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12 results for Contract Administrator in Fremont, CA

Contracts Administrator

Palo Alto, CA
onsite
Temporary to Hire
50 - 60 USD / Hourly
We are looking for a Contracts Administrator to join a fast-moving enterprise B2B SaaS company in Palo Alto, California. This opportunity is ideal for a contract administrator who can support a busy sales organization, manage routine agreement workflows, and respond quickly to day-to-day contract questions. The role will work closely with a small legal team and requires someone who is comfortable balancing accuracy, speed, and collaboration in a startup-style environment. Responsibilities:• Partner with approximately 30 sales representatives to prepare, review, and coordinate contract documents in support of revenue-generating activity.• Handle NDA requests with a strong sense of urgency, maintaining prompt turnaround times while ensuring language is aligned with company standards.• Review and process order forms and other lower-complexity commercial agreements, making limited revisions and confirming required formatting details such as signature blocks.• Serve as an accessible resource for routine contract-related questions from the sales team, including guidance on agreement status and signature routing.• Manage contract records and workflow steps within Ironclad, helping keep repository information organized and current.• Coordinate document circulation for execution and ensure agreements move efficiently through approval and signature processes.• Use legal technology and AI-enabled tools to support contract review tasks, particularly for high-volume NDA analysis.• Work closely with attorneys on the legal team to escalate non-standard issues and maintain consistency across contract operations.
2026-09-03T00:00:00Z

Contracts Manager

San Francisco, CA
onsite
Temporary / Contract
45 - 55 USD / Hourly
A San Francisco–based personal injury law firm is seeking an experienced Contracts Manager to oversee the review, negotiation, and administration of contracts supporting firm operations. This is a contract-to-hire opportunity for a detail-oriented professional who enjoys working closely with legal, finance, and leadership teams in a fast-paced environment. The Contracts Manager will be responsible for managing the full contract lifecycle for vendor, service provider, and business agreements. This role serves as a key liaison between internal stakeholders and external parties, ensuring contracts are accurate, compliant, and aligned with firm policies and risk standards. Key Responsibilities<ul><li>Manage the full lifecycle of contracts, from intake and review through execution and renewal</li><li>Review, draft, revise, and negotiate a wide range of agreements, including vendor, consulting, technology, and professional services contracts</li><li>Partner with attorneys, leadership, finance, and operations teams to assess contractual risk and business terms</li><li>Ensure contracts comply with applicable laws, firm policies, and risk management standards</li><li>Maintain contract records, databases, and tracking systems</li><li>Monitor renewal dates, obligations, and performance requirements</li><li>Assist with developing and standardizing contract templates and internal processes</li><li>Serve as a point of contact for contract-related inquiries and issues</li></ul>
2026-09-08T00:00:00Z

Contract Specialist

Newark, CA
onsite
Temporary / Contract
60 - 67 USD / Hourly
We are looking for a Contract Specialist to support contract administration activities for a healthcare-focused organization in Newark, California. This Long-term Contract position will oversee the full contract lifecycle, from intake and drafting support through approvals, execution, tracking, and renewal coordination. The ideal candidate brings strong judgment, attention to detail, and the ability to work across departments while maintaining compliance with internal standards and applicable regulations. Responsibilities: • Respond to contract-related questions promptly and guide internal stakeholders through established contracting procedures. • Review incoming requests for new agreements and contract changes, then coordinate the required internal approvals before processing. • Prepare draft agreements using authorized templates and incorporate business terms in collaboration with department leaders and staff. • Partner with legal and internal decision-makers to route contracts for review, address requested revisions, and confirm documents are ready for signature. • Manage the signature process from distribution through final execution and maintain complete electronic records for each agreement. • Monitor a high volume of active contracts, track key dates, and notify stakeholders in advance of upcoming renewals, expirations, or termination decisions. • Maintain organized contract documentation within electronic logs, filing tools, and the central contract management database to support accuracy and accessibility. • Produce and analyze contract activity reports in Microsoft Excel to help teams monitor status, obligations, and timelines. • Identify opportunities to improve contracting workflows and help implement more efficient administrative processes as needed.
2026-09-10T00:00:00Z

