We are looking for an Administrative Assistant to support daily office operations for an education-focused organization in New York. This Contract position requires an organized individual who can help maintain efficient workflows, coordinate administrative tasks, and provide dependable support to staff and leadership. The ideal candidate is organized, responsive, and comfortable managing multiple priorities in a fast-paced environment.<br><br>Responsibilities:<br>• Coordinate day-to-day administrative activities to help the office run smoothly and efficiently.<br>• Prepare, organize, and maintain records, documents, and general correspondence with accuracy and discretion.<br>• Schedule meetings, manage calendars, and assist with arranging appointments and internal communications.<br>• Respond to routine inquiries and direct requests to the appropriate team members in a courteous manner.<br>• Support data entry, filing, and document tracking to ensure information remains current and accessible.<br>• Assist with preparing reports, presentation materials, and other administrative documents as needed.<br>• Monitor office supply levels and help maintain an organized administrative workspace.<br>• Provide general support to staff and leadership by handling assigned clerical and coordination tasks.
<p><strong>Job Title: **Part-Time (PERMANENT)** Office Assistant</strong></p><p> <strong>Location:</strong> Shelton, CT (Onsite)</p><p> <strong>Schedule:</strong> Part-Time, 20–25 hours per week- FLEXIBLE</p><p><strong>Employment: </strong>Depending on experience (within the range of $24/hour-$28/hour)</p><p> <strong>Employment Type:</strong> Permanent</p><p><br></p><p>A professional services firm in Shelton, CT is seeking a dependable and organized General Office Assistant to support daily administrative operations in a small office environment of approximately 20 employees. This is a permanent, onsite opportunity ideal for someone who enjoys variety in their day and thrives in a professional office setting.</p><p><br></p><p>Responsibilities</p><ul><li>Answer and direct incoming phone calls</li><li>Manage filing and document organization</li><li>Handle incoming and outgoing shipments/packages</li><li>Provide general administrative and office support</li><li>Assist with maintaining office organization and workflow</li><li>Support staff with day-to-day operational needs</li></ul><p>Qualifications</p><ul><li>2+ years of general office or administrative experience</li><li>Strong computer skills and comfort learning office systems</li><li>Professional communication and interpersonal skills</li><li>Ability to multitask and stay organized in a fast-paced environment</li></ul><p><br></p><p>To apply, please send your resume to <strong>Daniele.zavarella@roberthalf(com)</strong></p>
<p>We are looking for an experienced Senior Administrative Assistant to provide high-level support to a senior leadership team via a long-term contract opportunity. The ideal candidate is confident with expense reporting, travel arrangements, and calendar management. We are seeking applies from candidates based on the east coast and who have experience in a startup or fast-paced environment. </p><p><br></p><p>Responsibilities:</p><p>• Manage complex calendars, ensuring priorities, meetings, and scheduling changes are handled efficiently.</p><p>• Coordinate domestic and potentially international travel plans, including itineraries, logistics, and timing adjustments as business needs evolve.</p><p>• Prepare, organize, and support executive meetings by handling agendas, scheduling, follow-up items, and communication with stakeholders.</p><p>• Process and track expense reports with accuracy and timeliness while maintaining organized records and documentation.</p><p>• Provide day-to-day administrative support to the broader sales leadership team, helping maintain alignment across multiple priorities and deadlines.</p><p>• Act as a dependable point of coordination for leadership activities during a period of organizational change and growth.</p><p>• Assist with operational and administrative tasks tied to the formation of a newly combined business unit, as needed.</p><p>• Use company-issued technology and tools to maintain smooth communication, organization, and workflow management.</p>
We are looking for an organized and resourceful Executive Assistant to support leadership operations in White Plains, New York. This position combines high-level administrative coordination with bookkeeping responsibilities, making it ideal for someone who can manage schedules while maintaining financial accuracy. The successful candidate will help keep daily activities running smoothly, communicate effectively with stakeholders, and handle accounting-related tasks with strong attention to detail.<br><br>Responsibilities:<br>• Coordinate executive schedules, arrange meetings, and organize travel plans to ensure efficient time management.<br>• Create agendas, compile supporting documents, and prepare follow-up communications after meetings.<br>• Maintain orderly records and documentation so important information is easy to retrieve when needed.<br>• Review and process expense submissions, invoices, and purchase orders with accuracy and timeliness.<br>• Support assigned initiatives and track progress on special projects to help meet business priorities.<br>• Serve as a key point of contact between leadership and internal or external partners, promoting clear communication.<br>• Prepare, edit, and proofread business correspondence, presentations, and reports for accuracy and professionalism.<br>• Use bookkeeping tools to manage accounts payable, accounts receivable, and bank reconciliations in support of daily financial operations.<br>• Anticipate leadership needs, balance competing deadlines, and adjust priorities to keep deliverables aligned with organizational goals.
