, and account updates.</li><li>Respond to vendor, customer, and internal inquiries professionally.</li><li>Maintain documentation, support month-end close, and use Excel for reporting and analysis.</li><li>Adapt quickly to new client systems and processes while providing quality support.</li></ul>
2026-08-31T00:00:00Z

Accounting Clerk

Livermore, CA
onsite
Permanent / Full Time
24.5 - 28.5 USD / Hourly
Launch your career with Robert Half's Full-Time Engagement Professionals (FTEP) practice as an Accounting Clerk. Gain hands-on experience supporting a variety of client engagements across accounts payable, accounts receivable, billing, collections, and general accounting. Ideal candidates have intermediate Excel skills, strong attention to detail, and a degree in accounting, finance, or a related field. For more information, please contact Tawnia Kirshen via LinkedIn and send your resume to my email found there. Key Responsibilities<ul><li>Support day-to-day accounting operations across accounts payable, accounts receivable, billing, and collections.</li><li>Process invoices, post payments, and assist with vendor and customer account maintenance.</li><li>Generate and distribute invoices, monitor aging reports, and follow up on outstanding balances.</li><li>Reconcile account activity and research discrepancies to support accurate financial records.</li><li>Perform high-volume data entry with speed and accuracy.</li><li>Assist with cash application, payment tracking, and account updates.</li><li>Respond to vendor, customer, and internal inquiries in a timely and professional manner.</li><li>Maintain organized accounting documentation and support month-end close activities as needed.</li><li>Use Excel to prepare reports, track account activity, and support data review and analysis.</li><li>Adapt quickly to new client systems, workflows, and processes while delivering high-quality support.</li></ul>
2026-08-31T00:00:00Z

Accounting Clerk

San Ramon, CA
onsite
Permanent / Full Time
24.5 - 30.5 USD / Hourly
Launch your career with Robert Half's Full-Time Engagement Professionals (FTEP) practice as an Accounting Clerk. Gain hands-on experience supporting a variety of client engagements across accounts payable, accounts receivable, billing, collections, and general accounting. Ideal candidates have intermediate Excel skills, strong attention to detail, and a degree in accounting, finance, or a related field. For more information, please contact Tawnia Kirshen via LinkedIn and send your resume to my email found there. Key Responsibilities<ul><li>Support day-to-day accounting operations across accounts payable, accounts receivable, billing, and collections.</li><li>Process invoices, post payments, and assist with vendor and customer account maintenance.</li><li>Generate and distribute invoices, monitor aging reports, and follow up on outstanding balances.</li><li>Reconcile account activity and research discrepancies to support accurate financial records.</li><li>Perform high-volume data entry with speed and accuracy.</li><li>Assist with cash application, payment tracking, and account updates.</li><li>Respond to vendor, customer, and internal inquiries in a timely and professional manner.</li><li>Maintain organized accounting documentation and support month-end close activities as needed.</li><li>Use Excel to prepare reports, track account activity, and support data review and analysis.</li><li>Adapt quickly to new client systems, workflows, and processes while delivering high-quality support.</li></ul>
2026-08-31T00:00:00Z

Payroll Clerk

Concord, CA
onsite
Temporary / Contract
26.6 - 32 USD / Hourly
We are looking for a detail-oriented Payroll Clerk to support a Contract assignment in Concord, California. This position focuses on reviewing historical timekeeping records, validating hours worked, and helping ensure payroll information is accurate for hourly employees. The ideal candidate brings strong experience with payroll and timecard analysis, along with the ability to work carefully through large data sets in Excel and timekeeping systems. Responsibilities: • Examine historical employee time records to verify reported hours and confirm accuracy across prior pay periods. • Analyze timecards for hourly staff to detect additional shifts, overtime, double-time, and shift differential patterns that may affect pay. • Compare recorded work hours against payroll-related data to identify discrepancies and flag items requiring correction or follow-up. • Use Excel and timekeeping platforms such as Kronos to organize, review, and validate large volumes of workforce data. • Document findings clearly and maintain accurate records of issues identified during the audit process. • Communicate with appropriate internal contacts to clarify timekeeping questions and support resolution of payroll-related variances. • Apply payroll rules for hourly employees when reviewing historical entries to help ensure compliance and accurate compensation. • Maintain a high level of precision and consistency while managing detailed reviews across substantial amounts of employee information.
2026-09-03T00:00:00Z

