<p>We are seeking a personable Receptionist for a prestigious financial services company in Honolulu. The role includes greeting clients, answering phones, scheduling meetings, and assisting with administrative tasks in a dynamic environment. This is an onsite position, with preference given to Hawaii residents. If you're Interested? Call 808-531-0800. We seek a professional Receptionist with a welcoming demeanor to serve as the first point of contact for our clients and visitors. <strong>Preference given to Hawaii residents due to onsite requirements.</strong></p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Greet clients and visitors professionally</li><li>Manage multi-line phone system and direct calls</li><li>Schedule and confirm appointments and meetings</li><li>Receive, sort, and distribute mail and legal documents</li><li>Perform general administrative and clerical duties as needed</li></ul>
<p>A reputable Honolulu law firm is searching for a Receptionist to welcome clients, manage multi-line phones, schedule appointments, and support attorneys with light clerical work. Professionalism and excellent customer service skills required. Onsite work is necessary; Hawaii residents strongly preferred. Apply now by calling 808-531-0800. We seek a professional Receptionist with a welcoming demeanor to serve as the first point of contact for our clients and visitors.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Greet clients and visitors professionally</li><li>Manage multi-line phone system and direct calls</li><li>Schedule and confirm appointments and meetings</li><li>Receive, sort, and distribute mail and legal documents</li><li>Perform general administrative and clerical duties as needed</li></ul><p><br></p>
<p>We are helping an educational system who is seeking a personable, dependable Receptionist to manage our bustling front desk and assist with school-wide administrative needs. Responsibilities include greeting students/visitors, managing calls, administrative support, and maintaining front desk organization. Must be available for on-site work; Hawaii residents preferred. To inquire or apply, call 808-531-0800.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Greet and assist students, parents, and visitors</li><li>Answer telephones and direct questions</li><li>Maintain student records and front desk security</li><li>Distribute mail and assist with campus communication</li><li>Support event coordination and daily administrative task</li></ul><p><br></p>
<p>We are seeking a professional Legal Receptionist to join our team in the finance industry. This position will be the first point of contact for clients and guests, providing administrative and clerical support with a focus on confidentiality and accuracy. Preference will be given to applicants currently residing in Hawaii due to the nature of the job. If you are interested in this opportunity, please call us at 808-531-0800 to learn more and apply.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist clients, visitors, and vendors promptly and courteously</li><li>Answer, screen, and direct incoming calls and emails to appropriate personnel</li><li>Manage conference room scheduling and preparations for meetings</li><li>Handle incoming and outgoing mail, deliveries, and legal documentation</li><li>Maintain a tidy reception area and ensure security procedures are followed</li><li>Assist with preparation, filing, and organization of legal and financial documents</li><li>Support legal and finance teams with administrative tasks as assigned</li><li>Maintain confidentiality of sensitive information at all times</li></ul><p><br></p>
<p>We are looking for a dedicated Administrative Assistant to join our team in Honolulu, Hawaii. In this long-term contract position, you will play a vital role in ensuring smooth day-to-day operations and providing essential support to our non-profit organization. If you excel in administrative tasks and thrive in a collaborative environment, we encourage you to apply by calling us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to ensure efficient office operations.</p><p>• Answer incoming calls and direct inquiries to the appropriate personnel.</p><p>• Manage data entry tasks with accuracy and attention to detail.</p><p>• Coordinate receptionist duties, including greeting visitors and maintaining a welcoming environment.</p><p>• Assist in the creation and distribution of newsletters and other communications.</p><p>• Handle email correspondence professionally and promptly.</p><p>• Utilize Microsoft Excel for data organization and reporting purposes.</p><p>• Work with Adobe Acrobat to prepare, edit, and manage documents.</p><p>• Collaborate with team members to support various administrative initiatives.</p><p>• Maintain organized records and ensure timely completion of assigned projects.</p>