We are looking for an experienced Executive Assistant to support a senior leader in a fast-moving commercial real estate environment based in Melville, New York. This Long-term Contract position requires someone who can manage competing priorities, communicate confidently with investors, and maintain professionalism in high-pressure situations. The ideal candidate is highly organized, proactive, and comfortable serving as a key point of contact while keeping daily operations running smoothly.<br><br>Responsibilities:<br>• Manage a complex executive calendar, schedule meetings, and ensure priorities are aligned with business needs.<br>• Coordinate domestic and regional travel plans, prepare itineraries, and handle changes quickly when schedules shift.<br>• Serve as the primary gatekeeper for incoming calls, emails, and meeting requests, directing communications with sound judgment.<br>• Interact professionally with investors and other external contacts, including handling sensitive or escalated conversations with composure.<br>• Prepare meeting materials, organize executive briefings, and support follow-up actions to keep initiatives moving forward.<br>• Maintain accurate records, correspondence, and administrative documentation using Microsoft Office applications.<br>• Support day-to-day administrative operations in a high-volume, fast-paced setting while balancing multiple urgent requests.<br>• Assist with contact tracking and communication updates in CRM tools such as HubSpot when needed.
<p>Executive Assistant</p><p>We are seeking a highly organized, proactive, and polished <strong>Executive Assistant</strong> to provide high-level support to senior leadership. This role is ideal for someone who thrives in a fast-paced environment, exercises sound judgment, and can manage multiple priorities with professionalism and discretion. The Executive Assistant will play a critical role in keeping executives organized, prepared, and focused on key business priorities. Based on general knowledge.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Provide direct administrative support to senior executives</li><li>Manage complex calendars, meetings, and scheduling priorities</li><li>Coordinate domestic and international travel arrangements, including itineraries and logistics</li><li>Prepare presentations, reports, correspondence, and other business documents</li><li>Screen calls, emails, and meeting requests, and prioritize communications appropriately</li><li>Serve as a liaison between executives and internal or external stakeholders</li><li>Organize meetings, prepare agendas, and track follow-up items and action steps</li><li>Handle confidential information with a high degree of discretion and professionalism</li><li>Assist with expense reports, invoice processing, and other administrative tasks</li><li>Support special projects and help improve day-to-day operational efficiency</li><li>Anticipate executive needs and proactively resolve scheduling or administrative challenges</li></ul><p><strong>Why Join Us</strong></p><ul><li>Opportunity to work closely with senior leadership</li><li>High-impact role with visibility across the organization</li><li>Collaborative and professional team environment</li><li>Fast-paced position with variety and meaningful responsibility</li><li>Great opportunity for growth and continued career development</li></ul><p><br></p><p><br></p>
<p>We are looking for an experienced Sr. Administrative Assistant to provide high-level administrative support for a busy team in New Haven, Connecticut. This Long-term Contract position requires someone who can manage complex scheduling, coordinate travel, and keep daily operations organized along with high volume of phones with professionalism and discretion. The ideal candidate brings strong office support experience, excellent communication skills, and the ability to handle documentation and call coordination in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Oversee executive and team calendars, resolving scheduling conflicts and ensuring appointments are organized efficiently.</p><p>• Coordinate domestic and international travel plans, including itineraries, reservations, and related logistical details.</p><p>• Prepare, organize, and maintain export and import documentation with accuracy and attention to deadlines.</p><p>• Arrange conference calls and support meeting coordination by confirming participants, schedules, and required materials.</p><p>• Respond to inbound calls professionally, direct inquiries appropriately, and relay important messages in a timely manner.</p><p>• Provide day-to-day administrative support such as document preparation, correspondence, filing, and general office coordination.</p><p>• Use Microsoft Office applications to create reports, manage spreadsheets, prepare presentations, and support departmental workflows.</p><p>• Support work involving Epic EMR and Epic system tools, including administrative tasks tied to record management and system-based processes.</p>
