We are looking for two experienced Administrative Assistants to join our team in Cambridge, Massachusetts. In this long-term contract position, you will play a key role in supporting administrative processes and ensuring smooth operations within an educational environment. This opportunity is ideal for individuals with a strong background in administrative tasks and a dedication to accuracy and efficiency.<br><br>Responsibilities:<br>• Create and manage job postings while ensuring compliance with institutional guidelines.<br>• Monitor and track incoming applications, maintaining accurate records.<br>• Process appointment paperwork according to union contracts and funding policies.<br>• Handle inbound calls and provide attentive and thorough assistance to inquiries.<br>• Perform receptionist duties, including greeting visitors and managing front desk operations.<br>• Maintain organized records and data entry tasks with precision.<br>• Collaborate with team members to support administrative projects and deadlines.<br>• Ensure adherence to institutional policies and procedures in all administrative tasks.
We are looking for an organized and personable Administrative Assistant to join our team in Manchester, New Hampshire. This long-term contract position involves ensuring smooth front desk operations, providing excellent service to visitors, and supporting administrative tasks to enhance office efficiency. The ideal candidate will be proactive, attentive to detail, and capable of multitasking in a dynamic environment.<br><br>Responsibilities:<br>• Serve as the first point of contact by welcoming guests and directing them appropriately.<br>• Manage inbound calls, including answering, transferring, and taking messages.<br>• Provide comprehensive administrative support to various departments as needed.<br>• Maintain accurate records through data entry and documentation.<br>• Assist with scheduling appointments and managing calendars.<br>• Coordinate office supplies and ensure the front desk area remains organized.<br>• Respond to inquiries and provide information with careful attention to detail.<br>• Support team members with ad hoc tasks and projects.<br>• Handle correspondence and distribute mail efficiently.<br>• Promote a positive image of the organization at all times.
We are looking for a highly organized and customer-focused Bilingual Spanish Front Desk Coordinator to join our team in Dorchester, Massachusetts. This Contract to permanent position offers an excellent opportunity to work in the real estate property management industry, providing essential support to tenants and ensuring smooth day-to-day operations. The ideal candidate will excel in administrative tasks and customer service while maintaining a detail-oriented and welcoming environment.<br><br>Responsibilities:<br>• Manage incoming calls on a multi-line switchboard, ensuring prompt and detail-oriented communication.<br>• Perform essential administrative duties, including filing, scanning, and maintaining organized records.<br>• Assist with tenant requests, including processing work orders and addressing inquiries.<br>• Deliver exceptional customer service to tenants and visitors, fostering a positive experience.<br>• Coordinate schedules and appointments using Microsoft Outlook to ensure seamless operations.<br>• Prepare and update documents in Microsoft Word and Microsoft Excel as needed.<br>• Support team members with general office tasks and provide assistance during busy periods.<br>• Maintain the front desk area to ensure a clean and detail-oriented appearance at all times.
We are looking for a skilled Office/Event Coordinator to support daily administrative functions and assist with event coordination tasks. This contract position is based in Cambridge, Massachusetts, and offers an excellent opportunity to contribute to office operations while ensuring smooth communication and organization.<br><br>Responsibilities:<br>• Greet visitors and manage reception area to ensure a welcoming environment.<br>• Handle incoming calls by directing them to the appropriate departments or providing relevant information.<br>• Organize and maintain physical and digital files through efficient scanning and documentation.<br>• Provide clerical support, including data entry, scheduling, and managing correspondence.<br>• Coordinate logistics for events, such as booking venues, ordering supplies, and overseeing setup.<br>• Monitor office supplies and place orders as needed to maintain inventory.<br>• Assist in preparing reports and presentations for meetings.<br>• Ensure timely communication between departments to support smooth operations.<br>• Uphold confidentiality and professionalism in all administrative tasks.<br>• Troubleshoot minor office equipment issues and coordinate repairs when necessary.
