18 Results for Facility Assistant Jobs in Pleasanton, CA

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Facilities Assistant

Mountain View, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
We're looking for a hands-on, proactive Facilities Assistant to help create an exceptional workplace experience in a fast-growing startup environment. This role is ideal for someone who enjoys wearing multiple hats, solving problems on the fly, and ensuring the office runs smoothly so employees can do their best work.Key Responsibilities<ul><li>Support day-to-day office and facilities operations</li><li>Conduct office walkthroughs to maintain a clean, organized, and fully stocked workplace</li><li>Coordinate with vendors, building management, and service providers</li><li>Assist with office moves, workstation setups, and onboarding logistics</li><li>Manage office, kitchen, and facilities supplies and inventory</li><li>Support company events, all-hands meetings, and employee engagement activities</li><li>Respond to facility requests and troubleshoot workplace issues</li><li>Help maintain a safe, welcoming, and employee-focused office environment</li></ul>
2026-10-16T00:00:00Z

Facilities Assistant

Menlo Park, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are seeking a reliable and service-oriented Facilities Assistant to support the day-to-day operations of our office. This role is responsible for maintaining a safe, organized, and welcoming workplace while assisting with office services, vendor coordination, and facility-related requests.Key Responsibilities<ul><li>Support daily office and facilities operations</li><li>Respond to employee facility requests and work orders</li><li>Coordinate with vendors, building management, and service providers</li><li>Assist with office moves, conference room setups, and event support</li><li>Monitor and replenish office, kitchen, and facilities supplies</li><li>Conduct routine office walkthroughs to ensure a clean and functional workplace</li><li>Support safety, security, and workplace standards</li></ul>
2026-10-16T00:00:00Z

Facility Coordinator

Palo Alto, CA
onsite
Temporary / Contract
32 - 42 USD / Hourly
We are looking for a Facility Coordinator to support daily front desk and facilities operations for a Long-term Contract position based in Palo Alto, California. This role focuses on administrative coordination, vendor communication, site support, and accurate documentation to help maintain a safe, organized, and efficient environment. The ideal candidate is highly organized, comfortable managing multiple priorities, and confident working with internal teams, suppliers, and service partners. Responsibilities: • Support facility operations by coordinating service requests, processing purchasing-related documentation, and arranging needed office and site supplies. • Communicate incident-related updates using established procedures and help ensure the right internal stakeholders receive timely information. • Assist with property walkthroughs, track action items, and follow up with vendors and internal teams to keep inspection-related work moving forward. • Prepare materials for new site openings, including welcome resources, project paperwork, and cost tracking documentation. • Maintain records for furniture, finishes, and related standards while helping monitor inventory and supporting facilities documentation needs. • Partner with facilities and business leadership to track purchase orders, update supplier and customer records, and support accurate financial administration. • Coordinate onsite meetings and events such as town halls, leadership rounds, and employee engagement activities, including agenda preparation and scheduling support. • Complete facility condition reviews, document findings, generate reports from electronic systems, and provide status updates on work order schedules and follow-up items. • Support annual compliance correspondence related to Fire Life Safety requirements and track responses for reporting purposes. • Assist leadership with forecasting, operational reviews, and assessment of facility needs by compiling and organizing relevant data.
2026-10-15T00:00:00Z

Facilities Coordinator

Richmond, CA
onsite
Temporary / Contract
24 - 27 USD / Hourly
We're seeking a Facilities Coordinator to support the day-to-day operations of our clients office and facilities. This role is responsible for ensuring a safe, organized, and efficient work environment by coordinating building services, vendor relationships, maintenance activities, space planning, and workplace operations.The ideal candidate is a strong communicator with excellent problem-solving skills who enjoys working cross-functionally and taking ownership of projects. This position is perfect for someone who thrives in a fast-paced environment and enjoys balancing administrative, operational, and facilities-related responsibilities. Responsibilities:<ul><li>Coordinate daily facilities operations.</li><li>Serve as the primary point of contact for building management, vendors, contractors, and service providers.</li><li>Submit and track maintenance requests and ensure timely resolution of facility-related issues.</li><li>Coordinate workstation setups and space planning initiatives.</li><li>Assist with purchase orders, invoice processing, and facilities-related budget tracking.</li><li>Maintain inventory of office supplies, furniture, kitchen, and workplace essentials.</li><li>Ensure compliance with company policies and facility regulations.</li><li>Maintain facilities records, vendor contacts, and operational documentation.</li><li>Support special projects related to workplace improvements and operational efficiency.</li><li>Assist leadership with administrative and operational initiatives as needed.</li></ul>
2026-10-17T00:00:00Z