<p>We are seeking a highly organized and proactive Executive Assistant & Office Manager to support senior leadership while overseeing day-to-day office operations. This individual will serve as a key administrative partner to executives, helping manage schedules, communications, meetings, travel coordination, and operational workflows in a fast-paced professional environment.</p><p><br></p><p>The ideal candidate is polished, detail-oriented, resourceful, and capable of balancing executive support responsibilities with hands-on office coordination. Bilingual Spanish/English communication skills are required for this role.</p><p><br></p><p>Key Responsibilities</p><p>Executive Support</p><ul><li>Provide high-level administrative support to senior leadership and cross-functional teams</li><li>Manage complex calendars, scheduling, and meeting coordination</li><li>Coordinate domestic and international travel arrangements, itineraries, and logistics</li><li>Prepare presentations, reports, meeting materials, and executive correspondence</li><li>Track follow-up items and ensure timely completion of action items from meetings</li><li>Maintain confidential records, files, and sensitive business information</li><li>Serve as a liaison between leadership, employees, vendors, and external stakeholders</li><li>Support expense reporting and reimbursement processes through expense management systems</li></ul><p>Office Management & Operations</p><ul><li>Oversee daily office operations to maintain an organized and efficient workplace</li><li>Coordinate office vendors, suppliers, and service providers</li><li>Manage office supply inventory and purchasing processes</li><li>Process purchase orders and support administrative procurement activities</li><li>Assist with planning internal meetings, company events, and leadership gatherings</li><li>Identify opportunities to improve administrative and operational efficiencies</li><li>Support a collaborative and professional office environment</li></ul>
<p><strong>Lead Administrative Assistant </strong></p><p> </p><p>Are you an experienced administrative professional with a passion for process improvement and operational leadership? Robert Half is seeking a Lead Administrative Assistant for a highly respected firm located on the shoreline. This is a great opportunity to join a growing organization with a collaborative culture, strong retention, and outstanding benefits.</p><p> </p><p><strong>Compensation:</strong></p><ul><li>Competitive salary based on experience</li><li>Generous annual bonus</li><li>Overtime available</li></ul><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Act as a lead for the administration department for all operational procedures and process improvements</li><li>Support partners and teams across the firm, especially during busy periods</li><li>Manage client documentation, correspondence, and compliance</li><li>Drive process documentation, operational enhancements, and project management</li><li>Assist with bookkeeping and payroll </li></ul><p><strong> </strong></p><p><strong>Required Experience:</strong></p><ul><li>Prior experience in a professional services environment, or relevant administrative background focused on process, operations, and documentation</li><li>Proven record of operational leadership and maturity</li><li>Strong process-minded approach with robust organizational skills</li></ul><p><strong> </strong></p><p><strong>Why You’ll Love This Role and Firm:</strong></p><ul><li>Low turnover and collaborative team culture</li><li>Flexible scheduling, including summer hours</li><li>Outstanding vacation package and benefits</li><li>Opportunity to make a real impact</li></ul><p> </p><p>Ready to elevate your career in a high-impact administrative leadership role? Apply today or send your resume directly to Kelsey Ryan at Kelsey.Ryan@roberthalf(.com) </p>
We are looking for a Human Resources (HR) Assistant to join a busy HR team in New York on a Contract assignment. This fully onsite role will support day-to-day human resources operations with a focus on recruitment coordination, reporting, and high-volume administrative processing. The ideal candidate brings strong organizational skills, a service-minded approach, and the ability to work effectively with internal stakeholders in a fast-paced environment.<br><br>Responsibilities:<br>• Process a large volume of human resources transactions accurately and within established timelines.<br>• Coordinate recruitment activities by supporting candidate movement, search-related documentation, and communication with internal hiring stakeholders.<br>• Produce, update, and maintain HR reports, with regular use of data tracking and spreadsheet analysis.<br>• Work closely with search committee members and other departments to provide timely updates and ensure smooth hiring workflows.<br>• Review applicable state hiring guidelines and supporting clarifications to help maintain compliance throughout recruitment activities.<br>• Assist with summer-session hiring by entering and managing manual employment data and related records.<br>• Support compensation-related administrative tasks, including manual rate review and additional salary factor processing.<br>• Provide guidance and process training to team members or stakeholders when needed.<br>• Deliver attentive customer service while helping maintain a collaborative and responsive HR environment.