<p>We are looking for a skilled Administrative Assistant to join our team onsite in Exeter, New Hampshire. In this long-term contract role, you will play a key part in ensuring the smooth operation of administrative tasks while providing excellent support to the office. This position is ideal for someone who thrives in a dynamic environment and has a strong attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Respond to incoming calls professionally and direct inquiries to the appropriate departments.</p><p>• Perform accurate and timely data entry to maintain organized records.</p><p>• Provide general office support, including filing, scheduling, and correspondence.</p><p>• Act as the first point of contact by greeting visitors and ensuring a welcoming atmosphere.</p><p>• Assist with managing calendars, appointments, and meetings for team members.</p><p>• Prepare and distribute documents, reports, and presentations as needed.</p><p>• Maintain office supplies inventory and coordinate orders when necessary.</p><p>• Support various administrative projects and tasks to meet organizational needs.</p><p>• Ensure compliance with internal procedures and protocols while handling sensitive information.</p>
We are looking for a detail-oriented Bilingual Administrative Assistant to join our team in Boston, Massachusetts. This contract position requires a proactive individual who thrives in a fast-paced environment and can deliver exceptional administrative support. Ideal candidates will have strong organizational skills and the ability to communicate effectively in both English and Spanish.<br><br>Responsibilities:<br>• Provide comprehensive administrative support, including managing schedules, correspondence, and documentation.<br>• Handle lease agreements and related paperwork with accuracy and attention to detail.<br>• Perform receptionist duties, such as answering calls, greeting visitors, and directing inquiries.<br>• Deliver excellent customer service by addressing client needs and resolving issues promptly.<br>• Conduct data entry tasks to ensure records are accurate and up-to-date.<br>• Maintain filing systems for easy retrieval and organization of documents.<br>• Translate written and verbal communications between English and Spanish as needed.<br>• Collaborate with team members to support office operations and special projects.<br>• Ensure all administrative tasks are completed efficiently and meet deadlines.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Newton, Massachusetts. This role involves providing essential support to ensure the smooth operation of daily administrative tasks. If you thrive in a fast-paced environment and excel at multitasking, we encourage you to apply.<br><br>Responsibilities:<br>• Manage inbound calls, ensuring inquiries are handled promptly and professionally.<br>• Perform accurate data entry tasks to maintain organized and up-to-date records.<br>• Assist with receptionist duties, including greeting visitors and directing them appropriately.<br>• Provide general administrative support to the team, including scheduling meetings and managing calendars.<br>• Organize and maintain office files, ensuring accessibility and proper documentation.<br>• Coordinate communication between departments to support efficient workflow.<br>• Prepare reports and presentations as needed to support team objectives.<br>• Monitor office supplies and place orders to ensure the workspace remains fully equipped.<br>• Support the Director of Training with specific administrative tasks and project coordination.<br>• Ensure adherence to organizational procedures and standards in all administrative activities.
We are looking for a detail-oriented Administrative Assistant to join our team in Cambridge, Massachusetts. In this contract position, you will play a key role in ensuring the smooth operation of administrative tasks and providing exceptional support to the office. This is an excellent opportunity to contribute to a non-profit organization while enhancing your organizational and communication skills.<br><br>Responsibilities:<br>• Perform general administrative duties, including filing, scheduling, and organizing office operations.<br>• Answer and direct inbound calls professionally, ensuring inquiries are handled promptly.<br>• Manage accurate data entry tasks to maintain up-to-date records and documentation.<br>• Serve as the first point of contact by welcoming visitors and managing receptionist duties.<br>• Assist with coordinating meetings, preparing agendas, and distributing relevant materials.<br>• Maintain office supplies inventory by tracking stock levels and placing orders when necessary.<br>• Ensure the office environment remains organized and conducive to productivity.<br>• Support various administrative projects as assigned to meet organizational needs.
We are looking for a motivated and detail-oriented Paralegal to join our team in Boston, Massachusetts. This position offers an excellent opportunity to contribute to a dynamic legal environment while honing your skills in case management and legal support. The ideal candidate will bring strong organizational abilities, technical proficiency, and a willingness to learn and adapt to evolving legal technologies.<br><br>Responsibilities:<br>• Manage complex scheduling and calendar coordination using Outlook to ensure seamless operations.<br>• Prepare and file legal documents with state and federal courts, adhering to all required procedures and deadlines.<br>• Draft basic legal pleadings such as Notices of Appearance and motions, ensuring accuracy and compliance.<br>• Utilize Adobe Acrobat Pro extensively to format and manage legal documents.<br>• Assist with organizing and optimizing case management software, including coding templates for improved functionality.<br>• Provide front desk support, including greeting visitors and handling reception duties as needed.<br>• Participate in discovery, trial preparation, and civil litigation tasks to support attorneys effectively.<br>• Collaborate with the team in a criminal law environment, demonstrating professionalism and discretion.<br>• Conduct teleconferencing sessions via platforms like Teams and Zoom for meetings and case discussions.<br>• Stay updated on legal technology trends and contribute to long-term projects aimed at improving operational efficiency.
