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11 results for Administrative Assistant in Indianapolis, IN
- Indianapolis, IN
- onsite
- Temporary / Contract
- 19 - 22 USD / Hourly
- <p>We are looking for an Administrative Assistant to support daily office operations while serving as a dependable point of contact for our client's customers and internal teams. This contract-to-permanent position is ideal for someone who enjoys balancing administrative coordination, front-desk support, and clear communication in a service-focused environment. The role requires a hands-on, detail-oriented individual who can stay organized, handle questions confidently, and help others understand processes with patience and accuracy.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Welcome callers and visitors, respond to routine questions, and provide helpful guidance on forms, documents, and general office procedures.</p><p>• Perform data entry and maintain organized records so information remains accurate, current, and easy to retrieve.</p><p>• Support day-to-day administrative activities such as preparing paperwork, monitoring correspondence, and assisting with office follow-up tasks.</p><p>• Use maps and routing information to help explain service details and answer location-related questions clearly.</p><p>• Coordinate communication between office staff, drivers, and customers to help keep daily operations running smoothly.</p><p>• Assist with reception coverage and remain flexible with scheduling when additional support is needed later in the day.</p><p>• Prepare and review documents in Word, Excel, and Outlook to support reporting, communication, and administrative tracking.</p><p>• Build an understanding of the organization’s services from the ground up in order to explain processes effectively and address customer concerns with empathy.</p>
- 2026-10-23T00:00:00Z
- Indianapolis, IN
- onsite
- Temporary / Contract
- 18 - 18 USD / Hourly
- We are looking for a compassionate and highly organized Administrative Assistant to support family-centered services within a non-profit setting in Indianapolis, Indiana. This Long-term Contract position plays an important role in helping children and families access resources, stay engaged with program services, and receive consistent administrative support. The ideal candidate brings strong communication skills, sound judgment, and the ability to manage records, coordination tasks, and community interactions with care and professionalism.<br><br>Responsibilities:<br>• Coordinate daily administrative activities that support family services, including scheduling, document handling, and general office assistance.<br>• Maintain organized, accurate, and timely records while supporting reporting processes and data tracking requirements.<br>• Assist with intake-related activities such as participant outreach, eligibility review support, enrollment coordination, and follow-up communication.<br>• Monitor attendance information and help ensure services are documented and coordinated appropriately for participating families.<br>• Communicate with families by phone, in writing, and in person to provide information, answer questions, and connect them with available support.<br>• Foster positive relationships that encourage family engagement, peer connection, and continued participation in program activities.<br>• Work closely with internal staff and partner teams to improve coordination across programs and ensure smooth service delivery.<br>• Support case-related administrative tasks by organizing information, tracking next steps, and helping address family service needs efficiently.
- 2026-11-05T00:00:00Z
- Indianapolis, IN
- onsite
- Temporary / Contract
- 17.1 - 18 USD / Hourly
- We are looking for a compassionate and highly organized Administrative Assistant to support family-centered services in Indianapolis, Indiana. This Long-term Contract position plays an important role in helping children and families access coordinated support while ensuring day-to-day administrative operations run smoothly. The ideal candidate will combine strong communication and recordkeeping abilities with a service-focused approach, contributing to a collaborative non-profit environment dedicated to positive family outcomes.<br><br>Responsibilities:<br>• Coordinate administrative activities that support family services, including scheduling, document preparation, and routine office follow-up.<br>• Maintain organized, current records and prepare timely reports to help ensure accuracy, compliance, and continuity of service.<br>• Assist with intake-related processes such as gathering information, verifying eligibility details, and supporting enrollment activities.<br>• Track attendance and service participation data, entering updates accurately into internal records and reporting systems.<br>• Communicate with families by phone, email, and in person to provide guidance, share information, and connect them with available resources.<br>• Support case coordination efforts by helping organize service information, monitoring documentation, and facilitating communication among team members.<br>• Contribute to outreach and engagement efforts that encourage family participation and strengthen connections within the program community.<br>• Work closely with colleagues and partner teams to improve coordination across programs and help address family needs effectively.
