<p>Our client, a world-renowned biotechnology research company, is looking for a skilled Contracts Administrator/Specialist to join their team in Milford, Massachusetts. You will serve as a key business partner to the field sales organization, supporting the review of customer sales and service agreements, NDAs, and formal bid responses, while collaborating with Legal, senior management, strategic accounts, Risk Management, Finance, Order Services, and Sales. </p><p><br></p><p><strong>Role: </strong>Contracts Administrator/Specialist</p><p><strong>Salary:</strong> $74,000 - $125,000 (depending on experience) + amazing benefits</p><p><strong>Schedule: </strong>Hybrid (3 days in office, 2 days remote)</p><p><br></p><p><strong>Responsibilities: </strong></p><ul><li>Draft, review, propose, and negotiate contract terms that balance customer needs with corporate objectives while minimizing business risk.</li><li>Lead negotiations with customer contracts and procurement teams, incorporating input from Legal and other internal stakeholders to ensure timely contract review, approval, and execution.</li><li>Partner with Finance and Order Services to ensure compliance with revenue recognition requirements, pricing and discounting policies, and internal control standards.</li></ul>
We are looking for an experienced Contracts Attorney to join our team on a long-term contract basis in Peabody, Massachusetts. In this role, you will focus on reviewing and negotiating commercial service contracts and software agreements. This position requires strong attention to detail and the ability to collaborate effectively with internal teams and external clients.<br><br>Responsibilities:<br>• Analyze and review commercial service contracts and software agreements to ensure compliance with legal standards and organizational policies.<br>• Negotiate terms and conditions with clients, vendors, and other stakeholders to align agreements with business objectives.<br>• Collaborate with team members and clients to address contract-related inquiries and resolve issues efficiently.<br>• Utilize tools such as Ironclad, Microsoft Office Suite, and Salesforce to manage contract processes and documentation.<br>• Advise on legal and contractual risks, providing guidance to ensure informed decision-making.<br>• Conduct thorough research to support contract negotiations and ensure adherence to applicable laws.<br>• Draft, revise, and finalize agreements to meet organizational and client requirements.<br>• Maintain accurate records of contract negotiations and updates for compliance and reference purposes.<br>• Train and assist colleagues in utilizing legal and contract management software effectively.<br>• Communicate with clients and employees across different locations to ensure seamless contract processes.
We are looking for a dedicated Legal Assistant to join our team in Waltham, Massachusetts. In this role, you will act as a key liaison between the Legal Department and various internal and external stakeholders, ensuring smooth communication and efficient handling of legal matters. This position offers an opportunity to contribute to the organization by managing legal documentation, supporting compliance initiatives, and assisting with litigation processes.<br><br>Responsibilities:<br>• Maintain and update templates for residency agreements across Assisted Living Residences, Nursing Homes, and CCRCs.<br>• Ensure Disclosure Statements for CCRCs and ALRs are accurate and comply with regulatory requirements or organizational changes.<br>• Review and respond to requests for medical records, verifying accuracy and confidentiality of privileged information.<br>• Assist in-house counsel in creating and delivering training materials on legal topics, including compliance and residency agreements.<br>• Prepare and manage contract templates for use with vendors and third-party entities.<br>• Support transaction due diligence processes as needed, ensuring thorough documentation and compliance.<br>• Collaborate with attorneys and external counsel on litigation and subpoena matters, including document production and discovery.<br>• Coordinate and oversee logistics for legal holds related to potential or ongoing litigation.<br>• Perform administrative tasks, including maintaining litigation tracking tools and managing claim files.<br>• Monitor communications with the corporate registered agent and ensure filings are up-to-date.