Payroll Clerk

Walnut Creek, CA
onsite
Temporary / Contract
30.4 - 35.2 USD / Hourly
We are looking for a detail-focused Payroll Clerk to support payroll operations in Walnut Creek, California. This is a part-time, onsite Contract position that works closely with the Payroll Manager to help ensure timely and accurate pay processing across multiple employee groups. The ideal candidate brings payroll experience, strong spreadsheet skills, and the ability to adapt quickly to new tools and procedures. Responsibilities: • Administer payroll activities for two entities, supporting both monthly and bi-weekly pay cycles for employee populations of more than 100 and 200 respectively. • Examine payroll information for completeness and accuracy, investigating inconsistencies and helping correct issues before final processing. • Prepare payroll-related reports and maintain organized documentation to support record retention and audit readiness. • Use Excel to upload, clean, reconcile, and analyze payroll data, including working with exported reports from payroll systems. • Safeguard employee payroll records by handling sensitive information with a high level of discretion and confidentiality. • Respond to payroll inquiries from internal staff and provide clear updates regarding pay-related items and timelines. • Partner with the Payroll Manager on day-to-day administrative tasks connected to payroll processing and record maintenance.
2026-09-04T00:00:00Z

Payroll Clerk

Walnut Creek, CA
onsite
Temporary / Contract
30 - 34 USD / Hourly
Our client in the medical industry is seeking a Part-Time Payroll Specialist to support payroll operations in a fast-paced healthcare environment. The ideal candidate will have prior payroll experience and be highly proficient in Microsoft Excel, including VLOOKUP and Pivot Tables. Based on general knowledge. Key Responsibilities:<ul><li>Process and assist with payroll for employees in a timely and accurate manner. Based on general knowledge.</li><li>Review timesheets, payroll records, and employee data for accuracy. Based on general knowledge.</li><li>Maintain payroll records and ensure compliance with company policies and applicable regulations. Based on general knowledge.</li><li>Use Excel VLOOKUPs and Pivot Tables to analyze payroll data, reconcile discrepancies, and generate reports. Based on general knowledge.</li><li>Support audits, reporting, and other payroll-related administrative tasks. Based on general knowledge.</li><li>Collaborate with HR and accounting teams as needed. Based on general knowledge.</li></ul>If you are interested in this opportunity, please apply to the job or contact Dennis Brinkmann at 925-271-4809.
2026-08-31T00:00:00Z

Accounts Receivable Clerk

Walnut Creek, CA
onsite
Temporary to Hire
24 - 28 USD / Hourly
We are looking for an Accounts Receivable Clerk to join our client in Walnut Creek, California on a contract basis with the potential for a permanent role. The ideal candidate is highly attentive to detail, comfortable working across multiple digital platforms, and confident collaborating through remote communication tools. This is a remote position which requires only two days in the office per month once trained. Training is onsite in the Walnut Creek. Responsibilities: • Post incoming payments from lockbox and other sources while verifying tenant information, property details, and payment amounts for accuracy.• Prepare and process recurring invoices related to lease and rental charges, ensuring timely and precise billing.• Reconcile customer accounts and receivable balances by investigating discrepancies and resolving payment issues promptly.• Manage high-volume cash application activity with a strong focus on accuracy, completeness, and proper documentation.• Use spreadsheet, document management, and collaboration platforms to maintain records and communicate effectively with internal teams.• Review supporting documentation through scanning and digital filing processes to keep receivables information organized and accessible.• Assist with collection-related follow-up when needed to clarify outstanding balances and support account resolution.
2026-08-25T00:00:00Z