We are looking for an organized and detail-oriented Office Manager to support branch operations in Darien, Connecticut. This role plays an important part in maintaining efficient administrative processes, reinforcing compliance standards, and helping branch teams perform at a high level. The position also partners with leadership on staff development, audit coordination, and operational improvements across the banking office.<br><br>Responsibilities:<br>• Support daily branch administration by helping maintain organized, efficient office operations across the banking location.<br>• Partner with branch leadership to deliver onboarding, coaching, and ongoing learning opportunities for employees.<br>• Review and help maintain policies and procedures so documentation remains current, accurate, and aligned with operational needs.<br>• Assist management with recruiting support, candidate coordination, and employee-related administrative matters, including performance and disciplinary documentation.<br>• Work closely with compliance leadership to put regulatory updates into practice and provide training to branch staff on new requirements.<br>• Coordinate preparation activities for internal branch reviews as well as regulatory examinations, including safety and soundness audits.<br>• Evaluate workflows and internal controls, identify gaps in quality or process effectiveness, and recommend practical improvements.<br>• Investigate transaction alerts and review sensitive account activity to identify potential concerns related to fraud, money laundering, or other financial crime risks.<br>• Support required regulatory reporting activities, including documentation associated with CTRs and SARs, while following all applicable banking standards and internal controls.
<p>Are you friendly, polished, and highly organized? We’re looking for a professional <strong>Receptionist</strong> for <strong>contract and contract-to-hire opportunities</strong> with respected companies.</p><p>This role is ideal for someone who enjoys being the first point of contact, creating a welcoming environment, and keeping daily front office operations running smoothly.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Welcome visitors and provide a professional first impression</li><li>Answer, screen, and route incoming calls</li><li>Manage the front desk and maintain a clean, organized reception area</li><li>Handle mail, packages, and office correspondence</li><li>Support scheduling, meeting coordination, and general administrative tasks</li><li>Assist with data entry, filing, and other clerical duties as needed</li></ul><p><strong>Why Apply?</strong></p><ul><li>Flexible contract and contract-to-hire opportunities</li><li>Gain experience with reputable organizations</li><li>Opportunity to grow into a long-term position</li></ul><p><strong>Apply today</strong> to learn more about current receptionist openings.</p><p><br></p><p><br></p>
<p>Seeking a highly organized and detail-oriented Office Coordinator to support daily operations out of our White Plains, NY location. This role is essential to ensuring smooth service operations by coordinating technician scheduling, supporting administrative and accounting functions, and maintaining accurate job and customer records.</p><p><br></p><p>The ideal candidate thrives in a fast-paced environment, has strong communication skills, and brings prior experience in a service-based industry (preferred).</p><p><br></p><p>Key Responsibilities:</p><ul><li> Schedule and coordinate technician dispatch for service calls and projects</li><li> Create and process purchase orders accurately and in a timely manner</li><li> Perform accounts payable functions, including invoice processing and reconciliation</li><li> Review, confirm, and approve technicians’ daily timesheets for accuracy and completeness</li><li> Process invoices and manage billing for open and inprogress job tickets</li><li> Add inventory and materials to job tickets to ensure accurate costing and billing</li><li> Assist in preparing and organizing customer quotes and proposals</li><li> Answer and direct incoming calls in a professional manner</li><li> Maintain communication with customers regarding scheduling, updates, and service needs</li><li> Sort and distribute incoming mail and correspondence</li><li> Follow up on open invoices and assist with collections as needed</li><li> Maintain organized records of job tickets, transactions, and customer communications</li><li> Support daily operational needs to ensure efficient workflow across departments</li></ul><p>Qualifications:</p><ul><li> Minimum of 2 years of administrative or service coordination experience; service industry experience strongly preferred</li><li> Knowledge of purchase orders, invoicing, billing, and