We are looking for a skilled and detail-oriented Project Administrator (IT) to join our team in Quincy, Massachusetts. This long-term contract position offers an exciting opportunity to support operational efficiency and enterprise architecture processes within a dynamic IT environment. The ideal candidate will bring extensive experience in managing documentation, coordinating logistics, and ensuring the accuracy of deliverables across multiple initiatives.<br><br>Responsibilities:<br>• Coordinate and schedule architecture review meetings, including managing logistics and sending calendar invites.<br>• Gather and analyze requirements to support architecture review requests, ensuring clarity and completeness.<br>• Collaborate with architects and technical leads to oversee daily project activities and resolve issues promptly.<br>• Manage and track documentation, reporting, and tasks using tools such as SharePoint, Confluence, and Teams.<br>• Maintain and update templates and tracking systems for architecture review documentation.<br>• Compile and prepare review materials, including technical diagrams, presentations, and summary reports.<br>• Ensure operational workflows are streamlined and contribute to process improvement initiatives.<br>• Monitor and balance priorities across multiple concurrent projects, adapting to timelines and shifting demands.<br>• Create dashboards and reports using Tableau or other BI tools to facilitate data-driven decision-making.<br>• Uphold high standards of accuracy and attention to detail in all deliverables.
<p>Robert Half Permanent Placement is seeking an experienced and detail-oriented <strong>Corporate Paralegal</strong> to join our team in <strong>Providence, RI.</strong> This role provides essential legal and administrative support to ensure the smooth operation of corporate legal processes. The ideal candidate will have strong organizational skills, excellent communication abilities, and a commitment to maintaining the highest professional standards.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Collaborate with attorneys, clients, and stakeholders to review and manage legal cases or projects.</li><li>Organize and maintain corporate records, including resolutions, board changes, and annual filings.</li><li>Facilitate collection and management of board and committee signatures for legal documents.</li><li>Draft and file documents for the formation of new corporate entities and ensure regulatory compliance.</li><li>Manage and update the intellectual property portfolio to safeguard company assets.</li><li>Develop and implement corporate policies, templates, and related documents.</li><li>Provide contract support for corporate agreements (e.g., NDAs, contractor agreements).</li><li>Assist with administrative tasks related to corporate restructurings, including mergers, dissolutions, and formations.</li><li>Support the legal team on special projects and strategic initiatives.</li><li>Oversee the contract lifecycle, including planning, negotiation, and execution processes.</li></ul>
We are looking for two experienced Administrative Assistants to join our team in Cambridge, Massachusetts. In this long-term contract position, you will play a key role in supporting administrative processes and ensuring smooth operations within an educational environment. This opportunity is ideal for individuals with a strong background in administrative tasks and a dedication to accuracy and efficiency.<br><br>Responsibilities:<br>• Create and manage job postings while ensuring compliance with institutional guidelines.<br>• Monitor and track incoming applications, maintaining accurate records.<br>• Process appointment paperwork according to union contracts and funding policies.<br>• Handle inbound calls and provide attentive and thorough assistance to inquiries.<br>• Perform receptionist duties, including greeting visitors and managing front desk operations.<br>• Maintain organized records and data entry tasks with precision.<br>• Collaborate with team members to support administrative projects and deadlines.<br>• Ensure adherence to institutional policies and procedures in all administrative tasks.
We are looking for an organized and detail-oriented HR Coordinator to join our team on a contract basis in Everett, Massachusetts. In this role, you will play a key part in supporting human resources functions, including onboarding, compliance, and administrative tasks. This position requires a strong ability to manage multiple priorities and ensure the smooth execution of HR processes.<br><br>Responsibilities:<br>• Facilitate the onboarding process for new hires, ensuring all required documentation is completed and accurate.<br>• Conduct background checks and verify employment eligibility in accordance with company policies and legal requirements.<br>• Maintain and update employee records in the HRIS system with precision and confidentiality.<br>• Assist in ensuring compliance with HR policies, procedures, and regulations.<br>• Provide administrative support for various HR functions, including scheduling interviews and coordinating meetings.<br>• Act as a point of contact for employee inquiries and provide guidance on HR-related matters.<br>• Monitor and track HR compliance requirements, addressing any gaps proactively.<br>• Collaborate with team members to improve HR processes and workflows.<br>• Prepare reports and documentation related to HR activities as needed.
