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9 results for Executive Administrative Assistant in Miami, FL

Executive Assistant

Miami, FL
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are looking for an experienced Executive Assistant to provide high-level support to a senior leader in Miami, Florida. This role requires exceptional judgment, strong organizational ability, and the confidence to manage a fast-moving schedule while serving as a key point of contact for internal and external stakeholders. The ideal candidate brings a detail-oriented approach and executive presence, handles sensitive information with discretion, and keeps priorities on track in a demanding executive environment. Responsibilities:• Oversee the executive’s calendar by organizing appointments, resolving scheduling conflicts, and ensuring daily priorities are aligned with business needs.• Prepare and submit expense documentation with accuracy, maintaining timely records and supporting reimbursement processes.• Accompany the executive to meetings when needed, coordinate agendas and materials in advance, and capture follow-up items to support execution.• Act as the primary contact for outside partners and other key stakeholders, representing the executive office with sound judgment.• Monitor deadlines across competing priorities, adjusting plans as needed to keep critical commitments on schedule.• Review incoming calls, correspondence, and mail, determining urgency and directing items appropriately before they reach the executive.• Arrange domestic and international travel plans, including itineraries, accommodations, transportation, and related logistics.• Provide administrative and clerical support for executive-level activities, including meeting coordination and document preparation. Seeking someone who is looking for work life balance to contribute to a well known and established non-profit org. If you are interested in hearing more about this opportunity, please call me Janet 786-393-4588 or email janet.silva@roberthalfcom
2026-07-31T00:00:00Z

Senior Executive Assistant

Miami, FL
onsite
Temporary / Contract
38 - 38 USD / Hourly
We are seeking a polished and highly organized Senior Executive Assistant to support leadership at a private investment firm. This role will provide both business and personal executive support and requires someone who is proactive, professional, and comfortable handling sensitive information in a fast-paced environment.Responsibilities<ul><li>Provide high-level executive support</li><li>Manage business and personal scheduling</li><li>Coordinate travel arrangements</li><li>Schedule meetings and appointments</li><li>Assist with personal assistant duties as needed</li><li>Help with insurance and medical-related matters</li><li>Handle confidential and sensitive information with discretion</li><li>Be available for occasional after-hours or on-call support</li><li>Support leadership with administrative tasks and special requests</li></ul>
2026-08-07T00:00:00Z

Administrative Assistant

Pompano Beach, FL
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations in Florida. This is a position for someone who enjoys balancing front-desk interaction, phone support, and accurate administrative coordination in a fast-paced setting. The ideal candidate brings strong communication skills, a strong customer service approach, and the ability to manage multiple priorities with care and accuracy. Responsibilities:• Manage incoming calls and greet visitors courteously, providing helpful assistance and directing inquiries to the appropriate contacts.• Perform a range of office support tasks, including document preparation, record maintenance, and general administrative coordination.• Enter and update information in internal systems with a high level of accuracy and attention to detail.• Support daily reception activities by maintaining an organized front office environment and ensuring smooth communication flow.• Use Microsoft Office applications to create correspondence, update spreadsheets, and maintain routine reports.• Assist with order, customer, or operational data management through platforms such as DockMaster and Shopify when needed.• Coordinate multiple assignments at once while meeting deadlines and maintaining service quality.• Provide clear written and verbal communication with customers, coworkers, and other stakeholders in a thorough and attentive manner.
2026-08-13T00:00:00Z

Administrative Assistant

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Robert Half is currently seeking an experienced Administrative Assistant for a temporary opportunity. This role will support day-to-day office operations with a strong focus on calendar management, scheduling, communication, and general administrative support. Responsibilities:• Manage calendars and coordinate meetings• Schedule appointments and maintain organized calendars• Handle email correspondence and internal communication• Prepare and organize documents and records• Support general office and administrative needs• Assist with projects and other tasks as needed
2026-08-07T00:00:00Z

Remote Executive Assistant

Miami Beach, FL
onsite
Temporary / Contract
43 - 43 USD / Hourly
We are looking for an experienced Executive / Personal Assistant to provide high-level administrative and personal support in Miami Beach, Florida. This long-term contract to hire position is ideal for someone who is highly organized, proactive, discreet, and comfortable managing both professional and personal responsibilities in a fast-paced environment. Although this position will be primarily remote, the candidate must be based in Miami. The first approximately 2 to 2.5 weeks of training will be conducted in person, with occasional in-person support potentially required thereafter. Responsibilities <ul><li>Manage complex executive calendars, schedule appointments, coordinate meetings, and resolve scheduling conflicts.</li><li>Coordinate domestic and international travel, including flights, hotels, transportation, reservations, and detailed itineraries.</li><li>Prepare meeting agendas, presentations, correspondence, reports, and other executive-level materials.</li><li>Coordinate virtual and in-person meetings, conference calls, events, and related logistics.</li><li>Maintain confidential files, records, documents, and sensitive personal or business information with discretion.</li><li>Track deadlines, follow up on action items, and communicate with internal and external contacts to keep priorities moving forward.</li><li>Prepare expense reports, reimbursements, invoices, and other administrative financial documentation.</li><li>Assist with personal scheduling, appointments, reservations, and household-related coordination as needed.</li><li>Help coordinate personal travel, family plans, events, and special occasions.</li><li>Make restaurant reservations, schedule personal appointments, and assist with errands or time-sensitive personal requests.</li><li>Coordinate with vendors, service providers, household contacts, and other third parties on the executive’s behalf.</li><li>Manage incoming calls, emails, correspondence, and requests, helping prioritize items that require immediate attention.</li><li>Assist with research, purchasing, gift coordination, returns, deliveries, and other personal projects.</li><li>Maintain organized records of important personal and professional information.</li><li>Anticipate needs, handle last-minute changes, and help ensure both business and personal schedules run smoothly.</li></ul>
2026-08-13T00:00:00Z

