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5 results for Procurement Assistant in Oldsmar, FL

Purchasing Specialist

Odessa, FL
onsite
Temporary
22.1635 - 25.663 USD / Hourly
We are looking for a detail-oriented Purchasing Specialist to join our team in Odessa, Florida. In this role, you will play a key part in overseeing procurement activities, ensuring vendor compliance, and maintaining accurate documentation. This is a long-term contract position that requires exceptional organizational skills and strong communication abilities. Responsibilities: • Monitor and track the progress of purchase request tasks to ensure timely completion. • Process and manage purchase order requests using SAP B1 or similar systems. • Communicate with suppliers and vendors to send purchase orders and request multiple quotes. • Verify that vendors have up-to-date documentation, including contracts, W-9 forms, and other required paperwork. • Set up new vendors in the system, ensuring compliance with company policies. • Collaborate with the Purchasing Manager to support additional tasks and projects as needed. • Maintain accurate records and control over procurement-related documentation. • Analyze vendor quotes to make informed purchasing decisions that align with company needs.
2026-04-16T00:00:00Z

Purchasing Specialist

Sarasota, FL
onsite
Temporary
22 - 26 USD / Hourly
We are looking for an experienced Purchasing Specialist to join our team in Sarasota, Florida. In this role, you will analyze market trends, negotiate with vendors, and coordinate procurement activities to ensure the successful acquisition of goods and materials. This is a long-term contract opportunity within the motor retail industry, offering a chance to contribute to our organization's operational efficiency. Responsibilities: • Negotiate pricing, quality standards, and delivery schedules with local vendors to secure optimal terms. • Place and manage international purchase orders, ensuring timely procurement of items with extended lead times. • Expedite shipments when necessary and address any shortages to maintain operational flow. • Monitor vendor performance, evaluating metrics such as delivery reliability and product quality. • Handle the return process for defective or substandard products to ensure proper credit is received. • Perform receiving functions to verify the accuracy of delivered quantities and maintain inventory integrity. • Identify and report unsafe working conditions, collaborating with production managers to implement corrective actions. • Adhere to company safety protocols and promote a culture of workplace safety. • Conduct inspections and quality audits to ensure all products meet established standards before use or resale. • Notify management promptly of any quality issues affecting products or processes.
2026-04-16T00:00:00Z

Construction Administrative Assistant

Sarasota, FL
onsite
Permanent
60000 - 70000 USD / Yearly
We are looking for a detail-oriented Construction Administrator in Sarasota, Florida. In this role, you will play a key part in supporting construction projects by managing documentation, coordinating permitting processes, and assisting with budget monitoring. This position is ideal for someone with a strong background in construction administration and project coordination. Responsibilities:• Oversee the preparation and management of construction documents, including contracts, purchase orders, work orders, and other related documents. • Collaborate with Project Managers to draft, coordinate, and track contracts and subcontracts.• Facilitate the permitting process by liaising with county agencies, completing necessary forms and utilizing county and city websites. • Monitor project budgets, analyze financial variances, and work with Project Managers to ensure cost control and adherence to approved budgets.• Review and verify the accuracy of contract agreements and assist in their preparation and execution.• Process lien waivers and Notices to Owner (NTOs) in compliance with industry regulations.• Provide accounting support by handling Accounts Payable tasks, such as invoice review, data entry, and payment processing.
2026-04-10T00:00:00Z

Executive Assistant

Tampa, FL
onsite
Permanent
60000 - 70000 USD / Yearly
We are looking for a dedicated and highly detail-oriented Personal/Executive Assistant to join our team in Tampa, Florida. This role involves managing a wide range of personal and administrative tasks requiring exceptional organizational skills and the ability to anticipate needs. The ideal candidate will thrive in a dynamic environment and demonstrate initiative in handling responsibilities. Responsibilities:• Coordinate and manage multiple calendars using Microsoft Outlook for the executive and their spouse.• Schedule and oversee appointments, including doctor visits, ensuring all necessary paperwork is completed and prescriptions are updated.• Prepare and distribute detailed daily itineraries outlining meetings, appointments, and relevant information.• Handle correspondence and act as the primary point of contact for incoming calls • Assist with errands and tasks as needed, maintaining a high level of discretion and attention to detail.• Compile materials for projects • Organize and prepare for meetings, ensuring all materials and logistics are in place.• Anticipate needs by proactively addressing issues and ensuring seamless operations This is a permanent opportunity that will pay up to $70,000 depending upon experience. Please apply to Jane Gearhart if interested!
2026-03-27T00:00:00Z

Executive Assistant

Tampa, FL
onsite
Permanent
80000 - 90000 USD / Yearly
We are looking for a highly organized and proactive Executive Assistant to support our team in Tampa, Florida. In this role, you will manage key administrative functions, coordinate travel and scheduling, and collaborate with team members to ensure smooth operations. The ideal candidate will have strong communication skills, excellent attention to detail, and the ability to manage multiple priorities effectively. Responsibilities:• Coordinate and manage travel arrangements, including flights, accommodations, and itineraries.• Maintain and organize calendars for executives, ensuring effective scheduling of meetings and appointments.• Update and maintain records within proprietary systems, ensuring accuracy and compliance.• Assist in processing expense reports, ensuring proper documentation and timely submission.• Prepare and distribute meeting agendas, take detailed minutes during meetings, and follow up on action items.• Serve as a point of contact for various administrative tasks and communications.• Ensure seamless organization and execution of executive-level tasks and responsibilities.• Monitor deadlines and manage priorities to ensure all tasks are completed efficiently.
2026-04-03T00:00:00Z