Facilities Coordinator

South San Francisco, CA
onsite
Temporary / Contract
30 - 40 USD / Hourly
Robert Half is working with an innovative biotechnology company in South San Francisco to identify a proactive, detail-oriented Facilities Coordinator to support daily facility operations in a dynamic life sciences environment. This is an excellent opportunity for a hands-on facilities professional who enjoys keeping a workplace running smoothly, coordinating vendors, maintaining organized facilities records, and ensuring employees have a safe, functional, and welcoming work environment. The ideal candidate is highly organized, responsive, and comfortable balancing multiple priorities while working closely with internal teams, external service providers, and building management. Experience supporting facilities operations within a biotech, laboratory, or other regulated environment is highly valued. Key Responsibilities<ul><li>Daily Facilities Operations: Coordinate day-to-day facility needs, respond to maintenance requests, and help ensure the workplace remains clean, organized, safe, and operational.</li><li>Vendor Coordination: Schedule and coordinate external vendors for maintenance, repairs, janitorial services, equipment servicing, and other facility-related needs.</li><li>Work Order Management: Track incoming facilities requests, monitor work orders, follow up on outstanding issues, and communicate updates to internal stakeholders.</li><li>Preventive Maintenance: Assist with scheduling routine inspections, equipment servicing, and preventative maintenance to minimize disruptions to facility operations.</li><li>Building & Space Management: Support office and facility organization, workspace planning, conference room readiness, furniture coordination, and general space-related requests.</li><li>Safety & Compliance Support: Help maintain facilities documentation, inspection records, safety logs, and other required records in accordance with company policies and applicable procedures.</li><li>Inventory & Supplies: Monitor facilities and maintenance supplies, coordinate purchasing requests, and maintain appropriate inventory levels.</li><li>Move & Setup Coordination: Assist with office moves, workstation setups, equipment deliveries, and facility improvement projects.</li><li>Administrative Support: Maintain vendor contacts, service agreements, invoices, purchase orders, maintenance schedules, and other facilities documentation.</li><li>Cross-Functional Collaboration: Partner with employees, building management, laboratory teams, and internal departments to address facility needs and maintain an efficient working environment.</li></ul>
2026-10-14T00:00:00Z

Facilities Technician/Office Coordinator

San Francisco, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for a Facilities Technician/Office Coordinator to support daily workplace operations for an insurance organization in San Francisco, California. This Contract position combines hands-on facilities support with office coordination to help maintain a clean, organized, and well-equipped environment for employees, visitors, and vendors. The role will contribute to meeting readiness, seating coordination, supply management, and timely response to workplace service needs. Success in this position requires strong organization, sound judgment, and a proactive approach to resolving facility-related issues. Responsibilities:• Manage inventory levels for kitchen, coffee, and office materials, replenish shared areas promptly, and organize storage for efficient use of space.• Arrange approved specialty purchases and coordinate deliveries to ensure needed items arrive accurately and on schedule.• Prepare conference rooms, training spaces, and office events by setting up furniture, equipment, and room layouts to support business needs.• Support visitor access by arranging short-term work areas and facilitating appropriate security badge availability when required.• Conduct routine facility inspections, identify maintenance or compliance concerns, and recommend corrective actions in collaboration with the Facilities Manager.• Perform basic upkeep tasks such as minor repairs, furniture moves, housekeeping oversight, and monitoring sanitation and overall office appearance.• Respond to internal service requests and work with building management, janitorial teams, and external vendors to address lighting, plumbing, cleaning, carpet, and general maintenance needs.• Oversee on-site vendor and contractor activity, confirm work is completed to expectations, coordinate dock or freight access when needed, and review facility-related work orders for accuracy. ** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013516428**
2026-10-12T00:00:00Z