- 2026-11-11T00:00:00Z
- Indianapolis, IN
- onsite
- Temporary to Hire
- 22 - 24.2 USD / Hourly
- We are looking for an organized Administrative Assistant to support daily operations for a team in Indianapolis, Indiana. This contract opportunity has the potential to become permanent and is ideal for someone who is detail-oriented, responsive, and comfortable managing documentation, scheduling, and office coordination in a fast-paced environment. The person in this role will help keep financing and client records current, assist with application processing, and provide administrative support that helps internal teams stay efficient and compliant.<br><br>Responsibilities:<br>• Maintain accurate records related to equipment financing, customer accounts, and contract documentation by updating internal databases and company systems.<br>• Support loan and lease application workflows by collecting paperwork, checking files for completeness, and routing materials to the appropriate teams for review.<br>• Coordinate calendars, meetings, client appointments, and team events while ensuring agendas, materials, and supporting documentation are prepared in advance.<br>• Perform day-to-day office administration such as drafting written communications, distributing mail, organizing files, and monitoring supply levels for timely reordering.<br>• Assist the sales organization by creating proposals, following up on active opportunities, and preparing reports that track application progress and performance metrics.<br>• Handle sensitive customer and financial information with discretion while following established policies, security standards, and compliance requirements.<br>• Contribute to special assignments directed by leadership, including audit support, training-related tasks, and administrative process improvement efforts.<br>• Arrange outgoing shipments and deliveries through carriers such as UPS and FedEx as part of general office support activities.
- 2026-11-05T00:00:00Z
- Indianapolis, IN
- onsite
- Temporary / Contract
- 22 - 25 USD / Hourly
- <p>We are looking for a Senior Administrative Assistant to support daily office operations and provide attentive service to staff and the public in Indianapolis, Indiana. This Contract position requires someone who can manage sensitive records, handle administrative tasks with accuracy, and communicate clearly in a fast-paced environment. The ideal candidate brings strong judgment, discretion, and a customer-focused approach while helping maintain efficient badging and access-related processes.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and organize both digital and paper files related to administrative activities, personnel documentation, stakeholder communications, and airport badging records required by federal guidelines.</p><p>• Assist visitors, employees, and new applicants by explaining procedures, answering questions, and guiding them through the badging process with care.</p><p>• Enter, update, and verify information in electronic record systems to ensure data accuracy, completeness, and timely access to documentation.</p><p>• Support front-office operations by handling clerical duties such as correspondence management, document preparation, and general administrative coordination.</p><p>• Represent the airport effectively by delivering attentive customer service and fostering a welcoming experience for internal and external contacts.</p><p>• Use sound judgment when evaluating situations, responding to urgent issues, and escalating concerns appropriately when needed.</p><p>• Build productive working relationships with colleagues, airport personnel, and external agencies to support smooth day-to-day operations.</p><p>• Carry out additional administrative or program-related tasks as assigned to meet department needs.</p>
- 2026-11-10T00:00:00Z
- Indianapolis, IN
- onsite
- Temporary / Contract
- 18 - 25 USD / Hourly
- <p>We are seeking a highly organized and dependable Administrative Assistant to support daily office operations and help maintain an efficient work environment. </p><p>This role is responsible for handling a variety of administrative tasks, including scheduling, correspondence, filing, and data entry. </p><p>The ideal candidate is detail-oriented, professional, and able to manage multiple priorities in a fast-paced setting.</p><p>They will serve as a key point of contact for internal staff, clients, and visitors while providing excellent customer service. </p><p>This position requires strong communication skills, proficiency with office software, and the ability to work independently as well as part of a team. </p>
- 2026-11-10T00:00:00Z
- Carmel, IN
- onsite
- Temporary to Hire
- 16.15 - 18.7 USD / Hourly
- <p>We are looking for a reliable Administrative Assistant to support daily operations across several teams in our insurance organization in Carmel, Indiana. This contract opportunity with permanent potential is ideal for someone who thrives in a fast-paced office, communicates professionally, and manages competing priorities with care and accuracy. The role involves a blend of administrative coordination, customer-facing support, and records management while handling confidential information with discretion. This position is on-site Monday-Friday 8am-4pm.</p><p><br></p><p>Responsibilities:</p><p>• Provide day-to-day administrative support for departments such as Member Services, Accounting, New Business, Filing, Shipping/Receiving, and Reception.</p><p>• Manage office documentation by entering data, organizing files, scanning materials, and maintaining orderly records.</p><p>• Assist with front-desk and inbound call coverage, directing inquiries appropriately and delivering courteous service.</p><p>• Respond to routine customer questions and help resolve issues by coordinating with internal teams.</p><p>• Maintain accurate information in office systems and review documents for completeness and consistency.</p><p>• Balance multiple assignments at once, adjusting priorities as business needs change to meet deadlines.</p><p>• Learn new office tools and software platforms quickly to support department workflows effectively.</p><p>• Handle sensitive business and member information with professionalism, confidentiality, and sound judgment.</p>
- 2026-11-12T00:00:00Z
- Indianapolis, IN
- onsite
- Temporary to Hire
- 22 - 27 USD / Hourly
- We are looking for a Senior Administrative Assistant to support daily office operations while helping leaders and team members stay organized, informed, and on schedule. This contract position has the potential to become permanent and is ideal for someone who thrives in a fast-paced administrative environment and enjoys balancing communication, coordination, reporting, and document management. The person in this role will serve as a key point of contact for visitors and callers, maintain accurate records, and provide dependable support across a variety of administrative tasks.<br><br>Responsibilities:<br>• Manage front-office communication by answering inbound calls, directing inquiries to the appropriate contact, and handling outgoing calls as needed.<br>• Welcome visitors professionally, determine the purpose of each visit, and connect guests with the right team member.<br>• Review, sort, and distribute incoming mail and other office correspondence in a timely manner.<br>• Prepare routine letters, documents, and other written communications with accuracy and attention to detail.<br>• Maintain organized filing systems and department records, ensuring documents are easy to retrieve and properly stored.<br>• Coordinate calendars, schedule meetings, and book appointments for managers and staff members.<br>• Compile standard reports, track data, and assist with maintaining recurring statistical or operational records.<br>• Respond to internal and external requests for information, materials, or administrative support promptly and professionally.<br>• Handle sensitive information with discretion and maintain confidentiality in all aspects of the role.