<p>Our client, a world-renowned biotechnology research company, is looking for a skilled Contracts Manager to join their team in Milford, Massachusetts. In this role, you will oversee the evaluation, negotiation, and management of various contracts, ensuring compliance and alignment with organizational goals. You will collaborate with multiple departments to support business objectives and maintain strong partnerships.</p><p><br></p><p><strong>Role: </strong>Contracts Manager</p><p><strong>Salary:</strong> $95,000 - $160,000 (depending on experience) + amazing benefits</p><p><strong>Schedule: </strong>Hybrid (3 days in office, 2 days remote)</p><p><br></p><p><strong>Responsibilities: </strong></p><ul><li>Draft, review, propose, and negotiate contract terms that balance customer requirements with company objectives while minimizing business risk.</li><li>Serve as the primary liaison between Sales, Legal, and customers to ensure timely contract review, approval, and execution.</li><li>Lead negotiations with customer contracts and procurement teams, incorporating input from Legal, Finance, and other internal stakeholders to reach timely agreement.</li><li>Partner with Finance and Order Services to ensure compliance with revenue recognition standards, pricing and discounting policies, and internal controls.</li><li>Maintain accurate and complete contract records, including correspondence, amendments, customer information, and status reporting.</li></ul>
<p>Job Title: Administrative Assistant</p><p>Location: North Andover</p><p>Company: Construction Company</p><p><br></p><p>Job Description:</p><p>Our client is seeking a proactive and detail-oriented Administrative Assistant to join its team in North Andover. As part of a growing construction company, you will play a pivotal role in supporting daily operations and ensuring the efficient execution of administrative tasks. This position offers an exciting opportunity to be involved in diverse aspects of our business and contribute to the success of our projects.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><p>Provide administrative support to management and project teams, including scheduling meetings, preparing documents, and managing communications.</p><p>Maintain accurate records of project timelines, budgets, and contracts.</p><p>Process invoices, expense reports, and other financial documentation in collaboration with the accounting department.</p><p>Coordinate with subcontractors, suppliers, and vendors to ensure timely delivery and compliance with project schedules.</p><p>Manage office supplies and inventory, ensuring the workspace remains organized and functional.</p><p>Assist with creating and maintaining employee and project files, ensuring compliance with company policies and procedures.</p><p>Execute data entry tasks, track project status updates, and manage calendars.</p><p>Handle incoming calls, emails, and inquiries, directing requests appropriately.</p><p><br></p><p>Requirements:</p><p><br></p><p>Proven experience as an administrative assistant, ideally in the construction industry or a similar field.</p><p>Proficiency with Microsoft Office Suite and construction management software is a plus.</p><p>Strong organizational skills with exceptional attention to detail.</p><p>Excellent verbal and written communication skills.</p><p>Ability to multi-task and adapt to changing priorities in a fast-paced environment.</p><p>Professional demeanor and ability to work collaboratively with diverse teams.</p><p><br></p><p>If interested and qualified please apply to this listing ASAP, or email Bill.Nichols@roberthalf. Thanks!</p>
We are looking for an experienced HR Associate to join our team in Andover, Massachusetts. In this role, you will handle a variety of administrative and financial tasks to ensure smooth office operations and support business functions. This is a long-term contract position, offering an excellent opportunity to contribute to organizational success while expanding your attention to detail and related skills.<br><br>Responsibilities:<br>• Manage and oversee daily office operations to maintain efficiency and organization.<br>• Utilize accounting software systems to process and monitor financial transactions.<br>• Handle accounts payable and accounts receivable tasks with accuracy and attention to detail.<br>• Provide administrative support by answering inbound calls and addressing inquiries.<br>• Coordinate and manage financial services using tools like ADP and Concur.<br>• Maintain CRM systems to ensure data accuracy and support business processes.<br>• Implement and oversee the use of Dentrix Dental Software for operational purposes.<br>• Perform general accounting functions and ensure compliance with organizational policies.<br>• Collaborate with team members to optimize workflows and improve office management.<br>• Support the onboarding and training of staff in office systems and procedures.