Property Administrator

Redwood City, CA
onsite
Temporary to Hire
24 - 25 USD / Hourly
Our client, a mission-driven nonprofit housing organization, is seeking a Property Administrator to support the daily operations of a residential housing community. This role is ideal for an organized administrative professional who enjoys balancing resident support with behind-the-scenes operational responsibilities. The Property Administrator will partner closely with the Property Management and Resident Services teams to ensure accurate rent processing, leasing administration, invoice management, and resident record maintenance. This position plays a critical role in helping residents maintain housing stability while ensuring property operations run efficiently.Key Responsibilities<ul><li>Process monthly rent payments and maintain resident account records.</li><li>Support leasing administration, including move-in and move-out documentation.</li><li>Prepare, review, and maintain resident files and housing-related records.</li><li>Process invoices and assist with administrative accounting functions.</li><li>Enter and update information within Yardi and other internal systems.</li><li>Assist with resident communications, notices, and documentation requests.</li><li>Coordinate with property management, resident services, and maintenance teams regarding resident and operational matters.</li><li>Ensure resident files and documentation remain organized, accurate, and compliant.</li><li>Provide general administrative support to the property operations team.</li><li>Assist with special projects and day-to-day office responsibilities as needed.</li></ul>
2026-09-16T00:00:00Z

leasing agent

Foster City, CA
onsite
Temporary / Contract
22.1635 - 25.663 USD / Hourly
We are looking for a leasing agent to support residential and commercial property operations in California. This Long-term Contract position is ideal for someone who is detail oriented and can balance tenant-facing leasing activities with day-to-day property administration. The role focuses on maintaining occupancy, coordinating leasing documentation, and delivering responsive service to prospects and current tenants. Success in this position requires strong property management knowledge, attention to detail, and confidence using Yardi software. Responsibilities: • Guide prospective tenants through the leasing process, from initial inquiry and property tours to application follow-up and lease preparation. • Manage administrative tasks tied to property operations, including maintaining accurate tenant files, updating records, and tracking lease activity. • Support both residential and commercial portfolios by coordinating lease renewals, move-ins, move-outs, and occupancy updates. • Respond to tenant questions and service-related concerns in a detail-oriented and timely manner while helping maintain positive resident and client relationships. • Prepare leasing documents, verify application information, and help ensure files are complete and aligned with company policies and property requirements. • Monitor unit and space availability, assist with marketing efforts, and communicate current pricing and vacancy information to prospective tenants. • Use Yardi software to enter, maintain, and review leasing, tenant, and property data for accuracy and reporting purposes.
2026-09-03T00:00:00Z

leasing agent

Fremont, CA
onsite
Temporary / Contract
24.7 - 28.6 USD / Hourly
We are looking for a leasing agent to support residential and commercial property operations in Fremont, California. This Long-term Contract opportunity is ideal for a detail-oriented individual who can build positive tenant relationships, coordinate leasing activities, and help maintain smooth day-to-day property administration. The role requires a strong customer service approach, sound knowledge of property management practices, and confidence using Yardi Software. Responsibilities: • Guide prospective tenants through the leasing process, including property tours, application coordination, and lease document preparation. • Manage daily administrative activities that support both residential and commercial property operations. • Respond to tenant questions and concerns promptly while maintaining a courteous and service-focused experience. • Maintain accurate leasing, occupancy, and tenant records within Yardi Software and related property management systems. • Coordinate renewals, move-ins, move-outs, and other occupancy-related processes to keep property operations organized. • Partner with property management teams to monitor unit availability, pricing updates, and leasing activity performance. • Support compliance with lease terms, property policies, and applicable operational procedures. • Assist with marketing and outreach efforts designed to attract tenants with experience in leasing requirements and improve occupancy levels.
2026-09-16T00:00:00Z

