We are looking for a Workplace Coordinator to support daily office operations and help keep teams, schedules, and communications running smoothly. This Long-term Contract position is ideal for someone who can balance administrative coordination, payroll support, and front-line communication while maintaining an organized and efficient workplace. The person in this role will work across multiple functions to ensure timely scheduling, responsive service, and dependable operational support. Responsibilities: • Coordinate daily workplace activities by organizing schedules, aligning appointments, and helping teams stay on track with operational priorities. • Manage dispatch-related tasks by directing requests to the appropriate personnel and monitoring follow-up to support efficient workflow. • Oversee payroll activities from start to finish, ensuring time records, related documentation, and processing steps are handled accurately. • Respond to inbound calls in a courteous and timely manner, addressing questions, routing inquiries, and relaying information clearly. • Provide day-to-day administrative support that helps maintain an organized, efficient, and well-functioning office environment. • Assist with leadership-related coordination by preparing information, supporting communication needs, and helping manage recurring administrative tasks. • Track schedules and workplace commitments to reduce conflicts, improve coverage, and support smooth daily operations.

• Experience supporting office or workplace operations in a coordination, administrative, or similar role. • Ability to manage dispatching responsibilities and handle multiple requests with strong attention to timing and detail. • Practical knowledge of schedule coordination and calendar management in a fast-paced environment. • Experience processing full cycle payroll with a high level of accuracy and confidentiality. • Strong verbal communication skills, including the ability to handle inbound calls professionally and effectively. • Comfortable supporting leadership priorities while maintaining organization across competing tasks. • Proficiency with standard office systems and general administrative tools used for communication, scheduling, and recordkeeping.

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Chicago, IL
onsite
Temporary / Contract
26 - 29 USD / Hourly
We are looking for a Workplace Coordinator to support daily office operations and help keep teams, schedules, and communications running smoothly. This Long-term Contract position is ideal for someone who can balance administrative coordination, payroll support, and front-line communication while maintaining an organized and efficient workplace. The person in this role will work across multiple functions to ensure timely scheduling, responsive service, and dependable operational support. Responsibilities: • Coordinate daily workplace activities by organizing schedules, aligning appointments, and helping teams stay on track with operational priorities. • Manage dispatch-related tasks by directing requests to the appropriate personnel and monitoring follow-up to support efficient workflow. • Oversee payroll activities from start to finish, ensuring time records, related documentation, and processing steps are handled accurately. • Respond to inbound calls in a courteous and timely manner, addressing questions, routing inquiries, and relaying information clearly. • Provide day-to-day administrative support that helps maintain an organized, efficient, and well-functioning office environment. • Assist with leadership-related coordination by preparing information, supporting communication needs, and helping manage recurring administrative tasks. • Track schedules and workplace commitments to reduce conflicts, improve coverage, and support smooth daily operations.
2026-09-18T00:00:00Z

Workplace Coordinator Job in Chicago, IL | Robert Half