Assistant Property Administrator

Hayward, CA
onsite
Temporary / Contract
26 - 27 USD / Hourly
We are looking for an Assistant Property Administrator to support the daily management of a residential community in Hayward, California. This role is responsible for maintaining organized operations, supporting residents and staff, and helping ensure the property remains safe, compliant, and financially well managed. The ideal candidate brings strong administrative judgment, property oversight experience, and the ability to coordinate across teams while balancing service, compliance, and budget expectations. Assistant Property Manager Responsibilities:• Oversee daily property operations to help maintain a secure, well-kept, and resident-focused community environment.• Lead and support on-site staff through hiring coordination, onboarding, training, performance oversight, and day-to-day guidance.• Maintain compliance with housing regulations, fair housing standards, organizational policies, and applicable agency requirements.• Administer resident waitlist activity, move-ins, recertifications, and file maintenance with close attention to accuracy and required timelines.• Coordinate maintenance requests, preventive service schedules, inspections, and vendor activity to keep the property operating efficiently.• Prepare documentation and site records for audits, regulatory reviews, and inspections, ensuring required materials are complete and accessible.• Monitor rent collection, deposits, receivables, and occupancy performance while partnering with leadership on follow-up for delinquent accounts.• Support leasing and outreach efforts in alignment with approved marketing plans and applicable federal, state, and local requirements. If you are interested in this Assistant Property Manager role, please apply today to be considered!
2026-10-15T00:00:00Z

Assistant Property Manager

Oakland, CA
onsite
Temporary / Contract
27 - 28 USD / Hourly
Assistant Property ManagerBrief Job DescriptionWe are seeking an Assistant Property Manager to support property operations, tenant relations, leasing activities, and administrative functions for residential or commercial properties.Responsibilities<ul><li>Assist with tenant communication and service requests</li><li>Support leasing, renewals, and move-in/move-out processes</li><li>Maintain property records, rent rolls, and lease files</li><li>Coordinate with vendors and maintenance staff</li><li>Help monitor occupancy, collections, and property compliance</li><li>Provide administrative support to the Property Manager</li></ul>
2026-10-09T00:00:00Z

Assistant Property Manager

Oakland, CA
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
We are looking for an Assistant Property Manager to support daily administrative and front office operations for a property management team. This is a Contract position suited for someone who can balance receptionist duties, office coordination, and tenant-facing support in a detail-oriented environment. The ideal candidate will help maintain organized workflows, provide responsive service to visitors and vendors, and assist with a range of operational tasks that keep the office running smoothly. Responsibilities: • Oversee front desk activities and help maintain efficient day-to-day operations within the main office. • Direct incoming digital and physical correspondence to the appropriate recipients, including support with outbound courier shipments. • Accept and organize deliveries such as office materials and equipment, ensuring items are received and distributed properly. • Serve as a point of contact for vendors, guests, and callers by answering questions, offering guidance, and connecting individuals with appropriate housing-related resources. • Monitor building access by using the intercom system to screen visitors and admit authorized employees or guests. • Coordinate occasional office meal arrangements and replenish shared snack and beverage supplies as needed. • Provide clerical and logistical assistance for projects, meetings, and special events. • Carry out other administrative and operational tasks assigned to support the team.
2026-10-08T00:00:00Z

Facilities Coordinator 1 (0-2 years)

Santa Clara, CA
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for a Facilities Coordinator to support daily operations for a large commercial cyber security campus in Santa Clara, CA. This Long-term Contract position is ideal for someone who enjoys providing hands-on administrative and site support while delivering a high level of service to building occupants and internal teams. The role offers a dynamic work environment with regular weekday hours and a mix of coordination, communication, and light technical assistance responsibilities. Responsibilities:• Coordinate room, meeting, and event setups and ensure spaces are prepared, organized, and restored after use.• Provide day-to-day facilities support across a multi-building commercial property, helping maintain smooth site operations.• Assist with breakdown and reset activities following meetings, events, and on-site functions.• Perform occasional light technical support tasks as needed to help resolve basic facility-related issues.• Communicate with staff, visitors, and vendors clearly and courteously to address requests and support service needs.• Monitor workspace readiness and report maintenance concerns or operational issues to the appropriate team members.• Help maintain an organized and responsive environment by tracking tasks and following through on facility-related requests.
2026-10-12T00:00:00Z