Grant Accountant

Menlo Park, CA
onsite
Temporary / Contract
57 - 66 USD / Hourly
Key Responsibilities<ul><li>Ensure proper and timely recording and payment of grants payable, including compliance, multi-year and conditional grant tracking, and expenditure responsibility reporting. </li><li>Maintain accounts payable, vendor management, employee expense reimbursements, general ledger, and bank reconciliations for multiple subsidiaries. </li><li>Prepare monthly and year-end close packages in accordance with GAAP, including account reconciliations.</li><li>Assist with tax and information reporting, including Forms 1099 and 1042.</li><li>Support annual financial audits, tax preparation, and year-end reporting requirements. </li></ul>
2026-09-18T00:00:00Z

Property Accountant

Foster City, CA
onsite
Permanent / Full Time
85000 - 90000 USD / Yearly
PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE INFORMATION ACCOUNTANT - PROPERTY ACCOUNTANT Well established full service real estate company is seeking a strong Accountant to join their property accounting department. This company offers stability, growth and great company culture.Responsibilities:-General ledger, month-end close of multiple entities/portfolios-Prepare and review complex account reconciliation and journal entries-Perform analytical review in support of the monthly close process.-Prepare monthly analysis of account variances -Prepare annual audit schedules
2026-09-15T00:00:00Z

Property Accountant

San Francisco, CA
onsite
Permanent / Full Time
90000 - 97000 USD / Yearly
PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE DETAILS STAFF ACCOUNTANT/PROPERTY ACCOUNTANT We are looking for an experienced Property Accountant to join a large well established real estate investment company in downtown San Francisco. In this role, you will manage financial operations for multiple properties, ensuring accuracy, compliance, and efficiency across various accounting processes. This position offers an opportunity to work collaboratively with property managers and other stakeholders while contributing to the organization's financial success. Responsibilities:• Prepare and analyze financial statements and accounting reports, ensuring data accuracy and completeness.• Record journal entries in the general ledger, verifying calculations and reconciling discrepancies.• Conduct bank reconciliations, process wire transfers, and monitor mortgage payments and distributions.• Review budgets, expenses, payroll, and invoices, resolving inconsistencies and maintaining financial control.• Evaluate financial trends and recommend budget adjustments to optimize resource allocation.• Support property transactions, including acquisitions and dispositions, by assessing financial resources and aligning them with organizational goals.• Collaborate with auditors, providing documentation and explanations to facilitate internal and external audits.• Ensure compliance with regulatory standards, internal policies, and industry best practices.• Partner with property managers to assist with financial close activities and address inquiries.• Identify and implement process improvements to enhance efficiency and accuracy in accounting operations.
2026-09-15T00:00:00Z

Property Accountant

San Francisco, CA
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
Jennifer Fukumae is a direct-hire recruiter specializing in Financial Services, partnering with firms and professionals to connect top talent with the right opportunities. Reach out via LinkedIn or email to start a conversation. Real Estate Investment, Development & Management CompanySan Francisco Financial District | 100% OnsiteUp to $100,000 + BonusLooking for more than just another accounting job?If you’re a Property or GL Accountant who values stability, work-life balance, and being part of a close-knit team, this could be a great next step.This growing real estate investment, development, and management company has built its accounting team from 2 to 12 employees in just six years. Despite that growth, the culture remains personal, collaborative, and family-oriented. Employees have direct access to the owner, giving you the opportunity to have your work seen, make an impact, and work closely with leadership.And perhaps best of all: this is a true 9-to-5 environment. You can build a career without sacrificing your life outside of work. Why You’ll Want to Work Here<ul><li>True 9-to-5 schedule with a strong emphasis on work-life balance</li><li>Stable, growing company with a family-like culture</li><li>Direct access to ownership — your work and ideas have visibility</li><li>Rapid growth — the accounting team has grown from 2 to 12 employees in six years</li><li>100% company-paid Kaiser Silver HMO 70 Plan for employee-only coverage</li><li>3% 401(k) match</li><li>2 weeks of PTO</li><li>9 paid sick days</li><li>National holidays off</li><li>Opportunity to build your career within an established and growing real estate organization</li></ul>About the OpportunityThe Property Accountant will play an important role in supporting the accounting and financial operations of the company's real estate portfolio. This is an excellent opportunity for someone who enjoys a hands-on accounting role and wants to work closely with property managers and other stakeholders outside of the accounting team.
2026-09-18T00:00:00Z

