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6 results for Receptionist in Pewaukee, WI
- Sun Prairie, WI
- onsite
- Temporary / Contract
- 20 - 22 USD / Hourly
- We are looking for a detail-oriented Receptionist to support front desk operations for a food and food processing facility in Sun Prairie, Wisconsin. This Long-term Contract position is ideal for someone who excels at creating a welcoming experience, managing administrative tasks, and keeping daily office activities organized. The role requires strong communication skills, attention to detail, and the ability to handle a steady flow of visitors, calls, mail, and departmental support work in a manufacturing office environment.<br><br>Responsibilities:<br>• Welcome visitors and customers at the front desk, direct them appropriately, and notify employees when guests arrive.<br>• Manage incoming calls on a multi-line phone system, respond to general inquiries, and route concerns to the correct department.<br>• Review and process new customer credit application paperwork accurately and in a timely manner.<br>• Receive, sort, and distribute mail and packages, and prepare outbound shipments through approved carriers.<br>• Pick up and check company post office box mail as part of regular office support duties.<br>• Provide administrative assistance such as preparing documents, entering data, and recording notes for scheduled meetings.<br>• Support internal operations by helping distribute payroll materials, coordinating uniform orders, and assisting with routine office reordering tasks.<br>• Complete daily data downloads, assist with weekly ingredient inventory reporting, and scan and file bills of lading for the shipping team.<br>• Monitor customer concerns with care, respond empathetically, and escalate issues when needed to help maintain a positive service experience.<br>• Identify opportunities to improve front desk workflow, office procedures, and overall efficiency while taking on additional assigned tasks as needed.
- 2026-11-11T00:00:00Z
- Brookfield, WI
- onsite
- Temporary to Hire
- 18 - 21 USD / Hourly
- <p>We are looking for a detail-oriented and compassionate Medical Receptionist to support a busy clinic in Wisconsin. This contract opportunity with potential for a permanent position is ideal for someone who enjoys creating a welcoming experience for patients and caregivers while keeping front office operations organized and efficient. The right candidate will be comfortable handling scheduling, insurance-related administrative tasks, and day-to-day office support in a fast-paced healthcare setting. This role requires strong reliability, attention to detail, and the ability to communicate effectively with children, families, and clinical staff. Hours: Monday-Friday, 40 hours/week. Clinic Hours: 7:30 AM - 6:00 PM Shifts are on a rotating schedule: 7:30 AM - 4:30 PM and 9:00 AM - 6:00 PM. Applicants must be able to complete both shifts.</p><p><br></p><p>Responsibilities:</p><p>• Welcome patients, caregivers, and visitors with a courteous and supportive approach while managing the front desk experience.</p><p>• Coordinate appointment booking and maintain provider calendars to help ensure smooth daily clinic flow.</p><p>• Confirm insurance information and assist with related administrative follow-up before or during patient visits.</p><p>• Alert caregivers and clinical team members when patients arrive so appointments can begin on time.</p><p>• Prepare, review, and distribute daily schedules to support organized operations across the office.</p><p>• Keep patient records, paperwork, and files accurate, accessible, and properly organized.</p><p>• Handle light filing, scanning, and general document support to maintain orderly administrative processes.</p><p>• Assist with routine office tasks, including basic discount calculations using established reference materials and other clerical projects as needed.</p>
- 2026-11-11T00:00:00Z
- Plymouth, WI
- onsite
- Temporary to Hire
- 18.2115 - 21.087 USD / Hourly
- We are looking for an Administrative Assistant to support daily office operations in Plymouth, Wisconsin. This contract opportunity has the potential to become permanent and is ideal for someone who enjoys creating an organized, welcoming workplace while providing dependable administrative and front-desk support. The person in this role will contribute to office coordination, document preparation, and selected HR-related projects while helping the team stay efficient and responsive.<br><br>Responsibilities:<br>• Welcome guests, employees, customers, and service providers with a courteous and attentive approach at the front desk.<br>• Provide administrative support for HR initiatives and assist with special projects that require coordination and follow-up.<br>• Draft, format, and prepare business documents such as letters, reports, and external communications.<br>• Keep digital records and paper files accurate, accessible, and well organized for daily business use.<br>• Manage incoming and outgoing mail, packages, and shipments to ensure timely distribution and processing.<br>• Monitor office and breakroom supplies, track inventory levels, and place orders to maintain availability.<br>• Coordinate routine office purchases and assist with meeting logistics, including room setup and catering arrangements.<br>• Maintain a neat, welcoming reception area and support an orderly office environment throughout the day.<br>• Step in to provide additional administrative coverage when needed to support uninterrupted office operations.
