Administrative Coordinator Jobs in Northbrook, IL

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Logistics Coordinator

Downers Grove, IL
onsite
Temporary / Contract
24.7 - 26 USD / Hourly
We are looking for a Logistics Coordinator to support daily transportation operations for a fast-paced transport organization in Downers Grove, Illinois. This Long-term Contract opportunity is ideal for someone who enjoys balancing customer communication, shipment oversight, and accurate order handling in an onsite environment. The person in this role will help keep freight moving efficiently, resolve service issues quickly, and work closely with cross-functional teams to deliver a reliable customer experience. Responsibilities: • Process transportation orders with accuracy across internal platforms and incoming communication channels. • Track shipments from pickup through final delivery and provide customers with timely status updates. • Respond to service disruptions by addressing delays, reroutes, shortages, damage claims, and equipment-related issues. • Coordinate with internal departments such as sales, pricing, accounting, and planning to support smooth shipment execution. • Evaluate routing and capacity options to help meet service expectations and support pricing decisions. • Review billing concerns, investigate invoice variances, and assist with resolution of accessorial charges and approvals. • Maintain complete and accurate shipment records, customer details, and supporting operational documentation. • Support onboarding activities for new customer accounts and confirm service requirements are properly documented. • Build strong working relationships with customers by delivering responsive service and identifying ways to support additional business needs.
2026-11-10T00:00:00Z

Technical Project Coordinator/Admin

Naperville, IL
onsite
Temporary / Contract
20 - 24 USD / Hourly
Technical Project Coordinator/AdminOnsite in Naperville, IL (Mon-Fri)Long-term Contract We are looking for a Technical Project Coordinator to oversee overnight field service activity and keep installation work on track from dispatch through completion. This is a contract position based in Naperville, supporting coordination across technicians, project teams, vendors, and customer contacts. The person in this role will help maintain schedule alignment, resolve day-of-service issues in real time, and ensure each work event is properly documented and closed out. Responsibilities:• Coordinate overnight service activity from initial technician dispatch through final release of the work order, ensuring each job stays aligned with scope, timing, and customer expectations.• Confirm technician readiness before work begins by reviewing arrival plans, site access details, required materials, and understanding of the technical assignment.• Act as the main point of contact among field personnel, dispatch, project leadership, vendors, and customer stakeholders during active service events.• Provide live support to technicians during installations, upgrades, specialized services work, and remediation tasks to help resolve operational or technical issues quickly.• Track progress against scheduled milestones and implementation targets, escalating concerns when delays or risks could affect delivery.• Maintain accurate status reporting throughout the service window by entering timely updates into designated project tracking platforms and related tools.• Verify that all required completion items, such as test results, supporting records, and site photos, are collected, reviewed, and submitted to the appropriate portals within required timelines.• Monitor service execution quality and day-of-job performance metrics to support successful outcomes and consistent customer satisfaction.
2026-10-09T00:00:00Z

Human Resources (HR) Coordinator

Chicago, IL
onsite
Temporary / Contract
25 - 30 USD / Hourly
Our client in the real estate industry is seeking a Part-Time HR & Benefits Coordinator (20-25 hrs per week) to support day-to-day HR operations for a small, established team. This role is ideal for a hands-on professional who can step in quickly, manage benefits and payroll processes, support onboarding, and help ensure HR compliance. This contract-to-hire opportunity is based in downtown Chicago and may offer 1–2 remote workdays per week.Key Responsibilities:<ul><li>Administer employee benefits, including experience working with BCBS</li><li>Process payroll through ADP for employees and contractors</li><li>Support onboarding and new hire processing</li><li>Help maintain HR compliance and ensure timely completion of employee-related processes</li><li>Serve as a resource for HR-related questions and administrative support</li><li>Assist with general office and employee support activities as needed</li></ul>
2026-10-27T00:00:00Z

Administrative Assistant

Chicago, IL
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
We are looking for an organized Administrative Assistant to support daily office operations. This position is ideal for someone who communicates clearly, manages multiple priorities effectively, and helps create a welcoming and efficient workplace. The successful candidate will handle front-office coordination, maintain accurate records, and provide dependable administrative support across routine business activities. Responsibilities: • Manage day-to-day administrative tasks to keep office operations running smoothly and efficiently. • Respond to incoming phone calls, direct inquiries appropriately, and provide courteous assistance to callers. • Welcome visitors and support front-desk activities with a detail-oriented and service-focused approach. • Enter, update, and maintain information in office records and databases with a high level of accuracy. • Prepare, organize, and file documents to ensure materials are easy to access and properly maintained. • Coordinate general office support activities, including scheduling, correspondence, and routine follow-up tasks.
2026-10-20T00:00:00Z

