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5 results for Administrative Assistant in Bangor, MI

Administrative Assistant

Kalamazoo, MI
onsite
Temporary / Contract
18 - 23 USD / Hourly
Job Duties<ul><li>Answering phones and greeting visitors</li><li>Scheduling appointments and maintaining calendars</li><li>Collecting and distributing mail</li><li>Preparing communications such as memos, emails, invoices or reports</li><li>Writing and editing letters, reports and instructional documents</li><li>Creating and maintaining electronic and physical filing systems</li><li>Managing accounts and performing basic bookkeeping</li><li>Performing data entry and analysis</li><li>Assisting with event planning and coordination</li><li>Ordering and maintaining office supplies</li><li>Processing expense reports</li><li>Managing travel arrangements</li></ul>
2026-07-30T00:00:00Z

Administrative Assistant

Galesburg, MI
onsite
Temporary / Contract
18 - 23 USD / Hourly
Job Duties<ul><li>Answering phones and greeting visitors</li><li>Scheduling appointments and maintaining calendars</li><li>Collecting and distributing mail</li><li>Preparing communications such as memos, emails, invoices or reports</li><li>Writing and editing letters, reports and instructional documents</li><li>Creating and maintaining electronic and physical filing systems</li><li>Managing accounts and performing basic bookkeeping</li><li>Performing data entry and analysis</li><li>Assisting with event planning and coordination</li><li>Ordering and maintaining office supplies</li><li>Processing expense reports</li><li>Managing travel arrangements</li></ul>
2026-07-29T00:00:00Z

Executive Assistant

Kalamazoo, MI
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support to senior leadership in Kalamazoo, Michigan. This Contract position will work closely with the Executive Director, Chief Defender, and Chief of Finance and Operations to keep priorities organized, communications streamlined, and daily operations running smoothly. The ideal candidate brings strong judgment, discretion, and the ability to manage competing demands in a fast-paced, detail-focused environment. This role is 100% onsite, M-F, 8am-5pm. Responsibilities:• Manage complex calendars for executive leaders, ensuring meetings, deadlines, and shifting priorities are coordinated efficiently.• Organize domestic travel logistics, including itineraries, reservations, and schedule alignment for leadership team members.• Prepare and coordinate executive meetings by confirming attendees, securing materials, and supporting smooth meeting flow.• Maintain organized schedules and provide proactive administrative support to help senior leaders stay focused on key initiatives.• Communicate with internal and external contacts in a clear and organized manner while handling sensitive information with discretion.• Anticipate scheduling conflicts and resolve them quickly to minimize disruption to executive operations.
2026-08-10T00:00:00Z

Executive Assistant

Battle Creek, MI
remote
Temporary / Contract
26.6 - 28 USD / Hourly
We are looking for an Executive Assistant to provide high-level support to leadership within a mission-driven non-profit organization. This Long-term Contract opportunity is ideal for an organized individual who can manage executive priorities, coordinate complex activities, and help keep team operations running smoothly. The role combines executive support, project coordination, meeting management, and administrative oversight while working across internal teams and external partners. This role is 100% onsite, M-F, 8am-5pm. Responsibilities:• Build productive working relationships with leaders, colleagues, partners, and stakeholders to support collaboration across team initiatives.• Manage executive calendars, coordinate meetings, prepare agendas and materials, and handle incoming communications with professionalism and discretion.• Arrange travel plans, process related logistics, and support special assignments and administrative requests for leadership.• Assist with budget-related activities by reviewing data, processing invoices, supporting purchasing tasks, reconciling records, and preparing reports.• Lead assigned projects by organizing timelines, monitoring progress, and helping ensure deadlines and budget expectations are met.• Support team and project meetings by capturing follow-up items, maintaining tracking tools, and encouraging timely completion of next steps.• Coordinate planning efforts with internal teams for meetings, convenings, and workspace or operational needs.• Partner with leadership and people-focused teams to support hiring coordination, onboarding activities, and other employee experience initiatives.• Contribute to cross-functional working groups and represent the team in internal or external presentations, panels, or similar engagements.• Help organize leadership council meetings, steering committee sessions, and other executive cohort activities as needed.
2026-08-10T00:00:00Z

Office Manager

Kalamazoo, MI
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are looking for a highly organized Business Office Manager to support daily operations for a Contract position based in Kalamazoo, Michigan. This role will serve as a central point of coordination for front office activities, scheduling, administrative workflows, and team support. The ideal candidate brings strong judgment, attention to detail, and the ability to keep office functions running smoothly while assisting with events, vendor coordination, and internal administrative processes. This role is 100% onsite, M-F, 8:30am-4:30pm. Responsibilities:• Welcome guests and ensure they are directed promptly to the appropriate team members while maintaining a detail-focused front office presence.• Oversee office scheduling by coordinating meetings, tracking time away, maintaining holiday calendars, and arranging client appointments as needed.• Handle incoming correspondence by sorting, distributing, and forwarding mail and other published materials to the correct recipients.• Support financial and administrative operations by logging client check deposits, processing vendor invoices, and maintaining expense records for partners.• Assist with special assignments such as preparing presentations, organizing meeting materials, and providing general administrative help to staff.• Offer day-to-day operational support to employees, including troubleshooting routine office and basic technology-related issues.• Maintain office readiness by ordering supplies, monitoring inventory levels, and coordinating maintenance requests for the workspace, kitchen, coffee bar, and conference areas.• Coordinate internal and external events by managing invitations, vendor communication, venue arrangements, meeting materials, and related administrative tasks.• Provide administrative support for compliance and human resources activities, including audit preparation, procedure documentation, office policy updates, staff training, and employee engagement efforts.• Manage seasonal outreach projects, including organizing the preparation and distribution of annual holiday communications.
2026-08-10T00:00:00Z