<p>Join a leading construction firm in Honolulu, Hawaii, as an on-site Administrative Assistant supporting project managers and site teams. Responsibilities include preparing project documentation, managing schedules, coordinating with vendors, and updating permit logs. The ideal candidate thrives in a fast-paced environment and demonstrates strong attention to detail. Preference will be given to Hawaii residents due to on-site work requirements. To apply, please call 808-531-0800.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist project managers with scheduling meetings and coordinating site activities.</li><li>Prepare, proofread, and distribute construction documents.</li><li>Track permits, invoices, and change orders.</li><li>Maintain electronic and physical filing systems.</li><li>Communicate with vendors and subcontractors.</li><li>Order office supplies and manage inventory.</li></ul><p><br></p>
<p>A prestigious university campus in Honolulu is looking for an on-site Administrative Assistant. In this role, you’ll assist faculty with course scheduling, manage departmental correspondence, help organize campus events, and maintain confidential files. Strong communication skills and proficiency in Microsoft Office are required. Preference is given to Hawaii residents due to on-site work requirements. To apply, please call 808-531-0800.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Support faculty and department staff with course scheduling and event planning.</li><li>Draft and distribute official correspondence, memos, and newsletters.</li><li>Maintain confidential academic and employee records.</li><li>Coordinate logistics for campus meetings, seminars, and workshops.</li><li>Track budgetary expenses and assist with purchase orders.</li><li>Help students, staff, and visitors with inquiries.</li></ul><p><br></p>
<p>An established accounting and consulting firm in Honolulu is seeking a dedicated on-site Administrative Assistant. Responsibilities include preparing client reports, managing appointment calendars, overseeing office supply inventory, and supporting team members with document preparation. Familiarity with accounting or legal office environments is preferred. Preference given to Hawaii residents for on-site work. To apply, please call 808-531-0800.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare, format, and manage client documents and financial reports.</li><li>Schedule meetings and manage calendars for accountants/consultants.</li><li>Maintain organized filing systems for contracts, billing, and documentation.</li><li>Answer and direct client phone calls, emails, and inquiries.</li><li>Process expense reports, invoices, and reimbursements.</li><li>Assist with office supply ordering and inventory.</li></ul><p><br></p>
<p>A respected healthcare provider in Honolulu seeks an on-site Administrative Assistant to support clinic operations. Duties include scheduling patient appointments, handling medical records, processing billing paperwork, and collaborating with clinical staff to ensure smooth daily function. Prior healthcare or medical office experience is a plus. Preference is given to Hawaii residents, as this role is on site. To apply, please call 808-531-0800.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist patients and visitors.</li><li>Schedule appointments and manage calendars for healthcare providers.</li><li>Maintain and update medical records and patient files.</li><li>Process billing paperwork and insurance forms.</li><li>Coordinate with internal staff for smooth clinic operations.</li><li>Order and stock office supplies</li></ul><p><br></p>
<p>We are seeking a highly organized and proactive <strong>Executive Assistant</strong> to support our executive team in a fast-paced professional services environment. The ideal candidate is detail-oriented, resourceful, and able to anticipate needs while maintaining a high level of professionalism and confidentiality. Due to on-site interview and daily work requirements, preference will be given to candidates currently residing in Hawaii. If you are interested in this opportunity, <strong>please call us at 808-531-0800</strong> for more information or to apply. </p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support to executives</li><li>Manage calendars, schedule meetings, and coordinate travel</li><li>Prepare reports, presentations, and correspondence</li><li>Assist with project coordination and follow-up</li><li>Handle confidential information with discretion</li><li>Serve as a point of contact for internal and external stakeholders</li><li>Perform additional administrative duties as needed</li></ul><p><br></p>