- 2026-11-10T00:00:00Z
- Milwaukee, WI
- onsite
- Temporary to Hire
- 27 - 29 USD / Hourly
- We are looking for a detail-oriented Administrative Assistant to support trust administration operations within a financial services environment. This contract position has the potential to become permanent, is fully onsite, and offers the opportunity to contribute to a team that manages sensitive client matters, financial records, and administrative workflows. The role works closely with trust officers and related internal teams to keep account activity, reporting, and documentation accurate, timely, and well organized.<br><br>Responsibilities:<br>• Provide daily administrative support for trust administration activities while coordinating closely with trust officers on assigned tasks and follow-up items.<br>• Handle annuity activity and other manually tracked asset transactions, ensuring records are updated accurately and values are maintained appropriately.<br>• Coordinate with internal partner groups, including case management, wealth management, settlement, pooled trusts, and other support teams, to ensure continuity of service and coverage.<br>• Review insurance documentation, organize statements, and assist with policy oversight through external insurance vendors.<br>• Support account administration by helping open brokerage relationships, establish online access, maintain data feeds, and update authorized signer details with investment partners.<br>• Assist with management of card-based account tools by opening or closing cards, preparing usage reports, and helping monitor risk-related activity.<br>• Prepare board-related materials and administrative reports, and assist with trust accounting reporting requests as business needs arise.<br>• Help maintain specialized files and systems that require additional access tools, and support software or mailing updates tied to trust administration processes.<br>• Provide guidance and cross-training to newer team members and contribute to committee work or special departmental initiatives as assigned.
- 2026-11-10T00:00:00Z
- Brookfield, WI
- onsite
- Temporary to Hire
- 0 - 0 USD / Yearly
- We are looking for an experienced Office Manager to support the day-to-day business operations of a church community in Brookfield, Wisconsin. This contract-to-permanent position is ideal for someone who can bring strong leadership, sound financial oversight, and organized administrative support to a mission-driven environment. The person in this role will help keep office, facility, and staff operations running smoothly while partnering closely with leadership on financial and operational priorities.<br><br>Responsibilities:<br>• Direct daily administrative and business functions to ensure the organization operates efficiently and consistently.<br>• Manage financial activities such as accounts payable coordination, budget tracking, reconciliations, banking communications, and preparation of regular financial reports.<br>• Develop monthly and annual financial summaries, support forecasting efforts, and maintain accurate records and appropriate internal controls.<br>• Partner with leadership and finance stakeholders to assist with audit preparation, budgeting processes, and ongoing fiscal planning.<br>• Lead and support office and operational staff by assigning work, providing coaching, monitoring performance, and encouraging growth.<br>• Act as the main point of contact for human resources matters, including onboarding, policy administration, employee support, and review processes.<br>• Oversee payroll and benefits administration in coordination with internal support staff to promote accuracy and compliance.<br>• Supervise facility operations by coordinating maintenance, security, vendor services, supply purchasing, and building use scheduling.<br>• Work with external technology providers to help maintain reliable office systems and business tools.
- 2026-11-11T00:00:00Z
- Plymouth, WI
- onsite
- Temporary / Contract
- 23.75 - 27.5 USD / Hourly
- We are looking for a highly organized Data Entry Clerk to support compliance and administrative operations for a Contract position based in Plymouth, Wisconsin. This role focuses on maintaining precise digital records, reviewing documentation for accuracy, and helping ensure payroll and compliance files are complete and audit-ready. The ideal candidate brings strong data entry experience, excellent attention to detail, and the ability to manage confidential information in a fast-paced environment.<br><br>Responsibilities:<br>• Enter, update, and verify employee, payroll, project, and compliance information across spreadsheets and internal recordkeeping tools.<br>• Maintain well-organized electronic files, logs, and tracking documents to support accurate reporting and documentation control.<br>• Review submitted records for completeness, identify missing items, and coordinate follow-up to obtain required information.<br>• Organize, scan, upload, and file compliance-related documents using consistent naming standards and filing practices.<br>• Cross-check payroll, timekeeping, and compliance data to identify inconsistencies and route issues to the appropriate team members.<br>• Assist with certified payroll and prevailing wage documentation by keeping records current and properly organized.<br>• Monitor outstanding document requests, track deadlines, and support audit or review preparation with complete supporting files.<br>• Provide general administrative assistance on special projects and other documentation-related tasks as needed.
- 2026-11-05T00:00:00Z