Human Resources (HR) Assistant

Fremont, CA
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
We are looking for a Compensation and Benefits Administrator to join an established client in the South Bay. This is a direct permanent offering an excellent opportunity to support key HR functions and enhance your skills. The role involves working closely with the HR Management team and being point of contact for Compensation and Benefits Administration. Responsibilities: • Coordinate and manage Employee Compensation and Benefits • Assist in maintaining and updating Human Resources Information Systems (HRIS) to reflect current employee data. • Provide administrative support for various HR functions, including record-keeping and policy updates. • Collaborate with team members - HRIS system recording all Compensation and Benefit changes • Ensure adherence to company policies and employment regulations in all HR practices. • Prepare reports and summaries related to HR activities for management review. • Support the implementation of new HR initiatives to improve operational efficiency
2026-10-07T00:00:00Z

Human Resources (HR) Assistant

San Francisco, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are looking for a Contract Human Resources (HR) Assistant to support day-to-day people operations in San Francisco, California. This role will help coordinate recruitment, onboarding, and employee support activities while keeping records accurate and processes on schedule. The ideal candidate is highly organized, responsive, and comfortable managing multiple priorities in a fast-moving environment. Responsibilities: • Partner with recruiting and training teams to coordinate HR activities from pre-boarding through offboarding and help keep each stage moving efficiently. • Manage and follow up on operational requests through Zendesk, ensuring issues are tracked, updated, and resolved in a timely manner. • Share internal career opportunities with employees, maintain external job board postings, and keep recruitment tracking documents current. • Update job advertisements with tailored screening questions and prepare interview materials to support a consistent recruitment process. • Coordinate with recruitment leaders to provide interview panels with schedules, candidate information, feedback forms, and other required materials before interviews. • Deliver a positive candidate experience by communicating status updates promptly and helping applicants navigate the interview process. • Organize new employee schedules, employee resource materials, and cross-functional onboarding touchpoints with teams such as IT, Operations, and Training. • Follow up on background checks, reference checks, and new employee documentation to help ensure all pre-employment requirements are completed on time. • Support onboarding and offboarding administration by processing paperwork, maintaining HRIS records, assisting with I-9 completion, and handling termination notifications with confidentiality.
2026-10-13T00:00:00Z

HR Assistant

Oakland, CA
onsite
Temporary / Contract
25 - 28 USD / Hourly
We are hiring an HR Assistant to provide administrative support to the human resources team and assist with employee onboarding, records management, and general HR operations.Responsibilities:<ul><li>Assist with onboarding, orientation, and new hire paperwork</li><li>Update and maintain employee files and databases</li><li>Respond to basic employee HR inquiries</li><li>Support benefits administration and HR documentation</li><li>Schedule meetings, interviews, and training sessions</li><li>Provide general administrative support to the HR department</li></ul>
2026-10-17T00:00:00Z

Facilities Manager 5 (10+ years)

Santa Clara, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
We are looking for an experienced Facilities Manager to oversee building operations and workplace services for a 3-month contract position based in Santa Clara, California. This role will guide facility planning, maintenance execution, vendor coordination, and site services while helping ensure a safe, efficient, and well-supported environment for employees and visitors. The ideal candidate brings strong leadership, financial oversight, and operational judgment across complex facilities. Responsibilities:• Create and manage a comprehensive facilities program that supports preventive maintenance, asset life-cycle planning, and ongoing site reliability.• Perform routine building assessments, maintain accurate inspection records, and identify priorities for corrective action or long-term improvements.• Direct day-to-day maintenance and repair activity for building systems, equipment, and shared workplace infrastructure.• Coordinate renovation, refresh, and refurbishment projects while aligning schedules, contractors, and operational needs.• Lead facility personnel and external service partners, setting expectations, monitoring performance, and supporting team development.• Oversee the effective use of space and workplace resources to improve functionality, service delivery, and occupant experience.• Develop, monitor, and analyze facility budgets, track spending trends, and investigate variances to support cost control.• Manage site support services such as front desk operations, security, cleaning, catering, waste handling, and parking administration.• Enforce environmental health and safety standards by administering safety programs, inspections, and related training activities.• Source vendors, evaluate proposals, negotiate service terms, and administer contracts while also responding to access control issues, alarms, and other facility incidents.
2026-10-13T00:00:00Z