We are looking for a dedicated Office Manager to join our team on a contract basis in Boston, Massachusetts. In this role, you will oversee front desk operations, administrative duties, and office safety initiatives, ensuring a seamless and well-organized environment for staff and visitors. This position requires strong organizational skills, attention to detail, and the ability to support a variety of office functions efficiently.<br><br>Responsibilities:<br>• Greet visitors and staff, fostering a welcoming atmosphere while monitoring the front entrance.<br>• Maintain the cleanliness and organization of communal spaces, conference rooms, and supply areas.<br>• Manage incoming and outgoing mail, packages, and deliveries, ensuring timely distribution.<br>• Schedule meetings, coordinate catering, and assist with event planning as needed.<br>• Provide administrative support for employee orientation and related onboarding activities.<br>• Track office inventory and oversee the loaner equipment program.<br>• Collaborate with the Office Manager to analyze office metrics and purchasing trends.<br>• Assist with resolving office equipment issues, including troubleshooting conference room AV systems.<br>• Support corporate policies related to office safety by maintaining filing systems and assisting with inspections.<br>• Act as a resource for health and safety practices, including distributing personal protective equipment.
We are looking for a proactive and detail-oriented Office Manager to oversee daily administrative operations and support the broader team. Based in Boston, Massachusetts, this role is ideal for someone who excels in organization, communication, and multitasking. You will play a pivotal role in ensuring the office runs smoothly while serving as a key liaison for staff and external vendors.<br><br>Responsibilities:<br>• Manage daily office operations, including maintaining a clean and organized workspace.<br>• Coordinate and monitor office supplies and vendor relationships to ensure timely deliveries and cost-effective solutions.<br>• Provide administrative support to executives, including calendar management and light executive assistant duties.<br>• Assist in planning and executing company social events and staff gatherings.<br>• Oversee reception duties, such as greeting visitors and managing incoming calls.<br>• Maintain office aesthetics by ensuring common areas are well-kept and presentable.<br>• Support remote teams with administrative needs and occasional travel to other locations.<br>• Utilize Microsoft Office Suite to create documents, presentations, and spreadsheets as needed.<br>• Act as the primary point of contact for operational inquiries and troubleshooting.<br>• Foster a collaborative and detail-oriented office environment that reflects the company’s values.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Woburn, Massachusetts. This role involves providing essential support to ensure the smooth operation of daily administrative tasks. If you thrive in a fast-paced environment and have excellent organizational skills, we encourage you to apply. <br> Responsibilities: • Responsible for handling incoming client calls, answering questions, and assisting them with navigating our portal. • Download, track, and organize necessary documents. • Assist with outbound client calls and document retrieval. • Scan, upload, and organize client documents. • Maintain accurate and well-organized client info within company database. • Coordinate and schedule client calls and appointments for internal team • Office calendar support and schedule/order office lunches. • Provide administrative support during peak busy season and throughout the year. • Participate in off-season training to support more complex tax administrative tasks.
We are looking for a highly organized and detail-oriented Bilingual Administrative Assistant to join our team on a contract basis in Boston, Massachusetts. The ideal candidate will bring exceptional communication skills and the ability to manage multiple administrative tasks effectively. This role requires proficiency in both English and a second language, as well as expertise in various office software and tools.<br><br>Responsibilities:<br>• Handle inbound and outbound calls professionally, providing accurate information and assistance to callers.<br>• Maintain clear and effective communication with clients and team members through email correspondence.<br>• Perform accurate data entry tasks to update and manage records efficiently.<br>• Organize and schedule appointments, ensuring all details are properly coordinated.<br>• Utilize Microsoft Office applications such as Word, Excel, PowerPoint, and Outlook to create and manage documents, spreadsheets, and presentations.<br>• Deliver exceptional customer service by addressing inquiries and resolving issues promptly and professionally.<br>• Collaborate with team members to support daily operations and administrative functions.<br>• Prepare reports and documentation as needed, ensuring accuracy and timeliness.<br>• Coordinate and prioritize tasks to meet deadlines in a fast-paced environment.