Accounts Payable Clerk

Santa Clara, CA
onsite
Permanent / Full Time
80000 - 90000 USD / Yearly
We are looking for an Accounts Payable Clerk to support day-to-day payment operations for a construction-focused environment in Santa Clara, California. This role is ideal for someone who is detail-oriented, organized, and confident handling high-volume invoices with accuracy and timeliness. The position will play an important part in maintaining clean financial records, coordinating disbursements, and ensuring vendor payments are processed correctly. Responsibilities: • Review incoming invoices, assign the correct cost codes, and enter payment data accurately into the accounting system. • Process accounts payable transactions from receipt through final approval while maintaining proper documentation. • Prepare and support scheduled check runs to ensure vendors are paid according to agreed terms. • Verify invoice details against purchase records, job cost information, and internal approvals before posting. • Maintain organized AP files and reconcile discrepancies by communicating with vendors and internal team members. • Use Foundation Software to record payable activity and keep financial information current and complete. • Assist with resolving payment questions, missing documentation, and invoice exceptions in a timely manner.
2026-08-17T00:00:00Z

Accounts Payable Clerk

Palo Alto, CA
onsite
Temporary / Contract
20 - 26 USD / Hourly
Accounts Payable ClerkThe Accounts Payables Clerk is responsible for supporting day-to-day accounts payable functions by processing invoices, maintaining vendor records, and assisting with timely and accurate payments. In a mid-sized company, this role often works closely with accounting, purchasing, and operations teams to help ensure invoice accuracy, proper approvals, and organized financial records. Based on general knowledge.Key Responsibilities<ul><li>Review, sort, and enter vendor invoices into the accounting system. Based on general knowledge.</li><li>Match invoices to purchase orders, receipts, and supporting documentation. Based on general knowledge.</li><li>Verify coding, approvals, and payment terms before processing. Based on general knowledge.</li><li>Assist with check runs, ACH payments, wire transfers, and other vendor disbursements. Based on general knowledge.</li><li>Reconcile vendor statements and help resolve billing discrepancies. Based on general knowledge.</li><li>Maintain accurate vendor files, payment records, and AP documentation. Based on general knowledge.</li><li>Respond to vendor inquiries regarding invoice status and payments. Based on general knowledge.</li><li>Support month-end closing activities and audit requests related to accounts payable. Based on general knowledge.</li></ul>
2026-09-01T00:00:00Z

Accounts Payable Clerk

San Jose, CA
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
Colleen McAuliffe at Robert Half is looking for an Accounts Payable Clerk to support construction-related accounting operations in San Jose, California. This role focuses on managing payables across multiple projects, ensuring invoices, subcontractor documentation, and payment records are handled with precision. The ideal candidate brings strong construction accounting knowledge, a detail-oriented approach, and the ability to coordinate effectively with internal teams and external vendors. Responsibilities:• Manage the complete accounts payable cycle for vendor and subcontractor invoices across active construction projects.• Review invoices against purchase orders and receiving records to confirm accuracy before payment is issued.• Assign expenses to the correct job numbers, project phases, cost codes, and ledger accounts.• Administer subcontractor billing documents, including progress payment requests and related supporting materials.• Collect and track required lien waiver documentation prior to releasing payments.• Maintain organized vendor and subcontractor records, including tax forms, insurance certificates, and compliance paperwork.• Prepare scheduled payment batches, including checks and electronic disbursements, in accordance with company procedures.• Investigate statement differences, respond to payment inquiries, and work with project teams to resolve approval issues.• Contribute to period-end accounting tasks by assisting with payables reconciliations, accrual support, audit requests, and 1099 reporting.
2026-09-02T00:00:00Z