accounts payable processes</li><li> Experience reviewing timesheets or payrollrelated documentation is a plus</li><li> Strong organizational skills with exceptional attention to detail</li><li> Ability to multitask, prioritize, and adapt in a fastpaced environment</li><li> Excellent communication and customer service skills</li><li> Strong relationship management skills with the ability to interact professionally across all levels</li><li> Proficiency in Microsoft Office (Word, Excel, Outlook, Teams); experience with service management software is a plus</li><li> Reliable, proactive, and teamoriented</li><li> Bilingual in Spanish and English is preferred</li></ul><p>Additional Requirements:</p><ul><li> Must be local to White Plains, NY or within a reasonable commuting distance</li><li> Ability to work fulltime, onsite</li></ul><p>Benefits:</p><ul><li> Highly competitive base pay</li><li> Comprehensive Medical, Dental, Vision, and Disability benefits</li><li> 401(k) retirement savings program with company match</li><li> Paid Time Off (PTO) and Sick Time</li><li> Life Insurance</li><li> Referral Program</li><li> A culture that values growth, development, and internal promotion</li></ul><p>Work Conditions / Schedule:</p><ul><li> Schedule: Monday Friday, 7:00 AM 4:30 PM</li><li> Location: White Plains, NY (Onsite)</li></ul><p><br></p>
We are looking for a skilled Paralegal to support estate planning and probate matters in New Haven, Connecticut. This position works closely with attorneys and clients to prepare legal documents, manage filings, and keep matters moving efficiently through each stage of planning and administration. The ideal candidate brings strong organizational abilities, sound judgment when handling sensitive information, and practical experience with Connecticut probate processes.<br><br>Responsibilities:<br>• Prepare and update estate planning materials such as wills, trusts, powers of attorney, and advance health care documents under attorney supervision.<br>• Assemble supporting records, including asset summaries, beneficiary information, and related planning documentation needed for complete client files.<br>• Help carry out estate plans by coordinating signing appointments, witnessing, notarization, and trust funding activities in accordance with Connecticut requirements.<br>• Draft, organize, and submit probate filings, including petitions, inventories, accountings, affidavits, and other court-related documents.<br>• Track court dates and filing deadlines, maintain reliable reminder systems, and follow up with Connecticut Probate Courts as matters progress.<br>• Support estate and trust administration by collecting financial information, monitoring expenses and distributions, and preparing correspondence for beneficiaries and fiduciaries.<br>• Communicate with banks, accountants, appraisers, clients, trustees, and executors to gather information and move files forward.<br>• Maintain accurate electronic and physical records while preserving confidentiality across all personal, legal, and financial documents.<br>• Assist attorneys with legal research, case preparation, and resolution of routine probate administration issues as needed.
We are looking for a skilled Paralegal to join our team in New Haven, Connecticut. This role focuses on supporting attorneys with residential and commercial real estate transactions from initial contracts through closing. The ideal candidate will excel in managing deadlines, ensuring compliance with state regulations, and maintaining effective communication with all parties involved in the process.<br><br>Responsibilities:<br>• Oversee real estate transactions, ensuring all phases from contract signing to post-closing are completed accurately and efficiently.<br>• Monitor contractual deadlines, contingencies, and essential dates to ensure compliance.<br>• Maintain regular communication with clients, lenders, real estate agents, title companies, and attorneys to facilitate smooth transactions.<br>• Coordinate title searches, municipal reports, and tax information, resolving any issues or discrepancies.<br>• Prepare closing documents such as settlement statements, conveyance documents, and lender packages while confirming accuracy.<br>• Collaborate with attorneys to address title issues, liens, or encumbrances, ensuring timely resolutions.<br>• Ensure proper recording of deeds, mortgages, and related documents with municipal offices.<br>• Draft Connecticut-specific legal documents, affidavits, and adjustment statements for taxes, utilities, and fees.<br>• Provide clients with detailed explanations of closing processes and required documentation.<br>• Assemble post-closing binders and track outstanding items like releases, escrow holdbacks, or unresolved matters.