<p>We are looking for a detail-oriented Entry Level Accountant to join our team in Honolulu, Hawaii. In this role, you will assist with essential accounting tasks, ensuring accuracy and efficiency in financial operations. This is a great opportunity to build your career in accounting while contributing to a dynamic and collaborative work environment. If interested in this role, please call Noe Silva at 808.452.0264. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Responsibilities:</p><p>• Review and record invoices in the company database, ensuring alignment with contracts, purchase orders, and other relevant documents.</p><p>• Obtain and register W-9 forms from new vendors and verify proper invoice approvals from relevant office authorities.</p><p>• Process and audit employee expense reports, ensuring bank receipts are signed and distributed appropriately.</p><p>• Respond to vendor and internal inquiries regarding accounts payable and payment statuses.</p><p>• Maintain accurate records of overseas employee expenses, including furniture costs, allowances, and advances, using Excel.</p><p>• Manage employee advances, oversee payment processes, and ensure proper documentation is maintained.</p><p>• Coordinate office operations, such as ordering supplies, troubleshooting IT issues, and addressing administrative needs.</p><p>• Assign and oversee tasks for the receptionist, including supply management, record filing, and monitoring expense reports.</p><p>• Track and update vacation schedules for employees across all branch offices.</p><p>• Handle company credit card transactions, allocating costs to appropriate offices and distributing statements as needed.</p>
<p><strong>Description:</strong></p><p>We are seeking an experienced Administrative Assistant to support our medical office operations. The right candidate will help keep our clinic running efficiently and ensure a positive experience for patients and staff. <strong>Preference given to Hawaii residents due to onsite requirements. To apply, call 808-531-0800.</strong></p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Coordinate and schedule patient appointments</li><li>Manage patient files and confidential information</li><li>Prepare correspondence, reports, and scheduling for healthcare professionals</li><li>Answer multi-line phones and respond to patient inquiries</li><li>Support billing, supply orders, and general office administration</li></ul><p><br></p>
<p>We are looking for a detail-oriented <strong><em>General Office Clerk </em></strong>to join our team in Honolulu, Hawaii. As part of this contract position, you will play a key role in ensuring the smooth organization and management of office documents and files. This opportunity is ideal for individuals who enjoy administrative tasks and thrive in a structured work environment.</p><p><br></p><p>Responsibilities:</p><p>• Perform accurate filing and create new folders as needed to maintain organization.</p><p>• Enter data into systems with high attention to detail and precision.</p><p>• Scan and digitize documents for secure storage and easy access.</p><p>• Provide support to back-office operations by maintaining records and ensuring proper documentation.</p><p>• Organize and categorize office materials to enhance efficiency.</p><p>• Assist with document preparation and ensure compliance with organizational standards.</p><p>• Collaborate with team members to maintain a clean and orderly workspace.</p>
<p>We are looking for a detail-oriented <strong><em>General Office Clerk</em></strong> to support a financial services company on a contract basis in Honolulu, Hawaii (Salt Lake, Stadium Mall). In this role, you will provide essential administrative and clerical support to ensure smooth operations. This position requires strong organizational skills and the ability to handle multiple tasks efficiently. To learn more about this role, please call us at 808-531-0800. </p><p><br></p><p>Responsibilities:</p><p>• Run errands as needed to support office operations.</p><p>• Perform accurate data entry tasks to maintain and update records.</p><p>• Organize and file documents to ensure easy access and retrieval.</p><p>• Scan and digitize documents for electronic storage.</p><p>• Provide back-office support to assist with administrative processes.</p><p>• Ensure timely and accurate completion of assigned tasks.</p><p>• Handle other general office tasks as assigned by management.</p>
<p>We are seeking a reliable General Office Clerk to provide support with daily administrative and clerical tasks. The ideal candidate will have strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. If you are interested in this opportunity, please call us at 808-531-0800 to learn more and apply. Due to the nature of this position, preference will be given to applicants currently residing in Hawaii.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Answer and direct incoming calls in a professional manner</li><li>Perform data entry and maintain accurate records and files</li><li>Sort and distribute incoming mail and process outgoing mail</li><li>Prepare documents, reports, and correspondence as needed</li><li>Assist with scheduling appointments, meetings, and events</li><li>Provide basic customer service to visitors and clients</li><li>Maintain office supplies inventory and order as necessary</li><li>Operate standard office equipment, such as photocopiers and fax machines</li><li>Support other administrative team members with various tasks as needed</li></ul><p><br></p>