Accounts Payable Clerk

San Ramon, CA
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
We are looking for an Accounts Payable Clerk to support daily invoice and payment operations in California. This role is ideal for someone who can manage high-volume payable activity, maintain accurate records, and partner effectively with internal teams and vendors. The position plays an important part in ensuring timely payments, reliable reporting, and strong compliance with established accounting procedures. Responsibilities: • Process day-to-day accounts payable transactions, ensuring invoices are reviewed, coded, and entered accurately into the accounting system. • Reconcile vendor invoices against purchase orders and confirm that supporting documentation and approvals are complete before payment. • Coordinate recurring payment cycles, including weekly check runs, and help maintain an organized schedule for disbursements. • Maintain accounts payable files and vendor records, verify vendor statements, and assist with setting up new suppliers as needed. • Generate reports to support month-end close activities, including aging reviews, hold lists, and other payable-related analysis. • Respond to questions from vendors and internal stakeholders, research discrepancies, and resolve payment or account issues in a timely manner. • Monitor compliance-related items such as lien waivers and trade insurance documentation, following up when additional information is required. • Contribute to cash flow forecasting and accrual support by providing weekly and monthly estimates of expected expenditures. • Partner with accounting and finance teams on audit preparation, ad hoc analysis, and cross-functional projects that support operational and financial reporting.
2026-09-03T00:00:00Z

Credit Clerk

South San Francisco, CA
onsite
Temporary to Hire
28 - 31 USD / Hourly
We are looking for a detail-oriented Credit Clerk to join a distribution operation in South San Francisco, California. This contract position with the potential to become permanent plays an important role in supporting accurate credit processing, inventory integrity, and reporting within a fast-paced warehouse environment. The ideal candidate brings strong follow-through, sound judgment, and the ability to work across teams to resolve discrepancies efficiently while maintaining compliance with food safety and operational standards. How you will contribute:<ul><li>Evaluate customer credit submissions, verify supporting information, and complete credit processing accurately.</li><li>Collaborate with warehouse staff, drivers, quality teams, and customer support representatives to research claims, resolve discrepancies, and ensure timely issue resolution.</li><li>Maintain organized transaction records in both digital and paper files, including photos, bills of lading, return documents, and other supporting materials.</li><li>Perform cycle counts and assist with monthly, quarterly, and annual physical inventory counts.</li><li>Analyze inventory variances, identify root causes related to receiving, picking, stock rotation, or product damage, and enter accurate adjustments into the warehouse management system.</li><li>Monitor aging inventory and expiration dates to help reduce shrinkage and unnecessary product loss.</li><li>Prepare regular reports on credit activity, inventory accuracy, and loss trends to support process improvements.</li><li>Support warehouse compliance by following sanitation and operational procedures while reinforcing inventory control best practices.</li></ul>
2026-09-02T00:00:00Z

Entry-level Accountant

Oakland, CA
onsite
Temporary / Contract
30 - 32 USD / Hourly
We’re Hiring an Entry Level Staff Accountant in Oakland, CA!If you’re looking to kickstart your accounting career with a fantastic team, you’ve just stumbled upon the role for you! Who We Are:We’re a fast-paced, fun-loving company where numbers matter—but so do you! Think of us as a delightful blend of spreadsheets and smiles—yes, it’s possible.
2026-09-01T00:00:00Z

Receptionist

Palo Alto, CA
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily front-desk operations in California. This long-term contract position is ideal for someone who is comfortable managing a busy phone line, welcoming visitors, and handling confidential information with discretion. The right candidate will bring strong communication skills, sound judgment, and an experienced approach to administrative support in a detail-oriented office environment. Responsibilities: • Greet guests and staff in a courteous manner while creating an organized and detail-oriented front-desk experience. • Answer and direct incoming calls using a multi-line phone system, ensuring messages are accurate and routed promptly. • Support day-to-day administrative activities such as managing incoming requests, tracking priorities, and assisting with assigned office tasks. • Prepare, organize, and safeguard sensitive documents and information in accordance with confidentiality expectations. • Coordinate with leadership and client contacts to provide updates on assignments, timelines, and service-related concerns. • Assist with additional projects as business needs evolve and help maintain smooth office operations. • Monitor the reception area to ensure visitors are assisted efficiently and internal teams receive timely support.
2026-09-04T00:00:00Z