<p>We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Boston, Massachusetts. In this Contract to permanent position, you will play a vital role in supporting daily operations within a detail-oriented services environment, ensuring efficiency and accuracy in administrative tasks. This opportunity is ideal for individuals who thrive in a fast-paced setting and are skilled at multitasking while maintaining a strong focus on client service.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to ensure smooth office operations.</p><p>• Prepare and draft precise correspondence, reports, and contracts with attention to detail.</p><p>• Assist in managing financial transactions and maintaining accurate records.</p><p>• Coordinate and schedule executive meetings, ensuring all necessary materials are prepared.</p><p>• Maintain organized filing systems for easy access and retrieval of documents.</p><p>• Collaborate with team members to streamline processes and improve workflow.</p><p>• Communicate effectively with clients and colleagues at various levels, both verbally and in writing.</p><p>• Utilize advanced features of Microsoft Excel and PowerPoint to create and present data-driven materials.</p><p>• Support the team in managing multiple priorities, meeting deadlines, and addressing urgent needs.</p><p>• Handle routine office tasks autonomously while ensuring accuracy and timeliness.</p>
We are looking for an experienced HR Generalist to join a dynamic non-profit team in Boston, Massachusetts. This is a contract position where you will play a key role in supporting various human resources functions, including employee relations, onboarding, and benefits administration. Your expertise will help ensure smooth HR operations and foster a positive work environment.<br><br>Responsibilities:<br>• Handle employee relations matters, including conflict resolution and maintaining a positive workplace culture.<br>• Manage onboarding processes to ensure new hires have a seamless integration into the organization.<br>• Assist in administering employee benefits programs and addressing related inquiries.<br>• Support HR administrative functions, including maintaining employee records and documentation.<br>• Utilize HRIS systems to track employee data and generate reports.<br>• Ensure compliance with labor laws and organizational policies.<br>• Collaborate with management to develop and implement HR strategies.<br>• Provide guidance to employees on HR policies and procedures.<br>• Conduct training sessions to enhance employee knowledge in HR-related areas.<br>• Participate in recruitment activities to attract and retain top talent.
We are looking for an experienced Legal Assistant to join our team in Manchester, New Hampshire. In this long-term contract position, you will play a vital role in supporting attorneys with administrative and operational tasks while ensuring seamless case management and client service. This opportunity is ideal for someone with a strong background in litigation who thrives on organization and precision.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to attorneys, including scheduling, correspondence, and case management.<br>• Manage electronic filing of legal documents with court systems, ensuring accuracy and compliance.<br>• Coordinate and oversee attorney calendars, including critical meetings, deadlines, and court appearances.<br>• Organize, retrieve, and update case files and correspondence using document management systems, preferably NetDocuments.<br>• Prepare, format, proofread, and edit legal documents using Microsoft Word and Adobe Acrobat.<br>• Handle communication with clients, court personnel, and other legal professionals to facilitate smooth interactions.<br>• Perform general administrative tasks such as scanning, filing, and mail distribution to support daily office functions.