<p>We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Boston, Massachusetts. In this Contract to permanent position, you will play a vital role in supporting daily operations within a detail-oriented services environment, ensuring efficiency and accuracy in administrative tasks. This opportunity is ideal for individuals who thrive in a fast-paced setting and are skilled at multitasking while maintaining a strong focus on client service.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to ensure smooth office operations.</p><p>• Prepare and draft precise correspondence, reports, and contracts with attention to detail.</p><p>• Assist in managing financial transactions and maintaining accurate records.</p><p>• Coordinate and schedule executive meetings, ensuring all necessary materials are prepared.</p><p>• Maintain organized filing systems for easy access and retrieval of documents.</p><p>• Collaborate with team members to streamline processes and improve workflow.</p><p>• Communicate effectively with clients and colleagues at various levels, both verbally and in writing.</p><p>• Utilize advanced features of Microsoft Excel and PowerPoint to create and present data-driven materials.</p><p>• Support the team in managing multiple priorities, meeting deadlines, and addressing urgent needs.</p><p>• Handle routine office tasks autonomously while ensuring accuracy and timeliness.</p>
<p>We are looking for a highly organized Admin Services Coordinator to provide essential administrative support to our team in Boston, Massachusetts. This role requires a proactive individual who thrives in a fast-paced environment and can efficiently manage calendars, coordinate meetings, and handle reporting tasks. This is a long-term contract position with opportunities for extension.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and schedule meetings, appointments, and events while maintaining accurate team calendars.</p><p>• Prepare, review, and submit expense reports, ensuring compliance with company policies and tracking reimbursements.</p><p>• Manage office supply inventory, placing orders as needed and organizing digital and physical filing systems.</p><p>• Archive and maintain documents for easy accessibility and proper record-keeping.</p><p>• Provide general administrative support, including handling ad hoc tasks as required by the team.</p><p>• Utilize Microsoft Office tools, such as Word, Excel, and Outlook, to complete daily tasks efficiently.</p><p>• Assist in resolving customer inquiries and complaints with attention to detail and courtesy.</p><p>• Ensure compliance with organizational policies in all administrative processes.</p><p>• Collaborate with C-suite executives to manage scheduling and administrative needs.</p>
<p>Job Title: Administrative Assistant</p><p>Location: North Andover</p><p>Company: Construction Company</p><p><br></p><p>Job Description:</p><p>Our client is seeking a proactive and detail-oriented Administrative Assistant to join its team in North Andover. As part of a growing construction company, you will play a pivotal role in supporting daily operations and ensuring the efficient execution of administrative tasks. This position offers an exciting opportunity to be involved in diverse aspects of our business and contribute to the success of our projects.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><p>Provide administrative support to management and project teams, including scheduling meetings, preparing documents, and managing communications.</p><p>Maintain accurate records of project timelines, budgets, and contracts.</p><p>Process invoices, expense reports, and other financial documentation in collaboration with the accounting department.</p><p>Coordinate with subcontractors, suppliers, and vendors to ensure timely delivery and compliance with project schedules.</p><p>Manage office supplies and inventory, ensuring the workspace remains organized and functional.</p><p>Assist with creating and maintaining employee and project files, ensuring compliance with company policies and procedures.</p><p>Execute data entry tasks, track project status updates, and manage calendars.</p><p>Handle incoming calls, emails, and inquiries, directing requests appropriately.</p><p><br></p><p>Requirements:</p><p><br></p><p>Proven experience as an administrative assistant, ideally in the construction industry or a similar field.</p><p>Proficiency with Microsoft Office Suite and construction management software is a plus.</p><p>Strong organizational skills with exceptional attention to detail.</p><p>Excellent verbal and written communication skills.</p><p>Ability to multi-task and adapt to changing priorities in a fast-paced environment.</p><p>Professional demeanor and ability to work collaboratively with diverse teams.</p><p><br></p><p>If interested and qualified please apply to this listing ASAP, or email Bill.Nichols@roberthalf. Thanks!</p>