- 2026-11-09T00:00:00Z
- Plainfield, IN
- onsite
- Temporary / Contract
- 19 - 22 USD / Hourly
- <p>We are looking for a detail-oriented Administrative Assistant to support client onboarding and day-to-day office operations in Plainfield, Indiana. This Long-term Contract opportunity is ideal for someone seeking a part-time schedule of up to 32 hours per week, with the potential for additional hours as needed. The person in this role will help keep administrative processes organized, maintain accurate records, and provide dependable support in a well-organized office setting.</p><p><br></p><p>Responsibilities:</p><p>• Ensure information is collected accurately and handled with care.</p><p>• Perform a variety of clerical duties to support daily office workflow and maintain an organized administrative environment.</p><p>• Prepare, sort, file, and retrieve paper documents and records in a timely manner.</p><p>• Enter and update information efficiently while maintaining strong typing speed and attention to detail.</p><p>• Support document handling and correspondence using appropriate legal terminology when required.</p><p>• Monitor administrative priorities and complete assigned tasks within established timelines.</p><p>• Help maintain orderly paper file systems so records remain easy to access and up to date.</p>
- 2026-11-09T00:00:00Z
- Columbus, IN
- onsite
- Temporary / Contract
- 18 - 20 USD / Hourly
- We are looking for an Accounting Assistant to support day-to-day financial operations for a Contract position based in Columbus, Indiana. This role is well suited to someone who is organized, detail-focused, and comfortable working across billing, receivables, payables, and cash activity. The ideal candidate will bring strong experience with accounting systems and Microsoft Office tools while helping maintain accurate records and efficient transactional processes.<br><br>Responsibilities:<br>• Process invoices, payment requests, and related documentation to support timely accounts payable activities.<br>• Prepare customer billing, apply incoming payments, and assist with monitoring outstanding accounts receivable balances.<br>• Reconcile cash transactions and maintain accurate records of daily financial activity.<br>• Enter, review, and update accounting data within financial systems to help ensure completeness and accuracy.<br>• Support routine accounting tasks by organizing records, verifying transaction details, and resolving discrepancies when identified.<br>• Use Excel and other Microsoft Office applications to prepare reports, track financial information, and maintain supporting documentation.<br>• Assist with activities connected to Great Plains and other accounting software used by the team.<br>• Coordinate with internal stakeholders to gather needed information and help keep accounting workflows moving efficiently.
- 2026-11-06T00:00:00Z
- Carmel, IN
- onsite
- Permanent / Full Time
- 60000 - 75000 USD / Yearly
- We are looking for an organized Office Manager to support daily administrative operations in Indiana. This position plays a central role in keeping the office running smoothly by coordinating front-desk activities, managing supplies, and assisting with financial administrative tasks. The ideal candidate is detail-oriented, dependable, and comfortable handling a mix of operational and receptionist responsibilities in a structured office environment.<br><br>Responsibilities:<br>• Oversee day-to-day office activities to ensure an efficient and well-organized workplace.<br>• Monitor inventory levels and coordinate the timely purchase of office materials and business supplies.<br>• Keep supply storage areas organized and maintain accurate records of items used and reordered.<br>• Support accounts payable processes by reviewing invoices, organizing documentation, and assisting with payment-related administrative tasks.<br>• Serve as the first point of contact for visitors and incoming calls, providing courteous front-desk support.<br>• Schedule and coordinate routine office needs, including administrative follow-up and general operational support.<br>• Maintain orderly office records, files, and shared administrative documents for easy access and compliance.<br>• Assist with office communications and help address day-to-day requests from staff and vendors.
- 2026-10-20T00:00:00Z