Trust Accountant

Walnut Creek, CA
onsite
Temporary to Hire
30 - 40 USD / Hourly
We are looking for an experienced Trust Accountant to join a legal organization in Walnut Creek, California in a contract capacity with the potential to become permanent. This position supports the firm’s finance operations by managing trust accounting activities, maintaining compliance with state-specific requirements, and partnering with attorneys and internal accounting teams across a high-volume environment. The ideal candidate brings strong accounting knowledge, sound judgment, and the ability to handle detailed financial transactions with accuracy and professionalism. Responsibilities: • Monitor trust account activity to ensure handling practices align with applicable state rules and internal financial standards. • Apply incoming funds to the appropriate trust accounts, and carry out settlements and refunds based on attorney direction. • Move approved balances to operating accounts to cover receivables, vendor obligations, and related payments. • Prepare and post matter-level journal entries in the accounting system to maintain complete and accurate transaction records. • Review aged and outstanding checks, investigate discrepancies, and support timely resolution of unreconciled items. • Produce trust balance reports, financial summaries, and ad hoc analyses requested by attorneys or leadership. • Perform bank reconciliations, clear open items, and maintain accurate trust account balances. • Partner with Accounts Payable, Collections, General Ledger, and Cash Receipts teams to support coordinated financial processing. • Contribute to trust accounting initiatives, including control improvements, procedure enhancements, 1099 preparation, and other assigned projects.
2026-09-16T00:00:00Z

Savings Plan Administrator

San Ramon, CA
remote
Temporary / Contract
44 - 46 USD / Hourly
WEST COAST WORK HOURS (PST Timezone)Long term Contract Role - Benefits, 401k, PTO offered during contract!We are looking for an experienced Savings Plan Administrator to support non-elective savings plan operations for a long-term contract opportunity with Robert Half's Corporate Office on the West Coast.This position is ideal for a benefits specialist who can manage detailed plan administration, coordinate with vendors and internal partners, and provide accurate support to participants. The role requires strong analytical skills, careful attention to compliance-driven processes, and the ability to balance multiple deadlines in a fast-paced environment. Responsibilities:• Oversee annual enrollment activities for several non-elective savings plans, including communication reviews, timeline coordination, and partnership with external service providers.• Process non-elective plan distributions according to established schedules, handling events such as vesting, scheduled payouts, employment separation, death, and domestic relations matters.• Support discretionary employer contribution activities by organizing project schedules, preparing allocation information, coordinating funding, and developing participant-facing notices.• Gather and evaluate year-end compensation information from multiple payroll sources to identify highly compensated employees and support testing, filings, and plan reporting.• Maintain plan documents, reference materials, and administrative resources to keep information current and accurate.• Work with vendors and internal teams to research and resolve recordkeeping inconsistencies, file transfer issues, and data mismatches between systems.• Respond to participant questions related to eligibility, contributions, vesting, and distribution activity with clear and timely communication.• Review payroll deduction variances and reconcile contribution data before submitting funding requests for deposit processing.• Recommend process improvements that strengthen efficiency, accuracy, and overall team effectiveness while assisting with special projects as needed.
2026-08-25T00:00:00Z