<p>We are looking for a detail-oriented <strong><em>Administrative Assistant</em></strong> to join our team on a contract basis in Ewa Beach, Hawaii. In this role, you will provide essential support to ensure smooth day-to-day operations, including managing communications, maintaining records, and assisting with administrative tasks. This position is ideal for someone with strong organizational skills and a proactive approach to problem-solving.</p><p><br></p><p>Responsibilities:</p><p>• Manage incoming calls and respond to inquiries with efficiency.</p><p>• Provide exceptional customer service by addressing client and team needs promptly.</p><p>• Perform accurate high volume data entry to maintain up-to-date records and documentation.</p><p>• Handle email correspondence, ensuring timely and clear communication.</p><p>• Utilize Microsoft Excel, Word, and Outlook to create, update, and share documents and reports.</p><p>• Organize and maintain filing systems for easy access to records.</p><p>• Operate office equipment such as copiers and scanners to support administrative tasks.</p><p>• Conduct audits to verify accuracy of records and compliance with procedures.</p><p>• Collaborate with team members to ensure tasks are completed effectively and on schedule.</p>
<p>We are seeking a detail-oriented Administrative Assistant to provide vital support to our office operations. The ideal candidate will be a proactive problem-solver with excellent organizational and communication skills who can manage multiple priorities in a fast-paced environment. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. If you are interested in this opportunity, please call us at 808-531-0800 to learn more and apply.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage and coordinate schedules, appointments, and meetings for team members</li><li>Prepare and modify documents, including correspondence, reports, drafts, memos, and emails</li><li>Greet visitors and direct them to the appropriate personnel</li><li>Answer phone calls and respond to inquiries with professionalism</li><li>Maintain physical and digital filing systems for efficient record-keeping</li><li>Order and maintain office supplies inventory</li><li>Assist with data entry, expense reports, and invoice processing</li><li>Support planning and coordination of company events, meetings, and projects</li><li>Perform other administrative tasks as assigned to ensure smooth office operations</li></ul><p><br></p>
<p>We are seeking a detail-oriented and proactive Administrative Assistant to support our finance team. The ideal candidate will have strong organizational skills, an understanding of financial documentation, and the ability to manage multiple priorities in a fast-paced environment. If you are interested in this opportunity, please call us at 808-531-0800 to learn more and apply.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist with scheduling project meetings, site visits, and inspections</li><li>Prepare and process construction documents, contracts, change orders, and permits</li><li>Track project timelines, deliverables, and monitor deadlines</li><li>Maintain accurate records of projects, budgets, invoices, and correspondence</li><li>Liaise with contractors, vendors, subcontractors, and onsite personnel</li><li>Coordinate delivery and receipt of construction materials and supplies</li><li>Support office management functions, including answering calls, greeting visitors, and ordering supplies</li><li>Assist with timekeeping, expense reports, and billing procedures</li><li>Help ensure compliance with safety regulations and documentation requirements</li><li>Support construction managers and project teams with various administrative tasks as needed</li></ul><p><br></p>
<p>We are seeking a proactive Administrative Assistant to support our construction operations. The ideal candidate will have excellent organizational skills, attention to detail, and experience supporting teams in a fast-paced construction environment. If you are interested in this opportunity, please call us at 808-531-0800 to learn more and apply. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist with scheduling project meetings, site visits, and inspections</li><li>Prepare and process construction documents, contracts, change orders, and permits</li><li>Track project timelines, deliverables, and monitor deadlines</li><li>Maintain accurate records of projects, budgets, invoices, and correspondence</li><li>Liaise with contractors, vendors, subcontractors, and onsite personnel</li><li>Coordinate delivery and receipt of construction materials and supplies</li><li>Support office management functions, including answering calls, greeting visitors, and ordering supplies</li><li>Assist with timekeeping, expense reports, and billing procedures</li><li>Help ensure compliance with safety regulations and documentation requirements</li><li>Support construction managers and project teams with various administrative tasks as needed</li></ul><p><br></p>