Administrative Assistant

Chicago, IL
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
On Behalf of our client we are looking for an organized Administrative Assistant to support daily office operations and scholarship program coordination in Chicago, Illinois. This role blends hands on administrative support with careful recordkeeping, supply management, and event preparation to help the team stay efficient during busy periods. The ideal candidate is detail-oriented and dependable. Compensation: $55k-$65k + potential bonusMonday-Friday 9:00am-5:00pm onsite$450 stipend towards health insurance after 6 months PTO, Sick DaysThere is no medical, dental, vision, or a 401k in placeOur specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster Responsibilities:• Keep office spaces, storage areas, filing systems, and program materials well organized• Manage purchasing and replenishment of office supplies• Receive incoming shipments, unpack deliveries, and prepare materials for meetings, mailings, and special events• Maintain paper and digital records • Help with annual events• Provide administrative support for the scholarship program by monitoring application progress in the online portal and following up on incomplete submission• Track the receipt of transcripts, recommendation letters, and other required applicant documents to help ensure complete files• Assemble review packets, prepare data reports for committee use, and draft award or decline correspondence for leadership review• Maintain scholarship records throughout the full award cycle, including consent forms, releases, and related documentation
2026-11-03T00:00:00Z

Finance & Operations Coordinator

Chicago, IL
remote
Permanent / Full Time
60000 - 62000 USD / Yearly
The salary range for this position is $60,000 - $62,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. The #1 thing on everyone's mind right now: ‘Where can I find a fresh start?’. NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. Duties / Responsibilities:<ul><li>Support core accounting operations, including accounts payable, expense reporting, and maintenance of vendor, contractor, and tax documentation (e.g., W-9s and 1099s), ensuring accuracy, proper authorization, and compliance with internal controls.</li><li>Process invoices and employee expense reports, resolve discrepancies with vendors and internal stakeholders, and ensure timely and accurate payments. </li><li>Support banking reconciliation to ensure accuracy and integrity of financial data. </li><li>Assist with financial compliance and reporting requirements by gathering, organizing, and maintaining financial records, ensuring information is accurate, complete, and readily accessible as needed. </li><li>Provide operational administrative support, including coordinating meetings, preparing supporting materials, tracking action items and deadlines, and monitoring attendance for required meetings as well as completion of annual compliance trainings and policy acknowledgements. </li><li>Prepare and manage documents for review and signature (e.g., Adobe/PDF workflows), and maintain organized records of contracts, agreements, state registrations, and renewal timelines; follow up as needed to ensure timely completion. </li><li>Perform other administrative and operational support tasks assigned to support the Finance team and organizational goals. </li></ul>
2026-11-02T00:00:00Z

Workplace Experience Coordinator - Level 1

Chicago, IL
onsite
Temporary / Contract
23 - 23.99 USD / Hourly
This is an in-person Long-term Contract opportunity for a detail-oriented individual who enjoys creating a welcoming office experience for employees, visitors, and vendors. The person in this role will help maintain smooth day-to-day operations by coordinating guest services, managing service requests, and assisting with onsite events in a fast-paced office setting. Responsibilities:• Welcome employees, guests, and service providers while maintaining a detail-oriented and service-focused front desk presence.• Coordinate workplace support activities such as mail distribution, office supply requests, and onboarding logistics for new team members.• Receive questions, concerns, or service issues from building occupants and respond with timely, practical solutions.• Submit and track janitorial and maintenance requests to help ensure the office remains organized, functional, and presentable.• Plan and support onsite meetings and events by arranging rooms, organizing materials, and overseeing setup and breakdown activities.• Follow building security protocols and emergency procedures, escalating concerns to the appropriate contacts when needed.• Work closely with external vendors to schedule services, confirm deliveries, and support office-related needs.• Handle routine administrative tasks using established procedures and communicate important updates clearly to team members and management.
2026-10-14T00:00:00Z

7 results for Administrative Coordinator in Northbrook, IL