<p>We are looking for a detail-oriented <strong><em>General Office Clerk </em></strong>to join our team in Honolulu, Hawaii. As part of this contract position, you will play a key role in ensuring the smooth organization and management of office documents and files. This opportunity is ideal for individuals who enjoy administrative tasks and thrive in a structured work environment.</p><p><br></p><p>Responsibilities:</p><p>• Perform accurate filing and create new folders as needed to maintain organization.</p><p>• Enter data into systems with high attention to detail and precision.</p><p>• Scan and digitize documents for secure storage and easy access.</p><p>• Provide support to back-office operations by maintaining records and ensuring proper documentation.</p><p>• Organize and categorize office materials to enhance efficiency.</p><p>• Assist with document preparation and ensure compliance with organizational standards.</p><p>• Collaborate with team members to maintain a clean and orderly workspace.</p>
<p>Do you want to gain experience or begin a career in the legal industry or do you already have the experience? If so, this may be the ideal opportunity for you!</p><p><br></p><p>We are looking for an experienced<strong><em> Legal Assistant </em></strong>to join an established law firm in Honolulu, Hawaii. In this Permanent position, you will play a vital role in supporting attorneys and ensuring the smooth operation of legal processes. This opportunity is ideal for a detail-oriented individual with a strong background in legal support.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and manage high volumes of legal documentation with accuracy and attention to detail.</p><p>• Coordinate and schedule appointments, meetings, and deadlines for attorneys.</p><p>• Maintain and update calendars to ensure efficient time management.</p><p>• Assist attorneys by entering and tracking billable hours.</p><p>• Organize and manage physical and electronic filing systems.</p><p>• Handle court e-filing processes and ensure compliance with legal procedures.</p><p>• Support trial preparation by gathering and organizing necessary materials.</p><p>• Communicate effectively with clients, court representatives, and colleagues to facilitate legal operations.</p>
<p>We are looking for a meticulous and organized Human Resources (HR) Assistant to join our team in Wahiawa, Hawaii. This position is a long-term contract opportunity, offering the chance to support essential HR functions in a collaborative and dynamic environment. The ideal candidate will have a solid foundation in HR operations and a strong commitment to maintaining organizational standards. <strong>To apply, please call us at 808-531-8056. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</strong></p><p><br></p><p>Responsibilities:</p><p>• Assist with the distribution of paychecks and ensure all necessary documentation is properly managed and filed.</p><p>• Support the onboarding process by preparing new employee packets and coordinating orientation sessions.</p><p>• Organize materials for open enrollment, including collating handouts, registering employees, and tracking attendance.</p><p>• Perform administrative tasks such as filing, scanning, and uploading documents into the HR system.</p><p>• Create and maintain employee folders, ensuring all records are accurate and updated.</p><p>• Help coordinate and organize company events, ensuring smooth logistics and communication with staff.</p><p>• Collaborate with staff to address employee inquiries and provide support in a culturally sensitive manner.</p><p>• Adhere to established policies and procedures, seeking clarification when necessary and respecting the unique organizational culture.</p><p>• Utilize basic Microsoft Office tools and office equipment to complete daily tasks efficiently.</p><p>• Maintain an organized and adaptable approach to support various HR functions as needed.</p>
<p>We are looking for a detail-oriented <strong><em>General Office Clerk</em></strong> to support a financial services company on a contract basis in Honolulu, Hawaii (Salt Lake, Stadium Mall). In this role, you will provide essential administrative and clerical support to ensure smooth operations. This position requires strong organizational skills and the ability to handle multiple tasks efficiently. To learn more about this role, please call us at 808-531-0800. </p><p><br></p><p>Responsibilities:</p><p>• Run errands as needed to support office operations.</p><p>• Perform accurate data entry tasks to maintain and update records.</p><p>• Organize and file documents to ensure easy access and retrieval.</p><p>• Scan and digitize documents for electronic storage.</p><p>• Provide back-office support to assist with administrative processes.</p><p>• Ensure timely and accurate completion of assigned tasks.</p><p>• Handle other general office tasks as assigned by management.</p>