We are looking for a dedicated and detail-oriented individual to join our team as a Part-Time Patient Registration Specialist in Boston, Massachusetts. This contract position offers an opportunity to contribute to essential healthcare services by ensuring smooth patient intake and administrative processes. The role requires strong organizational skills and a commitment to delivering exceptional service in a fast-paced environment.<br><br>Responsibilities:<br>• Manage new patient registrations and inpatient admissions promptly and accurately.<br>• Collaborate with outpatient clinics and care managers to coordinate orders and facilitate same-day scheduling.<br>• Communicate effectively with referring providers to streamline the referral and scheduling process.<br>• Provide financial counseling assistance to uninsured patients, ensuring they understand available options.<br>• Handle office support tasks such as scanning, filing, faxing, and other administrative duties.<br>• Maintain accurate and up-to-date patient records in compliance with healthcare regulations.<br>• Assist with verifying insurance details and resolving registration-related issues.<br>• Work closely with team members to support seamless operations and patient care.<br>• Utilize medical programs and Microsoft Office Suite for efficient data management.<br>• Deliver exceptional customer service to patients and healthcare professionals.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Newton, Massachusetts. This role involves providing essential support to ensure the smooth operation of daily administrative tasks. If you thrive in a fast-paced environment and excel at multitasking, we encourage you to apply.<br><br>Responsibilities:<br>• Manage inbound calls, ensuring inquiries are handled promptly and professionally.<br>• Perform accurate data entry tasks to maintain organized and up-to-date records.<br>• Assist with receptionist duties, including greeting visitors and directing them appropriately.<br>• Provide general administrative support to the team, including scheduling meetings and managing calendars.<br>• Organize and maintain office files, ensuring accessibility and proper documentation.<br>• Coordinate communication between departments to support efficient workflow.<br>• Prepare reports and presentations as needed to support team objectives.<br>• Monitor office supplies and place orders to ensure the workspace remains fully equipped.<br>• Support the Director of Training with specific administrative tasks and project coordination.<br>• Ensure adherence to organizational procedures and standards in all administrative activities.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Woburn, Massachusetts. This role involves providing essential support to ensure the smooth operation of daily administrative tasks. If you thrive in a fast-paced environment and have excellent organizational skills, we encourage you to apply. <br> Responsibilities: • Responsible for handling incoming client calls, answering questions, and assisting them with navigating our portal. • Download, track, and organize necessary documents. • Assist with outbound client calls and document retrieval. • Scan, upload, and organize client documents. • Maintain accurate and well-organized client info within company database. • Coordinate and schedule client calls and appointments for internal team • Office calendar support and schedule/order office lunches. • Provide administrative support during peak busy season and throughout the year. • Participate in off-season training to support more complex tax administrative tasks.
We are looking for a dedicated Legal Assistant to join our team on a contract basis in Manchester, New Hampshire. In this role, you will provide essential support to attorneys by handling legal and administrative tasks related to estate planning, probate cases, and Medicaid applications. The ideal candidate will possess strong organizational skills, a keen eye for detail, and the ability to thrive in a dynamic, fast-paced environment.<br><br>Responsibilities:<br>• Draft and revise estate planning documents, including wills and powers of attorney.<br>• Prepare and submit court filings for probate matters with accuracy and efficiency.<br>• Manage Medicaid application processes from start to finish.<br>• Organize and maintain legal and administrative files to ensure easy access and compliance.<br>• Maintain accurate records and track deadlines for legal cases.<br>• Coordinate schedules, calendars, and client communications to support attorneys.<br>• Assist in general administrative duties to ensure smooth office operations.<br>• Utilize legal office software and tools to enhance productivity and workflow.