Receptionist

Oakland, CA
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily front-desk operations for a nonprofit organization. This contract position is ideal for someone who presents a welcoming presence and can create a positive experience for visitors, callers, and staff. The role involves managing a busy reception area, handling incoming calls through a multi-line phone system, and providing dependable administrative support in a business-casual office environment. Responsibilities: • Welcome guests, employees, and community visitors in a courteous and attentive manner while maintaining an organized front-desk area. • Answer and route incoming calls using a multi-line switchboard, ensuring messages are handled accurately and promptly. • Provide general administrative assistance such as monitoring common office needs, supporting basic clerical tasks, and helping maintain smooth day-to-day operations. • Respond to routine inquiries from callers and visitors, directing requests to the appropriate team members or departments. • Keep reception and shared spaces presentable and aligned with workplace standards for an organized office setting. • Support scheduling, coordination, or check-in activities as needed to help the office run efficiently. • Communicate clearly with staff and external contacts to ensure timely follow-up and consistent front-office service.
2026-09-04T00:00:00Z

Receptionist

San Leandro, CA
onsite
Temporary / Contract
25 - 25 USD / Hourly
Job Summary:The Receptionist serves as the first point of contact for visitors, clients, and employees. This role is responsible for creating a professional and welcoming environment while managing front desk operations, phone communications, scheduling, and general administrative support.Key Responsibilities:<ul><li>Greet and assist visitors, clients, and vendors in a professional manner</li><li>Answer, screen, and direct incoming phone calls</li><li>Manage front desk activities, including mail distribution and office supplies</li><li>Schedule appointments, meetings, and conference rooms</li><li>Maintain visitor logs and follow security procedures</li><li>Perform data entry, filing, scanning, and other clerical tasks</li><li>Support internal teams with administrative duties as needed</li></ul>
2026-08-29T00:00:00Z

Receptionist

Fremont, CA
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for a detail-oriented and welcoming Receptionist to support daily front-desk operations for a contract position based in Fremont, California. This role is ideal for someone with at least one year of experience handling incoming calls, greeting visitors, and keeping reception activities organized in a fast-paced office setting. The successful candidate will serve as the first point of contact for callers and guests while helping maintain smooth communication across the workplace. Responsibilities: • Welcome visitors, provide a positive first impression, and direct guests to the appropriate staff or department • Manage a multi-line phone system by answering, screening, and routing inbound calls accurately and efficiently • Respond to general inquiries in a courteous and timely manner, taking clear messages when needed • Maintain the reception area so it remains tidy, well organized, and ready for daily business activities • Support routine front-desk administrative tasks such as monitoring visitor flow and assisting with basic office coordination • Communicate effectively with internal teams to ensure calls and guest requests are handled promptly • Follow established office procedures for receiving visitors and managing incoming communications
2026-08-21T00:00:00Z

Grants Admin / AP Clerk

Burlingame, CA
onsite
Temporary / Contract
31 - 34 USD / Hourly
Our nonprofit organization in Burlingame is seeking a highly organized and detail-oriented Grants Processing Administrative Coordinator to support day-to-day administrative operations with a strong focus on grant-related check processing. This role is ideal for someone who thrives in a structured environment, enjoys working with financial documentation, and can manage multiple deadlines with accuracy and professionalism. This contract role has a duration of about 3 months. Key Responsibilities<ul><li>Process a high volume of grant-related checks with accuracy and timeliness</li><li>Review check requests and supporting grant documentation for completeness and compliance</li><li>Maintain organized records of payments, grant files, correspondence, and approvals</li><li>Track incoming and outgoing payments and update internal logs, spreadsheets, and databases</li><li>Coordinate with internal team members to ensure proper authorization and distribution of funds</li><li>Prepare deposits, mailings, and payment packets as needed</li><li>Reconcile processed checks and assist with resolving discrepancies</li><li>Support general administrative functions, including filing, scanning, data entry, and document management</li><li>Answer inquiries related to grant payments and provide administrative support to staff and stakeholders</li><li>Help ensure confidentiality and careful handling of sensitive financial and donor information</li></ul>
2026-09-05T00:00:00Z