We are looking for an experienced Corporate Paralegal to join our in-house legal team in Southport, Connecticut. This role will support the legal operations of a publicly traded company by managing corporate governance, compliance, contracts, and data privacy matters. The ideal candidate is highly organized, detail-oriented, and adept at handling complex legal tasks in a fast-paced corporate environment.<br><br>Responsibilities:<br>• Prepare and submit regulatory filings with the Securities and Exchange Commission (SEC), including Form 8-Ks, 10-Qs, 10-Ks, and proxy statements.<br>• Ensure compliance with regulations for publicly traded companies, such as Sarbanes-Oxley and Regulation FD, while maintaining corporate records.<br>• Draft, review, and revise legal agreements, including Corporate Data Agreements (CDAs), and escalate complex issues to in-house counsel.<br>• Manage contracts within the company’s contract management system, ensuring deadlines and deliverables are tracked and met.<br>• Support efforts to comply with data privacy laws by implementing policies, conducting research, and advising teams on regulatory changes.<br>• Assist in organizing Board of Directors and shareholder meetings by preparing agendas, drafting resolutions, and maintaining accurate minutes.<br>• Coordinate updates to corporate records, such as stockholder information and subsidiary filings, ensuring compliance with governance policies.<br>• Act as a liaison between the legal team and other departments to streamline workflows and facilitate cross-functional collaboration.<br>• Provide administrative support to the legal team on special projects, maintaining organized and accessible legal files.<br>• Monitor corporate governance practices to align with industry standards and best practices for public companies.
We are looking for a detail-oriented Paralegal to support a plaintiff-side employment litigation practice in Purchase, New York. This role offers the opportunity to contribute across the full lifecycle of active matters, from initial case development through trial readiness. The ideal candidate brings strong organizational skills, confidence working in a fast-paced legal setting, and a genuine interest in litigation support.<br><br>Responsibilities:<br>• Manage case calendars and track court deadlines, filing dates, hearings, and other critical milestones to keep matters moving efficiently.<br>• Prepare, organize, and revise legal documents, correspondence, and case materials for attorney review and submission.<br>• Handle electronic court filings and ensure all submissions are completed accurately and within required timeframes.<br>• Support discovery efforts by assembling records, coordinating document production, and maintaining organized case files.<br>• Assist attorneys with trial preparation, including compiling exhibits, witness materials, and other supporting documentation.<br>• Maintain case information within case management software and keep files current, accessible, and well organized.<br>• Communicate with internal team members and outside parties as needed to gather information and help advance litigation matters.
<p>A large, private equity-backed organization is seeking a highly polished and strategic Executive Assistant to support the Chief Financial Officer. This is not a traditional administrative support role — we are looking for a proactive business partner who can operate with a high level of discretion, anticipate needs before they arise, and serve as an extension of the CFO in a fast-paced, high-growth environment.</p><p>The ideal candidate is exceptionally organized and detail-oriented, while also possessing strong business acumen, executive presence, and the ability to manage competing priorities with sound judgment and professionalism. This individual will play a critical role in helping drive efficiency, communication, and operational effectiveness across the executive office.</p><p><br></p><p>Key Responsibilities</p><ul><li>Manage complex executive calendars, prioritizing meetings and ensuring alignment with shifting business priorities</li><li>Coordinate domestic and international travel arrangements, detailed itineraries, and expense reporting</li><li>Act as a strategic gatekeeper and liaison between the CFO and internal/external stakeholders, including senior leadership, investors, board members, and business partners</li><li>Prepare presentations, reports, meeting materials, and executive communications with a high degree of accuracy and professionalism</li><li>Track key initiatives, follow-ups, and deliverables to ensure deadlines and priorities are met</li><li>Assist in coordinating board meetings, leadership offsites, investor meetings, and other high-level events</li><li>Anticipate the needs of the CFO and proactively identify opportunities to improve processes, communication flow, and operational efficiency</li><li>Handle highly confidential information with discretion and professionalism</li><li>Support special projects and strategic initiatives as needed in a dynamic, fast-paced environment</li></ul><p><br></p><p><br></p>