Office Assistant

Miami, FL
onsite
Temporary to Hire
22 - 25 USD / Hourly
We are seeking a seasoned Administrative Assistant with years of office administration experience to support daily operations in Coconut Grove, Florida. This contract-to-permanent role is ideal for a proactive, polished professional who can manage executive support functions, coordinate office operations, and maintain clear communication across internal teams and external partners. Responsibilities<ul><li>Serve as a central point of contact for executives, employees, clients, vendors, and outside partners. </li><li>Manage executive calendars, schedule meetings, and resolve scheduling conflicts.</li><li>Coordinate travel arrangements, lodging, and related logistics for leadership and visitors. </li><li>Prepare, review, and reconcile expense reports and support accounts payable records.</li><li>Monitor office supplies and replenish inventory, refreshments, and workplace essentials. </li><li>Draft, edit, and organize correspondence, presentations, and business documents. </li><li>Take meeting notes, track action items, and distribute follow-up information as needed. </li><li>Track property-related projects and provide status updates to stakeholders. </li><li>Arrange office maintenance, repairs, and support certification or renewal requirements.</li><li>Provide reception and general administrative support to executives and the broader office team. </li></ul>
2026-08-07T00:00:00Z

Jr. Administrative Assistant

Miami, FL
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
We are looking for a Jr. Administrative Assistant to support an Executive. The ideal candidate will exhibit excellent communication skills, and ability to take initiative, and prioritize daily tasks in a multi-faceted role. Keys to this role <ul><li>Administrative experience, in a corporate office setting</li><li>Maintaining a complex calendar and schedule</li><li>Bachelor's Degree preferred in Business Administration or related</li><li>Proficient in English written and oral </li><li>Proficient in Microsoft Office suite</li></ul>Location: Brickell area 33131Schedule: M-F; In-Office (with some misc. remote days on occasion to be explained)Salary: $65,000 - $70,000 (stretch to $75,00)Bonus: up to 10% discretionary bonusBenefits: 100%paid Employee Medical, generous PTO, holidays paid and other perks ! Company & Position Reputable organization at the forefront of technology for innovative and sustainable solutions/renewable energy. This an exciting time to join a stable and growing company through expansion on a global scale. Working directly with Executive Leadership, offers career advancement and the ability to cultivate skills in the industry of the future. Responsibilities:• Provide direct administrative support to executive leadership, helping manage daily priorities and routine coordination needs.• Oversee a complex calendar by arranging meetings, appointments, and reservations across business and personal commitments.• Maintain organized records, receipts, and supporting documents to ensure information is accurate and easy to retrieve.• Process purchases and place orders through approved vendors for office or executive-related needs.• Serve as a point of contact for vendors, handling communications related to business and occasional personal matters.• Complete local administrative errands such as banking, courier drop-offs, and mail-related tasks when needed.• Prepare and submit expense reports, travel reimbursements, and credit card documentation in a timely manner.• Assist with research, presentation materials, and special assignments to support meetings and executive initiatives.
2026-07-28T00:00:00Z

Fiscal Assistant

Miami, FL
onsite
Temporary / Contract
17 - 20 USD / Hourly
Our client in the government sector is seeking a detail-oriented Fiscal Assistant for a temp-to-perm opportunity in the downtown area. This is an excellent chance for someone with administrative or accounting support experience who is looking to grow their career in a professional office environment.Key Responsibilities:<ul><li>Provide fiscal and administrative support to the department</li><li>Assist with data entry, recordkeeping, and financial document processing</li><li>Review invoices, purchase orders, and payment requests for accuracy</li><li>Maintain organized files and support reporting activities</li><li>Communicate with internal departments regarding financial and clerical matters</li><li>Perform other office support duties as needed</li></ul>If qualified, please share your updated resume with [email protected] or call 786.801.5830
2026-07-29T00:00:00Z

Accounting Assistant

Miami, FL
onsite
Temporary to Hire
0 - 0 USD / Yearly
We are looking for an Accounting Assistant to support day-to-day financial operations for a team based in Miami, Florida. This contract-to-permanent opportunity is ideal for someone who is detail-oriented, organized, and comfortable managing both receivables and payables in a fast-paced environment. The person in this role will help maintain accurate financial records, support reporting needs, and contribute to a smooth month-end process. Responsibilities: • Record incoming customer payments and post receipts to the appropriate accounts with a high level of accuracy. • Create and send invoices and account statements while ensuring billing information remains current and complete. • Review outstanding receivables, track aging activity, and communicate with customers regarding overdue balances. • Investigate payment issues, resolve billing questions, and coordinate corrections when account discrepancies are identified. • Assist with reconciling customer and vendor accounts, including bank reconciliations and support for month-end close tasks. • Maintain organized financial files and update account documentation to preserve accurate records. • Code invoices and support accounts payable processing in accordance with established procedures. • Prepare recurring and ad hoc financial reports for management using QuickBooks and related accounting systems.
2026-08-07T00:00:00Z