<p>We are looking for a highly organized Admin Services Coordinator to provide essential administrative support to our team in Boston, Massachusetts. This role requires a proactive individual who thrives in a fast-paced environment and can efficiently manage calendars, coordinate meetings, and handle reporting tasks. This is a long-term contract position with opportunities for extension.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and schedule meetings, appointments, and events while maintaining accurate team calendars.</p><p>• Prepare, review, and submit expense reports, ensuring compliance with company policies and tracking reimbursements.</p><p>• Manage office supply inventory, placing orders as needed and organizing digital and physical filing systems.</p><p>• Archive and maintain documents for easy accessibility and proper record-keeping.</p><p>• Provide general administrative support, including handling ad hoc tasks as required by the team.</p><p>• Utilize Microsoft Office tools, such as Word, Excel, and Outlook, to complete daily tasks efficiently.</p><p>• Assist in resolving customer inquiries and complaints with attention to detail and courtesy.</p><p>• Ensure compliance with organizational policies in all administrative processes.</p><p>• Collaborate with C-suite executives to manage scheduling and administrative needs.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Cambridge, Massachusetts. In this contract position, you will play a key role in ensuring the smooth operation of administrative tasks and providing exceptional support to the office. This is an excellent opportunity to contribute to a non-profit organization while enhancing your organizational and communication skills.<br><br>Responsibilities:<br>• Perform general administrative duties, including filing, scheduling, and organizing office operations.<br>• Answer and direct inbound calls professionally, ensuring inquiries are handled promptly.<br>• Manage accurate data entry tasks to maintain up-to-date records and documentation.<br>• Serve as the first point of contact by welcoming visitors and managing receptionist duties.<br>• Assist with coordinating meetings, preparing agendas, and distributing relevant materials.<br>• Maintain office supplies inventory by tracking stock levels and placing orders when necessary.<br>• Ensure the office environment remains organized and conducive to productivity.<br>• Support various administrative projects as assigned to meet organizational needs.
We are looking for an experienced and driven Recruiter to join our team on a long-term contract. Based in Webster, Massachusetts, this role offers the opportunity to manage the full-cycle recruitment process while working in a fast-paced and collaborative environment. If you excel in sourcing, screening, and placing top talent across various levels and thrive in high-volume recruiting, this position is perfect for you.<br><br>Responsibilities:<br>• Oversee the entire recruitment process, from sourcing candidates and conducting interviews to extending offers and onboarding new hires.<br>• Develop and implement innovative sourcing strategies using platforms such as LinkedIn Recruiter, job boards, and employee referrals.<br>• Manage high-volume recruiting efforts while ensuring deadlines are met and candidates receive a seamless hiring experience.<br>• Collaborate closely with team members to share insights, refine hiring strategies, and address recruitment challenges.<br>• Ensure compliance with company policies and legal requirements throughout the hiring process.<br>• Maintain accurate and detailed recruitment metrics to provide regular updates to stakeholders.<br>• Build strong relationships with candidates and represent the company professionally to enhance employer branding.<br>• Utilize applicant tracking systems and other recruitment tools to streamline hiring workflows.<br>• Partner with hiring managers to understand position requirements and align recruitment strategies accordingly.
We are looking for a detail-oriented Project Assistant to join our team in Quincy, Massachusetts. In this long-term contract role, you will play a key part in ensuring project deadlines are met, tracking progress, and maintaining accurate documentation. This position requires someone local or willing to commute to the office as needed, with the flexibility to work remotely.<br><br>Responsibilities:<br>• Monitor project timelines and ensure deliverables are completed on schedule.<br>• Input and maintain data using Microsoft Office Suite, with a focus on Excel.<br>• Provide regular updates to Project Managers regarding project progress and areas requiring attention.<br>• Identify potential delays and suggest expedited actions to meet deadlines.<br>• Organize and maintain project documentation for easy accessibility.<br>• Assist in scheduling meetings and coordinating activities to support project goals.<br>• Communicate effectively with team members to ensure alignment across all tasks.<br>• Maintain a high level of accuracy and attention to detail in all administrative tasks.<br>• Support the team in managing priorities and resolving issues as they arise.