Research Assistant

Sunnyvale, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
The Research Assistant will provide direct support to a scientist with visual impairments in the CIS Labs environment. This role involves reading and interpreting advanced mathematical content aloud, assisting with drafting and typing documents, supporting manuscript preparation in LaTeX, and providing general administrative assistance. Key Responsibilities<ul><li>Read research papers and other technical materials to the scientist.</li><li>Assist with detailed editing of research manuscripts in LaTeX, including:</li><li>Locating specific sections of LaTeX files based on instruction</li><li>Rearranging mathematical formulas and expressions to fit within document margins</li><li>Adjusting spacing and formatting to meet specified page limits</li><li>Provide mobility assistance to the scientist within the office, as needed.</li><li>Support the CIS Labs Administrative Assistant with expense reports and related administrative tasks, as needed.</li><li>Perform additional administrative and office support duties as assigned.</li></ul>
2026-10-16T00:00:00Z

Office Assistant

Oakland, CA
onsite
Temporary / Contract
25 - 28 USD / Hourly
We are hiring an Office Assistant to provide administrative support and help ensure efficient day-to-day office operations.Responsibilities:<ul><li>Answer phones and greet visitors</li><li>Manage filing, data entry, and document preparation</li><li>Order office supplies and maintain common areas</li><li>Assist with scheduling meetings and calendar coordination</li><li>Support mail distribution and general office tasks</li><li>Provide administrative support to multiple departments</li></ul>
2026-10-17T00:00:00Z

Property Management Assistant

Oakland, CA
onsite
Temporary / Contract
26 - 28 USD / Hourly
We are seeking a Property Management Assistant to support leasing, resident communication, file maintenance, and day-to-day property operations.Responsibilities:<ul><li>Assist with tenant correspondence and resident requests</li><li>Maintain lease files, notices, and property records</li><li>Support move-ins, move-outs, and renewals</li><li>Help coordinate maintenance requests and vendor communication</li><li>Answer phones and support front office operations</li><li>Assist the property management team with administrative tasks</li></ul>
2026-10-17T00:00:00Z

Admin Assistant/EA/HR Support

Burlingame, CA
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
Administrative Assistant/EA/HR Assistant Exciting growing Ai company is seeking an Administrative Assistant to join their growing team. This role blends executive assistance, office coordination, and HR support in a fast-moving AI company environment. Position offers excellent benefits, bonus, and equity.Responsibilities:• Manage executive scheduling, coordinate travel arrangements, and prepare expense submissions with accuracy and timeliness.• Provide administrative support to leadership, including assistance with HR-related coordination and routine operational tasks.• Serve as the primary on-site point of contact for guests and clients, ensuring a welcoming, well-run, and attentive office experience.• Oversee day-to-day office operations by maintaining common areas, restocking kitchen and office supplies, and arranging meals for meetings or visitors.• Support presentations, meetings, and client demonstrations by setting up materials and troubleshooting basic technology needs.• Coordinate internal meetings, team events, and company-wide gatherings to ensure logistics run smoothly from planning through execution.• Manage front desk and reception activities, including greeting visitors, answering the door, and directing inquiries appropriately.• Handle confidential communications and sensitive information with sound judgment and close attention to detail.• Provide broad administrative assistance as needed and take on additional duties assigned by the reporting manager.
2026-10-01T00:00:00Z

18 results for Facility Assistant in Pleasanton, CA