We are looking for an experienced Purchaser to join our team in Salem, New Hampshire. In this role, you will oversee the procurement of essential supplies, raw materials, and equipment while ensuring cost efficiency and quality standards. The ideal candidate will have strong negotiation skills, an analytical mindset, and a proven ability to manage supplier relationships effectively.<br><br>Responsibilities:<br>• Procure raw materials, supplies, and equipment to meet operational needs and production schedules.<br>• Develop and maintain production plans while monitoring materials throughout the manufacturing process.<br>• Negotiate supplier contracts and pricing to achieve cost savings and ensure quality standards.<br>• Establish and maintain relationships with reliable suppliers to meet organizational demand.<br>• Collaborate with internal teams to forecast material needs and avoid shortages.<br>• Evaluate supplier performance to ensure consistency and adherence to quality requirements.<br>• Manage consignment and turnkey contracts to support production goals.<br>• Track and analyze procurement trends to identify opportunities for improvement.<br>• Ensure compliance with company policies and industry regulations in all purchasing activities.
We are looking for a highly organized Legal Secretary to join our team on a contract basis in Danvers, Massachusetts. In this role, you will primarily support one principal attorney while occasionally assisting two additional attorneys as needed. The ideal candidate will have a solid background in insurance defense and be skilled at handling legal administrative tasks in a fast-paced environment.<br><br>Responsibilities:<br>• Manage and track court deadlines, hearings, and case-related dates to ensure all critical timelines are met.<br>• Provide attorneys with timely updates on upcoming deadlines, filings, court appearances, and discovery milestones.<br>• Prepare, file, and organize legal documents while adhering to local court requirements and rules.<br>• Process court-related fees and submissions accurately, ensuring proper tracking and management.<br>• Maintain comprehensive case files in both electronic and physical formats, ensuring all records are up-to-date and accessible.<br>• Communicate effectively with internal staff, external contacts, and court personnel to facilitate smooth operations.<br>• Handle sensitive information with a high level of professionalism and confidentiality.<br>• Offer occasional support to additional attorneys within the firm as needed.
<p>We are looking for a dedicated Dispatcher to join our team in Hudson, New Hampshire. In this long-term contract position, you will play a pivotal role in supporting technical service operations and ensuring customer satisfaction. For the right candidate this can go permanent. </p><p><br></p><p>Responsibilities:</p><p>• Coordinate and schedule on-site service programs in collaboration with the Field Service Team and customers nationwide.</p><p>• Prepare work orders, ensuring alignment with customer purchase orders, billing, and shipping details.</p><p>• Provide technicians with detailed job information prior to dispatch to ensure service efficiency.</p><p>• Communicate updates regarding service timelines and resolve any discrepancies with customers.</p><p>• Assist with creating invoices and contracts through accurate data entry.</p><p>• Maintain service-related reports to track operations and performance metrics.</p><p>• Support continuous improvement initiatives aimed at optimizing service operations.</p><p>• Ensure adherence to established service schedules and timelines.</p><p>• Collaborate with internal teams to maintain smooth workflows.</p>
We are looking for a highly organized and detail-oriented Account Executive to join our team on a long-term contract basis in West Warwick, Rhode Island. This position requires a proactive individual who excels in administrative coordination and thrives in a fast-paced environment. As an essential part of the team, you will play a key role in supporting client requests, managing data accuracy, and ensuring seamless communication between departments.<br><br>Responsibilities:<br>• Prepare and organize presentation materials, including sample preparation and creating client presentation books.<br>• Address daily client requests promptly, ensuring all inquiries are handled efficiently and accurately.<br>• Complete vendor setup forms and client-specific order forms with precision.<br>• Coordinate pre-production and production sample tracking, approvals, and client communication.<br>• Maintain accurate records by inputting data into client systems, spreadsheets, and internal databases.<br>• Monitor incoming orders, verify their accuracy, and notify the distribution center of shipment details.<br>• Collaborate with expeditors and sales teams to review order statuses and address any issues.<br>• Design visually appealing presentations and display boards using PowerPoint and other tools.<br>• Manage multiple tasks simultaneously while adhering to deadlines and maintaining high attention to detail.<br>• Communicate effectively across departments to ensure information flow and resolve order-related concerns.
